MANUAL FOR AUTHORS

 

MANUAL FOR AUTHORS

Dr. Helmut Flitter, Christian Meier, Sylvia Frin elearning@tu-dresden.de MANUAL FOR AUTHORS OF THE LEARNING PLATFORM OPAL http://elearning.tu-dresden.de/opal_manual November `09 version

PRELIMINARY REMARK This handbook was originally drawn up and designed by the centre for e-learning at the University of Applied Sciences Zittau/ Görlitz as an introductory guide. Some sections of this version were adapted for use at the TU Dresden and will be continuously revised and made available online as an eBook. This handbook was drawn up to introduce the learning-platform OPAL as a working tool.

We hope that it will help you and we wish you good luck with your work. In case you have any questions, any tips or hints referring to the content of this handbook, as well as your experiences using OPAL, please contact us. Finally, we want to thank Kersten Kühne, a qualified engineer, and Thomas Jäger, who holds a master degree in computer science, for letting us use the original version. Here you can find the online version of the OPALHandbook: http://elearning.tu-dresden.de/opalhandbuch A short instruction („OPAL-Compact“) is to find at: http://elearning.tu-dresden.de/download/OPAL-Compactenglish.pdf Contact of the e-learning-support at the TU Dresden: Internet: http://elearning.tu-dresden.de E-Mail: elearning@tu-dresden.de phone: +49 351 463-34942 Skype (VoIP/IM): elearning.tu-dresden Blog: http://elearning.tu-dresden.de/blog

TABLE OF CONTENT 1 General information on OPAL – the central learning-platform of the TUD ___ 4
2 Working in OPAL ___ 8
2.1 Creating a course/ a lecture ___ 8
2.2 Starting the course-editor and editing a course ___ 12
2.3 Course-module structure ___ 13
2.4 Course-module internal page ___ 14
2.5 Course-module folder ___ 18
2.6 Course-module contact form ___ 22
2.7 Course-module registration ___ 24
2.8 Course-module task ___ 26
2.9 Publishing a course ___ 33
2.10 Displaying a course ___ 34
2.11 Inserting a course into the catalogue ___ 34
2.12 Visibility and access control of course modules ___ 37
3 Group management ___ 40
4 Further course modules ___ 45
4.1 Course module forum ___ 45
4.2 Course module test ___ 45
4.3 Course-module external page ___ 46
4.4 Course-module questionnaire ___ 46
4.5 Course-module grading ___ 46
4.6 Course-module selftest ___ 46
4.7 Course-module CP learning content ___ 47
4.8 Course module SCORM learning content ___ 47
4.9 Course module external CP ___ 47
4.10 Course-module/ learning-recourse WIKI ___ 49
5 Administration ___ 51
5.1 Assigning owners ___ 51
5.2 The use of right-groups ___ 55
5.3 Resource folder ___ 57
5.4 Using OPAL (Bildungsportal Sachsen) as network drive ___ 58
5.5 Possibilites to store files ___ 63
5.6 Setting up links ___ 64
6 Video presentation in OPAL ___ 66
6.1 Steps on the platform MAGMA ___ 66
6.2 Steps on the platform OPAL ___ 72
7 Former Electronical Course Reserve Collection (ESem) of the SLUB ___ 76
7.1 Intermediate step for the module link list ___ 78
7.2 Intermediate step for the module folder ___ 80
7.3 Finishing the ESem assistant ___ 81
8 Using a copy of a course to create an own course .

4 1 GENERAL INFORMATION ON OPAL – THE CENTRAL LEARNING-PLATFORM OF THE TUD We have summarized information on “e-learning at the TU Dresden” on the website http://elearning.tu-dresden.de. On the same website you can also find a link, which leads you to the homepage of OPAL. Here you can register yourself to OPAL by choosing the TU Dresden in the section “my university” first (Figure 1.1) and secondly, by stating your login, which was given to you by the Center for Information Services and High Performance Computing (ZIH) of the TU Dresden (Figure 1.2): Figure 1.1 Figure 1.2 After registration, a page named „home“ will appear.

This is called your private space and can be conFigured individually by every user (Figure 1.3).

5 Figure 1.3 If you want to set-up or design your “home”-page, click the button “setup”. As a result, every element on the page can now be replaced, moved or activated/deactivated according to your personal needs. To finish the set-up process, click the button “set-up done”. (Figure 1.4). Figure 1.4 You also have the possibility to change your personal settings (section “visiting card” and “my profile”). (Figure 1.5)

6 Figure 1.5 In the section my groups all the groups you entered are listed. Within a group you have different ways to communicate with other group-members; e.g.

e-mail, folder (memory capacity), information, chat, and forum). The particular owner (or the owner of a group) can assign the different ways of communication (Figure 1.6). Figure 1.6 In the section learning-resources (Figure 1.7) it is possible to state, to edit, or to cancel your own courses/ events. You also have the option of finding existing, active courses. General program for entering a course: - You state a new course or select a still existing course that you want to edit - Edit the data or pages with the course-editor - Press “publish” when you finish editing the course or pages - Finally, close the course-editor

7 Figure 1.7 Within the help section (Figure 1.8) you can find different bulletin boards, hints, tricks (at present only in German), help, as well as examples referring to the use and profits of OPAL. Figure 1.8

8 2 WORKING IN OPAL 2.1 CREATING A COURSE/ A LECTURE As an example a course/ a lecture called “course for the OPAL-Handbook” should be started and conFigured. To create a new course you do the following: you choose the button “draw up a new course” in the domain learning-resources. Afterwards you click on the button “course” (Figure 2.1.1). Figure 2.1.1 State the name or the title of your learning-resource (for our example we will use “course for the OPAL-handbook”) as well as a short introduction of the new course (Figure 2.1.2).

You also have the possibility to upload a helpful picture for the page with detailed information on the course.

Figure 2.1.2

9 On the website of the elearning-support of the TU Dresden, you can search for OPAL-courses: http://elearning.tu-dresden.de/angebote The following information is reasonable to make sure your course can be found there. ‐ complete title of the course/lecture ‐ date and time, winter or summer semester + year ‐ number in university catalogue ‐ description and important keywords ‐ study course and semester, bachelor/master ‐ faculty, institute, Institut, chair/professorship ‐ name(s) of the lecturing tutor, contact details Those data are metadata of the course and can be changed in the menu point change description on the detailed view.

After saving all entries, press „continue“. Now you will be asked to choose your next steps (Figure 2.1.3). For our example click “Start detail view”. You will be directed to the “details” of the courses (Figure 2.1.4). In case you started the course-editor by clicking ”Start course editor”, you can go to the chapter “course-editor” for further steps. Optionally you have the possibility to use two wizard functions. Select the first radio button to start the wizard for a simplified course creation. It creates within a few steps complete courses with selected course modules - as download folder, inscription, contact form, internal page and forum – and the related groups.

With the second radio button you can create a “Course reserve collection” (ESem) to upload or list key materials for a course. Figure 2.1.3

10 In the detailed view (Figure 2.1.4) of the courses you have the possibility to change specific basic settings, like the course-title or the course-description, and you can administrate “course-owners” (for further information on changing the course-owner, see chapter “to appoint an owner”). But first change the settings (by clicking on the green arrow in Figure 2.1.4). Figure 2.1.4 You can change the settings of your course via the index card “settings” at any time. The visibility of your course can be changed via the rights of access as follows (Figure 2.1.5). This setting refers just to the description of the course not to its content.

The coursedescription can only be seen by using the search mask or the catalogue (if you have entered your course in the catalogue).

You can limit the visibility by using the settings of your course module (visibility/ access). For further information please use the chapter “course-module structure”.

11 Figure 2.1.5 Information on learning-resources If you want to give other OPAL-authors the possibility to copy parts of your content, you can open your learning-resource within the setting can be copied. Can be referenced: Within this setting you give other authors the possibility to crossreference your learning-resource. Therefore, it functions as a checkbox. But you have to keep in mind that you have to adjust the “access” for “owners and all authors”.

Can be shown: With this setting you can decide if your learning-resource can be started within OPAL or not.

Can be downloaded: Here you have the possibility to open parts of your resource, so that specified users can download content. Access have: You have the possibility to choose between the following access authorizations: “Only owners of this learning-resource”: so the learning-resource is only visible and open for owners “Owner and all authors“: this setting allows owners and also all other authors of OPAL to have access to your learning-resource. „Registered users“: within this setting your learning-resource is visible to all users who are registered within OPAL and they also have access to it.

Registered users and guests“: Within this setting you allow all users, as well as guests, who are not registered in OPAL, to have access to your learning-resource.

12 You also have the possibility to change other settings. To do this, just use another file card in your menu bar (overlay-window). You have the following possibilities: Folder of resources: This is the main file folder. These files can then be used by different courses. Proof of achievement: If you want to do a proof of achievement at any time, you just have to activate the corresponding button within the course.

Calendar: If you want to offer the setting „calendar“ to your students/ course-participants, you simply have to activate it.

Please keep in mind that you have to save every single change you do within your settings (file cards). When you are done, close the overlay-window by clicking the little red square with the “X” in the right upper corner. Now you are back on the course description page. If you want to get to the course-editor (Figure 2.1.6), you have to click on “edit content” (green arrow in Figure 2.2.1). You find further steps for working with the editor within the chapter “course editor”. Figure 2.1.6 2.2 STARTING THE COURSE-EDITOR AND EDITING A COURSE After finishing the course description, all the settings as well as the owner administration of your course, you can continue with editing your learning-resource, by adding contents to the course.

13 When your course gets drawn up, a course-module structure is set up automatically. You now have the option to state a short title, a more detailed title or a description for this course-module (Figure 2.2.1). Figure 2.2.1 Every course that has been drawn up has a structure-module as a starting-element (root knot). This element cannot be deleted because it is needed as a reference point for every new course. 2.3 COURSE-MODULE STRUCTURE This course-module gives a short overview of all subdivided course-elements, their short-title, title and description. Should you have no need of the overview, you have the option of linking your own html-page.

Within this module it is also possible to declare the total points (and also the status “passed” or “failed”) for a course-task or a test that the participant has achieved. But first the course-task as well as the test need to be allocated to this structure-module.

Now remember our concrete example „course to the OPAL-handbook”. Within this example we use the structure-module for automatically depicting the structure of the course. So just leave the setting on “automatic overview” (visible in the file card overview). If you click on the other file cards visibility and access you can change the other settings, which are the same for every course-module that is used in this course: Visibility and access can be set up the following ways: depending on factors such as time, groups, or marking/ grading. Therefore, you can choose to conFigure both by using the simple mode or the expert-mode (Figure 2.2.1).

If you need help, just click the icon with the question mark, which exists in every file card. It works as context-oriented help. You can choose the setting “depending on group” to permit the access to your group just to a specific group. Therefore, click on “yes” and go to the selection of groups, which is marked with a green arrow (Figure 2.3.1). Within the new window (upper left corner in

14 Figure 2.3.1) you can choose the desired learning-group, if you already have established learning-groups with the help of the function “management of groups”. Within this function your can find more information on how to set up learning-groups. Figure 2.3.1 Keep in mind that all entries you have made in the expert-mode will be overwritten/ changed when you conFigure something in the simple mode. 2.4 COURSE-MODULE INTERNAL PAGE This course-module is used to integrate one or more html-pages to the course. With the help of an editor that exists within this learning-platform you can draw up html-pages directly in the system.

This editor, called “WYSIWYG”-mode, already has the basic functions concerning formatting as well as designing of the page. You can also upload existing html-pages in the system and link them to your course with the help of the module “internal page”. In this case it doesn´t matter if you want to link one html-page or more. If you want to link more than one page, please add them compressed in a Zip-file.

WYSIWYG is the abbreviation for What You See Is What You Get.

15 The advantage of this editor is that you can see what your document will look like (e.g. when you print it) while you are working on it. Figure 2.4.1 The next step for our concrete example “course to the OPAL-handbook” is to draw up a page with current information and appointments (title current appointments). To do this, go to the menu “insert course-module” at the left side and click on “internal page” (Figure 2.4.1). Now you can choose where you want your course-module to be positioned (Figure 2.4.2).

Figure 2.4.2 Configure the new course-module by stating and defining a title and a description as well as modifying the visibility and the access (Figure 2.4.3). The course-module will still be incomplete, which means that you cannot publish it at this moment. The little red square and also the message “one incomplete course-module remains” will advise you visually.

16 Figure 2.4.3 Now you can define an html-page that you wish to be the starting-data of your coursemodule. To do this, click on the file card “html-page” (Figure 2.4.4). You have different options of how to create the html-page: you can set it up online, you can choose an existing file out of the target folder or you can upload one file into the target folder (you can also upload more than one file but then you need to compress them in a zip-file).

You have the following possibilities to depict the course-module: - With the start button? („Yes“ or „No, show the content directly“), - In „iframe“ („completely linked“ or „embedded (iframe)“), - the page that you have visited last will remain, based on the main page (“Yes, with a link to the starting page”, “Yes, without a link to the starting page” and “No”) Figure 2.4.4

17 By clicking on “select or set up page” (Figure 2.4.5) an overlay-window will appear. (Figure 2.4.5). Figure 2.4.5 The editor will open as soon as you draw up a new html-page (within our example, we will name this page „appointments.html”) (Figure 2.4.6). Figure 2.4.6 The course-module is now ready for publishing, which is indicated by a little green triangle as well as the massage “No problems or errors occurred in this course”).

18 Now it is possible to see a preview of the course-module you made. To do this, just click on “preview” (Figure 2.4.7).

The pages “important links” and „bibliography/ literature in the course-example” are also depicted the same way. Figure 2.4.7 2.5 COURSE-MODULE FOLDER With the course-module folder you have a simple option of providing files for your courseparticipants. This means that you can integrate a list of internet pages into the course. Another option is that participants can upload files or create new ones online by their own. Those are visible to every participant afterwards.

Depending on its configuration, course-module „folder“ can be used only as download-index or as a platform to share files. Therefore, the users or course-participants need a written permission for the index (Figure 2.5.2). Of course, the index can also be subdivided and the files can be shifted/ displaced, copied, and canceled, as is possible within the other indexes. Zip-files can be eliminated or you can consolidate different files to one such package. To arrange folders with different categories, a structure-course-module “teaching material” is created. This will be the “main folder” wherein all the others can be subdivided.

19 Figure 2.5.1 You have to use the sub-index of the structure-module “teaching-material” to declare where your folder should be uploaded (which category, etc.) (Figure 2.5.2). Figure 2.5.2 For further explanation of this module just follow the same steps as stated in chapter 2.3 and 2.4.

20 Figure 2.5.3 Within the sub-folder access you can decide whether the folder is to be used only as a download index or as a platform for sharing files. This depends on whether or not a written permission is granted to the user (Figure 2.5.4). Figure 2.5.4 Within the sub-folder folder configuration you can upload the actual contents into the folder „teaching-material” (Figure 2.5.5 und Figure 2.5.6).

21 Figure 2.5.5 Figure 2.5.6 After opening the sub-folder configuration you are offered different options to create files and to make your files available (Figure 2.5.7). Figure 2.5.7 You can upload different file formats according to your needs (see Figure 2.5.8). Figure 2.5.9

22 If the data consists of several files and of sub-indexes, you can just compress them into a Zip-files first, upload the file, and then unzip the file. After unzipping the Zip-file, close the whole folder and go back to the course. You can delete the Zip-files now, so they don’t waste memory capacity.

The described procedure suits specially to upload one single file. If you want to upload (or delete) several files at once at the platform, we recommend the use of „webDAV“. You find a description of this function in chapter „5.4. Using OPAL as network drive“. 2.6 COURSE-MODULE CONTACT FORM This course-module provides an e-mail based contact form. Within the sub-folder recipient you can conFigure the recipients of the contact form according to your intended purpose. You can choose whether your e-mail is to be sent to all advisors and/ or to all course-participants or to several learning-groups or to several subject matters.

Additionally, every author of the course has the option of entering the mailingaddress of one or more users manually (Figure 2.6.1).

Figure 2.6.1

23 Figure 2.6.2 You can save a standard text for the block suggested subject as well as for suggested message. This text can be changed later on by other users. You can use this contact-form to let Students contact you or other course-advisors via e-mail. Figure 2.6.3

24 You can also use this contact-form to write an e-mail to all students or to participants of a specific learning-group. Figure 2.6.4 2.7 COURSE-MODULE REGISTRATION All the participants of your lecture have to register in learning-groups, which have been depicted before within the menu management of groups (for further information see chapter 3).

Figure 2.7.1 This registration-form states every available learning-group. All course-participants can choose one learning-group out of those that are provided and register themselves.

25 Figure 2.7.2 Figure 2.7.3 When a participant has once registered for a learning-group, it is not possible to inscribe into another. If the course-author or a course-advisor wishes his participants to get registered in more than one group, it can be set up within the use of subject matters (for further information see chapter 3). As a standard configuration of OPAL, every student has the possibility to quit a learning-group and to choose another one. It is also possible to deactivate the option of quitting a learning-group within the configuration of the module.

The student receives additionally an e-mail, which confirms his or her participation in a learning-group.

When he/she clicks on the registration-module again, the following hint appears: Figure 2.7.4 Only students who are registered in one of your offered learninggroups have access to the provided learning-material. Therefore, you have to conFigure visibility and access for every coursemodule.

26 2.8 COURSE-MODULE TASK Choose the module task out of the toolbox integrate course-module, which you find on the right side. Now, you can integrate this module to your preferred position in the menu. To fix this position click on „save“. You are now able to conFigure the module according to your intended purpose. Within our course-example this module is called “assignment paper“. Within the „task“-module you have the option to give several students specific tasks. You can grade the results of every course-participant individually, and give feedback. Therefore, you should use the learning-groups for which every student has to register.

This step is necessary in order to be able to utilize the grading tool and to see and grade solutions or task results that were handed in to you.

Figure 2.8.1 Within this module you have different functions at your disposal: allocation, at what time you have to hand in the task (submission), and grading and proposed solutions, which can be used according to your needs. These functions can also be hidden separately. When you deactivate the allocation function, the module can be used as “submission-folder“. The function submission needs to be deactivated when you want a student to do extra-credit work or when you want to use another approach.

27 Figure 2.8.2 In Assignment you find the button task folder.

Put the files that contain the tasks for the students in this folder. With each submission folder you have 200MB (200000KB) of memory for your documents. The assignment of tasks for the user is unrestricted by default. That means that every user can see all tasks and choose one of them optionally. If you choose the function automatic task assignment, the system gives each user a task of the task folder by chance. Once a student has chosen a task, all other tasks will be inaccessible and not shown anymore.

Choose the option with replacement (Figure 2.8.3) if all documents in the task folder shall be seen by every user until a task is chosen. The option without replacement blocks the access to a certain task for all other users when a task is once chosen. In this way you make sure, that a task is chosen only by one user. This requires of course, that the number of tasks is the same as the number of course participants.

28 Figure 2.8.3 To submit a solution, the student just has to click a specific button in his course-material. To confirm that the file is sent into the submission folder a short message is shown in the browser.

The text for this confirmation message can be changed by the course-author. It is also possible to send an e-mail with the confirmation message included. This e-mail will be sent to the e-mail-address that was provided by the user (Figure 2.8.4). Figure 2.8.4 In the file card grading the setting can be changed so the manual grading of a user's task is possible (Figure 2.8.5). According to the chosen configuration you have the possibility to grade the solved tasks manually and to give feedback to the user, as well as to other courseadvisors via the grading-tool.

29 Figure 2.8.5 Point-allocation can be utilized automatically to determine whether a task receives a passing grade or not. In addition, it is possible to enter the passing grade in points (Figure 2.8.6). Figure 2.8.6 It is also possible to provide students with individual assessments and commentaries, accordingly.

30 Handling for students Assignment The tasks formulated by the course-advisor are offered to students as seen in Figure 2.8.7. The kind of task-submission can be chosen as described above. Figure 2.8.7 After choosing a task, it can be viewed, as well as downloaded and utilized by the student (Figure 2.8.8).

Figure 2.8.8 Submission folder Within this course-module the students also have the option of handing in their solutions. In order to do this, the correct solutions files must simply be uploaded into the submission folder (see Figure 2.8.9)

31 Figure 2.8.9 Grading Within this grading-tool, only the course-author and the course-advisors have access to the uploaded solutions (Figure 2.8.10). Figure 2.8.10 Figure 2.8.11 When you have chosen a student, you can download the solutions and then grade them. When you have finished, put the corrected version into the folder graded tasks.

32 Figure 2.8.12 You can then grade everything according to your own demands (Figure 2.8.12). Figure 2.8.13 The student also receives a feedback of his task (Figure 2.8.13).

33 2.9 PUBLISHING A COURSE To be able to display the course contents, the course and its modules need to be published to make it visible to all users.

All changes and modifications added at a later date must also be published in order for the users to be able to see them. To publish a course you have to use the link publish within the editor-tool. Click on the course-module you want to publish (Figure 2.9.1). Figure 2.9.1 After you have clicked on „publish“, confirm the published module by clicking the button „OK“ (Figure 2.9.2).

Figure 2.9.2 A message declaring, “chosen changes are published now” will follow.

34 2.10DISPLAYING A COURSE Now, close the course-editor and the content of the course will be displayed (Figure 2.10.1): Figure 2.10.1 2.11INSERTING A COURSE INTO THE CATALOGUE You can insert your course in the catalogue to make it easier to be found. For this you have two different possibilities to enter your course in the catalogue. Possibility 1: Choose your university. For our example we used “Technische Universität Dresden” (green arrow in Figure 2.11.1): Figure 2.11.1

35 The first level of the sub-categories you find the departments and faculties.

In Figure 2.11.2 the “Media Center (MDC + AVMZ)” has been chosen. You can enter your course in an already existing category by clicking on “learning-resource” in the menu-point “to add”, which you find at the right side (green arrow in Figure 2.11.2). Figure 2.11.2 By clicking on “select” (green arrow in Figure 2.11.3) your course will be entered in the category you have chosen (in our example: “Medienzentrum (MDC + AVMZ)”). In the upper corner (Figure 2.11.2) you can see where you are at, means in which category or subcategory. In our example it is: Bildungsportal Sachsen > Technische Universität Dresden > Zentrale Wissenschaftliche Einrichtungen > Medienzentrum (MDC + AVMZ).

Figure 2.11.3

36 Your course has been entered successfully into the catalogue! (Figure 2.11.4) Figure 2.11.4 If your need further subcategories, please contact the administrator of the category. Therefore, click on the button “contact administrator” on the left side and you have the possibility to send an e-mail (an external window will open). Please keep in mind that you can enter your course in several categories. To do this, repeat the described steps in the desired categories/ subcategories. Possibility 2: Go to the “detailed view” of your course.

At the right side, you will find the menu-point “enter into catalogue” (see Figure 2.11.5). Now you can choose where you want your course to be inserted.

Figure 2.11.5

37 2.12VISIBILITY AND ACCESS CONTROL OF COURSE MODULES For each course module you can configure visibility and access in the course editor. Besides the tab “Title and description” each module – no matter what kind – has the two tabs “visibility” and “access” (see Abbildung 1). With these rules you can configure for each module if it is visible and/or if it the user has access to it. Configure the rules for the course modules so they are reasonable for your course.

Abbildung 1 You can make a module visible, but not accessible. For this, you have the possibility to insert a text that will be shown when a user clicks on the inaccessible module.

You find this field “Information if visible and no access“ in the tab visibility (see Abbildung 2)

38 Abbildung 2 You have the following possibilities to regulate visibility and access for each module. According to those rules, some modules have their own specific adjustments (see chapter of the respective module). Blocked for learners: If you click on “Yes”, further configuration possibilities will get inactive. The link of the course element is from now on only visible for the authors, owners and tutors of the course. All other OPAL users will not get access. Depending on date: Click on “Yes” to enter Start and/or End of the visibility. Depending on group: Click on “Yes” to make the course element visible “Only for learning groups” or “Only for learning areas”.

Depending on assessment: If you choose the option “Check for passed”, you can choose a course module that must be passed to make the module visible fort he user. If you choose “Check score“, you can enter an amount of points in the field „Passing score“ which is necessary to view the course module. It can be didactical meaningful to control the access of certain modules. You can use this to “force” your students to solve an important problem before they can work on the next lessons. Apply rules also for owners and tutors: If you choose “No”, the authors, owners and

39 tutors of the course can always see the course element's link, no matter which visibility rules you have set above.

By means of the button Display expert mode an entry field will appear in order to be able to make a more complex configuration according to your needs. Use the help Symbol to get further information. The following hints are given to ensure a stable use of the learning platform. Each visibility an access rule needs a specific verification by the system when the course is started. Unnecessary redundant rules can make a course instable in case too many users want to access it. This can e.g. happen at the beginning of the semester when students want to inscribe in the course.

1) Superior elements in the navigation menu give their visibility and access rules to their subordinated modules. This means: it is not necessary to give each subordinated module the same rules when they are already defined in the superior module. 2) Also try not to double visibility and access rules within one module if not necessary. A module that is not visible does not need to be set inaccessible with the same rule. Take care, that changes in visibility and access rules of the topmost structure module (module with the title of the course) can cause that the complete course can get invisible or inaccessible.

40 3 GROUP MANAGEMENT The group management always relates to a single course and makes it possible for the course-author to organize the courseparticipants into groups. Using this process, the course-author can arrange them by groups into one or more subject matters, which makes it easier to limit visibility and access to groups and subject matters. To create a learning-group, you have to close the course-editor and go to the module group management which you can find on the right (Figure 3.1). Figure 3.1 To set up a new group, first open the subfolder „group management“ and click on the appropriate button on the right side (green arrow in Figure 3.2).

Figure 3.2 Now, insert in the name of the group as well as a description. If you want to limit the number of course-participants, you can state this here (e. g. groups for an internship) (Figure 3.3).

41 Figure 3.3 As soon as you have saved the learning-group you can choose to conFigure it in any way you want to. Collaboration tools (Figure 3.4) With this tool you can define the paths of communication between the group-members. You can allow members of the group to share information directly or by a contact-form, to upload documents into a folder and share them and to participate and inform each other in a forum.

Figure 3.4 When you have started a learning-group, you can add members who are already registered in OPAL to your learning group by yourself or you can see in the course-example, you also have the option of members registering themselves to a learning-group by using the course-module “registration” (Figure 3.5). For further information on the registration see chapter 2.7 “course module enrolment”.

Figure 3.5

42 If you want to appoint and register members of your learning-group yourself, click on “add participant” in the menu “members” (Fehler! Verweisquelle konnte nicht gefunden werden.). Figure 3.6 Within the appearing search field you can enter „users attributes” to be used as search criteria (Figure 3.6). Figure 3.6 You will get a list with your results, in which you can activate specific members by clicking on the square at the left side of the users name (Figure 3.7). To confirm your selection click on the button “select”.

43 Figure 3.7 Members of a group will receive a message by default that they are added in the learning group (Figure 3.8).

If you don’t want to send this message, choose „Copy to sender: No”. Figure 3.8 Within the menu “import members index“ you can enrol more than one member at once (Figure 3.9). But keep in mind that you have to enter the OPAL usernames and not the (very similar) e-mail addresses of the users.

44 Figure 3.9 Note: Only users who have been registered to the OPAL-system and whose names are listed in the database of OPAL can be chosen as members for a learning-group.

45 4 FURTHER COURSE MODULES 4.1 COURSE MODULE FORUM The module forum represents a platform of communication that can be used immediately without any additonal settings. It’s mainly used as a platform for discussion and questions in a course It also gives you a number of other possibilities to improve the workflow of your learningand your workinggroups. Every user who has access to a course-forum can get a daily newsletter via e-mail that informs about new entries in the forum.

After you have published information, you can attach data or material that can be opened and used by all users of the forum. It is also possible for every author to edit his entry as long as nobody has replied to it. To get further information about the author click on his picture and you get to the author's personal visiting card which contains details about him. To format your posted information you can also use the Wiki-Markup-Syntax, which is a simple editing language and an alternative to HTML. Wiki-Markup-Syntax makes it possible to draw up a page without any knowledge of computer programming.

4.2 COURSE MODULE TEST Within this module you can evaluate the results of your course-participants by doing any type of test.

The main function of this module is to draw up a test with the help of an internal or an external test-editor. You can choose between the following types of questions: Singlechoice-questions, multiple-choice-questions, kprim-questions as well as clozequestions and essay-questions. Nach dem Absolvieren eines Tests erhält jeder Teilnehmer eine Übersicht über seine erbrachte Leistung und hat je nach Konfiguration die Möglichkeit, den Test zu wiederholen. After the test, every participant has the possibility to get an overview of the answered and corrected test. It is also possible for the user to retake the test.

Every course-advisor can look at the test-results with the grading-tool and also give personal feedback for every user.

46 4.3 COURSE-MODULE EXTERNAL PAGE With the help of this module you can link information in your course to external sources. You can integrate different external internet pages into the structure of your course, which then appear, according to your needs, directly in your browser window or in a new Popupwindow. 4.4 COURSE-MODULE QUESTIONNAIRE The primary function of this module is to integrate a questionnaire into your coursestructure.

This questionnaire is to be drawn up in advance with the help of an internal or an external test-editor. You can choose between the following types of question: Single-choicequestions, multiple-choice-questions, kprim-questions as well as cloze-questions and essay-questions.

The results of any questionnaire are anonymous. They will be saved and can be summarized and evaluated by a course-advisor with the tool data storage. 4.5 COURSE-MODULE GRADING With this module you can give a personal grade for the work of each student. Within this module you can give the students a personal feedback. With the help of a grading-form the course-advisor has the possibility to grade the work of every participant of a course. You can state the reached points and/or the status passed or failed and give further personal feedback.

4.6 COURSE-MODULE SELFTEST Within this module the course-participant has the opportunity to evaluate his own learning progress.

According to the course-module test the course-author can integrate tests into his course structure. A self-test gives the course-participant the opportunity to check his learning progress by doing questions repeatedly. Only the course-participant (not the course-advisor) can look at the results.

47 4.7 COURSE-MODULE CP LEARNING CONTENT You can use the CP (Content Packaging)-online based learning material which has different file formats that can be unified with the result that they are usable for several existing systems. So the course advisor can use existing packages of learning-material according to the IMS-CP-Standard. With this course-module you can integrate CP-contents into your course-structure. But in advance, you have to import a package of learning-material according to the IMS-CPStandard into the learning-platform by using the subfolder learning-resource outside of your course.

4.8 COURSE MODULE SCORM LEARNING CONTENT Use the module SCORM learning content to insert an existing learning content according to the SCORM-Standard into your course. SCORMSharable Content Object Reference Model tries to create a shared basis for the exchanging of electronically based learning-contents. Before a course-advisor is able to use this course-module, he has to import a package of learning-material onto the platform in your learning resources, which is possible within the menu “learning-resource”.

4.9 COURSE MODULE EXTERNAL CP With the course-module external CP you can integrate a distended stored learning-package according to the IMC-CP-Standard into your course.

It is not necessary to import the learning-package directly like it is done via the coursemodule CP-contents. Editing the learning-content is also possible at the original position. Open the course editor and insert the course module „External CP“ into your course (green arrow in Figure 4) As ususal, type title, subtitle and – if necessary – a short description in the according fields and save your changes.

48 Figure 4 Change now to „Configuration“ by clicking at the tab oft he same name (green arrow in Figure 5). Type the URL oft he external source into the field and save. Figure 5 Publish the new cours module now and close the course editor. The external source is now integrated in your OPAL course (in the middle in Figure 6). In the navigation menu oft he OPAL course you can also find the menu points of the just embedded external source (here „Ext. CP: Versuchsplanung“ – green arrow in Figure 6) Figure 6

49 4.10COURSE-MODULE/ LEARNING-RESSOURSE WIKI With a Wiki (wiki - hawaiian “fast”) you can – similar to the internet encyclopedia – easy and uncomplicated create articles and contents and edit them together with other users.

The Wiki in OPAL is for example used for the following application scenarios:  as glossary or index of a course  as help to certain course themes  as a discussion forum with extended functions  as open filing space for texts and articles (e.g. for delivering tasks) Within a Wiki, each user can create new articles, edit existing articles, link articles with each other and discuss articles with other users.

The articles can be formatted by using the Wiki-Syntax (typography, titles, lists, links) and it is possible to insert images, audio files and mathematic formulas in LaTeX format. To create a Wiki, proceed similar tot he creation of a course (see chapter 2.1 and Figure 7 and Figure 8). Figure 7 Figure 8

50 Also similar to a course, a Wiki can be used as independent learning resource. It can also be integrated into a course. To integrate a Wiki in a course, choose “Wiki” in the menu “Insert course elements”. Afterwards link your existing Wiki in the tab “wiki learning content” (see Figure 9 and Figure 10).

After publishing the changes, your Wiki is integrated into the course. Figure 9 Figure 10 Please also note the information about visibility and access of modules (chapter 2.12)

51 5 ADMINISTRATION 5.1 ASSIGNING OWNERS When you have authors rights, you can create new courses and other learing resources. That doesn’n mean, that you can edit learning resources of other authors, e.g. insert a link to the course of author XY. To get the rights for this, author XY has to add you as “owner” to the course. In this way, users that don’t have authors rights (e.g. SHK) can work at the course and the course editor. Important note: Through this, users get so called co-authors rights. They can now delete the course and insert new course modules on their own. So called right groups can avoid this but still involve users in the editing of the course.

To assign a course-owner, open your learning-resource (don´t start the course-editor). On the right side you find a subfolder called “general”. Here you click on “details” (green arrow, Figure 5.1.1).

Figure 5.1.1 You are now in the detailed view of the learning ressource.

52 When you are on this page of details, click on „assign owners“. You can find this button on the right side (green arrow in Figure 5.1.2). Figure 5.1.2 An external window named „assign owners of this learning-resource“ will now open. Click on “add user(s)” (green arrow in Figure 5.1.3). Figure 5.1.3 Now, state the last name of the person you want to designate as the owner. You probably also need the first name or the university (Figure 5.1.4).

53 Figure 5.1.4 To select a course-owner, select the person´s name in the list that will be shown and click on „choice“ (green arrow, Figure 5.1.5) and on „choose“.

Please make sure that you have chosen the right person! After you have chosen a course-owner he has the same rights within the learning resource as you, the course-author, He can also erase contents as well as upload (unrequested) material. Figure 5.1.5 To close the external window and to get back to the page “to administer owner of learningresource” click on the red cross in the upper right corner. The new designated owner should now appear in the list of owners of learning-resource (green arrow, Figure 5.1.6).

54 Figure 5.1.6 To add more owners, repeat the steps. To delete a course-owner, you have to activate the appropriate box and click on “delete”. If you click on the red cross in the upper right corner, you will get back to the details of the course. The name of the deleted owner should not be displayed in the list anymore (green arrow in Figure 5.1.7). Figure 5.1.7 To get back to the starting-page of the learning-resource, click on “close detailed view” on the right.

55 5.2 THE USE OF RIGHT-GROUPS As course-author you can give other OPAL-users particular rights to your course by inviting them to a „right-group“.

Similar to learning-groups, the “right-groups” also depend on the corresponding course. Note: If you, as the course-author, don´t want to assign an OPAL-user as course-owner (see chapter 5.1 assigning owners”), it is better to invite him to a “right-group”. The assigned rights you get as a member of a “right-group” cover only certain rights of the options a course-owner has.

5.2.1 Creating a right-group To draw up a new „right-group“, please start the OPAL-course and choose the link “Rechtemanagement“ (management of rights), which you can find on the right side (Figure 5.2.1). Figure 5.2.1 Figure 5.2.2 5.2.2 Configuring the rights of a right-group In the tab „authorization“ you can define rights and assign them to the group-members (Figure 5.2.3). - Management of groups: members may start the management of groups and may also do the same actions as the author of the group - Course-editor: members can use the course-editor including all its functions - Data storage: members have access to the data storage, which means they can save data for a course, e.

g. for a forum - Grading-tool: members can grade and rate the work of course-members by using the grading-tool - Glossary-tool: members have the right to maage entries in the glossary

56 Figure 5.2.3 5.2.3 Managing members of a right-group Using the tab „members“ (Figure 5.2.4) ) you can define whether members are visible or not for other group-members. To add members use the bottom section, it doesn´t matter which rights the member has. You can assign the access of different tools to normal OPALusers without authors-rights. Members of a right-group get the conFigured rights, can use the shared tools, and are visible to other members of the right-group in their OPAL-forum/ -chat.

To download the members of a right-group in an Excel-index, use the icon “download index”.

Figure 5.2.4 5.2.4 Leaving or deleting a right-group As participant of a right-group you are not able to leave it by yourself. Therefore, you have to ask the course-author to sign you out. To delete a right-group as a course owner, you have to display all of the right-groups that are stated in the “management of rights” in a list and then click “delete” (Figure 5.2.5). Figure 5.2.5

57 5.3 RESOURCE FOLDER A resource folder is used as storage for different files which can be used for several courses. It is designed as an independent learning-resource, which means that it can be set-up parallel to a course (Figure 5.3.1 and Figure 5.3.2). Figure 5.3.1 Figure 5.3.2 To add files to a resource folder use the following steps: detailed view > edit content (figure 5.3.3) (don´t mix it up with the menu point “show content”) (see also Figure 5.3.5). The steps are the same as adding files to a course. Both can be made by using a web-interface or a network drive (WebDav-link – see chapter 5.4).

Figure 5.3.4

58 Figure 5.3.5 To use the resource folder for one or more courses, assign it to the archive folder. Accordingly, the folder of resources needs to be referenced as follows: course > change properties > resource folder > select. (Figure 5.3.6). Figure 5.3.6 The shared files are now provided within the repository folder in the sub-index “_sharefolder” (Figure 5.3.6). Within this folder, it is only possible to download data. To upload data you have to use the resource folder. Also, pay attention to the correct access authorization (e.g. BAR) because the resource folder is a learning-resource by itself.

5.4 USING OPAL (BILDUNGSPORTAL SACHSEN) AS NETWORK DRIVE To upor download data or files in a simple and convenient way, use the connection via network drive (“webDAV”), e. g. to draw up a course or to update documents. After you have set up the connection via network drive your files can be moved from your hard disk to the OPAL-server by using “copy-and-paste” and “drag-and-drop” respectively. To set up OPAL/ Bildungsportal Sachsen as a network drive, please carry out the following steps: Open your “Windows Explorer” and look for the menu “network environment”. By using the right mouse button, click on network environment and chose the submenu “connect network drive” (Figure 5.4.1).