Nantahala Weddings & Events - Answers to all of your questions about our venue September 2013
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Nantahala Weddings & Events Answers to all of your questions about our venue September 2013
Facilities
What is the capacity of the ceremony pavilion?
The ceremony pavilion has 16
sycamore and white pine benches,
seating between 64 and 80 people.
There is plenty of room to bring in
extra chairs and for people to stand.
The pavilion is fully handicap
accessible via pathway at parking lot.
A flagstone pathway marks the entrance
of the bridal path into our “outdoor
chapel.” A natural stonewall
interspersed with ferns and overflowing
with white and lavender phlox form a
gorgeous backdrop for your wedding
ceremony.
4
Is the reception handicap accessible?
Your guests can drive up to the
reception tent.
There is a path, accessible by
wheelchair, to the ceremony chapel.
8’ (96”) rectangular tables – 12
60” round tables – 5
48” round tables – 2
32” round table (“sweetheart”) – 1
8’ X 2’ wood slab serving tables – 4
~1.5’ tree slice cocktail tables - 5
16’ X 18’ dancefloor
5
How do you layout the tables in the tent?
Option One
6
How do you layout the tables in the tent?
Option Two
7
How do you layout the tables in the tent?
Sandbox – Design your own!
8
Is there a kitchen?
Extra large
commercial
refrigerator and
freezer, range,
commercial 3-
compartment sink.
9
How big are the restrooms?
Men’s and women’s restrooms are 8 feet by
6 feet - plenty of room to double as changing
rooms. Tall, standing mirror in women’s
restroom.
10Do you have a bonfire pit?
The bonfire pit offers a great opportunity
to have a night-before or reception night
s’more party.
There are five picnic tables near the
bonfire pit, making it a fantastic place to
have a casual rehearsal dinner if you
already started decorating the tent.
Kids love to jump between the logs and
boulders, and we absolutely encourage
them to do so!
11Do you have a sound system? Can I use my own playlist?
Can I hire a band or a DJ?
We have two Electro-Voice
ZLX Series ZLX-15P 2-way
Monitor Speakers and an
EKX-18SP Powered
Subwoofer – the sound
system DJs use.
We can hookup your device
- smart phone, iPad, iPod,
etc. - through a headset
connector so you can dance
the night away to your own
downloaded playlist.
We also have ample
electrical capacity and
space to accommodate a
band or DJ and a Kinta FX
disco light!
12What is your inclement weather plan?
In addition to offering covered ceremony and
reception areas, we also have tent walls, an
additional clear tent, and about 70 umbrellas!
13Fees
What is included in rental fee?
Rental fee includes:
• Building with commercial kitchen • Beverage dispensers
• Ceremony pavilion • White porcelain platters/serving bowls
• High peak tent • Serving utensils
• Clear tent • Four chafing dishes
• Tables • Four 8’ long by 2’ wide pecan and wild
• Chairs cherry slab serving tables
• Chandeliers • Five tree slice cocktail tables
• Café string lights • Very clean tiled restrooms
• Dance floor (18’ X 16’, configurable) • Bonfire pit
• Sound system and disco lights • Generator to power entire venue, including
• Utensils music
• White Tuxton dinner plates • Trash cans, including recycle bin
• Stemless wine glasses
WiFi and Verizon cell phone service!
15What is NOT included in rental fee?
Rental fee does not include:
• Linens
• Cake/appetizer plates
• Cocktail napkins
• Forks (for dessert)
• Plastic cups for beer and cocktails
• Firewood
• Ice
16Extras – these items are not included in the rental fee
Extras: check out the “Cuisine” and “Resources” tab on our website for
vendors you can hire to create your perfect day
• Wedding Planning/Wedding Coordinator
• Banquet Management/Catering Services
• Decorating Services (including setting tables with linens, plates, silverware,
glassware, flowers)
• Cake
• Flowers/bouquets
• Bartender (if you want a full-service bar)
• Officiant
• Photographer/videographer
• Shuttle service
17Use of venue for 2 full days, plus the morning after your
wedding to pick up decorations
Day before wedding
• Decorate the venue
• Rehearsal
• Rehearsal dinner (until 9PM)
Day of wedding
• Ceremony
• Reception (no mandatory end time)
Day after wedding
• Retrieve decorations and other belongings by 11AM
NOTE: We set up and tear down dance floor, tables and chairs,
sound system (available for use during reception only)
18Are there any additional fees?
Nantahala Weddings sets up dance floor, tables
and chairs, and sound system. We also remove
garbage, and clean bathrooms, and floors.
Before leaving the venue at the end of your
reception, you or your designee are responsible
for:
• Clearing and washing all dishes, glasses, plates,
serving dishes, chafers, beverage dispensers, and
silverware.
• Moving all bottles, disposable plates, and any other
garbage to garbage bins.
• Making sure there is no food left out on the tables
overnight.
• Emptying garbage bags from cans and storing trash
in shed behind building.
NOTE: If these items are not taken care of at the end of the reception, you will be
charged $30 per hour for extra cleaning services.
19Are there any additional fees?
Special Event Liability Insurance
Around $100 for the whole weekend (varies by guest count)
The Event Helper offers the best price for wedding insurance, and it’s really easy to
use. All of the details/requirements for Nantahala Weddings & Events are already
completed for you when you use this link:
https://www.theeventhelper.com#vuSKE9
NOTE:
Make sure your wedding insurance covers all 3 days – it’s the same price as 1 day!
20Can I see a sample of items you provide?
Slab serving tables, platters, plates, silverware, beverage dispensers, candlesticks,
and chafing dishes.
21Deposit? Balance? When is everything due?
Upon reserving date and signing contract:
• Rental deposit: $1,000
Three months before event:
• Balance (rental fee + refundable breakage
deposit)
One month before event
• Proof of liability insurance
• Reserve wedding coordinator
14 days after event:
• Reimbursement due to you
NOTE: Your date is not officially reserved until you sign our contract and make a
rental deposit
22What forms of payment do you take?
Forms of payment accepted:
• Personal check
• Cashier’s check
• Cash (in-person only)
• Credit card (2.75% credit card
fee will be charged)
23What is your cancellation policy?
Cancellation policy
• If Renter cancels the reservation for
the Event up to thirty (30) days before
the Event Date, Nantahala Weddings,
LLC shall refund to Renter the Rental
Fee and the Breakage/Missing Items
Deposit. The Rental Deposit will be
retained as liquidated damages.
• If Renter cancels the reservation for
the Event for any reason less than
thirty (30) days before the Event,
Nantahala Weddings, LLC shall retain
the entire Rental Fee and the Rental
Deposit as liquidated damages.
Nantahala Weddings, LLC will refund
the Breakage/Missing Items Deposit.
24Guidelines
Do you allow alcohol?
• We can’t buy alcohol for you,
but you can serve alcohol
through a caterer or buy it
yourself and set up a self-serve
table, or you can hire a
bartender
• You must comply with all
applicable local, state, and
federal ordinances, statutes,
laws, and regulations regarding
the service of alcohol
• Nantahala Weddings & Events
forbids the service of alcohol to
minors
• The sobriety of all guests is
your responsibility
26Do you allow open flames?
Open flame policy:
• Use of bonfire pit is fine
• Candles enclosed in
glass or in a candlestick
are fine
• Sparklers are fine
• Sky lanterns, sky
candles, or fire balloons
(flame-propelled
lanterns) are not
permitted due to the fire
hazard in the Nantahala
National Forest
27Are there any restrictions on the use of the space and
decorations?
Decorations and use of space:
• We can move tables, chairs, slab serving tables, and dance floor to suit your
purposes
• We do not allow Mylar confetti for decoration or celebration
• Stapling and nailing of decorations to the buildings or tent is not allowed; use of
rope or string to hang decorations is allowed
• No paint is allowed at the venue, including but not limited to, for purposes of
trashing the dress with paint.
• Any deep frying must be done with an outdoor fryer, and the oil has to be poured
back into original container for disposal
• Please DO NOT pour the oil down the sink as it will damage the septic system
28Are there any noise restrictions?
There are no noise restrictions, and no restrictions
on how long the music plays. We can
accommodate a DJ or live band. Rowdy dancing
is strongly encouraged!
29What is your policy on children and pets?
Children and pets
• Children and pets are
EXTREMELY welcome!
• Children must be
supervised at all times
• We recommend keeping
pets on leashes due to
the temptations of the
surrounding forest
30Lodging
How do my guests contact rental homeowners? Is there a
hotel close by you can recommend?
The “Lodging” page on our website lists vacation homes according to several
criteria so you and your guests can reach out to rental homeowners directly:
• Proximity to venue
• Minimum stays
• Number of occupants
• Number of beds
• Allowance for pets
• Easy access, lake access,
mountain views
Availability
• Peak times such as Memorial Day, July 4th, Labor Day, and leaf-peeping season
(October) fill up quickly. Book as early as possible to get the greatest selection.
Hotels in the vicinity
Quality Inn, Andrews, NC (20 minutes from venue)
Comfort Inn, Franklin, NC (40 minutes from venue)
Hampton Inn, Franklin, NC (40 minutes from venue)
32Is there a campground close by?
Tent camping, RV
hookups, and cabins
are available at KOA
Campgrounds in
Murphy, Nelson’s
Nantahala Hideaway
in Topton, and Turkey
Creek Campground in
Almond. There are
also two tent
campsites available on
the Nantahala
Weddings & Events
grounds (reserved for
event guests only).
33Transportation
What is the distance to Wayah Bald?
The drive to Wayah Bald is about 11 miles and takes about 25 minutes.
35Are there shuttle services available?
Ron Haven’s 24-Seat Shuttle
Bus, 828-524-2064
Cherokee County TAXI (828-557-
0235) provides a 13-passenger
van and sedans for passenger
service within the area.
Hire them to transport to and from
airports and Wayah Bald for your
ceremony.
Stay safe! Steve Bennett (828-
321-9949) will transport your
guests back to their vacation
homes after the party.
Feel free to leave cars at the
venue overnight.
36Weather
Monthly average highs and lows in Nantahala
38Monthly sunrise and sunset in Nantahala
39YOUR PERFECT DAY, YOUR WAY! JODY HAFEY
When it comes to romantic mountain marriages, there’s (828) 421-0141
no better setting than Nantahala Weddings & Events, a jody@nantahalaweddings.com
premier wedding venue nestled in the Nantahala National
Forest. We specialize in unforgettable celebrations that 16121 Wayah Road
capitalize on Nantahala’s natural beauty and your unique Topton, NC 28781
style, leaving you and your guests with memories you’ll
treasure forever. Website
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