Parents & Carers Handbook for 2018 / 2019 - Runshaw College

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Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Handbook for
Parents & Carers
          2018 / 2019

Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Contents                                                                      A Level Heads of Studies

Dates for your Diary .................................................3
Welcome .................................................................4
First Day of College ..................................................4                          Lucy Turner
Programmes of Study ..............................................5
GCSE English and Maths .........................................5
Vocational Support Tutorial ......................................5
Personal Directed Study ..........................................5
Experience of Work .................................................6
Target Setting ..........................................................6
College Timetable ....................................................6
                                                                                 Giles Inman
Study Day ................................................................6
Study Zones ............................................................7
Study Skills ..............................................................8
Plagiarism ................................................................8
The Library ..............................................................8
Support for Students ...............................................9
                                                                                  Advanced Vocational
Pastoral Mentor........................................................9           Heads of Studies
Student Services......................................................9
Safeguarding Students.............................................9
Emergency Information........................................... 10
Financial Support.................................................... 10
Study Support........................................................ 11                         Stephen Musa
Membership Cards................................................. 11
Uniforms ................................................................ 11
Dress Code ........................................................... 12
Responsible and Respectable ICT Use .................. 12
Online Safeguarding Advice for Students................ 12
Bullying and Harassment ....................................... 12             Lindsay Neville
Disciplinary ............................................................ 13
Attendance ............................................................ 13
Reporting Absence ................................................ 14
Sickness Whilst in College...................................... 14
Absences............................................................... 14
Unauthorised Absences.......................................... 14
Bursary Fund and Unauthorised Absences............. 15                         Pre-Advanced Vocational
Holidays in Term Time............................................. 15              Head of Studies
Request for Absences in Exceptional
  Circumstances ................................................... 15
Travel to College .................................................... 16
Progress Evenings and Progress Reports .............. 16
Communication Portal ........................................... 16                                 Lynne
Visiting College ...................................................... 16                         Alderson
Progression after College ....................................... 17
Supporting Students .............................................. 17
Making a Complaint ............................................... 17
Student Charter ..................................................... 18
Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Dates for your Diary
                                            Autumn Term 2018
                                       College opens for the start of the new academic year for students beginning new courses
 Wednesday 5th September
                                       (A Level Year 1, Advanced Vocational Year 1 and Pre-Advanced Vocational students)
                                       Start week for students on year 2 of a course (A Level & Advanced Vocational), start day will
 Monday 10th September
                                       vary for different courses

 Wednesday 12th September              A Level Welcome Evening

 Thursday 13th September               Vocational Welcome Evening

 Saturday 22nd September               College Open Day *Student Ambassadors guide our college guests

                                       College Improvement Day & Open Evening (college closed for students)
 Thursday 11th October
                                       *Student Ambassadors guide our college guests

 Week beginning 22nd October           Progress Reports are available on the communication portal

 22nd October – 2nd November           Half Term Holiday Return to college w/c Monday 5th November

 Friday 9th November                   College UCAS deadline (second year students)

                                       College Improvement Day & Open Evening (college closed for students)
 Tuesday 20th November
                                       *Student Ambassadors guide our college guests

 Week beginning 24th December          Progress Reports are available on the communication portal

                                       Christmas Closure – college closed for two weeks
 24th December – 4th January 2019      (students finish at 3.40pm on Thursday 20th December, Friday 21st December is a
                                       College Improvement Day (college closed for students))

                                             Spring Term 2019
 Monday 7th January                    College re-opens after Christmas Closure
 Monday 4th February                   Year 2 (including Pre-Advanced) Progress Evening (surnames A-L)
 Wednesday 13th February               Year 2 (including Pre-Advanced) Progress Evening (surnames M-Z)
 Week beginning 18th February          Progress Reports are available on the communication portal
 18th February – 22nd February         Half Term Holiday Return to college w/c Monday 25th February
                                       College Improvement Day & Open Evening (college closed for students)
 Wednesday 27th February
                                       *Student Ambassadors guide our college guests
 Week beginning 8th April              Progress Reports are available on the communication portal
 Monday 8th April– Monday 22nd April   Easter Closure – college closed for two weeks and one day

                                           Summer Term 2019
 Tuesday 23rd April                    College re-opens after Easter Closure
 Tuesday 30th April                    Year 1 Progress Evening (surnames A-L) including information on Higher Education
 Monday 6th May                        May Day (College closed to students for one day only)
 Thursday 9th May                      Year 1 Progress Evening (surnames M-Z) including information on Higher Education
 Friday 24th May                       College Improvement Day (college closed for students).
 Week beginning 27thMay                Progress Reports are available on the communication portal
 27th May – 31st May                   Half Term holiday Return to college w/c Monday 3rd June
 Friday 23rd June                      Vocational Year 2 and Pre-Advanced classes finish
 Friday 5th July (4pm)                 Teaching finishes for Year 1 A Level & Advanced Vocational students
 Monday 8th July – Friday 12th July    Year 1 Work experience week
 Thursday 15th August                  A Level Results’ Day

GCSE English Exam: 4th & 7th June (students attend on both days)
GCSE Maths Exams: 23rd May, 6th June & 11th June (students attend each day)                                                       3
Parents & Carers Handbook for 2018 / 2019 - Runshaw College
    We are delighted that your son/daughter/ward has chosen to study at Runshaw and we would like
    to welcome you as their parent/carer/guardian to Runshaw too. We hope that as students they
    will enjoy their time with us, achieve their academic goals and personal ambitions and find that
    their experience here enables them to progress with confidence to further successes in higher
    education, training or employment.

                As a student at Runshaw College they will be at the centre of everything we do.
                Runshaw has one simple aim: for all our students to be HAPPY, SAFE, SUCCESSFUL
                and EMPLOYABLE. We believe that a close partnership with parents/carers/guardians
                is an important element of the support needed to achieve this success. The
                Programme Office will coordinate their support and monitor their progress throughout
                their time with us. The Programme Office team consists of Heads of Studies, Pastoral
                Mentors and Administrative Support Staff whose time and energies are devoted to
                supporting students and their teachers.

                If there is anything that you are unclear about, please do not hesitate to contact us.

                   Heads of Studies; Lucy Turner, Giles Inman, Stephen Musa, Lindsay Neville &
                   Lynne Alderson

                                   xFirst Day of Collegex
                                   The first day of College for students beginning a new course is
                                   Wednesday 5th September 2018. Students should bring with them
                                   pen, paper, their temporary Membership Card and diary (issued at
                                   enrolment) and be prepared to meet new friends and start work.
                                   Only first year students will be in lessons for the first three days to
                                   allow them an opportunity to settle in. However, some second year
                                   students will be in college to act as guides and helpers. Please
                                   encourage your son/daughter/ward to speak to staff if they have any
                                   enquiries or concerns. We realise that the first few days in college
                                   can be stressful and Runshaw staff will be delighted to help new
                                   students in any way they can.

        The college address is Langdale Road, Leyland, Lancashire, PR25 3DQ
4       The college telephone number is 01772 622677
Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Parent and Carer’s Handbook 2018/19

xProgrammes of Studyx                    Vocational:                                xVST (Vocational Supportx
                                         Students on the Vocational
All students will have a timetabled                                                 xTutorial)x
                                         Programme will study one main
study programme which will include:
                                         subject area as the size of the            Each Vocational subject is allocated
• Main area of study (3, 4 or 5 A
                                         qualification is significant.              time to provide extra support
  Levels; L3 BTEC; L2 BTEC; VRQ,
                                         At Level 3 students will gain a            and tuition for students, both for
  NVQ, Foundations Studies and
                                         qualification that is equivalent in size   those who may be struggling to
  Skills, EL3 and L1 BTEC)
                                         to 3 A Levels and enables them to          understand specific areas of the
• Personal Tutorial lessons with their
                                         progress on to university.                 syllabus, or those who want to
  Pastoral Mentor
• Pastoral Mentor 1:1 review                                                        exceed their target grade. Schools
                                         Pre-advanced programmes (EL3,              will allocate these hours to maximise
                                         L1 and L2) prepare students for a          their impact; VST sessions may take
• Personal Directed Study / study
                                         study programme at the next level,         place during a timetabled slot or be
                                         apprenticeship or employment.              embedded into specific units.
• Course enhancements (e.g. course
  related trips)
                                         Grading: Level 3: units graded at
• Enrichment (e.g. volunteering,
                                         Pass, Merit & Distinction with final       xPersonal Directed Studyx
  clubs, societies).
                                         grades ranging from PPP (Pass;             Personal Directed Study (PDS)
                                         Pass; Pass) to D*D*D* (Distinction*;       allows a student to complete tasks
In addition, their study programme
                                         Distinction*; Distinction*).               set by their teacher and other
may also include:
                                                                                    members of staff. We feel this
• GCSE English and/ or GCSE
                                         Level 2: units graded at Pass, Merit       reflects what happens in most work
  Maths (where appropriate)
                                         & Distinction, final grades ranging        places where a task is set and the
• Experience of work placements
                                         from PP to D*D*.                           individual has to plan their time
                                                                                    and resources to complete what is
A Level:                                 E3 & Level 1: graded at Pass or Fail.      required to an appropriate standard.
Students on the A Level programme                                                   Many students spend much of
will study 3, 4 or exceptionally                                                    their PDS time in a ‘Study Zone’ in
5 A Level subjects. An A Level
                                         xGCSE English and Mathsx
                                                                                    college. Your son/daughter/ward will
will take two years, with external       At Runshaw, we believe that                be set targets to ensure they meet
examinations taking place at the end     education changes lives and having         the number of hours required for
of the two years. Some subjects also     good qualifications in English and         their programme of study. They will
have coursework units and practical      Maths will improve employment              complete tasks such as: -
assessments. Teachers will carry out     and further learning prospects for         • homework
a range of assessments to monitor        all learners. We are fully committed       • preparation for lessons
students’ progress with predicted        to ensuring that all our students          • revision
grades and effort grades available       complete their learning having             • research and course work
on the communication portal every        achieved their full potential. English     • the development of study and
half term. Pastoral Mentors will         and Maths studies are an integral             employability skills
track attendance and progress            part of study programmes where
and contact home if there are any        students have yet to achieve a Grade
concerns. Grading is from A to E.        4 or above.

Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Parent and Carer’s Handbook 2018/19

xExperience of Workx                       development in a wide variety of         All students need to spend
                                           ways.                                    a significant amount of time
A Level students have the                                                           undertaking independent research,
opportunity to take part in work           All students are also encouraged
experience the week after formal           to participate in volunteering as a      completing assessments and
lessons have finished, the 8th             means to support their community         revising for exams and these ‘study’
to 12th of July 2019. This is not          and develop their employability          periods provide an opportunity to
compulsory, but in areas like              skills. Student Services are able to     do this whilst having a wide range of
medicine, law, physiotherapy and           support students to find suitable        resources and support to hand.
media, it is strongly advised. Work        opportunities.
experience can help students to                                                     In addition to study they should also
find out more about possible career                                                 take some of the many opportunities
options, it also helps to provide          xTarget Settingx
                                                                                    available to enhance their CV.
valuable experience which can be           At Runshaw, we set Minimum Target        We ask students to record their
discussed in job applications and          Grades (MTGs). The MTG is based          experience of work (part-time jobs,
university applications. It is also good   on a student’s qualifications on entry   volunteering, talks from employers
for developing key skills such as          and any diagnostic assessment            etc) and the student portal will help
communication, team-working and            activities as appropriate. MTGs are      students to create a CV. They will
organisation.                              the minimum grades which your son/       have a chance to engage in a wide
                                           daughter/ward should be aiming to        enrichment programme covering
Students are encouraged to get their       achieve for coursework, GCSEs,           sport, music, drama, creative arts,
own placements but should check            assessments and assignments e.g.         outdoor activities and student
with our Work Placement Unit, before       Pass, Merit, and Distinction or grade    organisations. They will be given
taking up self-placements.                 A, B and C. They provide a starting      further opportunities via their course,
                                           point for learning, which we operate     for example, ambassador work,
All Pre-Advanced Vocational students       to ensure that your son/daughter/        academies, hearing guest speakers
will undertake at least 25 hours of        ward fulfils their full potential and    and partaking in trips to enhance
work placement as a key part of their      does not underachieve.                   their studies.
vocational study programme. The
purpose of the work placement is to        xCollege Timetablex                      To support students, the college has
enable students to experience real                                                  a well-resourced library and study
work situations whilst helping them        Although attendance in lessons is
                                                                                    zones where students can complete
to discover more about employability       monitored very closely, students will
                                                                                    their work.
and personal skills in preparation for     also have more ‘free’ time than they
their future career.                       were used to at school. This is vital
                                           preparation for higher education         xStudy Dayx
Advanced Vocational courses often          and employment where they will be        Students will have a study day with
include a work experience unit which       expected to manage their own time.       no timetabled lessons. Although
will take place throughout the year                                                 there are no timetabled lessons, from
as determined by the Course Leader.        This time should be used                 time to time, the college will schedule
Where a course does not include            productively to enhance their            trips, visits and ask students to
a compulsory work experience               experiences and prepare them for         attend for additional study. Students
unit, arrangements are made to             worthwhile progression.                  may be required to attend college
incorporate elements of employability                                               on their study day for any number
Parents & Carers Handbook for 2018 / 2019 - Runshaw College
of reasons and it is, therefore,          Parent and Carer’s Handbook 2018/19
important that the study day is
used for college related activities.
We will also encourage students to
use some of their study day time for
enrichment, volunteering and work
experience activities to enhance
their employability. Therefore,
students should not organise regular
commitments that are not flexible on
their study day. We see the Study
Day as a vital part of the college
week: it is definitely not a “day off”.
Students are usually allowed to work
at home on their study day however
they can use the college’s study
provision and other facilities on this
day, if they wish.

Some vocational students will have
an employability day. There are no
timetabled sessions on this day,
however, this is still a college day;
the college reserves the right to
schedule employability events such
as guest speakers, mock interviews
and other work related activities.
Some students will also be expected
to use this day for their work
placements. As with the study day,
we also encourage students to use
some of this time to participate in
enrichment and volunteering.

A level students will have timetabled
lessons on four days with study days
as follows: Wednesday for A Level Year
1 and Tuesday for A Level Year 2.

xStudy Zonesx
We have three dedicated study areas
called ‘Study Zones’ available for
students to complete their PDS and
support them to develop study and
employability skills. The Study Zones
provide a range of study spaces
and resources including PCs, iMacs
and group work rooms. The Study
Zone team also provide support
for all students through a range of
workshops, advice and guidance for
small groups and individuals as well
as Moodle (online learning) resources
to aid independent study. Students
will be able to record the time spent
doing PDS, using their student
membership card on a swipe card
system. Pastoral Mentors will monitor
the progress made towards meeting
PDS target hours on a weekly basis,
during tutorial lessons and one-to-
one review meetings.

Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Parent and Carer’s Handbook 2018/19

Study Zones are located in:                 • Presentation skills                    xThe Libraryx
                                            • Revision techniques
· Coniston                                                                           The Library Service underpins all
· Patterdale                                                                         teaching and learning activity within
                                            xPlagiarismx                             college. Highly experienced Library
· Langdale
                                            Plagiarism can be unacknowledged         staff play a vital role in supporting
There is also a study area in Science.      copying from published sources or        students to develop the skills needed
                                            incomplete referencing. Taking and       for independent learning.
                                            deliberately using another person’s
xStudy Skillsx                              ideas or writing and claiming it as      The Library environment provides
In order for students to be successful      your own is also plagiarism. It is       areas for quiet individual study and
on their study programme it is critical     unacceptable for a student to copy       contains:
that they develop relevant study            work written by another student or       • Over 12,000 text books.
skills. Their teachers will help them       author and submit it as their own        • A large collection of PCs and
develop these on courses and the            or to allow another student to copy        iMacs, (approximately 80
team in the Study Zone are there to         their work and submit it. Plagiarism       machines, available for online
provide additional 1:1 support; it is       and copying applies to: coursework,        researching, accessing Moodle
important that students are proactive       assessments, personal directed             or typing up assignments and
about developing these skills and           employability study, homework and          coursework).
learn to manage their time, meet            UCAS personal statements.                • A team of 9 staff to assist students.
deadlines and work independently
from day one otherwise their success        It is unacceptable for students to       Library Services include:
could be jeopardised.                       work closely with another student        • The resource catalogue, study
                                            to copy each other’s answers and           materials and databases are
A range of 1:1 support sessions are         present it as their own but this           available electronically, via the
available to all students in the Study      should not be confused with group-         Library ‘Moodle’ Pages.
Zones. Currently this provision includes:   work or collaborative learning where     • Direct links to research material
                                            students work together to share            can be accessed from our
• Time management and                       ideas and generate knowledge and           comprehensive course specific
  organisation                              understanding to then independently        subject pages on the Library
• Essay or assignment planning and          complete work set. Plagiarism              Moodle, available inside and
  making notes                              is treated very seriously and any          outside of college.
• Acting on teacher feedback                student found to be involved in          • 1:1 support for any student
• Referencing and avoiding                  plagiarism will be referred for formal     needing help with researching or
  plagiarism                                disciplinary action.                       referencing. Additional 1:1 support

Parents & Carers Handbook for 2018 / 2019 - Runshaw College
key part of our progress monitoring

                                                                                      If you have any concerns, please
                                                                                      contact the Programme Office
                                                                                      to leave a message and it will be
                                                                                      forwarded to the relevant Pastoral
                                                                                      Mentor or Head of Studies who will
                                                                                      get back to you as soon as possible.
                                                                                      Pastoral Mentors have their own
                                                                                      direct dial telephone numbers.

                                                                                      xStudent Servicesx
                                                                                      Student welfare is our priority
                                                                                      and the services we provide are
                                                                                      aimed at helping our students to
                                                                                      overcome any obstacles to success,
                                                                                      achievement and future plans.
                                                                                      Student Services offers a wide
                                                                                      range of advice and guidance about
                                                                                      health matters, financial and housing
                                                                                      issues and offers a confidential
                                                                                      counselling service. Careers and
                                                                                      Higher Education guidance is also
                                                                                      available from advisers based in
                                                                                      Student Services. Students can
                                                                                      book a guidance appointment using
  is given to all students studying for   a well-stocked Library with good IT         their student portal. Students can
  the Extended Project Qualification.     facilities and individual careers and       request a counselling appointment
• The Library offers access to an         higher education advice.                    by emailing ‘#StudentCounsellors@
  extensive collection containing                                           ’ or in person at the
  over 7,500 electronic books,            Students will benefit from excellent        programme office front desk.
  thousands of current journal            pastoral support and guidance
  and newspaper articles and a            during their time at college. A wide        xSafeguarding Studentsx
  large range of subject specific         range of support services and
  databases and archives. All of          resources are available to students         Runshaw College is committed to
  these can be accessed through           who will be guided to these by their        safeguarding and promoting the
  our ‘DISCOVERY’ database on the         Pastoral Mentor.                            welfare of children and vulnerable
  Library Moodle pages at any time.                                                   adults and expects all staff to share
• The Dynamic Learning database                                                       this commitment.
                                          xPastoral Mentorx
  contains links to the archives of
  all our Journal Titles (up to date      All students are allocated a Pastoral       Safeguarding means:
  hard copies are received monthly,       Mentor who will offer support and           • Ensuring safety
  displayed on the Library shelves,       guidance throughout the college             • Promoting health & well-being
  and are available for borrowing).       year. They will help your son/              • Protecting from abuse and neglect
• Students are able to monitor their      daughter/ward to settle into college        • Preventing bullying and
  own library accounts by logging         quickly, monitor their academic               harassment
  into the Library Catalogue from the     progress and look after their               • Having due regard to the need to
  College website, using their normal     wellbeing.                                    prevent people from being drawn
  College User ID and password.                                                         into terrorism
                                          The role of the Pastoral Mentor is          • Offering the best life chances
                                          central to everything students do.
xSupport for Studentsx                    Their Pastoral Mentor will be there         There is a designated Safeguarding
The College has an extensive              to guide them through their study           Team at the College with a senior
provision to support your son/            programme and will get to know              manager who is responsible for
daughter/ward.                            them really well and be the first line of   any safeguarding matters affecting
                                          support for them whilst at college. All     students. We have a Child and
This includes a wide range of study       students will have a range of informal      Vulnerable Adults Protection Policy,
support services to help students         and formal conversations with their         which explains how the College deals
overcome barriers to learning,            Pastoral Mentor, including weekly           with any safeguarding concerns. A
supervised study areas, counsellors,      group tutorials and regular one-to-         copy of this policy is available for
                                          one review meetings, which are a            download from the College website.

Parents & Carers Handbook for 2018 / 2019 - Runshaw College
Parent and Carer’s Handbook 2018/19   If you have any concerns about any
                                      safeguarding issues, please call
                                      01772 644377 between 8am and
                                      4.30pm in term time.

                                      If you have any more general
                                      comments or queries about
                                      safeguarding in college, please
                                      telephone 01772 622677, asking
                                      for safeguarding or email:

                                      xEmergency Informationx
                                      Please ensure that we have your up
                                      to date contact details in order for
                                      us to contact you, should this be
                                      required. The College cannot make
                                      or receive contact with any person
                                      other than the designated contacts.
                                      If you would like a grandparent or
                                      other adult to be included in the
                                      contact list in the event that you
                                      were not available, please ask your
                                      son/daughter/ward to collect a
                                      form from the programme office
                                      so the details can be added to the
                                      college system. When we speak to
                                      registered contacts we will need to
                                      ask a small number of questions to
                                      verify your identity, please bear with
                                      us, we need to ensure confidential
                                      information is shared only with
                                      designated contacts.

                                      If there is ever an occasion whereby
                                      your son/daughter/ward needs to
                                      go to hospital, we will endeavour to
                                      contact you. A member of staff will
                                      accompany your son/daughter/ward
                                      to hospital and ensure that they are
                                      registered within the hospital’s care.

                                      xFinancial Supportx
                                      An information pack which outlines
                                      the application process and lists
                                      eligibility is available from Student
                                      Services on request. Your son/
                                      daughter/ward can call in and pick
                                      up an application form. Alternatively
                                      call our main reception on 01772
                                      622677 and ask to be put through to
                                      Student Services.

                                      We can provide free college meals
                                      to eligible students. Students
                                      eligible for free college meals
                                      have credit applied to an account
                                      which is accessed by swiping their
                                      membership card at till points in
                                      the college’s catering facilities.
                                      The facility to apply credit to their

Parent and Carer’s Handbook 2018/19

account is open to every student in        If this type of support is to be           sticker could face disciplinary
college so there is no visibility of who   given to a student, they will have         action. Students who forget to bring
is entitled to free college meals. If      an opportunity to disclose this            their membership card to college
students are in financial difficulties,    information through a number of            will be asked to report to Student
they can apply to the bursary fund         ways:                                      Services where they will be given a
and may receive some financial             • on their enrolment form,                 temporary membership sticker. Lost/
support. The student services team         • through their pastoral mentor,           replacement membership cards
can provide additional information.        • or by making an appointment with         can be purchased at low cost from
                                              Study Support (next to the library)     Student Services.
xStudy Supportx
                                           Once referred, they will meet with a       Cost of replacement
We have a team of specialist staff         specialist for an initial appointment to   membership cards
to support students with additional        assess their needs and recommend           Membership Card + Bus Pass: £5.00
needs to overcome barriers, promote        appropriate support as required. In        Membership Card: £2.00
their independence in learning and         addition, all our subject teachers are
achieve their personal best.               trained and supported to give effective    xUniformsx
                                           in-class provision for all our students.
The specialist Study Support staff                                                    Some vocational students may
work in and out of class on an                                                        be required to wear a uniform or
individually planned programme
                                           xMembership Cardsx
                                                                                      Personal Protection Equipment (PPE)
of support which is tailored to the        All students are issued with and           such as overalls and safety shoes on
needs of each student.                     expected to wear a Student                 a daily basis. They will receive more
                                           Membership (ID) Card visibly round         information on what they need from
Additional learning needs are              their neck whilst in lessons, on           their course tutors and any uniform/
assessed on an individual basis and        the college campus, when using             equipment can be purchased
support can be provided for learning       college facilities and/or when             through college.
differences or disabilities including      undertaking college activities. We
dyslexia, ADHD, Autistic spectrum,         take the safety of our students very
and some physical and mental health        seriously and anyone persistently
conditions.                                not visibly wearing a membership
                                           card or temporary membership
xDress Codex                            to log on, it means that they have         Information advice and guidance
                                        read and agreed to be responsible          regarding online safety is included in
Students must wear clothes which        and respectable computer use. As           the Personal Tutorial curriculum.
are appropriate for a learning          this is very important topic, failure to
community.                              comply with the policy could result        If you would like more information
                                        in serious disciplinary action being       on staying safe online The Parents
When in college we ask students not     taken. During induction lessons            and Carer’s Guide to the Internet,
to;                                     all students are given information,        has been created by the Child
• wear clothing which causes            advice and guidance about being a          Exploitation and Online Protection
  offence to others (e.g. clothes       responsible, respectable ICT user.         group (CEOP, who police the internet)
  that are too revealing or display                                                to help keep you informed as a
  offensive slogans or images)          The college has recently upgraded its      parent or guardian.
• dress in ways which are               WIFI provision. Students may bring
  inappropriate or disrespectful        their own devices to college but they      Visit
• wear clothes or garments which        remain responsible for these devices
  the College deems to interfere with   at all times. If students fear loss or
  teaching and learning, or to pose                                                xBullying and Harassmentx
                                        damage to their device, they should
  a risk to health and safety (e.g. a   not bring it in to college; we have        We recognise that bullying and
  garment, hood or head gear, which     extensive facilities they can use.         harassment is a barrier to student
  covers up the face).                                                             success and welfare; we will not
                                                                                   tolerate the bullying, or harassment of
                                        xOnline Safety and Advicex                 any of our students. We will undertake
xResponsible andx
                                        xfor Studentsx                             all possible steps to avoid it and
xRespectable ICT Usex                                                              resolve any problems that do arise.
                                        Computers and mobile phones                If you have any concerns regarding
We have extensive ICT facilities        help us all to share things, talk to       bullying or harassment, please do not
which students are able to access       our friends and meet new people.           hesitate to contact the relevant Head
including student email and the         But they can also make it easier           of Studies. Students are advised to
Internet. The College has a very        for bullies and other people who           report any incidents of bullying or
clear ICT policy which is present       might want to hurt or get close to a       harassment through their Pastoral
on the computer screen each             student. It is important that all our      Mentor so that all reports of this nature
time a student logs onto a college      students know how to be safe on            can be fully investigated and resolved.
computer. When a student continues      their computer, phone and websites.

Parent and Carer’s Handbook 2018/19

xDisciplinaryx                           to ensure that your son/daughter/        “Excellent attendance is one of
                                         ward reaches their full potential in     the key factors to successful
We explain to students that we expect    college and achieves at the highest      achievement at college. It is
them to behave in a respectful manner    possible level. When a student is        your responsibility to have a high
towards other students, staff members    absent from college they miss valuable   attendance record and a prompt
and the local community. We expect       teaching and learning and they are       start to all your classes. This is
them to attend college and try their     less prepared for lessons on their       always a top priority. Remember!
best. If there are concerns about        return. Details of our term times and    Your attendance is always required
academic performance, behaviour          holiday dates are available at the       on references for apprenticeships,
or attendance we will intervene. The     start of the handbook in ‘DATES FOR      universities and employers.
College has a disciplinary procedure     YOUR DIARY’ and on the College
which aims to help students get back     website. Examinations can fall on        Your Pastoral Mentor will speak with
on track. Parents/Carers/Guardians       days when there are no lessons in        you on a regular basis about any
are involved when their son/daughter/    college, students are advised to check   difficulties relating to your attendance
ward continues to perform in a less      examination board websites for their     and/or punctuality. They will review
than satisfactory manner. Persistent,    exam dates.                              your attendance on a weekly basis
unsatisfactory performance may result                                             and speak with you privately if there
in them being issued with a formal       We have very high expectations           are any patterns of unsatisfactory
warning or other disciplinary action,    regarding student attendance and         attendance or punctuality beginning
including suspension or exclusion from   we will contact you if we have any       to occur, or if any of your tutors
college.                                 concerns. Your son/daughter/ward has     pass on a concern. Your attendance
                                         received a guide to attendance and       record will be available to your
xAttendancex                             punctuality in their Student / Course    parents/carers/guardians and your
                                         Handbook. For your information           main contact at home may receive a
Every college day counts! Regular
                                         expectations are as follows:             phone call if you miss any lessons.”
attendance at college is the best way

Parent and Carer’s Handbook 2018/19

            Absence                                              01772 642096
              Line                                  Lines are open from 8.00am every day

Your Pastoral Mentor will speak with       Sickness Whilst in Collegex             appointments will be verified providing
you on a regular basis about any                                                   students bring the confirmation of
difficulties relating to your attendance   Students who feel unwell whilst         the appointment to the Programme
and/or punctuality. They will review       in college should report to the         Office. Depending on the nature of the
your attendance on a weekly basis          Programme Office before going           absence this may be passed on to the
and speak with you privately if there      home. The office staff will then        Pastoral Mentor who will make contact
are any patterns of unsatisfactory         contact a parent or carer and make      with you to discuss this further.
attendance or punctuality beginning        arrangements for the student to get
to occur, or if any of your tutors         home safely.                            The following are examples:
pass on a concern. Your attendance                                                 • Illness. Your Pastoral Mentor will
record will be available to your           The Programme Office is situated           discuss any specific support
parents/carers and your main contact       in Mardale between the Student             arrangements for longer term
at home may receive a phone call if        Entrance and the Main Visitor              illnesses and/or any unique
you miss any lessons.”                     Reception.                                 circumstances you may have.
In the unlikely event that the college     xAbsencesx                              • Hospital or orthodontic
is closed, a notice will be displayed                                                 appointments which cannot be
                                           Any absence from College will be
on the front page of our website.                                                     arranged outside of college hours
                                           recorded on a student’s attendance
                                                                                      will be verified upon receipt of
                                           record. The College recognises that
                                                                                      confirmation (appointment card/
xReporting Absencex                        some absences are unavoidable
                                                                                      letter from the health provider).
                                           and will record these as verified or
We have dedicated phone lines for                                                  • A family bereavement/funeral
                                           authorised on receipt of the required
Parents/Carers to inform us about                                                     (verified).
absences.                                                                          • Religious festivals must be
                                                                                      notified in advance by letter from
                                           Routine medical and dental
Please notify us on a daily basis of                                                  a student’s parent/guardian/carer
                                           appointments should only be made
any absences.                                                                         (authorised). The student must
                                           on the student’s study day (wherever
                                                                                      obtain an Authorised Absence
                                           possible). Hospital and specialist
                                                                                      form from the Programme Office
                                                                                      and return this fully completed
                                                                                      before the event.
                                                                                   • Visit to a university to attend an
                                                                                      open day or interview; a career
                                                                                      related interview or audition.
                                                                                      The student must obtain an
                                                                                      Authorised Absence form from
                                                                                      the Programme Office and return
                                                                                      this, fully completed, with a letter
                                                                                      or email confirmation from the
                                                                                      university/organisation, before the
                                                                                   • Driving or theory test – evidence
                                                                                      MUST be provided (verified).

                                                                                   xUnauthorised Absencesx
                                                                                   All other absences will be classed as
                                                                                   unauthorised. These are absences
                                                                                   where there are not adequate reasons
                                                                                   to justify missing classes. As with all
                                                                                   absences the student or a parent/
                                                                                   guardian/carer will need to contact
                                                                                   the College on each day of absence.
                                                                                   The College has a commitment to

Parent and Carer’s Handbook 2018/19

notify the main contact, supplied on the student’s application form, about
unauthorised absences.

On each day of absence, we reserve the right to contact the parent or
guardian even if the absence has been reported.

The following are examples of unauthorised absences:
• Holidays during term time
• Doctor or Dentist appointments
• Part or full time work
• Leisure activities
• Baby-sitting younger siblings
• Accompanying family members to appointments
• Driving lessons
• Exclusion from college
• Absences taken without providing the necessary evidence
Bursary Fund and Unauthor Busary Fund and Unau
xBursary Fund and Unauthorised Absencesx
Any Bursary fund payments the student may be eligible for would be
automatically stopped each week if the student has missed one or more
lessons for an unauthorised reason.

xHolidays in Term Timex
As outlined in the student’s application for a place at college and
information packs given out prior to enrolment, and to support all our
students, holidays during term time are not permitted or authorised on
any programme of study.

Holidays taken during term time may elicit cause for concern and
disciplinary procedures to be invoked. The College reserves the right to
cancel an enrolment or prevent progression to the second year or to next
level of study where an unauthorised holiday has been taken.
The key dates for your diary at the front of this handbook will help you to
avoid planning holidays during term time.

Students can view and monitor their attendance on the Student Portal.
If they think that their attendance record is incorrect, please ask them to
discuss the issue with their Pastoral Mentor.

xRequest for Absence in Exceptional Circumstancesx
In very exceptional circumstances, parents/carers/guardians should
request leave of absence for their son/daughter/ward by applying in
writing to one of the Heads of Studies. If this is not done, any such
absence will be recorded as unverified and the student will face
disciplinary action. Please note students granted exceptional leave of
absence will be required to make up the days missed, e.g. a week’s
exceptional leave would require a minimum of 5 days attendance on
study days. The college reserves the right to prevent students going on
college trips/visits if they have recently had exceptional leave.

Parent and Carer’s Handbook 2018/19                                                    welcome event in early September
                                                                                       (please refer to the calendar for dates)
                                                                                       when parents, carers and guardians
                                                                                       will be invited to attend a short
                                                                                       presentation from the Deputy Principal
                                                                                       and receive more information about
                                                                                       their son/daughter/ward’s courses.

                                                                                       In addition, you will also receive
                                                                                       subject progress grades and be invited
                                                                                       to a Progress Evening during the year,
                                                                                       when you will have the opportunity
                                                                                       to discuss your son/daughter/ward’s
                                                                                       progress with their teachers.

                                                                                       Parents, carers and guardians on
                                                                                       the Pre Advanced Programme will
                                                                                       be invited to an additional evening
                                                                                       in February to discuss progression

                                                                                       In addition to this, we will contact you
                                                                                       if we have concerns about your son/
                                                                                       daughter/ward’s progress at any point
                                                                                       during the year. We positively welcome
                                                                                       parents, carers and guardians
Should a student fail to sit a module      Like many other institutions, there is      contacting us if they have any worries.
examination, the college reserves the      pressure on available parking spaces        Please contact your son/daughter/
right to withdraw the student from the     and we are unlikely to be given             ward’s pastoral mentor in the first
qualification.                             permission to create more in the near       instance if you have any concerns;
                                           future. We will not, therefore, issue car   they will be happy to liaise with subject
xPart-time employmentx                     parking permits to any students unless      staff.
                                           there are exceptional circumstances.
A major piece of research has              The local neighbourhood too was not
confirmed our common sense view
                                                                                       xCommunication Portalx
                                           designed to cope with large amounts
of the effect of part-time work.           of traffic. Therefore, there are very       The Runshaw College Communication
This study indicated that part-time        extensive restrictions on parking           Portal allows parents, carers and
employment up to a maximum of 8            locally which are rigorously enforced.      guardians to track the progress of
hours per week appeared to have no         Students who pass their driving tests       their son/daughter/ward at any time
impact on achievement. For students        whilst at college are strongly advised      by logging on to the Communication
who worked over 8 hours per week,          not to drive to college. We hope you        Portal. In addition to termly progress
achievement fell steeply and in line       will understand this situation and          reports; up-to-date attendance
with the amount over this figure. The      our reasons for urging all students to      information, electronic mail from
study also indicated that a day’s          travel by bus. Please note that any         the College and other college
weekend work had little impact but         applications for car parking permits        announcements are available at all
evening work during the week had           are considered by a panel of College        times.
a more negative impact. Clearly, the       managers.
message is that students should not                                                    Parents, carers and guardians receive
risk their long-term future by working     If students wish to travel to college by    an invitation to register via their son/
excessive hours now.                       moped or motorbike they can apply for       daughter/ward at the start of their
                                           a permit from Student Services. They        studies. Alternatively, you can request
                                           will need to bring in their insurance       an account using your son/daughter/
Travel to College                                                                      ward’s College Membership Number.
                                           certificate, driving licence and MOT (if
The vast majority of our students arrive   required).
at college by bus. We believe this to                                                  To get started, click Communication
be a safe and environmentally friendly                                                 Portal from the main college website-
form of transport. Consequently, the
                                           xProgress Evenings andx           
college has invested substantial sums      xProgress Reportsx
to support our extensive bus network                                                   xVisiting Collegex
and bus passes are heavily subsidised.     Effective working partnerships with
If a college bus does not turn up          parents, carers and guardians are a         If you have an appointment with a staff
students can contact the transport         very important means of supporting          member please report to our main
hotline on 01772 643000.                   students’ success. There will be a          reception located at the front of the

Parent and Carer’s Handbook 2018/19

college where you will be signed in        xSupporting Studentsx                   exam board websites. The student
as a visitor, given a visitor’s pass and                                           should always be looking for ways
provided with a short stay parking         Parents, carers and guardians often     to improve their exam answers.
permit.                                    ask us how they can best support        A positive attitude is vital and will
                                           students with their studies at          help students as they progress to
Please note: the College uses a private    Runshaw. We fully realise that young    university and work. Students need
firm to manage the car parks and           people aged 16 to 19 are not always     to see that perseverance, grit and
anyone found to be parking without         keen to seek or accept advice from      determination will bring the best
a permit will be subject to penalty        parents, carers and guardians, but if   possible results for them.
charges.                                   they do these might be some ideas
                                           to discuss with them. Having clear
                                           goals can help, many students feel      xMaking a Complaintx
xProgression after Collegex                they should have a clear plan for the   The College aims to ensure that all
                                           rest of their career. Some students     complaints received are dealt with
The majority of our students progress
                                           have this clear plan but many do        promptly, fairly, professionally and in
to university after leaving Runshaw.
                                           not, however a student can still set    a non-discriminatory manner, and
Pastoral mentors will guide students
                                           effective goals; what grades do they    that appropriate action is taken.
through the university application
procedure; this is run by an
organisation called UCAS. Students                                                 You should address any complaint
                                           What do they want their attendance      directly to the Deputy Principal or
can apply to five universities through
                                           to be? Do they want a particular        relevant Head of Studies. Complaints
their UCAS form. We help students
                                           work experience placement? It           are acknowledged within two
with their UCAS application in the
                                           is an obvious point but the more        working days of receipt and we aim
summer term of their first year and the
                                           hours students spend on their           to investigate and respond to the
autumn term of their second year. It
                                           studies the better they will do.        complaint within 10 working days.
is important that students follow the
                                           Effort is a key factor in success.
UCAS deadlines we set. We have seen
                                           We recommend they spend 20
more students apply to universities
                                           hours on their academic work, each
outside the UK; pastoral mentors and
                                           week, outside of the classroom.
student services advisors can help
                                           This time can include homework,
students with this process.
                                           revision, file organisation and extra
                                           reading. Students with a systematic
Many of our students want to start
                                           approach tend to do well. Lever
work after they leave with a large
                                           arch files for notes are helpful, we
number considering apprenticeships.
                                           advise students to date their work
The college can help with careers
                                           so it can easily be ordered and they
appointments, CV preparation,
                                           will need an effective way to remind
interview skills and advice on where
                                           themselves when homework and
to find suitable vacancies. Runshaw
                                           deadlines are due. Practice helps
is a provider of apprenticeships so
                                           with exam preparation; we advise all
we may well be able to find a suitable
                                           students to complete as many past
opportunity for students but we will
                                           paper questions as possible if they
also provide impartial advice on
                                           have exams. Students also need to
apprenticeships with other providers
                                           review their past paper performance
                                           using mark schemes and examiner’s
                                           reports; these are available on

STUDENT                                                         England’s

                         CHARTER                                                        COLLEGE

We believe education changes lives,                 Our aim is to make sure you are happy,
so we put teaching and learning and                 safe and successful. In order to achieve
the needs of our students first.                    this aim, it is important that you work in
Therefore the College is committed to:              partnership with us and meet our
1. Providing a safe, supportive and inclusive
                                                    This includes to:
   environment where difference is celebrated.
2. Ensuring you are given accurate information      1. Embrace the spirit of Runshaw Respect.
   about your chosen course and are placed on       2. Attend all classes, exams, appointments, work
   a study programme that meets your individual        experience / placements sessions and learning
   needs.                                              commitments punctually; report and account for
3. Identifying your learning needs and providing       any absence or lateness.
   support to enable to you settle into college     3. Tell us promptly about any additional help you
   quickly.                                            may require so we can provide the best support
4. Developing positive working relationships           for you.
   with you that are built on a foundation of       4. Value everyone in our learning and wider
   mutual respect.                                     community, treating them with courtesy and
5. Agreeing targets with you that are meaningful,      respect at all times.
   challenging and support you in reaching your     5. Actively engage with all learning and support
   full potential.                                     opportunities both in lessons, and outside of the
6. Providing high quality teaching, learning and       classroom.
   assessment to engage and motivate you.           6. Meet the requirements of your study programme
7. Delivering impartial information, advice and        such as assessment deadlines, coming prepared
   guidance on career and personal goals.              to lessons and completing tasks set for personal
                                                       directed study.
8. Providing comprehensive, high quality support
   services that remove barriers to learning and    7. Complete all work to the best of your ability and
   develop positive attitudes and skills.              use the feedback you are given to further improve
                                                       and meet agreed targets.
9. Listening to your views and taking action to
   further improve your college experience.         8. Respect the college environment and act
                                                       responsibly and safely at all times.
10. Providing a wide range of opportunities to
    develop your employability skills, interests    9. Take responsibility for your own learning,
    and ambitions.                                     development and progression, participating
                                                       fully in activities that support your future.
                                                    10. Participate fully in opportunities to share your
                                                        views, providing constructive feedback to
                                                        enable the College to continually improve your

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