Parent Handbook Elementary & Middle School 2021-2022 - James ...

 
Parent Handbook Elementary & Middle School 2021-2022 - James ...
2021-2022
Elementary & Middle School
Parent Handbook
    Before & After School
       and Summer Camps

                         Parks & Recreation

 jamescitycountyva.gov/recreation under “Recreation & Programs”
Parent Handbook Elementary & Middle School 2021-2022 - James ...
2021 is a big year for REC Connect as we will celebrate
      35 years of excellent service in the community!

  REC Connect started in the summer of 1986 as Total Rec

Camps, which provided the community with a safe and fun

program that included community service, arts and crafts,

   recreational games and other learning opportunities.
Parent Handbook Elementary & Middle School 2021-2022 - James ...
Table of Contents                                                                                         Location Key
Program Philosophy and Goals ........................................... 2                              • Abram Frink Jr. Community Center – 8901 Pocahontas Trail
                                                                                                        • Berkeley Middle School - 1118 Ironbound Road
Program Description, Hours and Registration .................3                                          • Clara Byrd Baker Elementary School - 3131 Ironbound Road
                                                                                                        • Chickahominy Riverfront Park - 1350 John Tyler Highway
Fees, Discount Program and Payment Information…….4                                                      • D.J. Montague Elementary School - 5380 Centerville Road
                                                                                                        • Freedom Park Interpretive Center - 5537 Centerville Road
COVID-19 Health & Safety Measures…………………...5
                                                                                                        • J. Blaine Blayton Elementary School - 800 Jolly Pond Road
Program Attendance Policies and Punch Card Use..….6                                                     • James Blair Middle School - 117 Ironbound Road
                                                                                                        • James City County Library (JCCL) - 7770 Croaker Road
Program Pick-Up, Cancellation Policies and
                                                                                                        • James City County Recreation Center - 5301 Longhill Road
Inclement Weather Cancellation………………...……….7
                                                                                                        • James River Elementary School - 8901 Pocahontas Trail
General Program Policies, Parent Responsibilities and                                                   • Laurel Lane Elementary School - 112 Laurel Lane
Refund Policy …………………………….……………...8-9                                                                   • Lois S. Hornsby Middle School - 850 Jolly Pond Road
                                                                                                        • Matoaka Elementary School - 4001 Brick Bat Road
Behavior Management Policy………………………………..…..10
                                                                                                        • Matthew Whaley Elementary School - 301 Scotland Street
Behavior Consequences ....................................................... 11-17                     • Norge Elementary School - 7311 Richmond Road
                                                                                                        • Satellite Services Office - 3127 Forge Road, Toano
Elementary REC Connect Summer Camp Schedules ........ 18                                                • Stonehouse Elementary School - 3651 Rochambeau Road
                                                                                                        • Toano Middle School - 7817 Richmond Road
Elementary REC Connect Before & After
School Calendar ................................................................. 19                    • Upper County Park - 180 Leisure Road, Toano
                                                                                                        • Veterans Park - 3793 Ironbound Road
Elementary REC Connect Weekly Registration                                                              • Williamsburg Library (WL) - 515 Scotland Street
Numbers……………………………………………………...20

Middle School T.O.P Summer Camp………………….….21

Middle School T.O.P After School Calendar…………..…22                                                           NEW: Kick-Off to Summer Drive-Thru
                                                                                                             Meet the staff & pick up Summer Camp T-shirt and
Middle School T.O.P Weekly Registration Numbers ...23
                                                                                                             goodies.

                                                                                                             June 5 from 10 a.m. to 12 noon in the parking lot
NEW: Virtual Parent Q & A Sessions                                                                           of JCCRC
Check out our Parent Orientation Slides available on our REC
                                                                                                             More information will be emailed.
Connect/T.O.P webpage.
Summer Camp 2021 on June 3 at 6:30 p.m.
Before & After School 2021-22 on Aug. 25 at 6:30 p.m.

Zoom Login information will be emailed.
                                                                                                        Site and Payment Locations Phone
                                                                                                                    Numbers
Elementary School Program (REC Connect)                                                           Payment Locations
Clara Byrd Baker ................................................... 757-221-0782                 Abram Frink Jr. Community Center....................... 757-887-5810
                                                                                   757-592-3461   Chickahominy Riverfront Park ............................... 757-258-5020
D.J. Montague ............................................................. 757-592-3464          Freedom Park...................................................................757-259-4022
James River................................................................. 757-592-3460         James City County Recreation Center............... 757-259-4200, Ext. 0
J. Blaine Blayton........................................................... 757-592-3643         Satellite Services...........................................................757-564-2160
Laurel Lane ............................................................... 757-259-3667
                                                                                   757-592-3468   Need Help?
Matoaka ....................................................................... 757-592-3463      Administrative Office....................................................757-259-5351
Matthew Whaley ................................................... 757-220-1289                   Discount Program/Financial Information..............757-259-5414
                                                                                   757-592-3461   REC Connect/T.O.P Information/Inclement
Norge ............................................................................ 757-592-3466   Weather Hotline ............................................................757-259-3170
Stonehouse.................................................................. 757-592-3465

Middle School Program (T.O.P – Teens On Point) 757-592-3466                                                 JCCRC-James City County Recreation Center

                                                                                                                                                                                             1
Parent Handbook Elementary & Middle School 2021-2022 - James ...
Dear Parent/Guardian:                                                                   About     Our Staff
                                                                                              Weather/Emergency
                                                                                            Our primaryUpdates
                                                                                                       concern is the safety
       Thank you for choosing James City County’s REC Connect and Teens                     and well-being of each child in the
    On Point (T.O.P) School Age Programs. For 35 years, JCC has provided                         School/program
                                                                                            program.                    closings
                                                                                                        Staff are selected   basedoron
    safe and enjoyable Before & After School and Summer Camp                                    delays
                                                                                            their        will bebackground,
                                                                                                   educational      announced on:
    experiences, and this year promises to be no exception. Youth programs                  experience and commitment to
                                                                                               • Radio station: WTAR (AM/790)
                                                                                            working with children. In addition,
    will feature educational opportunities, community partnerships, exciting
    field trips and a variety of fun recreational activities.                               staff are requiredstations:
                                                                                               • Television      to have completed
                                                                                            criminal   history
                                                                                                  - WTKR    (3) checks, FBI
      This parent handbook will familiarize you with payment options,                       fingerprint   checks,
    operating hours, schedules, activities, policies and procedures. We                           - WAVY    (10) a drug screening,
                                                                                            a TB test, Occupational Safety and
    encourage you to take time to review the parent handbook and                                  - WVEC (13)
                                                                                            Health Administration (OSHA)
    become familiar with the information provided.                                             • Local
                                                                                            training  andschool   channel
                                                                                                           training          (47).
                                                                                                                      in policy  and
      If you have questions or suggestions, please call us at 757-259-5351. We              procedures, safety, child
    look forward to your participation in our fun and exciting youth REC                    development, behavior management
    Connect and T.O.P Programs.                                                                       You can also
                                                                                            and programming.        All call
                                                                                                                        sitesthe
                                                                                                                              are also
                                                                                            required   to have
                                                                                                    School       at least
                                                                                                            Closing       one staff
                                                                                                                       Hotline   at
      Sincerely,                                                                            member trained      in CPR, First Aid,
                                                                                                           757-603-6483
                                                                                            Daily
                                                                                              or theHealth
                                                                                                      REC Observation       (DHO)
                                                                                                            Connect Information/
          Katrina York, Program Coordinator (Teen/Youth)                                    and Medicine Administration
                                                                                                Inclement Weather Hotline at
          Zollie Hayes, Interim Program Coordinator (Teen/Youth)                            Training (MAT).
                                                                                                          757-259-3170.
                                                                                            At least two staff members must
                                                                                            be present at all times during
                                                                                            hours of operation. Our counselor
                                                                                            to child ratio will not exceed 1:18;
    Purpose and                                Program Features                             however, our goal is not to exceed
                                               Each child will have the daily               1:15.
    Philosophy                                 opportunity for:
    James City County Parks & Recreation
                                               Creative Time: supervised arts and
    works in partnership with our families
    and community to provide safe and
                                               crafts, drama or music activities to        Partnership Program
                                               promote imagination and originality
    responsive programs that meet the                                                      Features
                                                                                            Our primary concern is the safety and
    diverse needs of our children in a fun     Play Time: active games, sports and
                                                                                             well being of each
                                                                                           Environmental            child in the
                                                                                                               Education,        program.
                                                                                                                             provided     by
    and caring environment.                    fun fitness that help each child build
                                                                                             Staff
                                                                                           the     are selected
                                                                                                Chesapeake      Baybased   on theirFund,
                                                                                                                      Restoration
                                               knowledge, confidence and fitness
                                                                                             educational
                                                                                           includes          background,
                                                                                                      fun, hands-on,         experience
                                                                                                                         outdoor
                                               levels
    Core Values and                                                                          and  commitment        to working
                                                                                           educational experiences. Children      withwill
                                               Project Time: task-oriented activities to     children.
                                                                                           learn        In addition,ofstaff
                                                                                                  the importance              are required
                                                                                                                         the world
    Objectives                                 stimulate creativity and challenge skills     to havethem
                                                                                           around      completed
                                                                                                             and of criminal    history
                                                                                                                      the conservation
                                               Nutritional Time: healthy                   and preservation of the Bay and aitsdrug
                                                                                             checks,  FBI   fingerprint   checks,
    Personal and Character                                                                   screening,
                                                                                           natural        a TB test,
                                                                                                    resources    and Occupational
                                                                                                                       watershed.
                                               snacks, lunch and
    Development                                                                              Safety and Health Administration
                                               nutritional education to                    Williamsburg-James
    To promote an appreciation of self,                                                      (OSHA) training andCity         County
                                                                                                                        training   in School
                                               foster healthy choices and                  Health
    family, school, community, country and                                                   policy Initiatives    incorporates
                                                                                                     and procedures,                daily
                                                                                                                           safety, child
                                               lifestyles                                  messages     of healthy    eating,  active play
    the world.                                                                               development, behavior management
                                                                                           and
                                                                                             andpositive   leisure choices
                                                                                                  programming.                through
                                                                                                                      All sites are alsofun
    To enhance the development and                                                         and  interactive
                                                                                             required   to haveactivities.
                                                                                                                   at leastThrough
                                                                                                                            one staff
    improvement of personal and                                                            components
                                                                                             member trainedof the in
                                                                                                                   FAB   Five
                                                                                                                      CPR,    Physical
                                                                                                                            First Aid,
    character skills such as safety, good                                                  Education    Curriculum,
                                                                                             Daily Health     Observationchildren
                                                                                                                              (DHO) learn
                                                                                                                                       and
    health, respect, responsibility, caring,     Discount Program                          interpersonal     skills as well as
                                                                                             Medicine Administration            healthy
                                                                                                                              Training
    fairness, trustworthiness and                    James City County and                 nutritional
                                                                                             (MAT). and fitness habits.
    citizenship.                               Williamsburg residents may apply            Williamsburg     Regional
                                                                                            At least two staff         Library
                                                                                                                 members   mustprograms
                                                                                                                                  be
                                                    for a discount on Parks &              include
    Social Development                                                                      presentaatone-month     Bookshours
                                                                                                        all times during    for Breakfast
                                                                                                                                  of
                                                  Recreation program activities.           program   during    the schooltoyear, a six-
                                                                                            operation.   Our counselor        child
    To facilitate the development and           Residents wishing to apply for the         week
                                                                                            ratiosummer     reading1:18
                                                                                                  will not exceed     program   and
                                                                                                                         – our goal,
    improvement of social skills such as           discount will be required to            weekly  visits  from   the mobile
                                                                                            however,   is not  to exceed 1:15.library
    acceptance of others, cooperation and        complete a Parks & Recreation             service vans during summer camp
    conflict resolution.                         discount application form and             programs.
                                               provide proof of income annually.
    FUN!                                         Discounts of 20, 50 or 75% are
                                               available based on household total
    To increase exposure to and knowledge                 gross income.
    of a variety of recreational and               For more information, call
    leisure activities.                           757-259-5414 or 757-259-4091.

2
Parent Handbook Elementary & Middle School 2021-2022 - James ...
Program Description, Hours and Registration
        All programs and dates are subject to change based on WJCC School’s 2021-2022 Academic School Calendar,
          CDC, VHD, Virginia Governor’s guidelines and the Department of Social Services Licensure guidance.

Summer Camps General                            Program Consolidation
Information (grades K-8)                        (Full Days Only)
                                                                                          Requirements for
Five-year-olds must have completed              To ensure adequate site staffing, full-
kindergarten.                                   day programs will combine on each         Registration
                                                full-day (teacher workday) as listed       REC Connect and T.O.P requires
Parents of 10-year-old rising 5th               below:                                     that each child be up-to-date on
graders (current 4th graders) have the                                                     immunizations and physicals.
choice of selecting either an Elementary        • Clara Byrd Baker combines with
                                                  Matthew Whaley at Matthew                Registrants not enrolled in the
REC Connect or T.O.P Summer Camp.
                                                  Whaley                                   current Before & After School
Parents of rising 6th graders (current                                                     program or the past Summer Camp
5th graders) must register under the            • D.J. Montague and Matoaka combine        2020 are required to provide a copy
T.O.P Summer Camp Program.                        with J. Blaine Blayton at J. Blaine      of his/her child’s birth certificate or
                                                  Blayton                                  2020-21 Virginia school report card,
Sites                                           • Laurel Lane combines with James          and his/her child’s most recent
   Ages 5-10: Clara Byrd Baker, J. B.             River at James River                     physical and immunization records
   Blayton, Laurel Lane and Stonehouse                                                     (must be on Commonwealth of
                                                • Stonehouse combines with Norge
   Ages 10-14: Berkeley Middle                                                             Virginia School Entrance Health Form:
                                                  at Norge
                                                                                           MCH213G).
Dates
                                                                                           Applications are accepted year-
   June 21-Aug. 20, 2021
                                                    Lunch is needed                        round on a first-come, first-served
   (no program July 5)
                                                     for all full-day                      basis according to postmark date
                                                       programs.                           and space availability.
Hours
                                                                                           Application packets are available
   9 consecutive weeks: 7 a.m. - 6 p.m.
                                                                                           at the James City County
                                                                                           Recreation Center, the Abram
                                                Special Programs                           Frink Jr. Community Center,
Before/After School                             Offered (grades K-8)                       Chickahominy Riverfront Park,
                                                                                           Freedom Park, Satellite Services in
General Information                             Elementary & Middle School                 Toano and online at
                                                                                           jamescitycountyva.gov/recreation.
Sites
                                                Winter Break Program 2021:
Before & After School for grades K-5:           5 days (Dec. 20-22, 27-29)                 All applications and forms can
Clara Byrd Baker, D.J. Montague, J.             Registration deadline is Dec. 17 by 12     be mailed to:
Blaine Blayton, James River, Laurel             noon
Lane, Matoaka, Matthew Whaley,
                                                                                              James City County Parks &
Norge and Stonehouse                            Spring Break Program 2022:                 Recreation REC Connect Program
                                                5 days (April 4-8)                               5301 Longhill Road
T.O.P After School for grades 6-8:              Registration deadline is April 1 by 12         Williamsburg, VA 23188
James City County Recreation Center,            noon
Room D (Berkeley, James Blair, Lois S.                                                     OR
Hornsby and Toano students will be                                                         Dropped off in NEW Drop Boxes
transported to the JCCRC). Site                                                            located in front of:
operation is dependent on daily                                                             James City County Recreation
attendance and maintaining minimum                                                         Center (beside library drop box)
enrollment numbers.                                                                                       and
                                                        No regular REC                        Abram Frink Jr. Recreation
Dates                                                Connect or T.O.P                          Center (curb near door 7)
Aug. 30, 2021 to end of the school year           programs Aug. 23-27 due
                                                      to annual school                     OR
Hours                                             maintenance, equipment                   Dropped off to Walk-In locations
                                                   inventory, staff hiring                 (see page 4) during regular
Before School: 7 a.m. - school start time               and training.                      business hours.
After School: school dismissal - 6 p.m.
Half Days: school dismissal - 6 p.m.
Full Days (teacher workdays): 7 a.m. - 6 p.m.

                                                                                                                               3
Parent Handbook Elementary & Middle School 2021-2022 - James ...
Fees, Discount Program and Payment Information
Fees                                            Elementary and Middle                       Note: Service is subject to suspension
                                                                                            for non-payment of services. All
Summer Camps                                     School Punch Cards
                                                                                            payments, late charges and re-enrollment
 2021 Registration Deadline: May 21             Punch cards not valid for use during        fee of $25 must be made before
 Applications accepted after deadline on a      Winter or Spring Break programs.            services can resume. (MasterCard,
 space available basis.                         Punch cards must be purchased at            Visa, American Express and Discover
    Weekly Fees                                 payment center location and expire the      accepted).

      • Part-time (three days or less) – $90    last day of school for the current year.
                                                                                            Please note that a 2.95%
        week                                    • After School = one punch (one visit)      convenience fee will be added to
      • Full-time (four or five days) - $110    • Half Day program = one punch              your bill total. The fee will appear
        week                                      (half days as noted on school calendar)   as a separate charge on your
                                                                                            credit/debit card statement. If you
      • $10 discount available for second       • Full Day program = two punches
                                                                                            prefer to avoid the fee, please visit
        and subsequent children in same           (one before school & one after school
                                                                                            one of our payment locations and
        family attending full time. Pay at        visit)
                                                                                            pay by check or cash.
        or call JCCRC for payment.
      • After 12 noon on Friday’s, the           Discount Program                           Not all flexible spending cards are
                                                                                            accepted.
        weekly fee plus a late payment           James City County and Williamsburg
        must be made before child can            residents may apply for a discount on
        attend the program.                      Parks & Recreation program activities.     Payment Methods
    Field Trip Fees (Included in weekly fee.)    Residents wishing to apply for a           Online
                                                 discount will be required to complete
Elementary REC Connect                           a Parks & Recreation discount
Before & After School                            application form and provide proof of
                                                 income annually. Discounts of 20, 50 or
 2021-22 Registration Deadline: Aug. 13
                                                 75% are available based on household
 Applications accepted after deadline on a
 space available basis.                          total gross income.                        To make an online payment, have your
                                                                                            Perfect Mind password, weekly camp
                                                 For more information, call
Weekly Flat Fees                                                                            number/dates, and a MasterCard, Visa or
                                                 757-259-5414 or 757-259-4091.
 •     Before School* – $40                                                                 American Express credit card. Use a laptop
                                                                                            or desktop computer for online payments.
 *Weekly Before School rate does not                                                        See page 20 or 23 for instructions.
 include half or full days.                      Payment Procedures
                                                                                            Phone-in
 •     After School – $50                        Payment Options and
                                                 Deadlines                                  Payments (using a credit card only) should
 •     Before/After School – $65                                                            be phoned in on weekdays to the Abram
 •     10-Visit Punch Card – $125                Cash, money order, check or credit         Frink Jr. Community Center at 757-887-
     (non-refundable if lost or stolen)          card accepted.                             5810 between 4-8 p.m. or to the James City
                                                 Checks should be made payable to           County Recreation Center at 757-259-4200
Middle School                                    “Treasurer, James City County.”            between 8 a.m.-8 p.m. On weekends, please
T.O.P After School                                                                          call the JCCRC at 757-259-4200, Ext. 0
                                                 Payments are due on Friday by 12
                                                                                            between 1-5 p.m.
 2021-22 Registration Deadline: Aug. 13          noon for the following week. A non-
 Applications accepted after deadline on a       refundable processing fee of $25 will be   Walk-in
 space available basis.                          charged on all late payments made          Payments can be made at James City County
 Weekly Flat Fee                                 after the Friday deadline and must be      Recreation Center, Abram Frink Jr.
                                                 paid before participant can be             Community Center, Chickahominy
 • After School – $50
                                                 accepted into program. Pay at or call      Riverfront Park, Freedom Park and Satellite
 • 10-Visit Punch Card – $110                    the JCCRC for payment if you have          Services in Toano.
   (non-refundable if lost or stolen)            more than one child in Summer Camp.
                                                                                            Mail-in
                                                                                            Payments can also be mailed to:
            Prorated Week: Nov. 22-26                                                           James City County Parks &
                                                                                               Recreation REC Connect Program
            (No Program Nov. 24-26)
                                                                                                   5301 Longhill Road
                    Before School - $13                                                         Williamsburg, VA 23188
                    After School - $16
                    Before/After School - $26                           Weekly Registration Information
                                                                            REC Connect – pages 18-20
4                                                                        Middle School T.O.P – pages 21-23
COVID-19 Health & Safety Measures
1. Limited Registration: Registration is accepted on a first-come, first-serve and space available basis: Based on
   COVID-19 impacts, there will be a limited number of sites and reduced capacity of participants per site. Weekly
   registration may be limited.

2. Increased Safety Practices: Handwashing, cleaning and sanitation practices will be increased. All participants
   will be expected to practice proper hand-washing techniques. Social distancing practices will take place on site.
    Handwashing times include but are not limited to: entry into the program, before and after activities and
       before leaving program.

3. Health Screenings: Temperature and health check will be performed daily before participants can enter our
   programs. Participants with fever of 100.4° F or higher, cough, shortness of breath or have a household member
   who are known to have COVID-19 will be excluded from the program.
    If a participant develops symptoms, the participant will be separated from other campers. Parents will be
       required to pick-up immediately.

4. New drop-off and pick-up procedures: Participants sign-in and check-out will take place directly outside the
   program entrance.
    A staff member will be present to conduct temperature and health checks.
    Parents/guardians and participants must wear a mask when entering the building.
    Please have your ID in hand at pick-up.
    Please allow extra time for drop-off and pick-up. Program hours will remain 7 a.m. – 6 p.m.

5. Face Coverings/Masks: Participants will need to wear face coverings/masks throughout the day. Exceptions
   include: when outdoors and proper social distancing can be maintained, during specific activities where wearing
   a mask prohibits the ability to do the activity (e.g. swimming, eating meals/snacks, exercising) and anyone who
   has trouble breathing or is unconscious or if there is a medical reason for non-use of the face covering

6. Site-based/Local Field trips: To ensure participant and staff safety, site-based fun activities and local field trips
   will be replacing traditional out of the area fieldtrips.

7. Cohorts/Groups: Participants will be placed into groups/cohorts by age each morning and remain with the same
   group throughout the day.

8. Outside Time: Increased outdoor play will occur daily pending appropriate weather conditions.

9. Meals and Snacks: All participants will be socially distanced from one another during meal and snack times.
   Increased pre-packaged morning and afternoon snacks will be offered daily.

10. Parent Responsibility: Please provide lunch and water bottle daily (label with child’s first and last name).
    Water stations will be set up for refilling water bottles. Water fountains will not be used.

11. Communication: Primary form of communication will take place through email. Please let staff know if you are
    not receiving emails. Feel free to contact staff via the site phone number.

12. Staff: Staff will follow same safety measures as participants.

                                                                                                                           5
Program Attendance Policies and Punch Card Use

    Entrance to Site                           Before School, Full                      Consequence for
    Locations/School                           Days and Summer                          Non-communication of
    Security                                   Camps                                    Punch Card Use
    For the safety of all site participants    If a child’s name does not appear        Be advised that your child will not be
    and to comply with the security            on the weekly payment roster:
    measures of the schools, all REC                                                    accepted into the program without a
    Connect site entrance doors will have        • Parents/legal guardians will         parent's notification of your child's days of
    an installed keypad.                           be asked for a receipt or
                                                                                        attendance to site staff.
                                                   punch card (Before/ After
    At the beginning of each program               School only) or parents/legal        If communication is not made before the
    period, registered users will be given a       guardians will be asked for a        day of attendance, the following
    keypad code that will allow them access        receipt for summer camp.             consequences will occur:
    to designated program entrance doors.
    It is the responsibility of the parents/                                                1st Time: Verbal warning from site
    legal guardians to keep this code          After School                                    supervisor/staff
    confidential to maintain the security      If the child’s name does not                 2nd Time: A written warning from site
    of the system.                             appear on the weekly payment                    supervisor/staff
                                               roster or a parent has not
    Misuse of keypad may lead to               contacted the site supervisor to             3rd Time: A written warning and no
    suspension from program. Keypads are       communicate the use of the punch                services provided for that day
    only to be used during REC Connect         card and attendance of his/her                  Each additional instance after the
    program hours – at all other times,        child for that day:                             3rd time will result in no services for
    parents must report to the school front                                                    that day and may result in
                                                 • The child will not be accepted and
    entrance.                                                                                  suspension or termination of
                                                  will be taken to the school office.
                                                                                               services.
                                                 • Parents/legal guardians will be
                                                   contacted by Parks &
    Sign in and out Policy                         Recreation staff.
    Due to our state licensing standards,
    parents/authorized persons must sign
    their child in and out each morning
                                               Punch Card Users
    and afternoon (with the time in or time    For a child to attend by punch
    out as well).                              card, parents must ensure the
                                               following:
    This ensures the safety of the child,
    consistent communication between             • Before School: Parents must
    staff and parent and accurate record           have the punch card each
    keeping/payment data.                          morning at time of drop-off.
     • Children will only be allowed to          • After School: Parents must
       leave the program with someone              call the site supervisor to
       other than the parent/legal                 communicate their child’s
       guardian if advanced, written               attendance and must present
       notification from the parent/legal          the coupon punch card at
       guardian is provided.                       time of pick-up.
     • All adults should be prepared to
       show pictured identification.
       A child will be released only to        Child Acceptance/
       the persons who are listed on the       Punch Card Policy
       authorized pick up section of the
       registration form. In emergency         Any child whose parent/legal
       situations only, changes in             guardian has not prepaid for the
       authorization may be taken over         current week or does not present a         Punch cards are non-refundable if lost
       the phone.                              punch card at the time of arrival            or stolen and are not valid for use
                                               (Before School) or at the time of pick
          James City County Parks &                                                          during Winter or Spring Break
                                               up (After School) will not be
        Recreation is not liable for any       permitted to attend the program.                         programs.
            child not signed in by an
             authorized adult. In this
                                                                                           Punch cards must be purchased at
        situation, parents will be called
           to pick up their child. If the                                                 payment locations and expire the last
         problem persists, services will                                                   day of school for the current year.
                  be suspended.
6
Program Pick-up and Cancellation Policies

 Participant’s Release                      Late Pick-up Policy                         Stranded Child Policy
 to the After School                        and Procedures                               Parents/legal guardians are encouraged
                                                                                         to arrange a “back up” person to pick-
 Program                                    If a child is picked up after 6 p.m., the
                                                                                         up their child in case of circumstances
                                            parent/legal guardian will be asked to
 Before the school can release a child to                                                when they cannot make it by 6 p.m.
                                            sign and date the late pick up form.
 an After School Program, the parent/                                                    Children not picked up on time will be
 legal guardian must follow the school’s    Each form will include the Child’s
                                                                                         considered “stranded” and a late fee
 policy for releasing children.             Name, Time of Arrival, Date and Parent
                                                                                         will be charged.
                                            Signature.
 Parents must send a signed note                                                         If a parent/guardian or emergency
 to their child’s homeroom teacher          A late fee of $5 for the first five
                                                                                         contact cannot be reached and the
 authorizing release to the after school    minutes and $2 for each additional
                                                                                         site location has not heard from the
 program by the first day of attendance     minute after 6:05 p.m. will be assessed
                                                                                         parent/guardian by 6:30 p.m., staff will
 to ensure their child will not be placed   after the first instance of late pick up.
                                                                                         request the services of Child Protective
 on the bus at the end of the school day.   This payment must be made with a
                                                                                         Services and/or the James City County
                                            parent’s next payment. No money will
 If attendance days change, parents are                                                  or Williamsburg Police department.
                                            be accepted at the site. Suspension or
 responsible for notifying school and       termination from the program may
 after school program staff.                result, if a parent consistently arrives
                                            after 6 p.m. Consequences for late pick-     Inclement Weather/
 Pick-up Policy                             up are as follows:
                                                                                         Undue Circumstances
 and Procedures                             1st Time: verbal warning
 All Before & After School and              2nd Time: written warning from site          Policy
 Summer Camp programs close at 6                      supervisor/staff*                  (includes but is not limited to snow,
 p.m.                                       3rd Time: written warning and                hurricane, tornado, power outage)
 Each child must be picked-up at                      conference with site               If school is delayed: The Before School
 or before that time. Refer to the                    supervisor*                        Program is closed
 following for site pick-up procedures      4th Time: written warning and three-         If school is dismissed early: the After
 for Inclement Weather/Undue                          day suspension from the            School Program is closed – parents will
 Circumstances:                                       program*                           be responsible for coordinating pick-up
  • Inclement Weather/Undue                 5th Time: one-week suspension from           arrangements with the WJCC School
    Circumstances – immediate pick up                 the program and optional           staff.
    of program participant.                           conference with site               When school-related after school
  • School in Session – if school is                  supervisor and program             activities are canceled, REC Connect
    delayed, dismissed early or closed                coordinator or a signed            and T.O.P programs may still operate
    for the day, no program will be                   written waiver of agreement*       on normal schedule. In case of
    offered. Parents are responsible for    6th Time: termination from the program*      adjusted hours of operation parents
    coordinating pick-up arrangements                                                    would be notified by phone.
                                            *Late pick-up fee charged
    with school staff. When school                                                       If school is closed: the Before & After
    related after school activities are     Readmission to the program may be            School Program is closed.
    canceled, REC Connect and T.O.P         reviewed after 30 days.
                                                                                         If school is out of session (i.e. during
    may still operate on normal             All payments and late charges and a          Summer Camp, Winter or Spring
    schedule. In case of adjusted hours     re-enrollment fee of $25 must be             Break): Parks & Recreation staff will
    of operation, parents would be          made before services can resume.             make a decision on program operation
    notified by phone.
                                                                                         as soon as possible.
  • School Not in Session
                                                                                           Parents should call the REC Connect
    (Summer Camp, Winter Break or
                                                                                            Information/Inclement Weather
    Spring Break) – pick-up child
                                                                                           Hotline at 757-259-3170 for program
    within one hour of notification by
                                                                                                   operation updates.
    staff.
                                                                                         If already at program, parents
                                                                                         must pick-up child within one
                                                                                          hour of notification by Parks
                                                                                                & Recreation staff.

                                                                                                                                   7
General Program Policies and Parent Responsibilities
    Credit Policy Due to                       Program Policies and                      a particular day, does not show and staff have
                                                                                         not been notified of the absence, it is the
    Weather and School                         Parent Responsibilities                   responsibility of site staff to call the
    Emergency Closings                          Medication Policy – An “authorization parents/guardians to inform them of the
                                                to give medication” form must be         situation.
    If there is no program due to inclement
                                                completed by the parent/legal guardian
    weather/emergencies (snow, ice,                                                         Limitations on Attendance –
                                                of a child who requires medication while
    tornado, hurricane, power outages,                                                      Limitations may be placed on a child’s
                                                in the program. The parent/ legal
    etc.) then a credit, not a refund, will                                                 attendance and/or immediate (within
                                                guardian must state the type of
    be issued for missed days that the                                                      one hour) pick-up may be required if
                                                medicine, the amount and the specified
    participant was scheduled to attend for                                                 the following condition exist:
                                                times it is to be given.
    the week.
                                                Medicines must be in their original         • Child’s temperature is 100 degrees
    A credit will be applied to household                                                     or more.
                                                containers and give specific
    accounts within two weeks of the
                                                instructions. If medication is to             • Child has a contagious or serious
    missed time.
                                                continue for more than 10 days, a letter        illness (examples include, but are not
    Parents are still responsible for weekly    from the physician is required.                 limited to Chickenpox, E Coli,
    payments during this time, regardless       Medication Authorization Forms are only         Streptococcal Disease, Hepatitis,
    of the expected household credit.           valid for one year from the date they           Influenza, Lyme Disease, Measles,
    Completion of a credit request form for     were authorized and are available online        Meningitis, MRSA, Mumps,
    inclement weather/emergencies is not        at jamescitycountyva.gov/recreation.            Salmonella, Tuberculosis, etc.).
    required.
                                                When an authorization for medication          • Child has uncontrollable, aggressive
                                                form is due for renewal or the medication       or unresponsive behavior(s).
    Refund Policy Due to                        will soon be expiring, the parent shall be
                                                                                              Mandated Reporting – James City
                                                notified that the authorization form must
    Injury, Illness or Family                   be renewed or the medication needs to
                                                                                              County Parks & Recreation staff is
                                                                                              responsible for reporting all suspected
    Emergency                                   be picked up 14 days before expiration
                                                                                              abuse or neglect to Social Services.
    (for Before & After School, Winter and      of the form/medication. If not picked up
    Spring Break and Summer Camp Programs)      before expiration, the parent must
                                                renew the authorization and update the
    • A refund, not a credit, will be           medications. Medications not picked up
      issued if there is a change of payment    by the parent within the 14 days will be
      status or no services were rendered       returned to the parent or disposed of by
      due to injury, illness or family
      emergency. Allow 7-10 business days
                                                the site.                                         Weather/Emergency
      for processing.                           In cases of severe and life threatening                Updates
                                                illness, where medications could be
    • The Before & After School is a flat       required, failure to provide them may
      fee rate program – a credit will only                                                        School/program closings or
                                                result in refusal of child acceptance into
      be issued if a child misses the full                                                        delays will be announced on:
                                                the program.
      week.                                                                                      • Radio station: WTAR (AM/790)
                                                Services for Special Needs –
    • Refunds will not be given for             Participants with special needs will be          • Television stations:
      missed days due to suspension             referred to our Inclusion Coordinator to
      or temporary removal from the
                                                                                                   - WTKR (3)
                                                ensure successful participation in the             - WAVY (10)
      program.                                  program. Parents should allow staff at
                                                                                                   - WVEC (13)
    • A Refund Request form must be filled      least three weeks before the program
      out within seven days of missed time      start date to make reasonable                    • Local school channel (47).
      (hand-stamped or postmarked).             accommodations.
    • Refund forms are available at             Contact Information Changes – It
                                                is the responsibility of the parent/legal
                                                                                                       You can also call the
      payment locations and online at
      jamescitycountyva.gov/recreation.         guardian to keep proper registration                 School Closing Hotline at
      Completed forms can be turned in at       information and current phone                             757-603-6483
      any of the payment locations,             numbers in their child’s permanent                              or
      faxed to 757-259-5420 or mailed to:       records. Services may be withheld if                REC Connect Information/
      James City County Parks & Recreation      this information is not provided or               Inclement Weather Hotline at
             Attention: Refund Office           updated when changes occur.                               757-259-3170.
            5320 Palmer Lane, Suite 2A          Schedule Changes – If a parent wishes
             Williamsburg, VA 23188
                                                to change the days their child attends a
    • Refunds will be assessed a 10%            program from what they originally
      processing fee. A refund will be          registered, they should notify the site
      given for relocation over 35 miles        supervisor. If that child is registered for
      from JCCRC.

8
Weather/Heat Advisory – When                 Movie/Video Policy – The program
Snack/Meal Policy – Snack menus              temperatures approach 100 degrees,           will occasionally show movies or videos
are posted at each site for the              or there is an existing heat advisory,       at their sites. Each site location is currently
week/month. One snack is provided at         parents are encouraged to send water         licensed through Swank Movie Licensing
each site during the after school and        with their children and dress them in        to show videos in our program. Schedules
half-day programs. Two snacks are            lightweight/light colored clothing and/      of upcoming movies will be posted at each
provided during full day and summer          or hats.                                     site. Parents/guardians may opt their
camp programs. No snacks are                                                              child out of a particular movie showing
provided for before school programs.         Staff will monitor weather reports
                                             and make adjustments to outdoor site         by notifying the site supervisor in advance.
Parents are encouraged to notify the         activities/trips, as appropriate. Staff      Open Invitation for Visitation –
site supervisor of any known food            may increase breaks, adjust outdoor          Parents/guardians are welcome at the
allergies of their child. All snacks meet    play time, rotate in/out of shaded           sites at any time to observe and
the nutritional needs of children as         areas, move activities inside, and/or        participate. If a parent has a special
established by the U.S. Department of        reschedule activities to another day.        talent or craft they would like to share, they
Agriculture and snack portions are           Parents will be given as much notice         are encouraged to let the site supervisor
appropriate for the age of the child         as possible if any changes to scheduled      know about their interest.
(additional servings may be permitted as     trips are made. If trips cannot be
supplies last). Children are encouraged,     rescheduled, staff may adjust the
                                                                                          Parent Involvement – Parent sign
but not forced, to try new foods.                                                         in and out areas are located at each
                                             scheduled time of the trip to minimize
                                                                                          site and provide program
Children are responsible for bringing        exposure to heat, implement steps listed
                                                                                          information, publications and special
their own lunch on full days and during      above as well as carry water coolers
                                                                                          notes for parents to stay up-to-date
summer camps. Microwaveable                  and/or spray misters to cool children off.
                                                                                          on site activities. Signs and literature
and/or refrigerated meals are not            Swim Policy – All REC Connect                include important announcements
permitted. Parents are encouraged to         elementary and T.O.P middle school           and should be reviewed regularly.
provide a healthy lunch.                     participants wishing to swim in the
                                                                                          Parents have the right to request and
Because Parks & Recreation does              deep end of the pool must take the
                                                                                          view our latest reviews. Parents may
not supply food for special diets for        swim test. The swim test consists of
                                                                                          occasionally be asked to donate time or
religious or medical reasons, parents        swimming from one side of the pool to
                                             the other and back. The result of the        items for projects, parties or special events.
are required to provide such food
for their child and documentation            swim test is determined by JCC pool          Communication – Ongoing
identifying the reason for the special       lifeguards. Elementary school                communication between parents,
diet. Food must be brought in airtight       participants who do not pass or              staff and children is key for providing
containers or the original containers.       choose not to take the test must             quality care to program participants.
Leftovers will be discarded.                 remain in the shallow end of the pool        We ask that parents make themselves
                                             and wear a life vest at all times while      available to site staff on a regular basis
Staff members are not responsible for
                                             in the water. Middle school                  to address any concerns or for updates
feeding children that are able to do so
                                             participants do not have to wear a life      on their child’s progress. We encourage
themselves. Children in the elementary
                                             vest but must remain in the shallow          parents to provide regular feedback to
programs are not permitted to use
                                             end of the pool at all times.                site staff as well.
vending machines during program
hours. Children are encouraged               “Free Play” Toy Policy – Toys                Program Evaluation – To enable
to choose healthy options when               brought from home are considered             continuous improvement, parents
purchasing food on trips.                    “free play” toys. Free play toys will only   are strongly encouraged to complete
                                             be permitted one day a week during           program evaluations offered at the end
Clothing Policy – Children should
                                             camper’s choice time and specified field     of each of the Before & After School
dress appropriately for the weather
                                             trips. Please see the site supervisor and    and Summer Camp program.
and scheduled activities of the day.
                                             “parent wall” at each site for more          Comment cards are also available
Shorts must reach mid-thigh; shirts
                                             details.                                     year-round at payment locations and
must cover midriff; no spaghetti straps
                                             Personal Belongings –                        online.
or halter-tops allowed. Staff members
possess the authority to call parents to     Participants’ personal belongings            Withdrawal Policy – If a parent/
request a change of clothes if deemed        will be stored in individual storage         guardian decides to remove their
inappropriate. Athletic shoes are            baskets at the site. Parks &                 child from our program, they must
required daily for participation. All        Recreation is not responsible for any        immediately notify the
Summer Camp participants must                damaged, lost or stolen items.               administrative office at 757-259-5351
wear the provided camp T-shirt on all        Participants are strongly encouraged         (at least two weeks in advance of
field trips; certain other field trips may   to leave items of value at home.             removal).
also require a bathing suit and towel        Personal Phone Calls – Children
or other special requirements. The           may not receive calls, call out, or text
weekly camp schedule will reflect any        message on personal phones during
special information about field trips.       program hours. In emergency situations
                                             the site phone will be used to contact
                                             parents. We encourage parents to use
                                             the site telephone to contact children or
                                             staff (see Site Phone Numbers on page 1).

                                                                                                                                       9
Behavior Management Policy
                                              Any participant, or guardian of that           8. Counselors are not to be
Parks & Recreation                            participant (if under the age of 18),             climbed upon.
Code of Conduct                               may request a review of a disciplinary
                                              consequence at any time. If given a            9. You mess it up, you clean it up.
• Show respect to all participants, staff     mandatory expulsion, the participant,          10. Have fun! Participation
  and officials.                              or guardian of that participant (if under          is the key.
                                              age 18), may request a review of their
• Refrain from causing harm (bodily or        disciplinary consequence beginning
  verbal) to others.                          one year from the expulsion date.
                                                                                           Participants with
• Refrain from using foul language.                                                        Special Needs
• Show respect of all property including
                                              Forms of Behavior                            Behaviors associated with a disability
  equipment, supplies and facilities.         Management Used                              do not exclude youth with special needs
                                                • Redirection: Providing an                from the behavior management process.
                                                  alternative activity                     We will do our best to work closely with
Behavior Management                                                                        parents of youth with challenging
                                                • Time-out: Temporarily separating
Policy for Participants                           a child from an environment              behaviors to be proactive and preventative;
Parks & Recreation reserves the right to          where inappropriate behavior             however, we expect parents’ full
call parents/guardians to pick up their           occurred. (If a child does not           cooperation when incidents do occur to
child if their child is having trouble            respond positively to separation,        ensure the safety of all youth in the
cooperating with others, is unable to             they may be restricted from              program.
participate in group exercises, or is             participation in specific activities.)
                                                                                           Without cooperation, our ability to
threatening their own safety or the             • Alternative Behavior                     make accommodations is limited.
safety of others.                                 Management Techniques: Such              In the case of youth with very
If selected techniques of our Behavior            as restricted privileges, writing or     challenging and/or aggressive
Management Policy do not correct the              drawing assignments, leadership          behaviors, hours of participation
child’s behavior, then the child may be           opportunities, etc.                      may be modified for full day, half day
temporarily or permanently removed              • Written Discipline Reports and/          and summer programs.
from the program with less than 24                or Suspension: Reports will be
hours’ notice.                                    completed for severe or repeated         Behavior Guidelines
Each child’s participation in the                 infractions of program rules and
program depends upon his or her                   consequences given based on              for Parents
behavior. To ensure all children have             the behavior management grid.
                                                                                             • Participants and parents are
the ability to enjoy and benefit from             Immediate termination may occur
                                                                                               requested to address staff
our programs, we require parents/                 if staff feels that they cannot
                                                                                               respectfully and courteously at
guardian to:                                      maintain the safety and welfare of
                                                                                               all times.
                                                  the child and/or other children in
  • Review this handbook’s basic rules            the program.                               • Horseplay, fighting, bullying or
    regarding safety and conduct.                                                              rough behavior of any kind is
  • Ensure both parent and child are                                                           not allowed.
    aware of and understand the rules.        Rules Translated in                            • Use of profanity or obscene
  • Be aware that parents may be              Kids’ Terms                                      gestures is not tolerated.
    contacted by phone, in writing or                                                        • Parents are not permitted to
    through parent/staff conferences            1. Safety first. Ask permission
                                                                                               address or reprimand another
    if a child continues to display                before leaving any area.
                                                                                               child on our premises or while in
    poor behavior.                              2. Keep all body parts (hands, feet            our care. Please address staff with
  • Understand that behavior                       and teeth) to yourself.                     any concerns.
    management techniques and                   3. Respect others and their                  • Smoking and possession of
    consequences may be progressive.               property. Friendly words only.              alcoholic beverages or illegal
The Department uses a tiered system             4. 1-2-3: Stop, sit and listen. Follow         drugs are not permitted on
of consequences for inappropriate                  instructions.                               the premises.
behavior based on the severity of the                                                        • Dangerous toys or weapons such
                                                5. Eat only at snack and
violation and the age of the participant. A                                                    as knives, firearms, bows and
                                                   lunch times.
detailed list of violations and associated                                                     arrows, slingshots, sharp objects,
consequences is on pages 10-15.                 6. Walk always.                                etc. are not permitted.
Participants who are suspended for ten          7. Use your inside voices.
days or more will be “suspended” from
all Department programs and facilities
during the suspension.

10
Category 1 Behavior Consequences
Youth (ages 3-15) Category 1
                Violation                         1st Offense               2nd Offense               3rd Offense               4th Offense

Disruptive Behavior
  • horseplay (including pushing/shoving)                                • 3 to 30 days            • 10 to 90 days
                                               • 1-2 days minimum
  • use of profanity and vulgarity                                         suspension                suspension              • mandatory expulsion
                                                 suspension
  • refusal to follow policies                                           • parent notification     • parent notification     • parent notification
                                               • up to 10 days
  • refusal to follow adult authority                                      and meeting               and meeting               and meeting
                                                 suspension
  • attempted abuse of equipment                                         • behavior modification   • behavior modification   • review after 1 year
                                               • parent notification
  • running from area/leaving area without                                 and/or restricted use     and/or restricted use
                                               • behavior modification
    permission                                   and/or restricted use

Dress
  • wearing clothes, considered                                          • 3 to 5 days             • 10 to 90 days           • up to 6 months
                                               • change clothes or
    inappropriate by staff                                                 suspension                suspension                suspension
                                                 leave property
  • display of gang-related or inappropriate                             • leave property          • leave property          • leave property
                                               • parent notification
    symbols/sayings                                                      • parent notification     • parent notification     • parent notification
  • not covering necessary body parts

                                                                                                   • 7 to 10 days            • 10 to 30 day
                                                                         • up to 5 days              suspension                suspension
                                               • make payment or no
 Failure to pay for program or services                                    suspension              • no acceptance           • no acceptance
                                                 acceptance
       (parent or legal guardian)                                        • no acceptance           • suspension of           • suspension of
                                               • parent notification
                                                                         • parent notification       services                  services
                                                                                                   • parent notification     • parent notification

Adult (ages 16+) Category 1
 = denotes under the age of 18 or legal age for action

                Violation                          1st Offense              2nd Offense               3rd Offense               4th Offense

Disruptive Behavior
  • horseplay                                   • up to 30 days
  • use of profanity and vulgarity                                       • up to 6 months           up to 12 months
                                                  suspension
  • refusal to follow policies                                             suspension                suspension                      N/A
                                                • leave property
  • refusal to follow adult authority                                      parent notification       parent notification
                                               • parent notification
  • attempted abuse of equipment

Dress Considered Inappropriate by Staff
  • display of gang-related or inappropriate                             • up to 10 days           • up to 6 months          • up to 12 months
                                               • change clothes
    symbols/sayings                                                        suspension                suspension                suspension
                                               • leave property
  • not covering necessary body parts                                    • leave property          • leave property          • leave property

                                               • verbal warning          • leave property          • leave property
                                               • leave property          • up to 30 days           • up to 12 month
        Tobacco Use or Possession              • possible suspension       suspension                suspension                      N/A
                                                 police notification       police notification       police notification
                                                 parent notification       parent notification       parent notification

                                                                         • up to 6 months          • leave property
  Failure to pay for program or services       • make payment or
                                                                           suspension              • up to 3 months
                                                 leave property                                                                       N/A
                                                                         • leave property            suspension
                                                 parent notification
                                                                           parent notification       parent notification

                                                                                                                                                     11
Category 2 Behavior Consequences
Youth (ages 3-15) Category 2
                   Violation                        1st Offense             2nd Offense             3rd Offense             4th Offense

                                                                         • 7 to 90 days          • 1 to 12 months
                                                 • 3 to 30 days
                                                                           suspension              suspension
                                                   suspension                                                            • mandatory expulsion
                                                                         • parent notification   • parent notification
 Verbal Threat (to cause harm or damage          • parent notification                                                   • parent notification
                                                                           and meeting             and meeting
         against any individual)                 • behavior                                                                and meeting
                                                                         • behavior              • behavior
                                                   modification and/or                                                   • review after 1 year
                                                                           modification and/or     modification and/or
                                                   restricted use
                                                                           restricted use          restricted use

                                                                         • up to 90 days         • 1 to 6 months
Falsifying Information                           • 3 to 30 days
                                                                           suspension              suspension
                                                   suspension                                                            • mandatory expulsion
     • deception                                                         • parent notification   • parent notification
                                                 • parent notification                                                   • parent notification
     • forgery                                                             and meeting             and meeting
                                                 • behavior                                                                and meeting
     • use of someone else’s identity                                    • behavior              • behavior
                                                   modification and/or                                                   • review after 1 year
                                                                           modification and/or     modification and/or
                                                   restricted use
                                                                           restricted use          restricted use

                                                                         • up to 30 days         • 1 to 12months
                                                 • 3 to 5 days
 Breach of Security (sharing of confidential                               suspension              suspension
                                                   suspension
  information and building access codes/                                 • parent notification   • parent notification   • mandatory expulsion
                                                 • parent notification
                   cards)                                                  and meeting             and meeting           • parent notification
                                                 • behavior
                                                                         • behavior              • behavior                and meeting
                                                   modification and/or
                                                                           modification and/or     modification and/or
                                                   restricted use
                                                                           restricted use          restricted use

                                                                         • up to 90 days         • 1 to 12 months
                                                 • 3 to 30 days
                                                                           suspension              suspension
                                                   suspension                                                            • mandatory expulsion
                                                                         • parent notification   • parent notification
                                                 • parent notification                                                   • parent notification
      Harassment, Hate Crimes/Verbal                                       and meeting             and meeting
                                                 • behavior                                                                and meeting
                                                                         • behavior              • behavior
                                                   modification and/or                                                   • review after 1 year
                                                                           modification and/or     modification and/or
                                                   restricted use
                                                                           restricted use          restricted use

                                                                         • up to 90 days
                                                 • 3 to 30 days            suspension            • 30 days to 12
                                                   suspension            • parent notification     months suspension     • mandatory expulsion
                                                 • parent notification     and meeting           • no acceptance         • parent notification
     Vandalism or Property Destruction
                                                 • behavior              • behavior              • suspension of           and meeting
                                                   modification and/or     modification and/       services              • review after 1 year
                                                   restricted use          or restricted use     • parent notification
                                                                           restitution

                                                                         • 7 to 3 months
                                                                                                 • 30 days to 12         • Mandatory
                                                                           suspension
     Trespassing (coming onto property/                                                            months suspension       expulsion
                                                 • make payment or no    • no acceptance
     entering facilities without payment)                                                        • no acceptance         • no acceptance
                                                   acceptance parent     • suspension from
                                                                                                 • suspension of         • suspension of
                                                   notification            services
                                                                                                   services                services
                                                                         • parent notification
                                                                                                 • parent notification   • parent notification

                                            youth (ages 3-15) category 2 continued on next page

12
Category 2 Behavior Consequences

Youth (ages 3-15) Category 2 (continued)
               Violation                       1st Offense             2nd Offense             3rd Offense             4th Offense

                                                                    • 7 to 30 days          • 1 to 12month
                                            • 3 to 5 days             suspension              suspension
                                                                                                                    • mandatory expulsion
                                              suspension            • parent notification   • parent notification
                                                                                                                    • parent notification
        Tobacco Use or Possession           • parent notification     and meeting             and meeting
                                                                                                                      and meeting
                                            • behavior              • behavior              • behavior
                                                                                                                    • review after 1 year
                                              modification            modification and/or     modification and/or
                                                                      restricted use          restricted use

                                            • suspension for same   • suspension for same   • suspension for same   • suspension for same
         Temporarily Suspended
                                              period                  period                  period                  period
             from School
                                            • parent notification   • parent notification   • parent notification   • parent notification

  Temporarily Suspended from Another        • suspension for same   • suspension for same   • suspension for same   • suspension for same
Recreation Program for Longer than 7 Days     period                  period                  period                  period
                                            • parent notification   • parent notification   • parent notification   • parent notification

                                                                                                                                     13
Category 2 Behavior Consequences
Adult (ages 16+) Category 2
  = denotes under the age of 18 or legal age for action

             Violation                       1st Offense                   2nd Offense                   3rd Offense

           Verbal Threat            • up to 6 months suspension   • mandatory expulsion
     (to cause harm or damage         police notification           police notification                       N/A
       against any individual)        parent notification           parent notification
                                                                  • review after one year

Falsifying Information
                                                                                                • up to 1 year suspension or
   • deception                      • up to 3 months suspension   • up to 6 months suspension     mandatory expulsion
   • forgery                          police notification           police notification           police notification
   • use of someone else’s            parent notification           parent notification           parent notification
      identity                                                                                  • review after 1 year

                                                                                                • up to 12 months suspension or
  Breach of Security (sharing of    • up to 3 months suspension   • up to 6 months suspension
                                                                                                  mandatory expulsion
  confidential information and        police notification           police notification
                                                                                                  police notification
   building access codes/cards)       parent notification           parent notification
                                                                                                  parent notification
                                                                                                • review after 1 year

      Harassment, Hate              • up to 90 days suspension    • mandatory expulsion
       Crimes/Verbal                  parent notification           parent notification                       N/A
                                                                  • review after 1 year

     Vandalism or Property          • 1 year suspension           • mandatory expulsion
          Destruction                 police notification           police notification                       N/A
                                      parent notification           parent notification
                                                                  • review after 1 year

                                                                                                • up to 1 year suspension or
     Alcohol Use, Possession or     • up to 30 days suspension    • up to 90 days suspension
                                                                                                  mandatory expulsion
        Under the Influence           police notification           police notification
                                                                                                  police notification
                                      parent notification           parent notification
                                                                                                  parent notification
                                                                                                • review after 1 year

                                                                  • mandatory expulsion
   Controlled Substance/Drug        • up to 1 year suspension
                                                                    police notification                       N/A
Paraphernalia Possession or Under     police notification
                                                                    parent notification
         the Influence                parent notification
                                                                  • review after 1 year

                                                                  • up to 6 months suspension
          Trespassing               • make payment or no                                        • up to 12 months suspension
                                                                  • no acceptance
 (coming onto property/entering       acceptance                                                • no acceptance
                                                                  • suspension from services
           facilities                 parent notification                                       • suspension of services
                                                                    parent notification
       without payment)                                                                           parent notification

                                    • 1 year suspension           • mandatory expulsion
       Fire Alarm Activation          parent notification           parent notification                       N/A
                                                                  • review after 1 year

14
Category 3 Behavior Consequences

Youth (ages 3-15) Category 3

               Violation                           1st Offense                        2nd Offense                    3rd Offense

                                                                              • 10 to 12 months suspension
                                           • 5 to 90 days suspension                                          • mandatory expulsion
                  Theft
                                                                              • parent notification/meeting
                                           • parent notification/meeting                                      • parent notification
                                                                              • behavior modification/
                                           • behavior modification/                                           • review after 1 year
                                                                               restricted use
                                            restricted use

 Physical Altercation
                                           • up to 90 days suspension         • 1 to 12 months suspension     • mandatory expulsion
   • unwanted physical contact
                                           • parent notification/meeting      • parent notification/meeting   • parent notification
   • fighting
                                           • behavior modification/           • behavior modification/        • review after 1 year
   • throwing a punch
                                            restricted use                     restricted use
   • throwing someone to the floor
   • inappropriate touching

                                           • 5 days to 12 months suspension
                                                                              • mandatory expulsion
     Assault/Battery (against any          • parent notification/meeting                                                  N/A
                                                                              • police notification
            staff member)                  • police notification
                                                                              • parent notification
                                           • behavior modification/
                                                                              • review after 1 year
                                            restricted use

                                           • 5 days to 6 months suspension
                                                                              • mandatory expulsion
          Robbery/Extortion                • parent notification/meeting                                                  N/A
                                                                              • police notification
      (person to person contact)           • police notification
                                                                              • parent notification
                                           • behavior modification/
                                                                              • review after 1 year
                                            restricted use

 Controlled Substance/Drug Paraphernalia   • 5 days to 6 months suspension
                                                                              • mandatory expulsion
 Possession or Under the Influence         • parent notification/meeting                                                  N/A
                                                                              • police notification
   • alcohol                               • police notification
                                                                              • parent notification/meeting
   • controlled substance                  • behavior modification/
                                                                              • review after 1 year
   • sales of controlled substance          restricted use
   • drug paraphernalia

                                           • 5 days to 6 months suspension
                                                                              • mandatory expulsion
        Fire Alarm Activation/             • parent notification/meeting                                                  N/A
                                                                              • police notification
             False 911 Calls               • police notification
                                                                              • parent notification
                                           • behavior modification/
                                                                              • review after 1 year
                                            restricted use

                                           • 5 days to 3 months suspension
                                                                              • mandatory expulsion
          Harassment, Sexual
                                           • parent notification/meeting                                                  N/A
                                                                              • police notification
                                           • police notification
                                                                              • parent notification
                                           • behavior modification/
                                                                              • review after 1 year
                                            restricted use

                                     youth (ages 3-15) category 3 continued on next page

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