POARI HAPORI O WAINUIOMATA WAINUIOMATA COMMUNITY BOARD - 1 September 2021
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POARI HAPORI O WAINUIOMATA
WAINUIOMATA COMMUNITY BOARD
25 August 2021
Order Paper for the meeting to be held via Zoom
on:
Wednesday 1 September 2021 commencing at 6.30pm
Membership
Gabriel Tupou (Chair) Dawn McKinley (Deputy Chair)
Terry Stallworth Gary Sue
Sisi Tuala-Le’afa Jodie Winterburn
Cr Keri Brown
For the dates and times of Council Meetings please visit www.huttcity.govt.nz
Have your say
You can speak under public comment to items on the agenda to the Mayor and Councillors
at this meeting. Please let us know by noon the working day before the meeting. You can do
this by emailing DemocraticServicesTeam@huttcity.govt.nz or calling the Democratic
Services Team on 04 570 6666 | 0800 HUTT CITY
2
COMMUNITY BOARDS – FUNCTIONS AND DELEGATIONS
This document records the delegation of Council functions, responsibilities, duties, and
powers to Community Boards.
The Community Boards have been established under section 49 of the Local
Government Act 2002 to represent, and act as an advocate for, the interests of their
community.
The delegations are expressed in general terms. The delegations shall be exercised
with proper regard for the Council’s strategic direction, policies, plans, Standing
Orders and its interpretation of its statutory obligations. The delegations are to be read
together with the following propositions.
These delegations are based on the following principles:
Issues relevant to a specific community should be decided as closely as possible
to that community. Where an issue has broader implications, i.e. any effects of
the decision cross the board boundary, the matter will be decided by Council
after seeking a recommendation from the relevant Community Board. This
includes any decisions that have strategic importance to the city as a whole, and
those that will impact on or create consequences for other parts of the city or the
city as a whole. An assessment of issues that fall into this category will be made
as part of the corporate agenda process for each meeting cycle. Any uncertainties
over interpretation will be referred to the Mayor and Chief Executive to
determine in consultation with the relevant Standing Committee and Board
Chair;
Efficient decision-making should be paramount;
Conflicts of interest should be avoided and risks minimised;
To ensure processes are free from bias and pre-determination Community Boards
should not adjudicate on issues on which they have advocated or wish to
advocate to Council;
Community Boards should proactively and constructively engage with residents,
Residents’ Associations and local community groups on local matters that affect
the community they represent, raise with Council issues raised with them by
their community, and advocate on behalf of their community.
These delegations:
(a) recognise that the role of Council is to look after the affairs of the city as a
whole, and the role of a Community Board is to represent the interests of its
community.
(b) do not delegate any function, duty or power which a statute (for example
section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002)
prohibits from being delegated;
(c) are subject to and do not affect any delegation which the Council has already
made or subsequently makes to any other committee, Council officer or other
member of staff;
3
(d) are subject to any other statutory requirements that may apply to a particular
delegation;
(e) are subject to any notice issued by the Council, from time to time, to a
Community Board that a particular issue must be referred to Council for
decision;
(f) reflect that decisions with significant financial implications should be made by
Council (or a committee with delegated authority);
(g) promote centralisation of those functions where the appropriate expertise
must be ensured; and
(h) reflect that all statutory and legal requirements must be met.
DELEGATIONS
Engage informally with Council through:
Council Briefings - Community Board members are invited to attend all
Council Briefings unless the topic is for Council members only and outlined as
such on the invitation.
Quarterly meetings of the Community Board Chairs with the Mayor and Chief
Executive to consider the effectiveness of community representation and the
accompanying support mechanisms.
Corporate Leadership Team contact, with one senior officer assigned as the
contact person to attend each Community Board meeting and provide liaison
with Council.
Elected Member Support – Democratic Services hopes to establish a position
that will provide seamless liaison between Council, staff and Community
Boards.
Corporate agenda process for each meeting cycle, providing information on
the Council’s work programme for the year broken down by cycle.
Provide their local community’s input, through preparing reports or submissions,
on:
Council’s Long Term Plan and/or Annual Plan.
Council’s policies, programmes (including the District Roading Programme)
and bylaws.
Changes or variations to the District Plan.
Resource management issues which it believes are relevant to its local
community, through advocacy.
The disposal or acquisition of significant assets.
Road safety including road safety education within its area.
4
The review of Local Community Plans as required.
Any other issues a Board believes is relevant to its local area.
Reports may be prepared by the Board and presented to Council Committees, along
with an officer’s recommendation, for consideration.
Any submissions lodged by a Board require formal endorsement by way of resolution.
Standing Order 21.16, Community Board and Youth Council Participation in Meetings
of Council and Standing Committees, makes provision for the Chair of a Community
Board (or their representative as advised by the Chair prior to the meeting) to
participate in discussion on any matters which are of interest to a particular ward area
at meetings of the Standing Committees of Council, but there are no voting rights or
rights to move or second motions. The rules of debate applicable to members of the
Council apply to the Community Board representative. Notification of the intention to
exercise speaking rights and identification of the relevant agenda item are to be
provided to the Chair prior to the meeting. In exceptional circumstances Board
representatives may be invited to participate on specific subjects at meetings of the full
Council, at the discretion of the Council Chair.
Co-ordinate with Council staff:
Local community consultation on city-wide issues on which the Council has
called for consultation.
Provide input to officers on:
Roadworks, water supply, sewerage, stormwater drainage, waste
management and traffic management for its local area.
Parks and reserves and associated public facilities, recreational facilities and
community activities within its local area.
Develop:
Community Response Plans in close consultation with the Wellington Region
Emergency Management Office, emergency organisations, the community,
residents’ associations, other community groups, and local businesses, for
review on an annual basis.
Promote:
Recreational facilities and opportunities in its area with a view to ensuring
maximum usage.
Arts and crafts in its area.
Grant:
Local community awards.
Appoint:
A liaison member or, where appropriate, representatives to ad hoc bodies,
which are involved in community activities within the Board’s area, on which
a community representative is sought.
5
Portfolio holders who will have responsibility for reporting back to the Board
on the topics assigned.
Endorse:
Amendments to the Eastbourne Community Trust Deed (Eastbourne
Community Board only).
Decide:
In the Community Board’s area:
Naming new roads and alterations to street names.
Official naming of parks, reserves and sports grounds within the provisions of
Council’s Naming Policy. Note 1
Removal and/or planting of street trees within the provisions of Council’s
Operational Guide for Urban Forest Plan where a dispute arises that cannot be
resolved at officer level. Note 2
The granting of leases and licences in terms of Council policy to voluntary
organisations for Council owned properties in their local area, for example,
halls, but not including the granting of leases and licences to community
houses and centres.
The granting of rights-of-way and other easements over local purpose
reserves and granting of leases or licences on local purpose reserves.
The granting of leases and licences for new activities in terms of Council
policy to community and commercial organisations over recreation reserves
subject to the provisions of the Reserves Act 1977 and land managed as
reserve subject to the provisions of the Local Government 2002, in their local
area. (Note: renewal of existing leases and licences will be reported once a
year to the appropriate Council Committee).
The allocation of funding from the Community Engagement Fund in
accordance with Council’s adopted guidelines (attached as Appendix 1).
Expenditure of funds allocated by the Council to the Board from the
Miscellaneous Budget to cover expenditure associated with the activities of
the Board. The Chair to approve expenditure, in consultation with the Board,
and forward appropriate documentation to the Committee Advisor for
authorisation. Boards must not exceed their annual expenditure from the
Miscellaneous Budget.
1
This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or
where the site crosses ward or community boundaries.
2
The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.
6
The allocation of funding for the training and development of Community
Board members, including formal training courses, attendance at seminars or
attendance at relevant conferences.
Resource Management Hearings:
Each Community Board may have one suitably trained member available for
selection to sit on the Hearings Subcommittee for notified resource consent
applications. This will require the member to hold current certification under
the Making Good Decisions Training, Assessment and Certification
Programme for RMA Decision-Makers. No Board member shall be eligible for
selection if the Board has made a submission on the matter to be decided.
NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in
areas of law which are difficult to grasp or where mistakes are commonly made. This is to
complement the Good Decision Making RMA training that they run (which is an overview and basic
summary of decision making, rather than an in-depth training in specific areas of the RMA).
Therefore in order to facilitate this, the RMA training run for elected members who wish to be
hearings commissioners is mandatory.
Reasons for the importance of the training:
Hearings commissioners are kept abreast of developments in the legislation.
Legal and technical errors that have been made previously are avoided (many of which have
resulted in Environment Court action which is costly, time consuming and often creates
unrealistic expectations for the community).
The reputation of Council as good and fair decision makers or judges (rather than legislators)
is upheld.
Consider and make recommendations to Council on:
Particular issues notified from time to time by Council to the Community
Board, including roading issues within the Community Board’s area.
Roading issues considered by the Mayor and Chief Executive to be strategic
due to their significance on a city-wide basis, including links to the State
Highway, or where their effects cross ward or community boundaries.
Parks, reserves and sports ground naming for sites that have a high profile,
city-wide importance due to their size and location and/or cross ward or
community boundaries.
Representatives to any Council committee, subcommittee, subordinate
decision-making body, working group, or ad hoc group on which a
Community Board representative is required by Council.
The setting, amending or revoking of speed limits in accordance with the Hutt
City Council Speed Limits Bylaw 2015, including the hearing of any submissions.
7
APPENDIX 1 – COMMUNITY ENGAGEMENT FUND
CRITERIA
The fund is for local activities and events that directly benefit the local community.
To be eligible for funding the organisation must be a charitable trust or an incorporated
society and the activity must take place within the Hutt.
Each of the city’s seven wards receive funding according to the number of residents
within its boundaries. For each resident there is an allocation of 40 cents.
The ward allocations are listed below:
Ward Amount
Eastbourne $2,366
Petone $6,250
Wainuiomata $8,607
Central $9,320
Eastern $8,461
Northern $7,644
Western $6,201
Applications must support the Local Community Plan, if there is one, and also core
Council business as identified in the Long Term Plan.
Decisions
Each Community Board decides the funding applications within its area. Boards are
free to distribute their funding in a single large allocation or spread it over a number of
smaller ones.
What can be funded
purchase of office equipment
food and catering costs
community festivals
youth group events and projects run by the elderly or citizens associations
art projects that are not part of the core curriculum
advertising, promotion costs
What won’t be funded
Activities that:
promote an organisation’s religious, ethical, commercial or political views
involve buying land or buildings or carrying out maintenance on buildings
duplicate services that are already covered by Council or by government agencies
eg, health or education providers
have already begun or have already finished
involve the redistribution of funds to others at the applicant’s discretion
8
involve fundraising or legal costs
involve capital investments or trust funds
go towards prize money
are operational costs eg, salaries, wages, rent, power
Funding rules
Successful applicants must:
use funds only for the approved purpose and in accordance with any terms and
conditions set by Council
use funds by June 30 of the following year
let Council’s funding officer know immediately if any difficulty or potential
difficulty arises that may compromise the service or project
lay a complaint with Police if any funds are stolen or misappropriated, and then
notify Council
allow Council to audit the use of the funds should it wish to do so
recognise Council’s support in all publicity material, annual reports and similar
publications
complete an Accountability Report no later than six weeks after completing the
project. This should outline how the funds were used and how the community
benefited
make a presentation to the funding group showing how the event met its
objectives.
Council’s Community Funding Advisor is available to support and assist community
groups when making applications through the Council’s online grants system.
9
HUTT CITY COUNCIL
POARI HAPORI O WAINUIOMATA | WAINUIOMATA COMMUNITY BOARD
Meeting to be held via Zoom
On
Wednesday 1 September 2021 commencing at 6.30pm.
ORDER PAPER
PUBLIC BUSINESS
1. APOLOGIES
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per
speaker). Speakers may be asked questions on the matters they raise.
3. MAYOR'S ADDRESS (21/1260)
4. PRESENTATION BY LOCAL COUNCILLOR FROM GREATER
WELLINGTON REGIONAL COUNCIL (21/1261)
Verbal presentation by Local Councillor from Greater Wellington Regional
Council
5. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision
making when a conflict arises between their role as a member and any private or
other external interest they might have.
6. MINUTES
Meeting minutes Wainuiomata Community Board, 30 June 2021 11
7. REPORT REFERRED FOR BOARD INPUT BEFORE BEING CONSIDERED
BY SUBCOMMITTEE OF COUNCIL
Traffic Resolutions - Proposed Changes to Route 160 Bus Stop
Configuration (21/1281)
Report No. WCB2021/4/183 by the Traffic Engineer - Network Operations 32
8. UPPER FITZHERBERT ROAD LOCAL PURPOSE RESERVE (ROAD)
EASEMENT (21/1211)
Report No. WCB2021/4/184 by the Parks, Reserves and Recreation Planner 42
10
9. DEMOCRACY ADVISOR'S REPORT (21/1205)
Report No. WCB2021/4/111 by the Democracy Advisor 50
10. CHAIR'S REPORT (21/1206)
Report No. WCB2021/4/112 by the Chairperson 54
11. 2021 YOUNG ELECTED MEMBERS HUI (21/1238)
Memorandum dated 4 August 2021 by the Democracy Advisor 58
12. INFORMATION ITEM
ECNZ Track Acquisition (21/1278)
Memorandum dated 12 August 2021 by the Parks, Reserves and Recreation
Planner 64
13. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a
member shall endeavour to obtain the information. Questions shall be concise
and in writing and handed to the Chair prior to the commencement of the
meeting.
Toi Lealofi
DEMOCRACY ADVISOR11 01 September 2021
HUTT CITY COUNCIL
POARI HAPORI O WAINUIOMATA|WAINUIOMATA COMMUNITY BOARD
Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata
on
Wednesday 30 June 2021 commencing at 6.30pm
PRESENT: Mr G Tupou (Chair) Ms D McKinley (Deputy Chair)
Mr T Stallworth Mr G Sue
Ms S Tuala-Le’afa Mrs J Winterburn
Cr K Brown
APOLOGIES: There were no apologies.
IN ATTENDANCE: Mayor Barry (part meeting)
Cr B Dyer (part meeting)
Cr J Briggs
Ms H Oram, Director, Environment and Sustainability
Mr T Kimbrell, Parks, Reserves and Recreation Planner (part
meeting)
Ms T Lealofi, Democracy Advisor
PUBLIC BUSINESS
1. APOLOGIES
There were no apologies.
2. PUBLIC COMMENT
Speaking under public comment, Ms S Moffat expressed concern regarding the three
minute time limit to speak under public comment. She said this was insufficient for
residents to express concern regarding complex issues arising in the community.
Speaking under public comment, Mr P McDonald expressed disappointment that a
second road access in Wainuiomata was not included in Council’s Long Term Plan 2021-
2031. He expressed frustration that the Wainuiomata Community Board (the Board) did
not advocate to address the issue.
In response to a question from a member, Mr McDonald said the road would be
beneficial for emergency reasons. He expressed concern regarding the housing
development on Wise Street and asked the Board if Council would be installing bus stops
in the area.
The Chair noted that he would seek information from officers regarding public transport
in the area.12 01 September 2021
Speaking under public comment, Ms P Innis expressed concern regarding the internet
connection in rural areas including Moores Valley and Rimutaka Forest. She said this
would cause problems for emergency calls due to the weak internet connection.
The Deputy Chair said she would liaise with Ms Innis to discuss the matter further.
3. MAYOR'S ADDRESS
The Mayor read out his Mayoral Statement attached as pages 6-7 of the minutes.
4. PRESENTATION BY LOCAL COUNCILLOR FROM GREATER WELLINGTON
REGIONAL COUNCIL (GWRC)
Cr Josh van Lier was an apology for the meeting.
5. PRESENTATION ON CLIMATE CHANGE CO-DESIGN PROJECT
The Director Environment and Sustainability provided a verbal update on the project.
She explained Council was using a co-design approach to help the city adapt to climate
change impacts and a transition to carbon zero. She noted the project involved working
with communities to identify design solutions. She said the lead group had been drawn
from a range of demographics across the community to engage with their communities
and further inform the plan. She highlighted that a framework for a Council-wide Carbon
Reduction Plan was expected soon. She advised a city-wide Carbon Reduction Plan
would be complete by the end of 2021.
6. PRESENTATION BY ACTING OUT NZ INC
Mr Jeremy Yuile provided a brief update on the funds received from the Board’s
community engagement fund. He noted the purchase of musical items to assist students
in preparation for events. He noted the extensive engagement with the local community
through the Wainuiomata Christmas parades and carols.
In response to a question from a member, Mr Yuile said the key purpose of the initiative
was to build confidence in students. He thanked the Board for its support.
7. PRESENTATION ON WHANAU ORA TRUST
Mr Nathan Waitai was an apology for the meeting. A letter of appreciation from the
Whanau Ora Trust was tabled at the meeting attached as pages 8 to 11 of the minutes.13 01 September 2021
8. PRESENTATION BY NOURISH TRUST
Ms Turner outlined the history of Nourish Trust. She said they would prepare Christmas
hampers for low-income families during the Christmas period. She noted the significant
increase over the years. She explained the logistic process prior to the delivery date.
In response to a question from a member, Ms Turner noted that funding was the biggest
challenge. She said without funding and the support of the community, Nourish Trust
would not be able to deliver the Christmas Hampers.
Members commended the Trust’s members for their hard work.
9. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
10. MINUTES
RESOLVED: (Mr Tupou/Mr Stallworth) Minute No. WCB 21301
“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 14
April 2021, be confirmed as a true and correct record.”14 01 September 2021
11. UPPER FITZHERBERT ROAD LOCAL PURPOSE RESERVE (ROAD) EASEMENT
(21/878)
Report No. WCB2021/3/132 by the Parks, Reserves and Recreation Planner
The Parks, Reserves and Recreation Planner elaborated on the report.
Mr Sue asked that officers report back to the Board once residents had been notified in
regard to stage two of the easement.
RESOLVED: (Mr Tupou/Ms McKinley) Minute No. WCB 21302
“That the Board:
(1) notes that the land was vested to Council in DP78964 as Local Purpose Reserve for the
purpose of a road;
(2) notes that all costs for the development of the road and maintenance of such will lie with the
applicant;
(3) notes that granting the easement is consistent with s48 of the Reserves Act 1977;
(4) agrees to release public notice for the stage two easement of Upper Fitzherbert Road Local
Purpose Reserve (Road) pursuant to s119 and s120 of the Reserves Act 1977; and
(5) approves a temporary easement required for stage one of the Upper Fitzherbert Road
development.”
For the reason that to grant easement over Lot 3 DP 78964 provides the applicant with the
ability to subdivide the adjacent land and develop a road at no cost to Council.
12. COMMUNITY ENGAGEMENT FUND ROUND TWO 2020-2021 (21/873)
Memorandum dated 3 June 2021 by the Community Advisor Funding and Community
Contracts
RESOLVED: (Mr Tupou/Mr Sue) Minute No. WCB 21303
“That the Board:
(1) notes that this is the second round of funding;
(2) notes the Community Engagement Fund closed on Monday 1 June 2021 and one application
has been received;
(3) approves the application from Wainuiomata Toy Library from the Community Engagement
Fund for the total of $974.00 to purchase new toys for the Wainuiomata Toy Library;
(4) agrees that the application was considered according to the merits of the application criteria
and priorities of the fund; and
(5) agrees that the organisation granted funding will be required to attend a meeting of the Board
once the project has been completed.”15 01 September 2021
13. DEMOCRACY ADVISOR'S REPORT (21/724)
Report No. WCB2021/3/82 by the Democracy Advisor
RESOLVED: (Mr Tupou/Ms Tuala-Le'afa) Minute No. WCB 21304
“That the report be received and noted.”
14. SUBMISSION ON HUTT CITY COUNCIL'S LONG-TERM PLAN FOR 2021 TO 2031
(21/840)
Memorandum dated 1 June 2021 by the Democracy Advisor
RESOLVED: (Mr Tupou/Mr Stallworth) Minute No. WCB 21305
“That the Board:
(1) notes that a submission in respect of Hutt City Council’s Long-Term Plan for 2021 to 2031
was made which requires the Board’s retrospective endorsement; and
(2) endorses its submission attached as Appendix 1 to the memorandum.”
15. CHAIR'S REPORT (21/939)
Report No. WCB2021/3/86 by the Democracy Advisor
Ms Winterburn read out her written statement in regard to an update on the
Wainuiomata Cleanfill attached as page 12 of the minutes.
RESOLVED: (Mr Tupou/Mrs Winterburn) Minute No. WCB 21306
“That the report be noted and received.”
16. VERBAL UPDATE FROM MS DAWN MCKINLEY - 2021 COMMUNITY BOARDS
CONFERENCE
The Deputy Chair read out her written submission attached as pages 13 to 21 of the
minutes.
17. QUESTIONS
There were no questions.
There being no further business the Chair declared the meeting closed at 8.09pm.
G Tupou
CHAIR
CONFIRMED as a true and correct record
Dated this 1st day of September 202116 01 September 2021
Mayor Campbell Barry
Mayoral Statement
Kia ora koutou katoa,
I hope you all have been keeping safe over the past week.
COVID 19 AND WEATHER
LTP
LTP Approved this evening.
82 per cent of submitters on our draft ten year plan said that we need to significantly
increase our three waters investment. That’s why we’re investing $587 million to fix,
replace, and service our pipes over the next ten years.
83 per cent of submitters said that it’s vital that we take a proactive approach to
transport investment in our city. We will invest $406 million to support our transport
and micromobility programme.
80 per cent of submitters agreed that we should build a new $68 million Naenae Pool
so that it replicates the previous facility in size and function, along with innovation and
efficiency.
For Wainuiomata Community board:
opening of Wainuiomata Countdown.
Warehouse site, and that has attracted a lot of interest.
That’s why the Queen Street work is more important than ever.
$8.4m — Wainuiomata Street Scape Programme
Infrastructure investment $1.5b huge chunk of that (keep on doing that — well it
hasn’t been happening as much as it should).
Update on bus stops extending down Wise Street
Rubbish and recycling roll out
Community visits
I also wanted to update you on what’s been happening in the community since we last
met.
Late last May, we blessed the new housing development site, Takai Here Tangata,
alongside our partners Te Āti Awa, Kahungunu Whānau Services, and Urban Plus
Limited.
This partnership will deliver homes to help our local whānau into housing permanency,
and make a small, yet important, difference in the face of Lower Hutt’s housing crisis.
I would like to congratulate the recent Queen’s birthday honour recipients from our city.
They have made an enormous contribution to our city and country, and fully deserve
the recognition they received. They are:17 01 September 2021 David John Appleyard for services to education Bruce Henry Hart for services to education Peter Ronald Horne for services to bowls and Paralympic sport Shirley Audrey Lanigan for services to nursing Peter Anthony Miskimmin for services to sports governance and public service Benita Jane Robinson for services to the community Vanessa Ann Taylor for services to bowls and the community And finally, nine of our local businesses have been nominated for this year's Wellington Gold Awards. We know our city has hubs of business innovation and excellence, and I’m excited to continue visiting our local businesses who drive our city’s economy.
18 01 September 2021
Letter of Resolution
Whanau Ora 'Helping whanau get healthy through FREE Whanau Group Fitness and Nutrition - Whaia te
Health & Fitness oranga kai, Whaia te oranga tinana
Trust Vision:
To Hutt City Council
We would like to thank you for your donation to purchase our sound systems for
ourfree dancefit groups in Stokes Valley, Wainuiomata, and kaumatua
programmes at Wainuiomata Marae, Te Mangungu Marae and Orongomai Marae.
Your contribution helps our volunteer coaches to continue to provide our free
serviceand this year will be our 9 years giving back to the community of Hutt City.
Even though we had a lockdown last year with Covid-19 our team still practised
using facebook groups and once we were able to be back in the community we
wereso delighted to see everyone. Please see some photos of our happy
communities thriving and flourishing togetherto create a safe environment for
whanau to participate and engage and help with their oranga health.
2020 snapshot who engaged in our free services
Kaumatua 25-35 twice weekly before and after lockdown
Pakeke/parents 30-38 3 times weekly
Rangatahi/young people 15-20 3 times weekly
Tamariki/children 8-12 3 times weekly
Mokopuna/grandchildren 5-8 3 times weekly
Nga manaakitanga
Nathan Waitai
Treasurer
Whanau Ora Health & Fitness Trust19 01 September 2021
20 01 September 2021
21 01 September 2021
22 01 September 2021 Update on the Wainuiomata Cleanfill by Ms Jodie Winterburn Affected residents have several issues regarding the cleanfill, it’s operation and with the CLG. There are outstanding issues from residents around the heavily weighted attendance of HCC officials, staff, personal on behalf of the consent holder and operators of the Cleanfill at the meetings. They feel that there is inequity at the table. It has been suggested that because of this imbalance around the table at meetings, it causes the minutes to not reflect the voices of those affected accurately in the CLG minutes. They also feel that it substantially highlights the dialogue and the aims of the HCC. One example is the workshopped Environmental Restoration Plan which was drafted in March 2020, but members are still awaiting a detailed draft final count our and planting plan. The residents are willing to input into this plan, and have on many occasions offered their assistance and input. Residents are still affected by excessive noise and dust as well as road mess and unanswered questions. Questions have been raised about air, water and soil contamination and also questions about testing of these. According to the consent holder they do test, according to the GWRC they do not hold any test results for as long as the Cleanfill has been operating. However, according to the operator, they have dust monitoring and it has been requested and agreed that these, any and all results will be provided to the CLG. They are still awaiting these, from the consent holder and the operator. Given the dust that settles on nearby properties and the playground, it is a valid health and safety request to have this tested for harmful substances. Not only this, the water - Wainuiomata River. There is a risk of slips and material ending up in the river, as well as this, there so far is no reassurance that there are no contaminants in the materials that are disposed at the Cleanfill. Advice given to me from a certified environmental practitioner and contaminated land and site specialist, he believes that it is quite possible that materials which contain harmful materials that are disposed of at the Cleanfill could be there and unless there is testing of the site (air, soil, water), basic sight inspections of the operator cannot be relied upon. Most Cleanfill require regular testing around New Zealand and is part of their conditions. I would like us as a Board to discuss recommending that HCC have the air, soil and water tested for contamination. The residents would like to know the current volume levels of the Cleanfill and is it likely to be closed sooner than June 2022. As the site will become a reserve, we as a Board need to also know about the naming process and if this is to fit within our delegations, if so, we will need to conduct community consultation. The Wainuiomata Community Board have submitted to Council that no landfills in future wish to be located in Wainuiomata as per our communities feedback. Should a resource consent be applied for in future, I believe it would be useful that a recommendation to Council from us is that we are notified straight away. That way, we can ensure that our communities voices are heard when we conduct community engagement and have sufficient time to do so.
23 01 September 2021
LGNZ
Community Boards
ConferenceGore 22nd-24th
April 202124 01 September 2021
Te Kotahitanga
Interconnected
Communities
Wainuiomata Community Board was represented at the New
Zealand Community Boardsconference held in Gore 22-24th April
2021.
Theme; Interconnected Communities, Te Kotahitanga
While there were some challenging travel and accommodation obstacles to overcome all
went well and there were some great opportunities to connect with elected members from
all over NZ. It was a great opportunity to discuss ideas, issues and concerns facing other
boards.
There were some great learnings to be had and some action points moving forward.
The following workshops were attended, and it was a pleasure to listen to some very
inspirational guest speakers. I have elaborated more on each with learning points and
questions these speakers inspired me to raise.
Our Collective Home, Sophie Hanford, KCDC Councillor.
From inconvenient truths to disastrous misconceptions, whistle blowing on the
meaning of sustainability. Ken Ross
Hokonui Huanui, Lisa McKenzie
Snapshot Presentations
Engaging Iwi. Guest Speaker, Matu-Taera Coleman-Clarke
Engaging Iwi Workshop Matu-Taera Coleman-Clarke
NZCBC update Alexandra Davids (Chair)
LGNZ Update Stuart Crosby President
BEAD Bridget Williams. The change you want to see in the world using creativity to
impact the 17 biggest challenges of today
Localism Malcom Alexander
Local Government reform Mike Reid
Supporting Business to survive and thrive Sarah Colcord
Each brief overview is in order of attendance and I acknowledge that I will not have
given enough justice to the presentations, hopefully some of the learnings and questions
notedwill inspire board members.
Here is the link to access the videos and presentations.
https://www.equiphub.co.nz/new-development-videos?wix-vod-
video- id=d6462554d4114b0e8551f6ee43e827cc&wix-vod-comp-
id=comp-kjg56jy925 01 September 2021
OUR COLLECTIVE HOME, SOPHIE HANFORD KCDC COUNCILLOR
Sophie Handford shared her journey to becoming the youngest elected councillor in New
Zealand and currently sits on the Kapiti Coast District Council. Many of her friends could not
even vote for her as they were not old enough to vote.
Six young people in their 20’s or younger secured seats in the 2019 local body
elections.
Sophie is passionate about climate change and youth mental health and hit the headlines as
the national coordinator for ‘School Strike for Climate NZ’.
"We can't leave it up to chance if we want to see action on climate change, if we want
action for youth and their mental health."
Sophie’s passion and energy have raised the question what can WCB do to help and
supportother young candidates who can bring a youth perspective to the table?
INCONVENIENT TRUTHS TO DISASTROUS MIS-CONCEPTIONS- WHISTLE
BLOWING ON THE MEANING OF SUSTAINABILITY DELIVERED BY FAR NORTH
DISTRICT COUNCIL COMMUNITYDEVELOPMENT ADVISOR KEN ROSS.
Ken spoke about climate change and the poaching time of humanity.
He used this analogy:
‘The boiling frog is a fable describing a frog being slowly boiled alive. The premise is that if a
frog is put suddenly into boiling water, it will jump out, but if the frog is put in tepid water
which is then brought to a boil slowly, it will not perceive the danger and will be cooked to
death.’
His presentation took us through a timeline from 1920 until today when increasing alarm
was raised by many on environmentalists.
At the 1972 UN conference made 43 recommendations which were ignored.
Ken spoke about Earth Overshoot Day which is the date when humanity's demand for
ecological resources each year exceeds what Earth can regenerate in that year. Humanity
uses the equivalent of 1.7 Earths to provide the resources we use and absorb our waste.
In 2019 it landed on July 29th.
in 2020 it fell on August 22nd.
Learnings from this is that we can all help move the Earth Overshoot Day by
makingdecisions for strong sustainability at a local government level.
It will be interesting to see the date for 2021.26 01 September 2021
HOKONUI HUANUI, LISA MCKENZIE, COMMUNITY TRUST PROJECT LEAD.
‘The Hokanui Huanui project aims to ensure that no young person is “left behind” by
enabling the collaboration of services available in Southland and filling gaps where services
may be required, to provide improved support through transition periods.’
This whole community approach provides wrap around services, making sure basic needs
are met such as food and housing. Get the basics right and with support the rest will fall into
place.
Lisa believes that connecting communities is the way forward and life skills and wellbeing
gohand in hand.
This practical approach connects communities and maximises wrap around services
connecting the right people to support and enable those identified from birth-24 years
including the family and extended family. Each community is different and there are
different needs and challenges to be met. One size does not fit all.
Five government departments, Education, Health, Justice, Police and MSD came together
with the community and developed a community led model with an early intervention and
prevention approach.
There are 4 work streams.
Earning to learning
Right service right time.
Health, wellbeing, and resilience
Integrated framework
Lisa spoke about maximising resources already within the community and about some
ofthe successful results achieved by the programme.
In Wainuiomata there is ‘Building Our Community Networks’ meetings, held every 2nd
Tuesday of each month. 12.30 pm in meeting room 1 at the Wainuiomata Community Hub.
SNAPSHOT PRESENTATIONS
Snapshots are short videos which give profiles of a project undertaken or supported by a
Community Board. The snapshots are an opportunity for boards to provide a summary of
aninnovative project that contributes to community well-being.
Boards had the opportunity to vote for their top pick and the winner was announced at the
conference dinner on the night. All were worthy of selection and it was hard to choose.
Cambridge Community Board - Pop up Garden
Mosgiel-Taieri Community Board - Silverstream beautification project
Coromandel Colville Community Board - Coromandel Town Centre Upgrade
Rotorua Rural Community Board - Lake Rerewhakaaitu School and passing vehicle speeds
Otorohanga Community Board - Te Awa a Waiwaia I O-Rahiripathway
Otorohanga Community Board - Jim Barker Memorial Playground WINNER
Mataura Community Board - Projects from Mataura
Waikouaiti Coast Community Board - Waitati Best Loo27 01 September 2021
Waikouaiti Coast Community Board - One Coast
Foxton Community Board - Foxton Beach Pump Track
ENGAGING IWI. GUEST SPEAKER AND WORKSHOP, MATU-TAERA COLEMAN-
CLARKE
It was invaluable to listen to the presentation and take part in an interactive workshop.
Embodying best practice themes had five focus areas, there is no hierarchy, and each are of
equal value.
Proactive research such as, iwi management plans, council policies, knowing who is
attending the hui, Cultural Competence Training.
Early ongoing engagement. Do not just make contact when you need help and
maintain ongoing relationships.
Resourcing, allow time, connect with local iwi and the appointed council liaison
officer,
Mana whenua as experts, Mana Whenua are the experts, do not make assumptions,
defer to Mana Whenua on cultural elements.
Hui protocol, plan for place-based discussion, Tikanga; what is appropriate?
Allocation of time for relationship building. Face to face engagement.
The importance of underlying values, humility, awareness, and commitment
These best practices will result in equal authentic teamwork, informed members,
recognition.
Learnings:
It is important to recognise the position of Mana Whenua and that you will not be an expert
in someone else’s culture. Never be afraid to ask questions and constantly critique your own
assumptions.
The Incorporation and resourcing of Matauranga Maori includes awareness of traditions,
values, concepts, and world views from Maori cultural points of view. Behave in a way
thatis culturally proper and appropriate.
Currently 1 board member liaises with local iwi. Should it not be all members?
HCC also have an advisory expert Matiu Jennings who can advise and guide board members.
matiu.jennings@huttcity.govt.nz
Cultural Competency training has been undertaken by all board members with
anothersession scheduled for July 15th, 2021.
Big take away from this ASK the experts.
BEAD BRIDGET WILLIAMS. THE CHANGE YOU WANT TO SEE IN THE WORLD
USINGCREATIVITY TO IMPACT THE 17 BIGGEST CHALLENGES OF TODAY
Bridget presentation was about the UN SDG’s 17 Goals. The Sustainable Development28 01 September 2021 Goals are a call for action by all countries to promote prosperity while protecting the planet. They recognize that ending poverty must go together with strategies that build economic growth and include a range of social needs such as education, health, social protection, and job opportunities, while addressing environmental protection and climate change. It was also recommended That they should be included in Community Board plans. Bridget wanted to inspire action through creativity and asked those present to make their own necklace, bracelet, or keyring with 5 beads, each bead representing their own personal goal. The SDGs were set up in 2015 by the United Nations General Assembly and are intended to be achieved by the year 2030. The Sustainable Development Goals or Global Goals are a collection of 17 interlinked global goals designed to be a "blueprint to achieve a better and more sustainable future for all". Here is a useful link on the 17 Goals, https://www.un.org/sustainabledevelopment/ More importantly the goals provide a critical framework for COVID-19 recovery. After conducting my own research, I found an especially useful link on sustainable development and a framework for COVID-19 recovery which is very appropriate in these current times. https://www.un.org/sustainabledevelopment/sdgs-framework-for-covid-19- recovery/ SUPPORTING BUSINESS TO SURVIVE AND THRIVE SARAH COLCORD 24- year-old Sarah a freelance event and project manager is the creator Chooice a Facebook Group (formerly NZ Made Products), and in a noticeably short time membership grew. The group currently has 549.8k members.
29 01 September 2021
Sarah was also a semi-finalist in 2 categories for New Zealander of the
Year.Young New Zealander of the Year and Innovator of the Year award.
Sarah based in Auckland, identified a need when New Zealand went into lockdown and
created one of New Zealand’s most needed community groups. A place where sole traders
and small businesses could share their stories, advertise, and promote their products.
Sarah who works full time at a community law centre also ran her own event and project
management business since 2017. Sarah’s business suffered because of COVID due to
events being cancelled and she started the Facebook group and website when she saw a
need to support small businesses across NZ.
Sarah claims her keys to success were.
Timing because of COVID-19
Demand lockdown forced businesses to find an inexpensive way to promote.
Curation and quality, guidelines in place for members to get the most out of their
social media posts.
Freebies
As borders, big chains, and shops closed due to lockdown, businesses were forced to rethink
how they operated. The creation of this Community Group has had a positive impact on
many small businesses across New Zealand by providing the opportunity for members to
selltheir products and survive the financial impact created by the pandemic. Sarah has
received many testimonials from members saying that this group has been life changing
Check out the link to the Chooice Facebook community page
www.chooice.co.nz
What can we do as a board to support and promote our local businesses?
LOCALISM, MALCOM ALEXANDER
(Taken from LGNZ website)
‘Localism shares common focus on locality, or area, and the idea that the unique
characteristics of localities and areas matter. For example, the Cambridge dictionary
describes it as ‘the idea that people should have control over what happens in their local
area, that local businesses should be supported, and that differences between places should
be respected’. It is often discussed in the same terms as the principle of “subsidiarity”,
which sets out a framework for determining the allocation of activities between spheres of
government.
In short, localism involves a new approach to governing New Zealand, one in which citizens and
communities, working independently and alongside their local governments, play a more active and
meaningful role.’
Localism is
A more efficient way of meeting community needs.
Recognises and reflects New Zealand’s growing diversity
Ensures power and authority is shared around
Improves the coordination and integration of public services
Builds community resilience
Spurs innovation30 01 September 2021
Good for local democracy
Needed to ensure regions do not fall behind
Creating better cities
Reduces the overall cost of government
Recommended Read
Consultation Document Reinvigorating Local Democracy:
The case for localising power and decision-making to councils and communities can
befound by following this link https://www.lgnz.co.nz/
LOCAL GOVERNMENT REFORM MIKE REID
Following the recent announcement on 23rd April 2021, by Hon Nanaia Mahuta, Minister of
Local Government to establish a review into the Future for Local Government. This Review
isto consider, report and make recommendations.
Timeline for the review is as follows.
30 September 2021: an interim report presented to the Minister signalling the
probable direction of the review and key next steps.
30 September 2022: Draft report and recommendations to be issued for public
consultation.
30 April 2023: Review presents final report to the Minister and Local
Government New Zealand.
In view of the short time frame for the interim report the following questions
spring to mind.
How as a board can we actively engage with the review?
Do we submit via HCC?
Do we feed through the Community Board zone representative?
Do we feed directly to LGNZ?
https://www.dia.govt.nz/Future-for-Local-Government-Review-Terms-of-Reference
LGNZ UPDATE STUART CROSBY PRESIDENT
The future of local government is an opportunity to set communities up for success. This
reform responds to calls from LGNZ and others to look at how local voices can be enabled
inpolicy reform.
LGNZ President Stuart Crosby said.
“The Future for Local Government initiative is an exciting opportunity for New Zealand
tore-imagine the roles, responsibilities and resources of councils so that they can meet
community expectations which have evolved massively over the last 30 years,”
Press release from LGNZ website.
https://www.lgnz.co.nz/news-and-media/2021-media-releases/future-for-
local- government-initiative-a-historic-opportunity-for-new-zealand/31 01 September 2021 This would be a perfect opportunity for boards to engage with their local council, LGNZ andconsult with their communities. ZONE 4 MEETING REPRESENTATIVE Wainuiomata Community Board comes under Zone 4. The zone representative’s role is to liaise between Local Government New Zealand and elected members from their zone. Zone rep details for Wainuiomata Community Board are as follows.Marilyn Stevens Marilyn.Stevens@kapiticoast.govt.nz Community Board conferences will be held once in each three-year term. They will be held in the second year of each term. When the new WCB is elected I would recommend more that one member attend if finances allow. If you would like any further information, please let me know and I will follow- upaccordingly. Hope you enjoy the read. Dawn
32 01 September 2021
Wainuiomata Community Board
13 August 2021
File: (21/1281)
Report no: WCB2021/4/183
Traffic Resolutions - Proposed Changes to
Route 160 Bus Stop Configuration
Purpose of Report
1. The purpose of the report is to gain the Wainuiomata Community Boards
endorsement of changes being proposed to local Route 160 Bus Stops to
improve safety and accessibility in line with Waka Kotahi’s ‘Guidelines for
Public Transport Infrastructure and Facilities’.
Recommendations
That the Board:
(1) notes receives the information; and
(2) endorses the proposed changes attached as appendix 1 to the report.
For the reason that the proposed bus stop layout changes will ensure that the bus
box is of sufficient length to accommodate buses; no stopping restrictions will
prevent other vehicles from blocking full access to the bus stop; and passengers
will be able to board and alight safely and easily.
Background
2. Greater Wellington Regional Council’s (GWRC) Te Mahere Waka Whenua
Tūmatanui o te Rohe o Pōneke (Wellington Regional Public Transport Plan
2021 - 2031) has outline three Strategic Focus Areas:
a. Mode Shift;
b. Decarbonise Public Transport Vehicle Fleet; and
c. Improve Customer Experience.
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Stop Configuration33 01 September 2021
3. As part of improving the customer experience GWRC has committed to
prioritising the safety and maintenance of the public transport network to
encourage safe behaviours. The associated key measure is a 40% reduction in
serious injuries on the public transport network by 2030 which can be
achieved through prioritising safety through continuous improvements to
both infrastructure and operations.
4. In 2018 GWRC implemented the largest range of changes to Wellington City
bus services for many years. The changes were the culmination of years of
engagement with residents and community representatives and technical
work to review the bus network, as well as the development and
implementation of new contractual arrangements with operators in line with
the Government’s Public Transport Operating Model (PTOM).
5. The implementation of changes started on 30 April 2018 in Wairarapa,
followed by the Hutt Valley on 17 June and then Kāpiti Coast, Porirua and
Wellington on 15 July. While the changes caused some disruption and
customer reaction, in Wellington City other less predictable issues like driver
shortages led to ongoing operational issues such as reliability. The major
change to bus routes and timetables occurred within Wellington City, with
minor changes to timetables in other areas.
6. A high quality, reliable, accessible and modern public transport network
relies on the provision of fit for purpose, well designed and maintained
infrastructure and facilities. This includes roads, bus stops and shelters,
transport interchanges and hubs, rail tracks and associated infrastructure,
train stations, ferry terminals and wharves, Park and Ride facilities, cycle
paths and footpaths, and door-to-door transport services for those with
limited access to public transport.
7. Infrastructure and facilities need to provide good access, safety and personal
security at all stages of the journey, particularly for people with
impairments. Public transport elements also require clear and consistent
branding with services and levels and information to meet customer needs
for an integrated, easy-to-use customer focused system. As different agencies
have ownership or control of various elements of the system, communication
and cooperation between all parties is required to achieve this.
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Stop Configuration34 01 September 2021
8. The route 160 runs from Queensgate to Homedale as shown below;
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Stop Configuration35 01 September 2021
Discussion
9. Current bus stop infrastructure hasn’t kept pace with a changing and
improving bus fleet. While new buses are designed to be fully accessible for
customers, they are only accessible where the bus can pull up parallel to the
kerb, allowing customers step-free access to the bus.
10. This is particularly critical for customers with wheelchairs or other mobility
aids, along with prams and wheeled luggage, where having to step out onto
the roadway and then up into the bus is a significant barrier to access.
11. In order to ensure consistency across the wider network, alterations to
existing stops are designed to comply with Waka Kotahi’s – Guidelines for
Transport Infrastructure and Facilities.
Options
12. The Board’s options include:
a. endorse the proposed changes to the Route 160 bus stops as they
appear in this report;
b. reject the proposed changes to the Route 160 bus stops as they
appear in this report; and/or
c. provide comment to the Traffic Subcommittee to assist in their
decision regarding the proposed changes to the Route 160 bus
stops.
13. Council officers recommend options a. and c. as the proposed changes go
toward achieving the goals of the Regional Public Transport Plan.
Climate Change Impact and Considerations
14. The matters addressed in this report have been considered in accordance
with the process set out in Council’s Climate Change Considerations Guide.
15. The decision will not increase greenhouse gas emissions and will not be
affected by a changing climate. There are no opportunities in this decision to
reduce emissions or build resilience.
Consultation
16. GWRC undertook consultation with all affected residents within proximity
to the bus stops.
17. Consultation occurred from July 2020 through to March 2021 given the
extent of the bus stops affected.
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Stop Configuration36 01 September 2021
Legal Considerations
18. The proposed changes in restrictions are made pursuant to the provisions of
the Hutt City Council Traffic Bylaw 2017
Financial Considerations
19. These changes can be and will be funded from Council’s 2021/22 transport
budgets.
Appendices
No. Title Page
1⇩ Appendix 1: Route 160 Bus Stop 37
Author: Charles Agate
Traffic Engineer - Network Operations
Approved By: John Gloag
Head of Transport
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42 01 September 2021
Wainuiomata Community Board
03 August 2021
File: (21/1211)
Report no: WCB2021/4/184
Upper Fitzherbert Road Local Purpose
Reserve (Road) Easement
Purpose of Report
1. To grant easement for stage two of the development over lot 3 DP 78964, RT
WN45C/493 Local Purpose Reserve (Road)
Recommendations
That the Board:
(1) notes that additional consultation methods, including a letter drop and
webpage were undertaken to satisfy its request made at its meeting held on
30 June 2021;
(2) notes that the land was vested to Council in DP 78964 as Local Purpose
Reserve (Road);
(3) notes that all costs for the development of the road and maintenance of such
will lie with the applicant; and
(4) agrees to grant the stage two easement for Upper Fitzherbert Road Local
Purpose Reserve (Road) under s48 of the Reserves Act 1977.
For the reasons to grant easement over Lot 3 DP 78964 provides the applicant
with the ability to subdivide the adjacent land and develop a road at no cost to
Council.
Background
2. The Local Purpose Reserve (Road) was vested to Council on DP78964
attached as appendix 1 to the report in 1994. A map indicating the reserve in
orange can be found in appendix 2 as attached to the report, the parcel is
approximately 5,067m2.
a. While the intention of a reserve classification is to use the land for
roading, it remains subject to the Reserves Act 1977 and thus an
easement needs the board’s approval.
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EasementYou can also read
