Private Venue Compendium 2021 - Hamilton Island Weddings
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HAMILTON ISLAND EVENTS
H A M I LTO N I S L A N D E V E N T S
Private Venue Compendium 2021
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
1HAMILTON ISLAND EVENTS
Introduction
Thank you for considering Hamilton Island Events for your function.
The menus in this private venue information kit are suitable for private houses.
Written permission from the owners of the venue must firstly be gained before Hamilton Island Events will agree to cater
in a private venue. Due to venue restrictions, the Hamilton Island Events team will also need to review the location and
outline the setup of the function before agreeing to cater. Once the set up is agreed upon, the Hamilton Island Events
team will confirm the setup costs involved.
The events department may require to inspect the venue prior to providing a quote and catering options. Please advise
the booking contact details, so that this appointment can be made.
Please read through the information on the following pages to assist you in choosing the appropriate package providing
the venue, setup, food and beverage needs for your special occasion.
A minimum of 30 days notice is required to cater for any event.
Some venues may restrict your final menu selection, however your event planner will assist with these selections.
The Hamilton Island Stay Well Program has been implemented across the Island to ensure the safety of our guests, staff
and community. Some menus may be altered to follow current regulations and guidelines.
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2HAMILTON ISLAND EVENTS
SETUP/SERVICE FEES
The below set up fees are a guideline of the basic costs associated with the set up and service fees of private venue catering. Please
note that these are a guide only and every catering request will be quoted depending on venue, set up and menu requests.
COCKTAIL RECEPTION PACKAGE - $500
o All existing furniture and kitchen utilised
o Includes 1 service staff per 25 guests to roam around with canapés for up to 2 hours
o Additional time will incur staff hire fees charged at $45 per staff per hour
o Minimum menu selection spend of $500 is required
o Prices are based on a cocktail party of up to a maximum of 50 guests. Base price will increase by $250 per additional 25 guests.
SIT DOWN DINNER PACKAGE - $750
o All existing furniture utilised
o Includes 1 service staff per 25 guests to service food for up to 2 hours
o Includes plates and cutlery suitable for selected menu
o Additional time will incur staff hire fees charged at $45 per staff per hour
o Minimum menu selection spend of $1,000 is required
o Prices are based on a group of up to a maximum of 50 guests. Base price will increase by $250 per additional 25 guests.
BEVERAGE/BAR SERVICE
o Bar set up fee - $300, includes glassware, eskies with ice and 1 staff member for up to 2 hours (maximum 50 guests)
o $100 set up is incurred for every additional 25 guests, inclusive of 1 additional staff for the 2 hours
o Beverages on consumption from this compendium are charged at an additional cost
o If events beverages are purchased, we will provide 1 staff member per 25 guests for beverage service
o If no bar set up is required and all own beverages, glassware and equipment is used staff hire only applies
o All staff will adhere to RSA and Hamilton Island policy while serving in a private residence
o Staff hire only is charged at $45 per staff per hour for a minimum of 2 hours per staff member
Please note that any guest in breach of RSA will be asked to leave and may result in the staff members leaving the event and security
being called.
Cook your own BBQ pack deliveries do not incur a set up/service fee.
Catering and menu options may be dependent on the venue or private residence.
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
3HAMILTON ISLAND EVENTS
CANAPÉS
PRE DINNER CANAPÉS - Select a maximum of 2 hot and 2 cold canapés.
COCKTAIL PARTY - Select a maximum of 4 cold and 4 hot plus 1 substantial to constitute a meal. Served over a minimum 2 hour
period.
Prices below are based on 1 piece per person and charged per total guests.
COLD CANAPÉS
Parma ham, asparagus and parmesan cream (gf ) $6.00pp
Fresh oyster, caviar and purple basil (gf, df ) $6.00pp
Scallop, tigers milk, lime and coriander oil (df, gf ) $6.50pp
Smoked salmon, black sesame, beetroot cream (df ) $6.00pp
Blue cheese with chard baby capsicum (v) $6.00pp
Confit red onion tart with thyme, garlic and whipped feta cheese (v) $6.00pp
Cured salmon, tapioca crisp, beetroot cream and pecorino $6.50pp
Tuna carpaccio, finger lime pearls and cheddar crisp (gf ) $6.00pp
Garlic infused bocconcini, salami and herb oil (gf ) $6.00pp
Chili infused watermelon, feta and black carrot (v, gf ) $6.00pp
Hosomaki salmon sashimi rolls (df, gf ) $6.00pp
Seafood cocktail with sauce XO (gf ) $6.50pp
Confit duck, spiced blinis and cherry jam $6.00pp
HOT CANAPÉS
Steamed bao, saffron crab and wasabi cream $6.50pp
Indian spiced seared scallop with crispy chorizo and minted pea broth (gf ) $6.00pp
Creole fish with spiced remoulade (gf ) $6.00pp
Spinach, pea and parmesan arancini (v) $6.00pp
Reef fish croquet with seafood sauce $6.00pp
Vegetable spring roll with sweet chilli (v) $6.00pp
Crisp rosti with fillet steak and béarnaise sauce $6.00pp
Highland Scotch egg and mustard $6.50pp
Spiced crab and crayfish tortellini with saffron cream and microgreens $6.50pp
Steamed bun with mushroom and ginger (v) $6.00pp
Tempura prawn, avocado and coriander $6.00pp
SUBSTANTIAL CANAPÉS
Bangkok curry with sticky coconut rice and mango salsa prawn (gf ) $12.00pp
Roasted pork belly with calvados and lime herb salad (gf ) $12.00pp
Confit of duck with mustard pomme puree and wine reduction (gf ) $12.00pp
Octopus, crispy noodles, cucumber and coriander $12.00pp
Skewered Jordanian lamb tabbouleh $12.00pp
Roast Persian vegetables, feta and pine nuts (v, gf ) $12.00pp
British beer battered fish and chips $12.00pp
Braised lamb shank with redcurrant jus and game chip $12.00pp
Confit of duck with mustard pomme puree (gf ) $12.00pp
Octopus, fine noodles, cucumber and coriander $12.00pp
Smoked duck soy egg with Chinese cabbage and sweet broth (gf ) $12.00pp
Wild mushroom and truffle creamed risotto in a parmesan cone (v, gf ) $12.00pp
Antipasto board to share $15.00pp
Australian cheese board to share $15.00pp
(v) vegetarian (df ) dairy free (gf ) gluten free
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
4HAMILTON ISLAND EVENTS
BBQ MENU
$65 per person
Minimum 25 guests and a large area is required to set up
MAIN
Scotch fillet of beef with green peppercorn sauce (gf )
Fresh local fish fillets with tomato, lemon and parsley salsa (gf, df )
Yakitori chicken cooked on authentic Japanese coals (df )
Mini baked potatoes with sour cream and chives (v, gf )
Buttered corn on the cob (v, gf )
Baked field mushroom topped with roasted chilli butter (v, gf )
2 x Chef selection of salads
DESSERT
Seasonal fruit salad and honey yoghurt (v, gf )
Chef’s selection of tarts and cakes
BBQ PACKS – DELIVERY ONLY
Set up or service fees do not apply. Packs are delivered with cold items ready to serve and meats are required to be cooked by
yourself on the BBQ/cooking facilities at the house
BBQ PACK 1 – $45 per person
Minimum order 10 guests
Island baked breads
House made wagyu burger with toppings
Pork sausages
Cajun roasted corn on the cob (v, gf )
Honey and soy marinated chicken skewers (df )
2 x Chef selection of salads
BBQ PACK 2 – $65 per person
Minimum order 10 guests
Island baked breads
Marinated eye fillet of beef
Thick cut gourmet sausages
Coral trout with chilli and garlic infused dressing
Butterflied chicken breast marinated in oregano and lime oil
Cajun roasted corn on the cob (v, gf )
Roasted beetroot, truffle, rocket salad with sherry dressing (v, df, gf )
Baby gem Caesar salad
Chef’s selection of chocolate and cheese with dried fruits and quince paste (v, gf )
(v) vegetarian (df ) dairy free (gf ) gluten free
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
5HAMILTON ISLAND EVENTS
BREAKFAST PACK
$65.00 per person (delivery the day before)
Minimum 10 guests required. Set up or service fees do not apply. Packs are delivered with cold items ready to serve while meats require
cooking by yourself on the BBQ/cooking facilities at the house. Packs are delivered the day prior at a time arranged with your coordinator.
Includes:
Sliced seasonal fruit
Fruit danish pastries
Pain au chocolat
Granola, Greek yoghurt, fruit compote cups
Double smoked bacon (2 rashers per person)
Free range eggs (2 per person)
Thick cut toast (white, multigrain and/or brown)
Pork breakfast sausage (1 per person)
(v) vegetarian (df ) dairy free (gf ) gluten free
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
6HAMILTON ISLAND EVENTS
GRAZING PLATTERS
$90 per person
Designed to share, dishes are served family style plattered to the table.
Select 2 entrée and 2 main dishes from the below menu. Your selections will also be accompanied with Chef’s selection of warm
breads, cheese and chocolates.
Select 2: Select 2: Included:
ENTRÉE PLATTERS MAIN PLATTERS DESSERT
Served with warm breads to the table Truffle infused spatchcock, mushroom, Chef’s selection of cheese and chocolates
fondant potatoes and pea flamande (gf ) served to the table (v)
Heirloom tomatoes, micro basil,
mozzarella, olives and ciabatta with cured Roasted lamb shoulder, smoked garlic,
egg (v, gf ) mushroom, shallots and celeriac potato
(gf )
Yellowfin tuna, warishita, tsukemono
sushi and roasted tomato and avocado Baked coral trout, champ, shitake
(df,gf ) mushroom and creamed leeks (gf )
Salad of pancetta, asparagus, pumpkin Hot smoked salmon and calamari,
and Persian feta dressed with mustard cauliflower and fennel
vinaigrette (df, gf )
Fresh whole fish fillet of the day, spiced
Foie gras with caramalised duck, golden fondant potato, bok choy and soy
beets and glazed apple
Roasted carved whole fillet of beef, wild
King scallop, seared tuna, asparagus, pea mushroom, shallot confit and saffron
and creamed horseradish (gf ) fondant
Whitsunday bay bug and prawn wakame Slow cooked pork cutlets, roasted
salad with pink ginger pineapple (gf ) vegetables, potato horseradish and
braised pork kiev (gf )
Beef carpaccio, shallot parmesan cream
and basil pesto Caramelized slow cooked duck breast,
ginger, baby beetroot, roasted pear and
Lobster tail, truffle olive tapenade,
shitake (df )
cauliflower black garlic cream and
cucumber tartar Soy and ginger marinated chicken,
capsicum, braised savoy cabbage (df )
House cured salmon gravadlax, tigers
milk, dill oil and roasted scallion (gf ) Local Whitsunday catch, clam minestrone
and samphire
Braised leek and asparagus jalousie with
pumpkin cream (v) Baked lamb rump, seared king brown
mushroom, beby vegetables, baked
Quenelle goats cheese, beetroot,
fondant potato and red wine jus (gf )
liquorice and parsnip crumb (v)
Open octopus lasagne, mushroom, black
garlic, caviar, oyster cream and beetroot
(v) vegetarian (df ) dairy free (gf ) gluten free
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
7HAMILTON ISLAND EVENTS
BEVERAGE LIST
Beverage availability and cost may change without notice. Beverage selections are required by your event representative no later
than 21 days prior to your event to ensure stock availability on island. Please select 1 sparkling wine, 2 white wines, 2 red wines and
2 beer options to make up you beverages on consumption.
SPARKLING WINES CIDER
Craigmoor Pinot Noir Chardonnay (Aus) $33.00 Tooheys 5 Seeds Crisp Cider $7.40
La Gioiosa Prosecco Superiore DOCG NV $45.00
Clover Hill Tasmanian Cuvee (Piper River) $66.00 OTHER
Soft drinks $4.00 each
CHAMPAGNE Bottled water $4.00 each
Piper Heidsieck Brut NV (France) $95.00 Juice $4.50 each
Veuve Cliquot Brut NV (France) $130.00 Tea and coffee (minimum of 25 guests) $5.00 per person
Charles Heidsieck Brut Reserve (France) $140.00 Continuous tea and coffee (all guests) $10.50 per person
WHITE WINES BASIC SPIRITS All $8.40 per nip with mixer
pocketwatch Sauvignon Blanc (WA) $30.00 Smirnoff Vodka
pocketwatch Chardonnay (WA) $30.00 Gordon’s Gin
Wild Oats Pinot Grigio (SA) $34.00 George Dickel Bourbon
Wild Oats Sauvignon Blanc (WA $34.00 Johnnie Walker Red Scotch
Wild Oats Chardonnay (NSW) $34.00 Bundaberg Rum
Fiore Moscato (Mudgee, NSW) $35.00 Pampero Blanco Rum
Pikorua Sauvignon Blanc (NZ) $35.00
The Yard Channybearup Sauvignon Blanc (WA) $60.00 PREMIUM SPIRITS
Robert Oatley Signature Series Chardonnay (WA) $60.00 Bacardi Rum $8.90 per nip with mixer
Robert Oatley Signature Series Riesling (WA) $60.00 Tanqueray Gin
Robert Oatley Signature Sauvignon Blanc (WA) $60.00 Mount Gay Rum
Canadian Club Whiskey
RED WINES Jack Daniels Bourbon,
pocketwatch Shiraz (NSW) $30.00 Jim Beam Bourbon
Wild Oats Shiraz (SA) $34.00 Captain Morgan’s Spiced Rum
Wild Oats Rose (NSW) $34.00 Chivas Regal $9.40 per nip with mixer
Argento Classic Malbec $45.00 Johnnie Walker Black $9.90 per nip with mixer
Robert Oatley Signature Series Pinot Noir (Yarra Valley) $60.00 Grey Goose Vodka $10.90 per nip with mixer
Robert Oatley Signature Series Cabernet Sauvignon $60.00
Robert Oatley Signature Series Shiraz (McLaren Vale) $60.00 COCKTAILS (MISTER MIXER)
Four in Hand Shiraz (Barossa Valley) $60.00 Passionfruit Caprioska
Any wines unavailable at the time of the event may be substituted Green Apple Mojito $10 each
with a wine to the same or greater value
*Please select one pre-made variety to be served on
STANDARD AUSTRALIAN BEERS consumption for up to 50 guests (1 option only).
Hahn Premium Light $6.40 Groups of more than 50 guests may select 2 options.
XXXX Gold $6.90 *One specialty cocktail option can be added to your reception
XXXX Summer Bright $7.40 as price on application.
Great Northern Original $7.90 *Hamilton Island house policy is that no shots or doubles are
Hahn Superdry $7.90 to be served under any circumstances.
Tooheys Extra Dry $7.90 *Any beverages unavailable at the time of the event may be
substituted with a beverage to the same or greater value
PREMIUM/IMPORTED BEERS
Heineken $8.40
Corona $8.90
James Squires Pale Ale $8.40
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
8HAMILTON ISLAND EVENTS
EQUIPMENT HIRE
Hamilton Island Events can assist with the hire of the following products.
Please discuss all equipment hire with your consultant for a quote. Equipment hire can be bundled in with a service package at a
reduced rate. A minimum spend of $300.00 applies to all equipment hire.
Basic centrepiece
BBQ with gas bottle
Beer/highball glasses
Chairs
Champagne glasses
Clothed round or oval dinner table
Clothed trestle tables
Cups and saucers
Cutlery
Entrée plates
Esky with ice
High bar tables
Linen napkins - folded
Main plates
Old-fashioned tumblers
Service tongs
Side plates
Silver food platters
Silver ice buckets
Staff hire
Table skirting
White tablecloths
Wine glasses
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
9HAMILTON ISLAND EVENTS
HAMILTON ISLAND TERMS AND CONDITIONS
EXCESS NOISE EVENT ORDERS
A noise curfew of 10:00pm applies to most areas of Hamilton First draft banquet event orders must be received by Hamilton
Island. All amplified noise must be reduced at this time. Staff Island Events at least 30 days prior to the event and final
service is available up until 11:00pm at most private venues. banquet event orders must be received no less than 21 days
prior to the event. Any amendments received to food requests
BOOKING AND CONFIRMATION less than 21 days prior for the event will not be guaranteed. Any
Tentative bookings will be held for a period of 2 weeks. reception banquet event order not received at least 21 days
Within this time a deposit is required to secure your booking. prior to the event will be catered by chef selection only for food
Confirmation of the reservation is made upon receipt of the options.
deposit. Payment of the deposit acknowledges the terms and
conditions of the booking. If the deposit is not received within All final event orders must be issued to the events department
the allocated time, Hamilton Island Events reserve the right to with the client’s signature attached. The signature must be that
cancel the tentative booking. of the person authorising credit card charges.
DEPOSIT Full payment of all event costs must be received no later than
A non-refundable deposit of $500 must be received within 21 days prior to the event. Should the beverages be on a bar
14 days of booking to secure the service package from the tab, then full credit card details must be supplied no later than
events team. Deposits are not required for BBQ pack deliveries, 24 hours prior to the event, to ensure beverage service.
however, must be paid in full 21 days prior to the event.
Deposits are not transferrable to any other venue. Deposits can All equipment hire event orders must be received by Hamilton
be made by using major credit cards, eftpos, cheque, cash or Island Events no later than 48 hours prior to any event. All
direct deposit. A surcharge will be applicable for all payments equipment hire requests are subject to availability.
made by credit card. Amex Cards incur a 3% charge (please
note credit card fees are subject to change without notice). Any/all amendments and/or special requirements must be
Eftpos transactions do not attract a surcharge. See final Payment listed in full upon the banquet event order to enable Hamilton
details below. Island Events to be aware of any/all client changes and requests.
NUMBERS FOOD AND BEVERAGE SERVICE POLICY
There is a maximum of 100 guests applied to this portfolio. A Spirits will be served by the nip only. No doubles or shots are
larger number of guests can be catered, however, prices are on permitted to be served by Hamilton Island staff.
application only. Please note children under 14 years of age are
counted in the guest’s numbers. Infants under the age of 3 are When requesting spirits please specify otherwise our ‘basic
not. spirits’ range will be provided. Special beverage requests will be
on a ‘request only’ basis, which must comply with our 21 days’
FINAL NUMBERS final banquet event order time frame, to ensure quantities are
Guaranteed minimum final numbers and a signed event order ordered accordingly. Please note due to contractual agreements
will be required 21 days prior to the function. If this day is a between the island and our supplier/brands our beverages
weekend, then the previous working day is the requirement. cannot be changed.
This minimum final number will form the basis of the charging.
RSA will be strictly adhered to in accordance with house policy.
VENUE All receptions will be limited to a time frame of 5 hours service
All applicants must provide permission in writing from the of alcohol by any staff member. When the events department
owner of the property for events to cater in the property. A pre have beverage staff serving alcohol at private venues, no service
inspection may be required for the events department to be of alcohol by other guests is permitted. If for any reason guests
able to provide a service and catering quote. will not adhere to these conditions the events department will
pack up immediately and depart the residence. Additional fees
Hamilton Island Events also reserve the right to change, will be incurred for the remaining equipment to be collected
amend, and cancel any services, should other extenuating the following morning and any missing or damaged equipment
circumstances occur. will be charged for. If at any time our services are cut off due to
RSA not being complied with security will be called to attend
PHOTOGRAPHY/VIDEOGRAPHY and cease the party.
Hamilton Island Photography offers exclusive event Any menu items may be substituted at anytime by chef due to
photography and videography packages. Ask your planner for market availability.
more details.
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
10HAMILTON ISLAND EVENTS
H AM I LTON I SL A N D T E R M S A N D COND IT IONS
BBQ DELIVERY PACKS PRICES
All BBQ packs are delivered with salad and cold items plattered Please note that prices may change at any time without notice.
and ready to serve. You will be required to utilise the venues Please check the current pricing on your function before
own service utensils, crockery and cutlery. The meats are confirmation.
delivered raw and ready for you to cook on the venues existing
cooking equipment. You are responsible to ensure that the FINAL PAYMENT
venue has ample cooking equipment and utensils for your Final full payment based on guaranteed minimum numbers
BBQ. We advise that you arrange the delivery to be at the will be required 21 working days prior to the function date,
time of cooking/service as the venue may not have ample unless by prior arrangement. If payment is not received 21
refrigeration space. All food must be refrigerated if not served/ days prior to the function, we reserve the right to release the
cooked immediately. Your credit card details will be retained venue. Any charges incurred on the day of the function must
as a $200 charge will apply for any missing equipment/platters be paid at the conclusion of the function or by arrangement
on the day of collection. Some items and produce may need with Hamilton Island Events. Payment can be made by credit
to be substituted if for any reason unavailable at the time of card, direct deposit, cheque, cash or room charge (only available
preparation. for guests staying in a property managed by Hamilton Island).
Any charges on the day including bar tabs/consumption or
CAKES bar consumptions must provide Hamilton Island Events signed
Cakes are your responsibility. Hamilton Island Events will not authority and credit card details 21 days prior to the event.
accept responsibility of cakes which includes storing, setting
up or transporting. It is your responsibility to remove or collect DAMAGES/CLEANING
your cake at the conclusion of the function. All cakes including Clients are financially responsible for any damages sustained to
cake stands, decorations and storage containers remain the the venue and its contents and property, prior to, during and
responsibility of you and/or your event consultant (by prior after the event by the client, guests or contractors engaged
arrangement). Hamilton Island Events will serve your cake if by the client. Clients are responsible for costs incurred due to
requested, however, a charge may be applicable to this. excessive cleaning required of the venue by the client, guests or
contractors engaged by the client. Hamilton Island Events will
PERSONAL ITEMS take no responsibility for any damage to any private property
Any personal items which include, but are not limited to, and damages will be at the cost of the client. A $200.00 fee will
decorations, bonbonniere and personal effects remain your be charged for any Items not returned.
responsibility. These items are not the responsibility of Hamilton
Island Events. PUBLIC LIABILITY
The client needs to determine its public liability responsibilities
CANCELLATION POLICY for activities undertaken by the client, guests or contractors
Clients are permitted one postponement (minimum notice for engaged by the client.
postponement is 60 days) of their booking with the deposit
being transferred to the revised date. An administration fee AGREEMENT
of $50 will be charged. Deposits may not be transferred to Payment of the deposit is acknowledgment of these conditions.
another venue. If your function is cancelled less than 21 days
prior to your function date – the full amount of function will
be charged including menu (excludes beverage charges).
Cancellation of BBQ packs within 21 days will be charged 50%
of the total amount. The remaining 50% of the pre payment will
be refunded.
All figures quoted include GST | Options valid until 31 December 2021 | Venue packages on page 3 will apply unless otherwise indicated.
Private functions and prices are based on a minimum of 25 people.
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