Protea Hotel Hluhluwe & Safaris Durban, KwaZulu-Natal South Africa - EXHIBITION & SPONSORSHIP PROSPECTUS PROSPECTUS
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ISSCT joint Factory and Engineering Workshops:
EXHIBITION & SPONSORSHIP PROSPECTUS
PROSPECTUS
th th
24 – 28 August 2014
Protea Hotel Hluhluwe & Safaris
Durban, KwaZulu-Natal
South Africa
~1~SPONSORSHIP OPPORTUNITIES
Delegate Bags R15 000.00 incl. VAT
Sponsors logo together with the ISSCT logo, will appear on the delegate bag/folder
Bags will be distributed to all the delegates at the beginning of the congress
Company logo to appear on the holding slides in the session venues
Organising committee, will decide on style of bag
Delegate Bag Inserts R2 000.00 incl. VAT
Insert one (1) leaflet or information brochure into all congress bags
Material must be provided by sponsors
Congress Lanyards R2 500.00 incl. VAT
Sponsoring company’s logo together with the congress logo to be printed on lanyards
All delegates and exhibitors will wear lanyards at all times
Organisers to source lanyards
Congress Delegate Pens R1 000.00 incl. VAT
Sponsoring company to provide x120 units
Pens to be distributed to all delegates in the delegate bag
Sponsoring company’s logo to appear on the holding slides in the session venues
Congress Delegate Note Pads R1 000.00 incl. VAT
Sponsoring company to provide x120 units
Note Pads to be distributed to all delegates in the delegate bag
Sponsoring company’s logo to appear on the holding slides in the session venues
Welcome Cocktail Dinner – Sunday, 24 August 2014 R30 000.00 incl. VAT
Sponsoring company will be able to display 3 pop up banners inside the social function venue
Sponsoring company’s name and logo will be printed on the menu
Complimentary admission for 4 guests or sponsoring company’s representatives
Sponsoring company may insert 1x flyer into the delegate bag (Sponsor to supply)
Company logo to appear on the holding slides in the session venues
Mention of thanks at dinner to sponsoring copmany
*Note accommodation for guests not included
~2~Boma Braai - Monday 25 August 2014 R15 000.00 incl. VAT
Sponsoring company will be able to display 2 pop up banners inside the boma venue
Sponsoring company’s name and logo will be printed on the programme
Complimentary admission to Braai for 3 guests or sponsoring company’s representatives
Sponsoring company may insert 1x flyer into the delegate bag (Sponsor to supply)
*Note accommodation for guests not included
Workshop Plenary Branding Rights – Engineering & Processing Workshops
R7,500 for one workshop;R12 000.00 combined (INCL. VAT)
Sponsoring company’s logo will appear on the holding slides in the session venues
Sponsoring company may insert 1x flyer into the delegate bag (Sponsor to supply)
Sponsor may place x4 pull up banners in main plenary
~3~EXHIBITION PACKAGES
4 5 6 7
3 8
11 10 9
2
12 13 14
Buffet
1 Table
Floor Space Only : R 8,500.00 excl. vat per stand
Each stand (3m x 3m) includes the following:
One standard trestle table
X2 chairs
Company logo in the programme booklet
2 x Exhibitor registrations including tea & lunch daily
Access to the workshops
Please note accommodation not inclusive
What does the floor space refer to?
This means that most or all the infrastructure (electrics, floor-covering, exhibition stand, furniture and any other
requirements) need to be provided by you
Exhibition packages do NOT include:
Transport and freight costs, storage, special materials, carpets or furnishing apart from what has been
specified
Telephone, computer and data lines
Dedicated stand security (if required)
Details regarding available freight forwarding, storage, furnishings etc. These will be provided to you in
the exhibitors manual
Dedicated ADSL connection
Additional Trade Delegate registrations
Daily Parking
Extension cords
NB: Additional Exhibitors will need to register at the standard advertised rate
~4~EXHIBITION SPACE ALLOCATION / CONFIRMATION POLICIES
Exhibition space will only be confirmed once the exhibitor’s application form and payment has been
received.
The Exhibition space is allocated on a first come first serve basis.
All exhibitors will be given a floor space stand. If you wish to build a custom stand (floor space only
required), you are requested to notify the organisers of such to avoid unnecessary construction and
delays during the build-up.
All Custom stand builders are required to submit FULL stand designs and plans for sign off by the
organisers and safety officer.
PAYMENT TERMS AND CONDITIONS
Acceptable forms of payment
Electronic Funds Transfer (EFT)
Please use the reference number as stated on the invoice when making payment
Kindly send proof of payment to:
ISSCT 2014
C/O The Conference Company
Fax: + 27 31 303 9529
Email: chanel@confco.co.za
Invoices must be paid in full upon presentation prior to the Congress commencing
The organizers reserve the right to cancel, change or move your stand, as well as alter the floor plan
where necessary
Kindly complete the next two pages and return to me on the details above
~5~SPONSORSHIP AND EXHIBITION APPLICATION FORM
COMPANY CONTACT DETAILS:
COMPANY NAME : REPRESENTATIVE:
VAT NUMBER: CELL:
ADDRESS: E-MAIL:
ADDRESS:
TELEPHONE: ACCOUNT CONTACT:
FAX: TEL:
WEBSITE: E-MAIL:
SPONSORSHIP PACKAGE DETAILS:
1. Sponsorship of ____________________________________ @ R__________________________
2. Sponsorship of ____________________________________ @ R__________________________
3. Sponsorship of ____________________________________ @ R__________________________
Item Cost ZAR / R incl 14% VAT Indication
Delegate Bag Inserts ZAR
Congress Lanyards ZAR
Congress Delegate Pens ZAR
Congress Delegate Note Pads ZAR
Welcome Reception Dinner ZAR
Plenary Branding Rights ZAR
Boma Braai Dinner ZAR
Congress Delegate Bags ZAR
SPONSORSHIP PACKAGE TOTAL INCLUDING
14% VAT:
~6~EXHIBITION STAND DETAILS:
Using the space provided below, please indicate in the stand package options you have elected to purchase as
indicated on the exhibition floor plan.
PREFERED STAND NUMBER(s):
TOTAL M²:
STAND TYPE SELECTED: Floor Space only
TOTAL INCLUDING VAT:
If you have indicated Floor Space only, will you be building your own custom stand Yes No
STAND IDENTIFICATION:
Please state the name you wish to be identified as in terms of all correspondence and promotions. Please note
that your stand name cannot be longer than 17 letters for visual purposes.
TERMS & CONDITIONS
1. SPONSORSHIP:
1.1. Sponsorship will only be confirmed on receipt of payment into the correct bank account as indicated on your invoice.
1.2. Cancellation Policy
Sponsors may cancel participation subject to the following conditions:
1.2.1. Written notification is required, addressed to the Sponsorship and Exhibition manager, stating the wish to
cancel as well as the reason for such cancellation.
1.2.2. Cancellations made 120 days prior to the start of the conference – 20% refund.
1.2.3. Cancellations made less than 120 days prior to the start of the conference – no refund, 100% non refundable.
1.2.4.
2. EXHIBITION:
2.1. Rules & Regulations
2.1.1 Your exhibition stand will only be confirmed on receipt of payment into the correct bank account as indicated
on your invoice.
2.1.2 Whilst the organizer shall do everything within its power to ensure that the location of the stand within the
exhibition is as agreed in this contract, the organizer shall have the right to relocate the stand at their
discretion.
~7~2.1.3 All exhibitors need to adhere to the exhibition venue’s standard rules and regulations as set out in the
exhibition manual.
2.2. Cancellation Policy
Exhibitors may cancel participation subject to the following conditions:
2.2.1. Written notification is required, addressed to the Sponsorship and Exhibition Manager, stating the wish to
cancel as well as the reason for such cancellation.
2.2.2. Cancellations made 90 – 120 prior to the set up day of the conference: 20% refund
2.2.3. Cancellations made 90 days prior to the event: No refund – 100% non refundable
I have read the above cancellation policy, terms & conditions and understand that my acknowledgement and signature below binds me to the
ISSCT 2014 Workshop.
Sign in the space above
~8~~9~
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