PROTEA HOTEL HLUHLUWE & SAFARIS DURBAN, KWAZULU-NATAL SOUTH AFRICA →
PROTEA HOTEL HLUHLUWE & SAFARIS DURBAN, KWAZULU-NATAL SOUTH AFRICA →
~ 1 ~ 24th – 28th August 2014 Protea Hotel Hluhluwe & Safaris Durban, KwaZulu-Natal South Africa ISSCT joint Factory and Engineering Workshops: EXHIBITION & SPONSORSHIP PROSPECTUS PROSPECTUS
~ 2 ~ SPONSORSHIP OPPORTUNITIES Delegate Bags R15 000.00 incl. VAT Sponsors logo together with the ISSCT logo, will appear on the delegate bag/folder Bags will be distributed to all the delegates at the beginning of the congress Company logo to appear on the holding slides in the session venues Organising committee, will decide on style of bag Delegate Bag Inserts R2 000.00 incl. VAT Insert one (1) leaflet or information brochure into all congress bags Material must be provided by sponsors Congress Lanyards R2 500.00 incl. VAT Sponsoring company’s logo together with the congress logo to be printed on lanyards All delegates and exhibitors will wear lanyards at all times Organisers to source lanyards Congress Delegate Pens R1 000.00 incl. VAT Sponsoring company to provide x120 units Pens to be distributed to all delegates in the delegate bag Sponsoring company’s logo to appear on the holding slides in the session venues Congress Delegate Note Pads R1 000.00 incl. VAT Sponsoring company to provide x120 units Note Pads to be distributed to all delegates in the delegate bag Sponsoring company’s logo to appear on the holding slides in the session venues Welcome Cocktail Dinner – Sunday, 24 August 2014 R30 000.00 incl. VAT Sponsoring company will be able to display 3 pop up banners inside the social function venue Sponsoring company’s name and logo will be printed on the menu Complimentary admission for 4 guests or sponsoring company’s representatives Sponsoring company may insert 1x flyer into the delegate bag (Sponsor to supply) Company logo to appear on the holding slides in the session venues Mention of thanks at dinner to sponsoring copmany *Note accommodation for guests not included
~ 3 ~ Boma Braai - Monday 25 August 2014 R15 000.00 incl. VAT Sponsoring company will be able to display 2 pop up banners inside the boma venue Sponsoring company’s name and logo will be printed on the programme Complimentary admission to Braai for 3 guests or sponsoring company’s representatives Sponsoring company may insert 1x flyer into the delegate bag (Sponsor to supply) *Note accommodation for guests not included Workshop Plenary Branding Rights – Engineering & Processing Workshops R7,500 for one workshop;R12 000.00 combined (INCL. VAT) Sponsoring company’s logo will appear on the holding slides in the session venues Sponsoring company may insert 1x flyer into the delegate bag (Sponsor to supply) Sponsor may place x4 pull up banners in main plenary
~ 4 ~ EXHIBITION PACKAGES Floor Space Only : R 8,500.00 excl. vat per stand Each stand (3m x 3m) includes the following: One standard trestle table X2 chairs Company logo in the programme booklet 2 x Exhibitor registrations including tea & lunch daily Access to the workshops Please note accommodation not inclusive What does the floor space refer to? This means that most or all the infrastructure (electrics, floor-covering, exhibition stand, furniture and any other requirements) need to be provided by you Exhibition packages do NOT include: Transport and freight costs, storage, special materials, carpets or furnishing apart from what has been specified Telephone, computer and data lines Dedicated stand security (if required) Details regarding available freight forwarding, storage, furnishings etc. These will be provided to you in the exhibitors manual Dedicated ADSL connection Additional Trade Delegate registrations Daily Parking Extension cords NB: Additional Exhibitors will need to register at the standard advertised rate Buffet Table 1 2 3 5 6 7 8 9 14 13 10 11 4 12
~ 5 ~ EXHIBITION SPACE ALLOCATION / CONFIRMATION POLICIES Exhibition space will only be confirmed once the exhibitor’s application form and payment has been received. The Exhibition space is allocated on a first come first serve basis. All exhibitors will be given a floor space stand. If you wish to build a custom stand (floor space only required), you are requested to notify the organisers of such to avoid unnecessary construction and delays during the build-up. All Custom stand builders are required to submit FULL stand designs and plans for sign off by the organisers and safety officer.
PAYMENT TERMS AND CONDITIONS Acceptable forms of payment Electronic Funds Transfer (EFT) Please use the reference number as stated on the invoice when making payment Kindly send proof of payment to: ISSCT 2014 C/O The Conference Company Fax: + 27 31 303 9529 Email: firstname.lastname@example.org Invoices must be paid in full upon presentation prior to the Congress commencing The organizers reserve the right to cancel, change or move your stand, as well as alter the floor plan where necessary Kindly complete the next two pages and return to me on the details above
~ 6 ~ SPONSORSHIP AND EXHIBITION APPLICATION FORM COMPANY CONTACT DETAILS: COMPANY NAME : REPRESENTATIVE: VAT NUMBER: CELL: ADDRESS: E-MAIL: ADDRESS: TELEPHONE: ACCOUNT CONTACT: FAX: TEL: WEBSITE: E-MAIL: SPONSORSHIP PACKAGE DETAILS: 1. Sponsorship of @ R _ _ 2. Sponsorship of @ R _ _ 3. Sponsorship of @ R _ _ Item Cost ZAR / R incl 14% VAT Indication Delegate Bag Inserts ZAR Congress Lanyards ZAR Congress Delegate Pens ZAR Congress Delegate Note Pads ZAR Welcome Reception Dinner ZAR Plenary Branding Rights ZAR Boma Braai Dinner ZAR Congress Delegate Bags ZAR SPONSORSHIP PACKAGE TOTAL INCLUDING 14% VAT:
~ 7 ~ EXHIBITION STAND DETAILS: Using the space provided below, please indicate in the stand package options you have elected to purchase as indicated on the exhibition floor plan. PREFERED STAND NUMBER(s): TOTAL M²: STAND TYPE SELECTED: Floor Space only TOTAL INCLUDING VAT: If you have indicated Floor Space only, will you be building your own custom stand STAND IDENTIFICATION: Please state the name you wish to be identified as in terms of all correspondence and promotions. Please note that your stand name cannot be longer than 17 letters for visual purposes.
TERMS & CONDITIONS 1. SPONSORSHIP: 1.1. Sponsorship will only be confirmed on receipt of payment into the correct bank account as indicated on your invoice. 1.2. Cancellation Policy Sponsors may cancel participation subject to the following conditions: 1.2.1. Written notification is required, addressed to the Sponsorship and Exhibition manager, stating the wish to cancel as well as the reason for such cancellation. 1.2.2. Cancellations made 120 days prior to the start of the conference – 20% refund. 1.2.3. Cancellations made less than 120 days prior to the start of the conference – no refund, 100% non refundable. 1.2.4.
2. EXHIBITION: 2.1. Rules & Regulations 2.1.1 Your exhibition stand will only be confirmed on receipt of payment into the correct bank account as indicated on your invoice. 2.1.2 Whilst the organizer shall do everything within its power to ensure that the location of the stand within the exhibition is as agreed in this contract, the organizer shall have the right to relocate the stand at their discretion. No Yes
~ 8 ~ 2.1.3 All exhibitors need to adhere to the exhibition venue’s standard rules and regulations as set out in the exhibition manual. 2.2. Cancellation Policy Exhibitors may cancel participation subject to the following conditions: 2.2.1. Written notification is required, addressed to the Sponsorship and Exhibition Manager, stating the wish to cancel as well as the reason for such cancellation. 2.2.2. Cancellations made 90 – 120 prior to the set up day of the conference: 20% refund 2.2.3. Cancellations made 90 days prior to the event: No refund – 100% non refundable I have read the above cancellation policy, terms & conditions and understand that my acknowledgement and signature below binds me to the ISSCT 2014 Workshop.
Sign in the space above
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