Publication Policies: Data User Guide - Public Contracts Scotland
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1
Publication Policies: Data User
Guide – Public Contracts Scotland
1. Purpose of publication 2
1.1 Uses of the data 2
1.2 Open Contracting Data Standard (OCDS) 2
2. Publication details 2
2.1 Accessing the data 2
2.3 Public Contracts Scotland 4
2.4 Links to relevant datasets 4
3. Data scope 4
4. List of extensions 5
5. Responsibility, contact and feedback 6
6. License 6
7. Additional information 6
8. Disclaimer 72
1. Purpose of publication
Public Contracts Scotland is the Scottish national advertising portal which provides suppliers
with free access to contract opportunities. The publication of data at
www.publiccontractsscotland.gov.uk aims to ensure that information from notices relating
to public procurement in Scotland are accessible online and in open formats. This means the
data can be used, reused and redistributed by any interested party in line with the Open
Government License.
1.1 Uses of the data
The Scottish Government is working to make or contracting data available free of charge
and in open, accessible formats to help our stakeholders understand how we use public
money.
1.2 Open Contracting Data Standard (OCDS)
The data on Public Contacts Scotland is published in line with the Open Contracting Data
Standard (OCDS). The standard enables disclosure of data and documents throughout the
contracting process by defining a common data model. It was created to support
organisations to increase transparency and allow deeper analysis of contracting data by a
wide range of users.
2. Publication details
2.1 Accessing the data
Public Contracts Scotland makes data available in various formats, including the OCDS, to
meet the needs of different users. The following formats are available directly from the Public
Contracts Scotland website.
Format Description Link(s)
Bulk OCDS release Monthly files segmented by release date link
download (JSON)
Suitable for analysis and/or storage in a document
database
Bulk OCDS record Notice family files segmented by initial release date link
download (JSON)
Suitable for analysis and/or storage in a document
database3
Bulk OCDS release Monthly ZIP archive containing a multi-table CSV link
download (CSV) serialization of OCDS data, segmented by release date.
Suitable for analysis in spreadsheet software and/or
storage in a relational database.
Bulk OCDS record Notice family files ZIP archive containing a multi-table link
download (CSV) CSV serialization of OCDS data, segmented by initial
release date.
Suitable for analysis in spreadsheet software and/or
storage in a relational database.
Release API (JSON) Programmatic API with query parameters for OCID link
release id, release date, notice type and output type.
Suitable for access by digital tools to obtain recently
updated data or to download a subset of data
Record API (JSON) Programmatic API with query parameters for OCID link
release id, release date, notice type and output type.
Suitable for access by tools, to obtain recently updated
data or to download a subset of data
Bulk TED record Monthly files segmented by initial publication date link
download (JSON)
Suitable for analysis and/or storage in a document
database
Monthly files segmented by initial publication date
Bulk TED record link
download (XML)
Suitable for analysis and/or storage in a document
database
Go to the contents page.
2.2 Further Information
• Each notice is also available as webpage and users are able to download individually
in PDF or html4
• The API documentation can be found here:
https://api.publiccontractsscotland.gov.uk/v1
• The bulk download files are segmented as follows: Month and year when the notice
was published. A full calendar month of notices will be returned.
2.3 Public Contracts Scotland
Public Contracts Scotland provides open contracting data to support exploration and use of
contracting data at the following url:
Home - Public Contracts Scotland
The portal provides a search function and filters to help users explore the stages of the
contracting process. Users can search and filter on:
• Keywords
• Buyer name
• OCID
• Reference number
• Notice type
• Location
• Category
• Sub-category
• Published date
The data provided in OCDS format is a direct mapping from the TED format data, as per the
guidance on the OCDS website.
2.4 Links to relevant datasets
The Scottish Government also releases other datasets and information that data users may
find useful in the context of our OCDS publications on www.statistics.gov.scot.
3. Data scope
Dates 1 November 2016 onwards
Buyers All Scottish contracting authorities (Other organisations that may use the site
to advertise contract opportunities include charities and those bodies in5
receipt of public sector funding) The site also publishes opportunities from
private sector organisations that are linked to a public contract.
Values PCS can be used to advertise contracts of any value, but there are thresholds
upon which public sector bodies must advertise their opportunities, these are:
Goods and Services – above £50,000
Works – above £2m
Process All public procurement processes available under the Public Contracts
types (Scotland) Regulations 2015, and Procurement (Scotland) Regulations 2016,
as well as award notices published for quotations (Quick Quotes) below the
thresholds set out in the above legislation.
Stages Planning (PIN Notices), Advertising and Award stage (including award
notices for call-offs from framework agreements where these have been
carried out via Public Contracts Scotland).
Change A change history for each contracting process is provided through releases
History associated with each contract’s id (OCID). This is published daily as noted in
“Creation of OCDS datasets”
PCS provide data in Release & Package structure, meaning you may view
the full document family by utilising OCID value, or you can extract a release
to view all data of one type.
Go to the contents page
4. List of extensions
Name Description Documentation
BidStatistics The BidStatistics extension Bid statistics and details —
adds information on Lot Value Documentation — OCDS
(Total & Highest/Lowest Bids), Extension Explorer (open-
as well as providing data on contracting.org)
responses by sector/Business
type.6
Lots The lots extension maintains Lots — Documentation — OCDS
the overall structure of an Extension Explorer (open-
OCDS release, with items, contracting.org)
documents and milestones
nested immediately within
tender, awards and contracts
sections, but it introduces an
array of Lots in the tender
section, and the ability to
cross-reference a specific
related to for each item, and
an array of related Lots for
documents, milestones and
awards.
5. Responsibility, contact and feedback
Public Contracts Scotland is responsible for this OCDS publication but please note that they
are not responsible for the data entered by the buyer. If you have any questions about a
specific procurement exercise, please contact the buyer listed on the notice.
Please send any feedback to support@publiccontractsscotland.gov.uk or via the feedback
form on Public Contracts Scotland. Alternatively, get in touch via the following telephone
number: 0800 222 9003.
We welcome feedback on our open data and encourage data users and members of the
public to get in touch with ideas of how to improve our open data sets.
When you provide feedback, we will be in touch to acknowledge your message and may
follow up with any clarifications if necessary. After discussing your feedback we may contact
you to let you know what actions are being taken.
6. License
The data on Public Contracts Scotland is licensed using the Open Government License.
This allows users to:
• copy, publish, distribute and transmit the Information;
• adapt the Information;
• exploit the Information commercially and non-commercially for example, by combining it
with other Information, or by including it in your own product or application.
7. Additional information
You may find the following additional information useful:7 • Scottish Government Open Contracting Strategy • Scottish Open Government National Action Plan • Scottish Government contract and framework directory • Statistics.gov.scot • Open Contracting Partnership • OCDS schema 8. Disclaimer Access to the Public Contracts Scotland, hereinafter PCS does not imply that The Scottish Government or Proactis has verified the veracity, accuracy, adequacy, suitability, completeness, and timeliness of the information provided through our site. Procurement data is provided by buying entities. We cannot guarantee that data provided by the different entities contributing to OCDS data is kept up to date. The information contained in the documents accompanying the procurement process are digitalisations of the documents sent by buying entities, any publication constitutes a faithful and complete compilation of the document issued by the official entity, without additions, deletions, or corrections of any nature. The Scottish Government is not responsible for the decisions taken from the information disseminated in PCS or for possible damages caused to the visiting user or to third parties due to actions that are based solely on the information obtained on the site. Go to the contents page
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