QUEENSLAND HEALTH RMO CAMPAIGN 2020 APPLICANT USER GUIDE

 
QUEENSLAND HEALTH RMO CAMPAIGN 2020 APPLICANT USER GUIDE
QUEENSLAND HEALTH
RMO CAMPAIGN 2020

APPLICANT USER GUIDE
QUEENSLAND HEALTH RMO CAMPAIGN 2020 APPLICANT USER GUIDE
TABLE OF CONTENTS

THE RMO CAMPAIGN ............................................................................................................3

THINGS TO KNOW ABOUT THE APPLICATION ...................................................................4

         MY RMO APPLICATION REGISTRATION ...................................................................5

         PREVIOUS YEAR APPLICANTS ..................................................................................5

         RESETTING YOUR PASSWORD.................................................................................5

         REGISTRATION FOR NEW APPLICANTS...................................................................6

COMPLETING MY RMO APPLICATION .................................................................................7

         APPLICATION STEP INFORMATION ..........................................................................7

         TRAINING PATHWAYS SECTION ...............................................................................8

         MAIN RMO PREFERENCE SECTION ..........................................................................8

         APPLICATION FORM ASSISTANCE ......................................................................... 10

         REVIEW AND EDIT APPLICATION ............................................................................ 10

         SUBMITTING MY APPLICATION ............................................................................... 11

         MANAGING MY RMO APPLICATION......................................................................... 12

         ACCESS YOUR COMPLETED APPLICATION ........................................................... 12

         MY APPLICATIONS OPTIONS................................................................................... 13

         EDITING YOUR PERSONAL DETAILS ...................................................................... 13

         RE-PREFERENCE MY RMO APPLICATION.............................................................. 15

FREQUENTLY ASKED QUESTIONS (FAQS)....................................................................... 17

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QUEENSLAND HEALTH RMO CAMPAIGN 2020 APPLICANT USER GUIDE
THE RMO CAMPAIGN
WEBSITE:                      www.health.qld.gov.au/rmo

APPLICATION PORTAL:           https://www.health.qld.gov.au/employment/work-for-
                              us/clinical/medical/recruitment/rmo/applications/portal

RMO COORDINATOR:              RMO-Recruitment@health.qld.gov.au

Queensland Health facilitates an annual state-wide campaign to recruit resident medical officers
(RMOs) and registrars for positions within Hospital and Health Services (HHSs) across the State.
Specialist medical colleges, Queensland Health facilities, vocational training pathways, networks and
central allocation training programs (recruiting entities) run their own meritorious recruitment process
from their pool of applicants. If you are applying for or have been accepted onto an accredited training
program with a specialist medical college, you will still need to submit an online RMO application.

Applications to the following position levels are accepted via the RMO campaign:
   • Provisional Fellowship Year (PFY)
   • Registrars (incl. trainees)
   • Principal House Officers (PHOs)
   • Senior House Officers (SHOs)
   • Junior House Officers (JHOs)

Applicants MUST review all the information in the RMO website prior to completing an application:
   •   Campaign dates (referee reports due date, cut offs, offer dates, preference rounds etc.)
   •   How the campaign works
   •   How to apply
   •   Application documentation
   •   Trainees/registrars and PHOs need to review the following webpages:
           o   Specialty training programs
           o   Participating hospital contacts and profiles
           o   available positions via the Position search tool
   •   JHO and SHOs need to review the following webpages:
           o   Additional requirements for House Officers
           o   available positions via the Position search tool

Paper applications will not be accepted

Access the Application Portal to apply to the RMO campaign 2020

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QUEENSLAND HEALTH RMO CAMPAIGN 2020 APPLICANT USER GUIDE
THINGS TO KNOW ABOUT THE APPLICATION
When completing an online RMO application there are a number of things to remember:
   •   red asterisk (*) denotes a mandatory question, which must be completed in order to proceed
   •   DO NOT use CAPS Lock when completing your application; use Sentence Case only.
   •   If your application has been prepopulated, various uploads may already be attached. To check

       the uploaded file, click on the ‘file name’ and download.
   •   Files uploaded to your application must be saved in PDF format with a maximum file size being
       5MB.
   •   After completing an application step, you have the option to ‘Save and Continue’ at the bottom
       of the page and proceed to the next screen or ‘Save’ if you want to exit your application and
       come back at a later time.
   •   If you need to contact the RMO coordinator, email RMO-Recruitment@health.qld.gov.au with
       the relevant details. Please allow up to two (2) business days for the amendments to be
       actioned. Emails will be actioned by the RMO Coordinator in order of receipt.
   •   Throughout your application you will note that there are a number of ‘Note:’ to assist you with
       completing your application. If you click on the red link, you will be able to open the webpage or

       document for further information.

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MY RMO APPLICATION REGISTRATION
Before commencing an application, you have the option to ‘view’ the application questions, clicking on
‘Preview Application Form.’ You also have the option to ‘Access Existing Application’ or ‘Start New
Application.’

   RMO 20XX

PREVIOUS YEAR APPLICANTS
If you applied through either the Intern or RMO campaign in a previous year, DO NOT start a new
application. To access your previous campaign registration details and certain pre-populated
information, follow the steps straight after you click on ‘Start New Application.’ Enter your email and
the password you used for your PREVIOUS year application and click Login.

                                 Click Login

RESETTING YOUR PASSWORD
   1. If you have forgotten your password, you can re-set it by clicking the reset link here:

                   Click here

   2. The following page will be displayed:

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3. Complete the required fields and click ‘Submit’. A link to reset your password will be sent
       to your registered email address.

              Enter your email
                  address

REGISTRATION FOR NEW APPLICANTS
To commence a new application, click ‘Start New Application.’ An information page and terms and
conditions page will appear.

                                             Start New
                                            Application

   RMO 20XX

In order to proceed with your application, you must read, understand and accept the terms and
conditions set out. You will then be directed to the registration page as shown below:

                                    Red asterisk *

                         Save and
                           Next

To proceed through the application, complete all mandatory fields and click ‘Save and Next.’

Take note of your login details for future access to the application and the information previously
uploaded.

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COMPLETING MY RMO APPLICATION

                                                                   Application
                                                                   Steps 1 - 13

APPLICATION STEP INFORMATION
Step   Title                         Description
1      Personal Details              Name, address, contact number/s, residency status and upload
2      Educational Details           Medical qualifications and upload
3      Registration Details          Medical Board of Australia registration, registration pathways and
                                     upload
4      Employment Details            Current employment, CV, criminal history, mandatory vaccination and
                                     uploads, scholarship details and vocational training requirements.
5      Queensland Anaesthetic            •   Queensland Anaesthesia Rotational Training Scheme
       Rotational Training Scheme            (QARTS)
       (QARTS)
6      Queensland Intensive Care         •   Queensland Intensive Care Training Pathway
       Training Pathway
7      Pathways 1                        •   General Medicine Advanced Training Pathway
       (Advanced Training)               •   Palliative Medicine Advanced Training Pathway
                                         •   Advanced Training in Nephrology Pathway
                                         •   Cardiology Advanced Training Pathway
                                         •   Geriatric Medicine Advanced Training Pathway
                                         •   Haematology Advanced Training Network
                                         •   General Paediatric Advanced Training Pathway
                                         •   Respiratory Medicine Advanced Training Pathway
                                         •   Neonatal and Perinatal Medicine Advanced Training Network
                                         •   Gastroenterology Advanced Training Program
8      Pathways 2                        • Rural Advanced Skills Training Pathway
       (Basic and other Training)        • Basic Paediatric Training Network
                                         • Basic Physician Training Network
9      Other Details                 Partner location consideration
10     Preferences                   Preferences and general questions incl. house officer, regional and
                                     rural location, rural relieving, part time, split contract and career goals
11     Referees                      Details for two nominated referees
12     Application Form Assistance   Assistance with completing application and declaration
13     Review and Edit               Summary of application and submit button

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PATHWAY SECTION
All applicants seeking specialty training positions in Queensland MUST apply via the RMO campaign.
As detailed above, Queensland Health offers a centralised recruitment and selection process for a
number of training programs but not all.

Applicants need to review the Specialty training programs page on the RMO website for further
clarification as to the ‘entity’ that conducts the recruitment, selection and allocation for your preferred
specialty. The three options include recruit and selection processes conducted directly by;
    • the Specialist medical
    • a Queensland Health accredited training facility
    • a Queensland training pathway, network or program

Queensland Health vocational training pathways, networks and central programs manage the
recruitment, selection and allocation of training positions and require you to complete specific questions
within the RMO campaign application. These specialty programs include;
    • Anaesthesia
    • Basic paediatric
    • Basic physician
    • Cardiology
    • Endocrinology
    • Gastroenterology
    • General medicine
    • General paediatric
    • Geriatric medicine
    • Haematology (laboratory and clinical)
    • Infectious diseases
    • Intensive care medicine
    • Medical oncology
    • Neonatal and perinatal medicine
    • Nephrology
    • Palliative medicine
    • Pathology
    • Radiation oncology
    • Respiratory medicine

Once you have successfully lodged your RMO application (including any specific application
requirements for your preferred training program) you will be consider for placement according to the
established process for that program. Upon selection, an employment contract would be formalised
with the relevant Queensland Health facility.

STEP 10: PREFERENCES
The campaign offers applicants the opportunity to preference up to five positions of choice within the
preferences section of the online RMO application. Complete by preferencing your preferred facility,
position level, specialty and sub-specialty (if applicable) from one (1) to five (5); with 1 being your
highest preference and 5 being your lowest preference.

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Applicants are unable to preference six-month rotations at two different facilities. If you wish to apply for
multiple rotations, you should arrange these positions directly with the facilities involved or the training
program coordinator. In this instance, you should preference the facility for the first six months as your
first preference and the facility for the second six months as your second preference.

Searching for Training positions:

To search for training positions (registrar), please refer to the Specialty training program webpage and
review the preference guides within this section.

Searching for PHO, SHO and JHO vacancies:

To search for these vacancies, please refer to the Position search tool on the RMO website and from
your search results, complete preferences one to five or refer to your training pathway/program.

HOW TO USE THE POSITION SEARCH TOOL
Position search tool                                         Step 10: Preferences

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REFEREE DETAILS
Prior to clicking ‘Save and continue,’ ensure you have contacted your nominated referees and they
have consented to supplying you with a reference. Once you save and continue past this page, an
email will be automatically forwarded to your referees to complete a reference for you.

                                         Save and
                                         Continue

APPLICATION FORM ASSISTANCE
The last section of the application is the consent page.

REVIEW AND EDIT APPLICATION
Once you complete the application you will be directed to the ‘Review and Edit’ screen:

The progression bar will show a tick for each section you have completed. If a section does not have a
tick, you will need to go back to that page to review and complete the required fields.

Review your application and if you need to make any changes click on the ‘Edit’ button. Remember to
click ‘Save and Continue’ when you have edited each section.

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Submit
                                            Application Now

                               Progression Bar                Edit

SUBMITTING MY APPLICATION
Once you are ready to submit your application click ‘Submit Application Now’ at the top of the page
and the page option to ‘Submit Now’ or ‘Submit Later’ will appear. Selecting ‘Submit Later’ will only be
saved your application and you will need to log back and click on the ‘Submit Now’ for your application
to be lodged successfully.

                      Submit Later                                   Submit
                                                                      Now

Note: You are able to edit your application until the closing date of the campaign.

Once your application is submitted successfully, ‘Application Status: Complete and Submitted’ will
appear at the top of your page and confirmation will also be sent to your email address.

Note: You will need to ensure you complete and submit your application by the campaign closing date
in order for your application to be considered.

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MANAGING MY RMO APPLICATION
ACCESS YOUR APPLICATION
You can access your existing application any time by accessing the Application Portal link on the RMO
campaign website. This will open the campaign page, click on the ‘Login’ icon and enter your email
address and password.

                                               Login to your
                                                application

MY APPLICATION OPTIONS
Once logged in, click on ‘My Applications’ from My Applications drop down list next to the ‘Logout’ icon.

   •   My Applications – view your current application/s
   •   My Forms – Not used
   •   My Emails – list of emails sent and received
   •   My Tests – Not used
   •   My Interviews – Not used
   •   Registration Details – view and amend registration details, email address and password

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VIEWING APPLICATION/S
To view your application/s, click on ‘My Applications’ from My Applications drop down list. If you are a
new applicant you will see your current RMO application however if you have applied to the intern or
previous RMO campaigns, all your applications will appear in this section.

                                                 Click to view
                                                  application

EDITING YOUR PERSONAL DETAILS
To amend personal details, click on ‘My Applications’ from My Applications drop down list:
select ‘View my application summary’
    • click on ‘Edit Personal Details’
    • amend the required information and click ‘Save’ at the bottom of the page for the details to
        update

                         Edit Personal
                            Details

After the closing date of the campaign, you will be able to edit the following details of your application:
    • Personal details
    • CV re-upload
    • Supporting documentation uploads
    • VPD evidence upload
    • Referee details

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AMENDING REGISTRATION DETAILS
To amend registration details, click on ‘Registration Details’ from My Applications drop down list,
amend the required information and click ‘Save’ at the bottom of the page for the details to update.

          test@gmail.com

EMAIL RECORDS SENT AND RECEIVED
At any time, you are able to view emails received. To view, click ‘My Emails’ from My Applications drop
down list and view the emails by clicking on the links.

                                My Emails
                                                           Click on the links
                                                            to view emails
                                                                received

                                 TEST EMAILS ONLY

WITHDRAWING MY APPLICATION
You have the option to withdraw your application at any stage of the campaign. To withdraw, click ‘My
Applications’ from My Applications drop down list:
   • select ‘View my application summary’ and
   • click on ‘Withdraw Application’
   •

                              Withdraw
                              Application

Note: Applications can only be ‘reinstated’ by emailing the RMO Campaign Coordinator via RMO-
Recruitment@health.qld.gov.au.
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RE-PREFERENCE MY RMO APPLICATION
During set rounds of the campaign, an email will be sent to applicants who did not receive an offer of
employment. The email contains an attachment with a list of remaining vacancies and instructions on
how to amend your preferences for subsequent offers. Below is a summary of the Recruitment Rounds
and for specific dates and time refer to the Campaign dates page.

Note: If you are applying for a training position via a college process or Queensland pathway, network
or central program, amending your preferences during the Re-preference Round will not remove you
from that recruitment process undertaken by that entity.

To re-preference, login to your online application and click on ‘My Applications’ from My Applications
drop down list:
    • ‘View ‘My application summary’
    • click on ‘Edit Personal Details’
    • scroll down the page and amend your preferences; and
    • click ‘Save’ at the bottom of the page for the details to update.

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The remaining vacancies list attached to the email details:
   • Facility
   • Position level
   • Specialty
   • Sub-specialty

Use this combination to preference your application. You
must also contact the facility direct for further queries
regarding the position.

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FREQUENTLY ASKED QUESTIONS (FAQs)
Q. Do I have to complete my application in any particular order?
A. You can complete your application in any order, however, it is suggested that you complete your
   application start to finish.

Q. I have just registered and am completing my application, is it possible to log-out and
   complete my application at another time?
A. You are permitted to make changes to your application up until the closing date of the campaign.
   You can log back in using your email address and the password at any time.

Q. How do I list my preferences if I have more than 5 preferences?
A. Applicants only have 5 available preferences, you must contact the facility you are interested and
   make the correct decision.

Q. Can I make changes to my preferenced facilities after the close date?
A. You are only permitted to make changes to your preferenced facilities up until the closing date of
   the campaign. There are however Re-preferencing Rounds held for applicants that were not
   successful in securing a position. An email detailing how to change preferences and dates will be
   sent to these applicants.

Q. How do I preference rotations?
A. There is no section in the application to show six-month rotations at two different facilities.
   Applicants applying for a rotation should arrange their circumstances directly with both facilities
   involved to ensure they are aware of the rotation. Please enter your facility of choice for the first six
   month as first preference and the second six month as second preference.

Q. My referee hasn’t received the email notification? What do I do?
A. If you have completed the referee section of your application, double check that the email entered
is correct. If incorrect, amend and click ‘Save.’ If correct, please make contact with the RMO Campaign
Coordinator at RMO-Recruitment@health.qld.gov.au.

Q. When will my referees be sent the request to provide a report?
A. An automatic email notification will be sent to your referee after you press ‘Save and Continue’ on
   the Referee page of the application.

Q. How will I know when my referee has submitted the referee reports?
A. An automatic email notification will be sent to you to advise that the report has been completed and
   attached to your application once your referee has uploaded the report.

Q. How long does my referee have to complete the referee report?
A. Depending on the positions level you are applying for, due dates differ. If you are applying via a
   Queensland Health central allocation program, network or pathway, please refer to the program
   webpage for more information. PHO and Registrars have until Sunday, 7 July and SHO/JHO

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applicants have until Sunday, 1 September 2019 however the sooner that a referee completes the
   report the better.

Q. Why do I need to submit an application if I have already been accepted onto a training
program?
A. Acceptance on to a college training program is an arrangement between an individual and the
   relevant college and is not a contract of employment with a particular facility. Vocational trainees
   are still required to complete the necessary arrangements to formalise their employment with a
   Queensland Health facility, as a facility is a separate body to the college. For further information
   please consult HR Policy B1.

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