RECREATION & SPORT GRANTS - 2020 21 Program Guidelines - cloudfront.net
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RECREATION & SPORT GRANTS 2020−21 Program Guidelines
GUIDELINES
The Recreation and Sport Grants Program provides funding What the guidelines cover
to eligible clubs, groups and organisations that support the
• What type of project might be funded?
outcomes of the City of Adelaide Strategic Plan (2020–2024)
and demonstrate consistency with outcomes of the Active City • What are the Recreation and Sport Grant
Strategy (2013–2023) including: program priorities?
• Great Spaces to be Physically Active • Who can apply?
• Financially Sustainable Facilities • What will NOT be funded?
• People Choose to be Physically Active in the city • What is the application process?
• Community Led Sports Opportunities. • How will Recreation and Sport Grants be assessed?
• What are the funding conditions?
City of Adelaide Policy Documents • More information
Applicants are encouraged to refer to the following documents
prior to lodging an application:
City of Adelaide Strategic Plan (2020-2024)
Active City Strategy (2013–2023)
Access and Inclusion Strategy
Important dates for 2020/21
Category 2 (Programs) and Category 3 (Events) will open twice per year to allow delivery in two defined seasons of summer and winter.
Community Quick
Programs 2020/21 Events 2020/21
Facilities 2020/21 Response
Opens Round 1 Closes Notifications Round 1 Closes Notifications Open all
TBC TBC TBC TBC August 2020 year round
(Program to be delivered (Events to be delivered
in summer 2020/21) in summer 2020/21)
Closes Round 2 Closes Notifications Round 2 Closes Notifications
TBC TBC TBC TBC March 2021
(Program to be delivered (under $10k) (Events to be delivered (under $10k)
in winter 2021) in winter 2020)
* Community Facility funding will be allocated post July 1 2021
When dates are available they can be viewed here:
cityofadelaide.com.au/recreation-sports-grant/
2 RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES
Grant Categories and what might be funded?
The Recreation and Sport Grants Program has four funding categories designed to respond to different needs of the community;
Funding
1. Community Facilities 2. Programs 3. Events 4. Quick Response
Category
Amount per Up to $70k $2k–$20k $2k–$10k Up to $2k
application
Length of funding 1 year 1–3 years 1–3 years 1 year
agreement
Rounds One per year Open year round but Open year round but Open and assessed
(Open January–April) assessed twice per year assessed twice per year year round
Budget allocation (winter and summer) (winter and summer)
after 1 July
Applicant Cash Contribution Only Money or in-kind Money or in-kind None required
Matching 50% of total project cost 50% of total project cost 50% of total project cost
What would Upgrades, improvements, Ongoing sport or physical Events promoting sport Sporting equipment
be funded replacement and new activity programs that and physical activity or uniforms
recreation and sport increase participation, participation and Training, education
infrastructure that is wellbeing and strength community building and accreditation for
accessible to the city and resilience of Sports competitions that volunteers, coaches
community, e.g. the community raise the profile of the city officials and administrators
• Irrigation systems Programs enabling and increase bed stays Subsidies to support
• Lighting greater inclusiveness Fundraising events, participation by vulnerable
• Safety netting providing they achieve community groups
Sport and Recreation Commercial organisations/
• Sun protection
program priorities, business enterprises
• Surfaces including greater starting a new activity
• Development of concept participation in sport and outside of their
designs or feasibility physical activity through usual business
studies relating to mass participation
Subsidies of hire fees
recreation and sport
infrastructure in the city
(cannot be a building
only concept)
What wouldn’t New buildings or works Major or minor Competitive Sports Maintenance costs
be funded related to buildings sports events for elite Events only taking place Expenses associated with
Projects totalling more participants over one day being an individual elite or
than $250k Programs duplicating Events where the majority high performing athlete
General or routine existing services of participants are Travel costs
maintenance Expenses associated professional athletes or
Reimbursement of utilities
with individual or prize money is awarded
Purchase of equipment
that can be easily team activities Expenses associated with
removed/non fixed individual or
team activities
Reimbursement of
costs including lease or
licence fees
RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES 3What are the Recreation and What will NOT be funded?
Sport Program priorities? Applications ineligible for Council funding include:
Programs or events targeting city residents: • Activities, events or programs occurring outside the
• increasing participation and/or physical activity in the city City of Adelaide area
• utilising public spaces • Activities that contravene existing City of Adelaide Policy or
Operating Guidelines
• that are run at minimal cost to participants
• Activities that denigrate or exclude any groups
• for emerging and minority sports
in the community
• targeting people from specific or vulnerable
• Activities with safety and/or environmental hazards
population groups
• Those yet to acquit Council funding or settle outstanding
• that represent good return on investment of significant
debts owed to Council
social impact or benefit.
• Requests seeking reimbursement of funds already spent
Programs, events or facilities:
• Requests for training or education in government or private
• improving community access, inclusion, wellbeing
institutions, or research activities that will be offered for
and resilience
assessment in such institutions
• resulting in multi-use and/or increasing carrying capacity
• Requests associated with the training and development of
• demonstrating environmentally sustainable practises paid staff
• delivered by organisations that are based in the city. • Requests for conferences, tradeshows, award ceremonies
• Travel expenses that are for overseas, interstate
Who can apply? and intrastate
Applications will be considered from: • General fundraising activities (unless it can be demonstrated
• Organisations or groups who are legally constituted as an that there is significant benefit for the city and community,
incorporated association and it strongly aligns with the programs priorities)
• Not-for-profit companies limited by guarantee • Requests from State or Federal Governments and other
councils or private enterprises
• Aboriginal and Torres Strait Islander Corporations (under the
Aboriginal and Torres Strait Islander Act 2006 ) and • Requests from commercial organisations operating on an
expected profit basis, including ticketed paid entry events
• Educational institutions.
or memberships (unless it can be demonstrated that there
NOTE: Social enterprises and commercial organisations may also is significant benefit for the city and community, and it
be considered for quick response, program and event grants, strongly aligns with the program's priorities).
where they deliver opportunities outside their usual business
that focus on community participation (rather than expected
profit basis).
Unincorporated community groups/individuals may be
considered for quick response grants.
4 RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINESCommunity facilities grants only All successful applicants will be required to:
In addition, Community Facilities grant applications will be • Provide to City of Adelaide a copy of the organisation’s
ineligible if any of the following apply: Public Liability Insurance 'Certificate of Currency'
(minimum $20 million)
• Applicants have not secured from City of Adelaide Landlord
approval in writing prior to applying • Provide to City of Adelaide a tax compliant invoice for the
agreed amount of funding plus GST (10%) (if registered for
• Projects totalling more than $250k
GST); and
• New buildings or works related to buildings, including repairs
• Sign a funding agreement outlining the grant terms and
and maintenance and fittings that can be removed from
conditions within 30 days of offer.
the building
• Concept designs that are only for a building Reporting and acquittals
• Purchases or improvements that are not integral to the All successful applicants (including multi-year funding
applicant's core activity commitments) will be required to provide a detailed written
• The facilities are not owned or under the care and report on all outcomes of the project funded by City of Adelaide
control of City of Adelaide in the form of an acquittal report document (a template will be
provided). Acquittal reports will be required within six weeks
• Reimbursement for Park Lands sporting lease or licence fees from the conclusion of each project or annually for multi-year
• Purchase of equipment or land funding commitments. Applicants may also be required to
present, promote and share their successful grant projects with
• Routine maintenance costs (eg. top dressing, lawn mowing,
the community and other grant recipients.
weed or graffiti removal).
What is the application and How are the recreation and sports
approval process? grants assessed?
Applicants seeking funding can apply by submitting an Once submitted, applications will be assessed via a competitive
application form within the advertised time-frames. grants process according to:
Applications can be made via online submission only. • The eligibility criteria
All applicants will be notified in writing of the outcome of their • Assessment criteria and
application. City of Adelaide will endeavour to adhere to the
• Available funding.
following time-lines for assessment and notification:
Category Application Turnaround
(from closing date)
1. Community Facilities 16 weeks
2. Programs Under $10k – 6 Weeks
Over $10k – 16 Weeks
3. Events nder $10k – 6 Weeks
U
Over $10k – 16 Weeks
4. Quick Response Up to 15 working days
RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES 5ASSESSMENT CRITERIA 6 RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES
Applications will be scored and assessed according to the following criteria:
Community Facilities
Criteria Consideration Weighting
Community Benefit The application identifies a clear benefit for the community, particularly city residents, and
will lead to an increase in participation in community level sport and recreation
The application demonstrates evidence and/or clear reason for why the project has 30%
been developed
The application identifies a clear target group that will benefit from the project
Strategic The application identifies clear outcomes, which are aligned to the strategic priorities of
City of Adelaide
The application demonstrates consideration of one or more of the following documents:
30%
• A ctive City Strategy
• C ity of Adelaide Strategic Plan 2020–2024
• Adelaide Park Lands Management Strategy 2015–2025
Quality The application demonstrates consideration of:
Infrastructure • creating a multi-use facility
20%
• increasing community access
• increasing carrying capacity
Financial Risk The application outlines a plan for delivery – including consideration of risk, integration with
other partners and innovation
The project proposed represents good value for money and will receive a good return 20%
on investment
The application outlines a clear level of investment from the applicant (financial)
Total 100%
RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES 7Programs and Events
Criteria Consideration Weighting
Community and The application identifies a clear benefit for the community, particularly residents of the city,
Resident Benefit and will lead to an increase in participation in community level sport and recreation
The application demonstrates evidence and/or clear reason for why the project has
been developed 40%
A plan for engaging the target group is outlined
• inclusiveness of all members of our community and accessibility for all
• low or no cost for disadvantaged groups
Strategic The application identifies clear outcomes, which are aligned to the strategic priorities of
City of Adelaide
The application demonstrates consideration of one or more of the following documents:
30%
• A ctive City Strategy
• C ity of Adelaide Strategic Plan 2020–2024
• Adelaide Park Lands Management Strategy 2015–2025
Activation The application responds to one or more of the Recreation and Sport Grant program
priority areas
20%
The application outlines a strategy for supporting participants to continue their
participation beyond the project/program
Financial Risk The application outlines a plan for delivery – including consideration of risk, integration with
other partners and innovation
The project proposed represents good value for money for City of Adelaide and outlines a
10%
clear level of investment from the applicant (financial and in-kind). It is clear what measures
will be used to evaluate if it has been successful in achieving the stated outcome/s –
including qualitative and quantitative measures
Total 100%
8 RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINESQuick Response
Criteria Consideration Weighting
Community Benefit The application identifies a clear benefit for the community, particularly residents of the city,
and will lead to an increase in participation in community level sport and recreation
The application demonstrates evidence and/or clear reason for why the project has 50%
been developed
A plan for engaging the target group is outlined
Strategic The application identifies clear outcomes, which are aligned to the strategic priorities of
City of Adelaide
The application demonstrates consideration of one or more of the following documents:
25%
• A ctive City Strategy
• C ity of Adelaide Strategic Plan 2020–2024
• Adelaide Park Lands Management Strategy 2015–2025
Activation The application responds to one or more of the Recreation and Sport Grant program
priority areas
The application outlines a strategy for supporting participants to continue their 25%
participation beyond the project/program
The application identifies clear benefits to the organisation, group or individual
Total 100%
RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES 9All questions in the online application form must be answered How to apply
and any requested attachments provided in order to
All recreation and sport grant applications must be completed
be assessed.
online via City of Adelaide's website:
Applications will then be scored against the specific funding
cityofadelaide.com.au/your-council/funding/recreation-sports-
criteria and an overall total score will be allocated to each
funding-1
funding application. The amounts of funding requested per
round will determine the number of applications that can be IMPORTANT: The following information will be required during
funded within a particular category. the online application process, so please ensure you have this
information prior to commencing the application process:
What are the funding conditions?
1. The applicant organisation’s Australian Business Number
• An Australian Business Number (ABN) is essential and can be and GST status
obtained from the Australian Tax Office
(enquire by telephone: 13 28 66 or at abr.gov.au) 2. Written evidence of all confirmed partners and
other contributions
• Where applicable applications should be supported by the
relevant land and/or building owners. 3. A Certified copy of the applicant organisation’s previous
• The organisation submitting the application for funding in year’s audited financial statement
the Program and Events categories will be expected to show 4. A Certificate of Incorporation for the applicant organisation.
matching contributions (either in cash or in-kind).
5. A detailed budget for your project identifying what City of
• The organisation submitting the application for funding in
Adelaide Funds will be spent on
the Community Facilities category will be expected to show
matching cash contribution of at least 50%. Auspice organisations – An organisation may auspice multiple
• Funds must be spent on the project as described in the applications in the same year.
funding application within 12 months of the funding Permits – Applicants must apply for a permit to undertake
becoming available. activities on City of Adelaide land, and can factor this cost into
• Successful organisations will be required to enter into a their application. All applicants must provide details of public
Funding Agreement outlining the requirements of the grant liability insurance cover if undertaking activities on City of
prior to the commencement of the project. Adelaide land. City of Adelaide will not waive fees associated
with the delivery of events e.g. road closures, cleaning, waste,
• Successful applicants will be required to complete all reports site fees etc.
on the project, including a funding acquittal, within 6 weeks
of agreed completion date. Multiple Applications – applications from the same club,
group or organisation in both City of Adelaide’s Sponsorship
• Where appropriate, City of Adelaide will be acknowledged for and Grants programs will be considered and assessed on their
their role in supporting the project. individual merits.
• City of Adelaide may impose other special conditions on any
successful applications.
More Information
For more information or assistance with your grant application,
• All relevant permits, approvals and insurance requirements
please contact the Customer Service Centre on 8203 7203 during
must be obtained as part of the project and is the
office hours and ask to speak to an officer from the Recreation
responsibility of the applicant. City of Adelaide may require
and Sport Team.
evidence of these before the grant is issued.
10 RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINESGLOSSARY OF TERMS
Commercial Businesses: Incorporated Association:
Those operating on an expected profit basis. Commercial An organisation that has its own legal identity separate
businesses will be considered for grant funding when delivering from its members, providing protection to members in legal
program or events outside of their usual business that focus on transactions. Incorporated associations can enter into and
community participation rather than expected profit basis. enforce contracts in its own name.
Community Benefit: Informal participation/Informal activities:
Programs or activities that promote health as a response to These include hobbies, crafts and games; social activities; quiet
community needs e.g. Sport and Recreation builds stronger, recreation such as reading; active physical activities such as
healthier, happier and safer communities. gardening; entertainment and chores.
Environmentally Sustainable: Physical Activity:
Use of sport and recreation resources creating resilience to a Movement of the body that uses energy. Walking, gardening,
changing climate, generating efficiencies of use and greater briskly pushing a baby stroller, climbing the stairs, playing
financial security. For example, how will your project make soccer, or dancing the night away are all good examples of
use of zero carbon renewable energy or implement initiatives being active, with much of it occurring as an incidental part of
to save water and minimise water pollution? Will it encourage our daily routines.
sustainable public transport travel options for participants
Return on Investment (ROI):
(e.g. public transport or cycle paths on your website)? Does the
The ROI is a profitability ratio that calculates the profits of
activity or event minimise waste to landfill by recycling more
an investment as a percentage of the original cost ROI = Net
and wasting less (e.g. does it make creative use of reusable or
Profit / Cost of the Investment x 100. The Social Return on
recyclable materials, printing of promotional materials)?
Investment (SROI) is a systematic way of incorporating social,
Formal participation (programs and activities): environmental, economic and other values into decision-
Formal activities are organised or structured activities involving making processes.
rules or goals, often with a formally designated leader, coach,
Social Enterprise:
or instructor, while informal activities are more spontaneous in
A revenue-generating business with primarily social objectives
nature. Formal activities include organised sports, other skill-
whose surpluses are reinvested for that purpose in the business
based activities, and clubs, groups, and organisations.
or in the community, rather than being driven by the need to
Inclusiveness: deliver profit to shareholders and owners.
Where individuals, groups, programs, events or building designs
Wellbeing and Resilience:
create a welcoming environment and increase the participation
Wellbeing is about feeling good and functioning well. Resilience
opportunities for people who may be disadvantaged,
is the ability to effectively cope with, adjust, or recover from
disengaged or marginalised. e.g. providing family change
stress or adversity (the ability to bounce back and grow from
rooms, education programs that create awareness, change
these experiences).
perceptions and/or help people feel welcome, low cost or
modified programs/events that remove barriers to participation,
and facilities that provide greater participation or accessibility
for all people.
RECREATION & SPORT GRANTS 2020−21 PROGRAM GUIDELINES 1125 Pirie Street, Adelaide,
South Australia, 5000
Ph: +61 (08) 8203 7203
cityofadelaide.com.au
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