Registration Guide Master of Science (Coursework) Programmes NUS Engineering - Semester 1, Academic Year 2020/2021 August 2020 Intake

 
Registration Guide Master of Science (Coursework) Programmes NUS Engineering - Semester 1, Academic Year 2020/2021 August 2020 Intake
Registration Guide
Master of Science (Coursework) Programmes
NUS Engineering

Semester 1, Academic Year 2020/2021
August 2020 Intake
Registration Guide Master of Science (Coursework) Programmes NUS Engineering - Semester 1, Academic Year 2020/2021 August 2020 Intake
This Guide serves to assist incoming MSc students of Engineering in completing the various
formalities towards being officially registered as a student of the National University of Singapore
(NUS).

       Contents
1.     Overseas Travel Declaration ................................................................................................................................................ 1
2.     Registration (Part One) ......................................................................................................................................................... 1
3.     Registration (Part Two) ......................................................................................................................................................... 3
4.      Medical Examination ................................................................................................................................... 3
5.     Academic Plan Declaration ........................................................................................................................................... 5
6.     Online Module Registration ......................................................................................................................................... 5
7.     Orientation ................................................................................................................................................................... 5
8.     Payment of Student Fees .............................................................................................................................................. 5
9.     Leave of Absence/Withdrawal ..................................................................................................................................... 6
10. Student Handbook and Administrative Policies ........................................................................................................... 6
11. Additional Information for international Students ..................................................................................................... 7
12. Important Dates ......................................................................................................................................................... 10
13. Useful Contacts .......................................................................................................................................................... 11
14. NUS map ..................................................................................................................................................................... 11

       Forms Enclosed
       Admission Medical Examination Report
       Medical Examination Report (Students’ Pass application)

          Updated on 10 June 2020
Registration Guide Master of Science (Coursework) Programmes NUS Engineering - Semester 1, Academic Year 2020/2021 August 2020 Intake
REGISTRATION PROCEDURES
You must be registered before commencing your course of study at the NUS. Registration refers to a formal
process whereby a candidate enrolls at the start of his/her period of study to become part of the NUS student
community. The Registration consists of two stages:
 • Registration (Part One) – do complete your online declarations and acceptance records; &
 • Registration (Part Two) – do report personally at the National University of Singapore (NUS) (please wait
   for our email on the specified date/time/venue that we will send you by mid July 2020)

Candidates who received a conditional offer of admission : please note that you have to meet the condition
for admission before making plans to travel to Singapore. In the event you are not able to provide
documentary evidence for your conditional offer before our stipulated deadline, you will not be able to
register with us.

If you are an international candidate currently residing overseas and require a student’s pass, do ensure
you clear the following before making any travel arrangement to Singapore :
    i.   apply and wait for the approval of your student’s pass application from ICA; &
   ii.   submit your Overseas Travel Declaration with your intended date of travel and FIN no. for your
         Student pass In-principle Approval through NUS; &
  iii.    wait for NUS to send you the MOE entry approval letter to your NUS email account
  iv.     complete and clear the medical examination at your home country

Candidates who fail to complete any part of the Registration process within the stipulated timeline(s), are
considered to be no longer interested in the programme and NUS’s offer of admission will be withdrawn.

1. OVERSEAS TRAVEL DECLARATION (OTD) – to be completed online from 19 June 2020
All new students are required to complete the Overseas Travel Declaration (OTD) before you can login to
Registration (Part One). Please log in to the OTD (Applicants) system using your application number and password
which you had previously used in applying for admission to the MSc programme.

Incoming international students who have been granted In-Principle Approval (IPA) Letter for Student Pass, who
are planning to enter Singapore must obtain permission from the Ministry of Education (MOE) before
commencing your journey to Singapore:
    • NUS will be submitting the Entry Approval request on your behalf to MOE. However, please note that
         requests can only be submitted if you have completed the Overseas Travel Declaration (OTD), and it will
         be based on information you have declared in the OTD (e.g. arrival date).
    • Applications for entry approval will be submitted to MOE for travels within the next 14 days. It is thus
         important to keep your travel plans declaration in the OTD system accurate and updated at all times.
    • Please note that the Entry Approval is only valid for 14 days and the approval document will be sent to
         your NUS email account.
    • You are advised not to travel to Singapore until approval has been granted by MOE.
    • Those arriving in Singapore without the Entry Approval will not be allowed to clear immigration and will
         be required to fly out of Singapore within 48 hours at their own cost. Those who fail to comply will have
         their STP cancelled or STP-IPA rescinded by ICA.
    • For Singapore Citizens/Singapore Permanent Residences who are planning to return to Singapore, an
         Entry Approval is not required. However, you will also be issued with a 14-day Stay-Home Notice (SHN)
         upon entry into Singapore.
    • Please refer to FAQs on Entry Approval.
    • You should also check the ICA’s website for the most updated border control measures, as well
         as Ministry of Health (MOH)’s website for the latest updates on COVID-19 in Singapore.

Stay-Home Notice (SHN) and Other Declarations (For Students Granted with Entry Approvals)

In line with prevailing Stay-Home Notice (SHN) requirements, all travellers who are granted entry approval will be
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placed on a 14-day SHN upon arrival in Singapore.

Travellers are required to submit a health and travel declaration via the SG Arrival Card (SGAC) e-Service prior to
their arrival. They will also need to provide their health status and recent history, as well as personal particulars
and contact details.

Please refer to MOH’s FAQs for more information on SHN

2. REGISTRATION (Part One) – to be completed online from 30 June 2020
After accepting your offer of admission, you can expect to receive an email sometime from 30 June 2020,
requesting for your completion of the first part of the registration.

Once you receive the email, please login to the Registration (Part One) system at
https://myregistration.nus.edu.sg/ using your application number and password which you had previously
used in applying for admission to the MSc programme. If you have forgotten your application password, you
may reset here. Enter your “Application Number”, “Application Password” and select “Student Category =
Graduate” to sign in.

The online registration process is a 5-step process (estimated time to complete is 15 mins). You need
to complete all 5 steps:

    Figure 1: Screenshot - Registration (Part One) Main Page

For Step 2: the Acceptance Record and the Authorisation Requirements policies can be found here .

After your successful completion of Registration (Part One), you will be directed to a confirmation page where
you can retrieve your Student ID, PIN and NUSNET account information as shown in Figure 2. Figure 2:
Screenshot - Registration (Part One) Student ID / PIN / NUSNET ID and Password Page

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If you are under 18 years of age at the time of completing Registration (Part One), you should also print
the forms (under Step 5 of the Registration System Main Page), and have your parent/guardian sign on the forms.
Do bring the forms for submission when you report for Registration (Part Two).

Please record your NUSNET ID and changed password separately and do not share with anyone else.
Your NUSNET account will allow you access to NUS online services, eg. your NUS Email (2 days after you
completed your Registration (Part One)) and the Student’s Education Records Systems which is a single entry
point for students to manage a wide range of student transactions relating to academic, finance and personal
information matters.

If you have forgotten your Student ID, PIN and NUSNET account information, you may re-access the Registration
System any time before 14 August 2020. The Registration System will be closed thereafter and you then have to
approach NUS IT Care for assistance at itcare@nus.edu.sg

If you have since changed your NUSNET password, you may reset it online. A step-by-step guide on how to do so is
accessible at the Computer Centre’s website ( https://nusit.nus.edu.sg/change-or-reset-your-nusnet-password/ ).
Alternatively, you can email ITCare@nus.edu.sg to reset your password, stating your full name and Student ID, as
well as attach a scanned image of your Student Card.

Do complete Registration (Part One) latest by 15 July 2020 (if you are required to complete Academic Plan
Declaration – refer to Section 5) or by 20 July 2020 so that you can access the ModReg@EduRec system to enrol
for modules.

3. REGISTRATION (Part Two) – to be completed in person
 Registration (Part Two) must be done personally at the National University of Singapore sometime in late July to
 early August on an appointment basis. We will send you an email by mid July with more details. The registration
 process will take about 20 minutes or more. You MUST bring along the following documents for verification, failing
 which you will not be allowed to register:

   Documents for Verification and/or Submission                            Remarks

    1) Admission offer email
                                                                           For Singapore Citizens and
    2) Original NRIC
                                                                           Permanent Residents only
    3) Original Passport                                                   For International Students only
                                                                           For International Students taking up
    4) Original Employment Pass / S Pass / Work Permit
                                                                           part-time studies only

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5) Original University official transcript and Degree Certificate/scroll

      6) Original IELTS/TOEFL official scoresheet                                if applicable

      7) any other outstanding document(s) as requested

    Our staff needs to verify all the original documents as indicated in the above before we can issue your NUS
    Student Card. Upon receiving your student card, you MUST activate your card online through the Education
    Records System (myEduRec) using your NUSNET ID & password immediately. (Your NUSNET ID & password can
    be found in Registration Part 1).

    International candidates who are residing overseas
    In the event you are unable to arrive in Singapore before end of July, we will conduct an interim video-
    conferencing meeting (via Zoom or Skype) around 3rd – 4th week of July to verify your documents while you are
    abroad. Upon completion of this online verification exercise, we will assist to activate your student card on your
    behalf and hence you will be able to commence your studies through e-learning in Semester 1, 2020/2021 while
    your application for entry into Singapore is being processed by MOE. You will receive an email separately on this
    by mid July on this online verification exercise.

    If you wish to request for deferment of admission, please email us latest by 31 July 2020, otherwise your offer
    of admission will be withdrawn.

    Please note that you are still expected to bring along your original passport, University official transcript, Degree
    Certificate/scroll and original IELTS/TOEFL official scoresheet (if applicable) for completion of Registration Part 2
    in person when you arrive in Singapore after obtaining MOE entry approval from NUS.

4. MEDICAL EXAMINATION
4.1 NUS Pre-admission Medical Examination
All incoming students are required to undergo a Pre-Admission Medical Examination. The University reserves the
right to refuse your admission or exclude you from any particular course of study if you decline to undergo such
health examinations or refuse to undergo any prescribed tests.

•     The medical check-up consists of the following:
       Physical Examination
       Laboratory Examination@(waived for August 2020 intake)
       Chest X-ray (waived for August 2020 intake)
       HIV Test (only for full-time international students applying for Student’s Pass)

•     The pre-admission medical examination may be done :
      (i) at the University Health Centre (UHC) located on NUS campus at 20 Lower Kent Ridge Road, Level
              1, Singapore 119080; or
      (ii) by any registered health physician in Singapore*; or
      (iii) by any registered health physician in your home country*.

If you choose (ii) or (iii), please ensure that the pre-admission medical examination form (Part 1 self-declaration
& Part 2 doctor’s certification) are completed in English. Do submit this directly to UHC by sending scanned
copies of the completed pre-admission medical examination form to Benedict of UHC (benedict.lim@nus.edu.sg).

*Student may be required by the University/UHC to undergo further medical exams or test if we find their
medical exam incomplete / results unsatisfactory.

Instructions for Local Students who wish to complete pre-admission medical examination at (i) University
Health Centre (UHC):
• For August intakes, online booking of appointment slot is required. Please check the details on UHC website
     in July for appointment instructions. http://www.nus.edu.sg/uhc/general-health/medical-examination/pre-
     admission/pre-admission-medical-exam You will need your Application Number and Password to do the
     online booking.

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• Local students are expected to complete this medical examination before 30 September 2020.

Instructions for International Students :
• International students applying for student’s pass should complete their medical examination within 3 months
    before their appointment with Immigration & Checkpoints Authority (ICA) for completion of student’s pass
    formalities. Overseas international students must complete their medical examination together with their ICA
    medical examination in their home country prior to departure. (also refer to Section 3.2 below).

When attending the medical examination, please print and bring the Admission Medical Examination Report form
enclosed in this package for the physician’s completion. A copy can also be downloaded from UHC website
http://www.nus.edu.sg/uhc/services/medical-examination/pre-admission/pre-admission-medical-exam. The list of
other things to bring can be found on http://www.nus.edu.sg/uhc/services/medical-examination/pre-
admission/pre-admission-medical-exam-process.

Please refer to UHC’s FAQ section for more details on the medical examination at
http://www.nus.edu.sg/uhc/services/medical-examination/pre-admission/pre-admission-medical-exam
Alternatively, you may contact UHC at Tel: +65 6601 5035 or email at uhc_health@nus.edu.sg for further
enquiries.

4.2 Additional ICA medical examination report for International students applying for student’s pass
International students, in addition to the NUS pre-admission medical examination, will need to undergo HIV test
for the application of Student’s Pass. The HIV test and medical examination should be done in the students’
home country. Students are required to complete an additional ICA’s prescribed Medical Examination Report
form for their student’s pass application. Students who fail to fulfil the medical requirements will not be issued
with a Student’s Pass and hence will not be allowed to register as a student of NUS. Please ensure that you
have cleared your medical examination before travelling to Singapore.

If you do the ICA medical examination together with the Pre-Admission Medical Check, at the same time, please
be reminded to request the physician to complete the 2 prescribed medical report forms as enclosed in this
package
           Admission Medical Examination Report Form (to be emailed directly to UHC at benedict.lim@nus.edu.sg )
           Medical Examination Report form (to be submitted to ICA when completing Student’s Pass formalities)

The medical reports must be completed in English. The original HIV laboratory test and chest X-ray reports,
together with the ICA Medical Examination Report for Student’s Pass, must be submitted to the Immigration &
Checkpoints Authority (ICA) within three months of issue.

For more information on the medical examination requirements for Student's Pass, please check ICA’s website

5. ACADEMIC PLAN DECLARATION – to be completed online from 15 July 2020
Students from MSc (Civil Eng), (Electrical Eng), (Industrial Systems & Eng), (Mgt of Tech), (Mechanical Eng),
(Offshore Tech) and (Safety, Health & Env Tech) programmes will also be required to complete your online
declaration of specialization through the Academic Plan Declaration before you are allowed to register for
modules. Please log in to myEduRec System from 15 July 2020 - 20 July 2020 to complete your declaration.
Detailed information will also be sent to you from your respective Departments.

6. ONLINE MODULE REGISTRATION – to be completed online from 23 Jul 2020
The online module registration exercise (Mod@Reg) for you to select your modules for Semester 1, 2020/2021
will open from 23 Jul 2020 through the myEduRec System. All students who have completed Registration (Part
One) will be able to log into the online system to register for modules which you intend to take this Semester.

You will receive instructions, information on modules available, the class time-table and other details from
your DEPARTMENT sometime in mid July 2020 via email. For more details on modules selection, do contact
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your respective department (Click here for contact details). For semester dates, please refer to the academic
calendar at http://www.nus.edu.sg/registrar/calendar.html

Students who completed their registration formalities but do not register for modules by the 2nd instructional week
of the semester will deem to be no longer interested in their programme and their candidates will be terminated (denied
re-admission). If you are unable to commence your studies after you have registered as a student, please refer to section
9. on Leave of Absence / Withdrawal below.

7. ORIENTATION
There will not be any orientation held at NUS campus this intake, however slides and important information for
newly registered students will be uploaded on My Student Portal
https://myportal.nus.edu.sg/studentportal/eng/gd/.

8. PAYMENT OF STUDENT FEES
Tuition and miscellaneous student fees are payable in advance on a semester basis (unless otherwise indicated) by
the deadlines stipulated by the Office of Financial Services. Please refer to your offer package for the fees payable.
You may view and print your first semester’s student bill from the
Education Records System (myEduRec) after the semester starts.

If fees are not paid by the due date, a late fee would be imposed and a Negative Service Indicator (NSI) will be
tagged against your Student Account. For more information on due dates and modes of payment, please refer to
the Notice on Payment of Fees website at http://www.nus.edu.sg/finance/NoticeonPaymentofFees.html.

Students should also take note of the deadlines for conversion, leave/withdrawal and change of citizenship will
affect their fees after the 2nd week of the semester. Please download the relevant forms from MyStudentPortal or
check with Office of Graduate Programmes (OGP) at engpgcwk@nus.edu.sg .

Company Sponsorship
If you are sponsored by your employer who will be paying your fees, after registration, you may print the bill
from the MyEduRec and forward it to your employer. For payment options, please refer to “Other Payment
Modes” at Office of Finance website http://www.nus.edu.sg/finance/students/student-finance-matters.html

8.1 Tuition Fee Loan
     Full-time local students who are applying for the Tuition Fee Loan Scheme are required to check the website
     http://www.nus.edu.sg/admissions/graduate-studies/scholarships-financial-aid-and-fees/financial-aid-
     schemes/tuition-fee-loan-scheme.html for eligibility and application forms. International students are not
     eligible.

9. LEAVE OF ABSENCE / WITHDRAWAL
Requests for deferment will not be considered. Candidates who are unable to commence their studies for the
semester will have to re-apply for admission by submitting a fresh application in a subsequent admission exercise.
However, if you are currently residing in Singapore, you may apply for Leave of Absence (LOA) after completing all
registration formalities.

     If you have registered as a graduate student and are unable to attend classes regularly during your 1st semester
     of study, you can undertake one of the following action:

     (a) Apply for leave of absence for your 1st semester of study online through the myEduRec System. Requests
         for leave are considered on a case-by-case basis. For work commitment reason, please provide an official letter
         from your company. For medical reason, please consult the University's Health Physician (University Health
         Centre) from NUS before submitting your online application.

         Students requiring consecutive leave for more than their 1st semester of study (e.g. taking leave/time-off
         from their studies consecutively for their 1st and 2nd semesters or more) will be required to withdraw from
         their candidature; or
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(b) Withdraw from your current candidature and re-apply for admission by submitting a fresh application in a
          subsequent admissions exercise. The application will be considered competitively together with other
          applicants applying at that time.

If you apply for leave of absence or withdraw from their candidatures (or have your candidature terminated) after
the 2nd instructional week of the semester, you will be required to pay full tuition fees for the whole semester.
Once fees are charged, this period will be counted towards your normal course duration for subsidy entitlement
for government subsidized programmes.

10. STUDENT HANDBOOK AND ADMINISTRATIVE POLICIES
Upon registering as a student of NUS, you are expected to familiarise yourself to the requirements of your
candidature as set out in:
 (a) University website on Administrative Policies http://www.nus.edu.sg/registrar/administrative-policies-
     procedures
(b) Student Handbook for Coursework Students downloadable from My Student Portal
    https://myportal.nus.edu.sg/studentportal/eng/gd/ (you can only log in after you have activated your
    student card)
(c) For candidature changes requests e.g. conversions (full-time or part-time load), citizenship changes
    requests, credit transfers from previously taken candidatures, withdrawal, please submit your requests by
    the 2nd instructional week of the semester through forms available at My student portal
    https://myportal.nus.edu.sg/studentportal/eng/gd/ For citizenship changes, please email directly to
    engpgcwk@nus.edu.sg

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11. ADDITIONAL INFORMATION FOR INTERNATIONAL STUDENTS
11.1 Application for Student’s Pass

All Full-Time International Students must have a valid Student’s Pass (see Figure below) which is issued by the
Immigration Checkpoints Authority (ICA) for their programme of study.

NUS will initiate a registration with ICA, on your behalf, for your Student’s Pass application. You will receive a
separate email instruction from end of May 2020 to submit an eForm16 to apply for Student’s Pass and/or visa
online via the Student’s Pass Online Application & Registration (SOLAR) system after you have accepted your offer
of admission.

If the student’s pass application is approved, ICA shall grant you an In-Principle Approval (IPA) letter If you are from
a visa-required country, you may also use the IPA letter, as a single-entry visa to enter Singapore. Please follow the
instructions given by ICA to print out the IPA letter from the SOLAR system.

Due to COVID-19, student’s pass holders who have been granted IPA and who plan to enter Singapore from any
country must now obtain MOE's permission before they commence their journey. We will apply on your behalf, to
MOE for entry approval based on the information that you declared in the Overseas Travel Declaration system (eg.
your arrival date and FIN number from your approved IPA). (Refer to Section 1)

If permission is granted, applicants will be issued an approval letter of entry by MOE for student’s pass holders,
that is valid for two weeks. They must produce this approval letter of entry to airline staff upon check-in at the
departure airport, and to the immigration officer at the checkpoint upon arrival in Singapore.

Due to the evolving COVID-19 situation, all travellers entering Singapore are reminded not make travel plans to
Singapore until approval has been given by ICA/MOE. If they arrive in Singapore without the approval letter of
entry from ICA/MOE, ICA will not allow them to clear immigration, and will require them to fly out of Singapore
within 48 hours, at their own cost. If they fail to comply, ICA will cancel their pass or rescind their IPA.

Please be reminded to:
1. Check the Immigrations & Checkpoints Authority website https://www.ica.gov.sg/covid-19 for the planning of
their arrival to Singapore ; &
2. Regularly check their inboxes for emails from NUS for updated instructions as the procedures included in this
guide are subjected to changes anytime ; &
3. Complete your medical examinations before your departure

To complete your student’s pass formalities in Singapore after you arrive, you can apply for a Student’s Pass at
least 4 business days before the expiry of your Social Visit Pass at one of the following locations:

 1.      Immigration and Checkpoints     (a) Book your appointment for the OSE at NUS (subjected to available vacancies)
         Authority (ICA) Offsite
         Enrolment Exercise (OSE)        (b) Report at UTown Seminar Room 1 - 4, Town Plaza on the appointed date and time
         booth at NUS                        that you have booked online for the OSE
         (UTown Seminar Room 1 - 4,      (c) Make payment on the SOLAR website, print the payment receipts
         Town Plaza)                         https://eservices.ica.gov.sg/solar/index.xhtml and bring them together with other
         27 July to 03 August 2020           required documents by ICA ( https://www.ica.gov.sg/pass/studentpass/ihl ) prior to
         (To be confirmed. Please wait       coming down for their OSE appointment.
         for further confirmation)
                                         (d) Students who do not come at the appointed date/time and/or without the required
                                             documents, payment receipts or photo may be rejected.
                                         (e) Students who missed their appointment, or are unable to get their medical reports
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in time or intend to leave Singapore after applying for student’s pass, are advised to
                                                apply for their Student’s Pass at the ICA headquarters via e-appointment. Refer to
                                                (2) below.
                                          (f)   Ensure that your photo meet ICA’s photo requirements (
                                                https://www.ica.gov.sg/common/photo-guidelines ). Photo-taking service at a fee is
                                                also available during the OSE at Seminar Room 5, Town Plaza from 27 – 30 July, and
                                                03 August 2020. The photograph vendor also provides chargeable photocopying
                                                and printing services.

                                          (g) As ICA will be enrolling applicants' iris images, please do not to wear coloured,
                                              patterned or cosmetic contact lenses. Students are required to remove their
                                              glasses/spectacles before capturing of iris images.

                                          (h) Students will be able to collect their student pass on the following tentative dates at
                                              Multipurpose Sports Hall 1B (MPSH1B) if their submission is successful:
                                              -17 August 2020 (For students who completed OSE between 27 to 29 July 2020)
                                              -18 August 2020 (For students who completed OSE on 30 July and 03 August 2020,
                                              and uncollected cards from 17 August 2020)

   2.    Immigration and Checkpoints      Make an e-appointment at the ICA website (
         Authority (ICA)                  https://eservices.ica.gov.sg/ibook/index.do) after you receive your IPA approval
         ICA Building                     letter. Please note that the ICA appointment date should be after the
         4th Storey, 10 Kallang oad       Registration (Part Two) date at NUS. You will complete your student’s pass
         Singapore 208718                 formalities at ICA Building.
         Tel : 63916100
         http://www.ica.gov.sg
         (next to Lavender MRT station)

The issuance of the Student’s Pass is subject to the outcome of a medical examination. Students who fail to fulfil
the medical requirements will not be issued with a Student’s Pass. Please refer to Section 3 for more details.

For more details please refer to Immigration Checkpoints Authority (ICA)’s website on Student’s Pass for University
students and the FAQ on https://va.ecitizen.gov.sg/cfp/customerpages/ICA/explorefaq.aspx

11.2 Dependant’s Pass holders
Candidates who are currently Dependant’s Pass holders have to apply for Student’s Pass via the SOLAR system.
Upon receiving the in-principle approval of the Student’s Pass, candidates may choose either to:
    (a) Pursue their Study using the Dependant’s Pass (if the duration of the course of study is shorter than the
        duration of the Dependant’s Pass)
        - After registering as a student with the Office of Graduate Programmes (OGP), student has to apply
            for a Letter of Consent (LOC) from ICA (Student’s Pass Unit) in person or by post.
        - Documents needed: Letter from student indicating he/she would like to study using the Dependant’s
            Pass, Form 16, In-Principle Approval (IPA) Letter, Letter from OGP certifying admission status, course
            of study and period of stay.
        - Process time: Within the day of application in person.
        - Note: If LOC is not granted by ICA, candidate will have to cancel his/her Dependant’s Pass and study
            with a Student’s Pass. Students will have to complete the relevant medical check-up and Student’s
            Pass application fees will be payable.
    (b) Cancel the Dependant’s Pass and study with a Student’s Pass (fees payable)

11.3 University Sponsorship of Social Visit Pass for Spouse and children
The University do not sponsor spouses and/or children of international graduate coursework students’ visa and
Social Visit Pass applications. Application of their Social Visit Pass (SVP) has to be made directly at the Visitor
Services Centre, 4th Floor, ICA Building and a bond is required. The amount of the bond is established by ICA.
Student must have already obtained a Student’s Pass issued by ICA at the time of application. A local sponsor
(Singapore Citizen/Permanent Resident) is required in order to apply for a SVP for spouse and/or children. The
SVP granted will normally be for up to a maximum period of 6 months. It is renewable, subject to ICA’s approval
(details can be found at the ICA website at http://www.ica.gov.sg).

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11.4 Employment Pass and other Work Pass Holders
Employment Pass (EP) and other Work Pass holders can only study part-time as full time study requires a Student’s
Pass. EP and other Work Pass holders who wish to study full time will have to surrender their work passes and
then apply for a Student’s Pass. International candidates who are pursuing the degree as a part-time registered
student should hold a valid work pass to stay in Singapore.

11.5 Housing / Accommodation
Matters relating to accommodation and off-campus housing can be obtained from The Office of Student Affairs
website at http://www.nus.edu.sg/osa/student-services/hostel-admission In general, coursework graduate
students are advised to budget and source for off-campus accommodation as demand far exceeds supply. More
information on off-campus housing can be found at http://www.nus.edu.sg/osa/student-services/hostel-
admission/other-accommodation

11.6 International Students Orientation Briefing by Office of Student Affairs (OSA)
For this intake, the orientation programme will be conducted online on 27 July 2020. Do check their website for
latest update http://www.nus.edu.sg/osa/student-life/orientation/international-students/briefing

The Office of Student Affairs also has information and programmes that are designed to help you adjust into life in
Singapore and NUS. For more information, please visit their website to find out more
http://www.nus.edu.sg/osa/student-life/international-students

11.7 Bank Account
International students who wish to open a bank account in Singapore are required to produce their Student’s Pass,
as well as a letter of proof of residence. The nearest bank in NUS is OCBC bank located at University town, NUS
which opens Mon to Fri : 9.00am to 4.30pm. Alternatively, feel free to visit any bank branch in Singapore.

                                                                                                        Page 10 of 11
12. IMPORTANT DATES
The following schedule serves as an overview to plan for your registration formalities at NUS. Please refer to the
detailed sections provided earlier for more information.

 Description                                   Relevant    Date                                 Remarks
                                               Section
                                               in this
                                               Guide
 Application for student’s pass via SOLAR      11          From late May 2020                   International Full-
 (after acceptance of offer)                               (Check for email in late May)        time students only
 Online Travel Declaration & Application       1           19 June- 29 June 2020                All students
 for MOE Entry approval (Overseas
 Student Pass IPA holders)
 Registration (Part One) (online)              2           30 June 2020 - 20 July 2020          All students
 Academic Plan Declaration (online             5           15 July to 20 July 2020              Only for students
 declaration of specialization)                            (Check for email from Dept in July   from the following
                                                           2020)                                programmes :
                                                                                                MSc (Civil Eng)
                                                                                                MSc (Elect Eng)
                                                                                                MSc (Ind Sys & Eng)
                                                                                                MSc (Mgt of Tech)
                                                                                                MSc (Mech Eng)
                                                                                                MSc (Offshore Tech)
                                                                                                MSc (Safety, Health
                                                                                                & Env Tech)
 Online Module Registration                    6           From 23 July 2020                    All students
 * please complete Registration (Part One)                 (Check for email from Dept in July
                                                           2020)
 & Academic Plan declaration (if
 applicable) before selecting your modules
 Registration (Part Two)                       3           late July to early August            All students
 (in person at NUS)                                        (Check for email in early July for
                                                           exact venue, date and time)
 * please complete Registration (Part One)
 at least 2 days prior to this
 Medical Examination                           4           before 30 Sep 2020                   All students

 Additional Medical Examination for                        Within 3 months before               International Full-
 Student’s Pass                                            appointment with                     time students only
                                                           Immigration & Checkpoints
                                                           Authority for completion of
                                                           student’s pass formalities.
                                                           Overseas candidates must
                                                           complete this prior to
                                                           departure from your home
                                                           country.
 ICA’s Offsite Enrolment Session for           11          27 July to 03 August 2020            International Full-
 Student’s Pass Application at NUS                         UTown Seminar Rooms 1 -              time students only
                                                           4, Town Plaza
                                                           (To be confirmed. Please
                                                           wait for further
                                                           confirmation or make an e-
                                                           appointment directly with
                                                           Immigration & Checkpoints
                                                                                                               Page 11 of 11
Authority)

 ICA’s Offsite Student’s Pass Collection                      17 – 18 August 2020
 Session at NUS                                               Multipurpose Sports Hall 1B
                                                              (MPSH1B)
 Orientation Talk by OSA for                   7              27 July 2020. Refer to OSA           International Full-
 Graduate International Students (e-                          website here.                        time students only
 briefing)
 Download student handbook                     10             Latest version will be               All students
                                                              available from 31 July 2020

 Apply for conversion, citizenship changes,    9 & 10         By 2nd instructional week of         All students (if
 Leave of Absence, Withdrawal, Credit                         the semester, 21 August              applicable)
 transfers                                                    2020.

13. USEFUL CONTACTS
 Further questions?                                Click on the links!
 Student’s Pass Application                        Immigration & Checkpoints Authority (ICA)
                                                   ICA’s FAQs
                                                   https://va.ecitizen.gov.sg/cfp/customerpages/ICA/explorefaq.aspx
                                                   Email: ica_stp1@ica.gov.sg
 Registration-related & Candidature Matters        Office of Graduate Programmes, Faculty of Engineering
 Module/Time-tabling Matters                       Respective Departments for your MSc Programme
 Accommodation/Housing                             Office of Student Affairs
 Fee-related Matters                               Office of Financial Services
 Health-related Matters                            NUS University Health Centre (UHC)

Student Service Centre
The Student Service Centre (SSC) http://nus.edu.sg/osa/student-services/ssc serves as a convenient one-
stop contact point for you to obtain information and services related to academic/administrative student
records, tuition fees and financial matters. You may visit the SSC, or contact them, at:

Address:                      Level 1, Yusof Ishak House
                              31 Lower Kent Ridge Road
                              Singapore119078
Email via portal:             askstudentservice.nus.edu.sg
Telephone:                    (65) 6516 1177
Operating Hours:              9.00 am – 5.30 pm (Monday to Thursday)
                              9.00 am – 5.00 pm (Friday) except Public Holiday

14. NUS MAP
An interactive version of our campus map can be found at http://map.nus.edu.sg

                                                                                                                  Page 12 of 11
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UNIVERSITY HEALTH CENTRE (HEALTH SERVICE)
            Admission Medical Examination Report - GRADUATE STUDENTS (Local and International)
                                                       PART I (Personal Particular to be completed by Student)

 Full Name: _________________________________________________________________________                                                                 Gender:         Male      /   Female
                                          (underline Surname / Family Name)

  Course of Study: _____________________________________ Application No: _____________________________________________

 NRIC / Passport No: ____________________ FIN No: _________________ Nationality (citizenship status): ________________________

Date & Place of Birth: __________________________________ Email Address: __

Home Address:

Tel No (Home): ________________________________________ (Handphone): ______________________________________________

In case of emergency, person to contact: _____________________________________ Relationship:

Person’s Contact No.                                                                      Email Address:

Do you smoke?                 No                Yes                Number of sticks per day/week                                              Number of years

 1) Are you currently under treatment for any physical condition?                        □ No                          □ Yes
 If “Yes”, please provide details.

 2) Are you currently under treatment or have been treated in the last five years by a psychiatrist, clinical psychologist, or other mental health

 professional?                                                            No              □    Yes                     □
 If “Yes”, please provide details (diagnosis, treatment, date and duration, etc – Please use a separate sheet if necessary).

 Personal Medical History:
 Have you suffered from or undergone any of the following?
 (Please Tick [] No or Yes. If “Yes” please specify condition and duration.)

                                                                  No          Yes        Details
  Allergies
  Acute/Chronic Respiratory Disorders
  Blood Disorders
  Gastro-intestinal Disorders
  Heart Disorders
  Injuries or Deformities
  Kidney / Urinary Disorders
  Menstrual Disorders
  Muscular or Joint Disorders
  Skin Disorders
  Surgical Procedures
  Any other conditions
  (e.g. Hepatitis B Carrier, G6PD deficiency)

I hereby certify that the answers given by me to the above listed questions are correct and true. I understand that NUS at its discretion, can choose not to bear costs of any future
medical impairment, illness, treatment or investigation that may arise, should there be false or incomplete declaration made on the above. I have no objection to the release of my
medical report(s) from the hospital(s) or doctor(s) concerned, if necessary.

 I hereby consent to NUS collecting and using the information I have provided herein for the purposes of evaluating my admission to NUS. Further, I hereby consent to NUS
 disclosing the information provided herein to NUS’ insurers for the purposes of the insurers assessing my eligibility for insurance coverage.

Signature of Student: _________________________________________                                              Date: _________________________________________

                                                                                                                                                                 Page 1 of 2
PART II (Medical Examination)
                  (Note: To be completed by a registered physician who is not a relative of the student being examined)

Full Name: _______________________________________________________                    NRIC / Passport No: ________________________
                           (underline Surname / Family Name)

Height: _________________ m                                     Weight: ________________ kg

Blood Pressure: __________/_________ mmHg                       Pulse Rate: __________ per minute           □ Regular □ Irregular
Visual Acuity: Uncorrected: Right: ________ Left: _________                                Colour Vision:   □ Normal □      Abnormal

                  Corrected: Right: ________ Left: _________

Please examine the following systems and indicate any abnormalities:
(Please Tick [  ] whichever is applicable and provide details if response is Abnormal.)

                                       Normal             Abnormal                                      Details
  Eyes (other than myopia)
  Respiratory
  Cardiovascular
  Gastro-Intestinal
  Muscular/Skeletal
  Neurological
  Psychiatric
  Others

CONCLUSION (Please conclude and indicate if student is fit for studies at NUS with a ):

                  FIT                                   UNFIT                                    Date of Examination

  Physician’s Name & Stamp :               Signature:                     Clinic Stamp and Address:

                                                                                                                      Page 2 of 2
MEDICAL EXAMINATION REPORT
For New Applicants:
1. The Medical Examination may be done in Singapore by any registered General Practitioner (GP). Applicants who are
in their home countries/places of residence may have their Medical Examination and HIV test done in their home
countries/places of residence at any medical clinic licensed to carry out such tests. If HIV testing is done in Singapore,
it may be carried out with either rapid or ELISA tests.

For Renewal Applicants:
1. The Medical Examination MUST be done in Singapore by any registered GP. HIV testing may be done with either rapid
or ELISA tests.

Notes for All:
1. This Medical Examination Report is to be completed by a registered doctor and returned to the examinee. The original
copy of the laboratory report for HIV and the X-ray report must be attached to this Medical Examination Report only if
the medical examination and testing is carried out overseas.
2. The laboratory report for HIV and the X-ray report submitted to the Immigration & Checkpoints Authority should be
within THREE MONTHS from the date of the issue of the reports.

  I Personal Particulars

          1. Name (as in the passport):

          2. Sex:      M /F      3. Date of Birth :                                  4. Nationality :

          5. Passport No. :                                             6. FIN No. (if applicable) :

          7. Address in Singapore:

      II Medical Examination
  I certify that the above-named has undergone a chest x-ray and the result of his/her chest X-ray is as indicated (with a [√]):-

                                            Yes                        No
         1. TB (Chest X-ray)*
         Any evidence of
         active TB detected?
      [*Pregnant Women are exempted from Chest X-Ray]

 I certify that I have tested the above-named and the result of his/her HIV test is indicated below (with a tick [√]).

                                          Positive                                          Negative/Non-Reactive
         2. HIV :

 Name of Examining Doctor (IN BLOCK LETTERS):
 Signature :                                          Clinic’s Stamp & Address:
 Date:                                                Telephone Number :

 MCR no:
  NOTE: For persons screened overseas, the name in the laboratory report for HIV and the X-ray report must be according to the
  name shown in the Passport.

                                                                DECLARATION
 I,                                                                                     declare that the above is not applicable to me as
                                           (name)
 I have submitted a medical report** containing the above information to Immigration & Checkpoints Authority / Ministry of
 Manpower*** (not more than two years ago) when I was granted the
                                                                                                                 (pass type)
 on                                          valid till
                    (dd/mm/yy)                                       (dd/mm/yy)

                                                                                                               Signature & Date

      ** Those who were previously exempted from submitting the X-ray report because of pregnancy are required to submit a X-ray report certified
      by a Singapore registered GP, if you are not pregnant now.
      *** Delete where necessary.

                                             IT IS AN OFFENCE UNDER THE IMMIGRATION ACT
         WARNING:
                                    TO MAKE ANY FALSE STATEMENT, REPRESENTATION OR DECLARATION
          Version 4 (4 Oct 07)
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National University of Singapore
Office of Graduate Programmes, NUS Engineering
Blk EA #06-16
9 Engineering Drive 1
Singapore 117575
Email: engpgcwk@nus.edu.sg
Website: https://www.eng.nus.edu.sg/graduate/
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