SELF-TRAINING WORKBOOK - Deputy Returning Officer - EC 50345 - Élections Canada
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EC 50345
(06/2021)
v4.08
SELF-TRAINING
WORKBOOK
Deputy Returning Officer
TABLE OF CONTENTS How to use this workbook....................................................... 2 Election Basics........................................................................... 4 Important Terms........................................................................ 6 How Polling Places Work......................................................... 7 What’s Important?................................................................... 12 Getting Ready.......................................................................... 16 Polling Station, Polling Divisions and The List of Electors...... 17 Serving Electors...................................................................... 19 Practice Serving Electors........................................................ 28 Comparing Records and Ballots........................................... 43 After Voting Hours.................................................................. 44 Counting.................................................................................. 45 Self Study Resources.............................................................. 49
2
HOW TO USE
THIS WORKBOOK
This workbook will help you prepare for your role as a
Deputy Returning Officer (DRO)
To complete the workbook, you need:
• EC 50300 Deputy Returning Officer
Guidebook – Serving Electors
• EC 50305 Deputy Returning Officer
Guidebook – Counting the Ballots and
Returning Materials
• EC 50102 COVID-19 Guide for Election
Officers at the Polls
This workbook adds information and questions and
provides practice activities.
You can complete the workbook without Internet
access. However, if you have internet access,
some videos are available to support your learning
process. You can find them in the Employment
section of Elections Canada’s website at
www.elections.ca
You will likely have questions as you complete the
workbook. Make a note of them.
When you have completed the workbook, let your
training officer know. They will call you to discuss your
job and specific situation and to answer any questions.
3
After using this workbook and speaking with the training officer,
you will be able to:
1 Serve electors properly and efficiently
2 Be more confident that you can do your job well
3 Know where to get help if you need it
QUIZ
TRUE/FALSE
To vote, a qualified elector must provide photo ID. ID
without a photo is not accceptable
If you see a visually impaired elector, you should
immediately get up and guide them to their polling
station by holding their arm
You will have access to information about electors
such as their name, address and whether they have
voted. You cannot share that information with anyone
except to do your job as described in your guidebook
All electors must sign a declaration before voting
Any elector can vote at your polling station as long as
they have acceptable proof of name and address
The correct answers to all these questions will be explained as you work through the workbook
5. False 4. False 3. True 2. False ANSWERS: 1. False4
ELECTION BASICS
Canada is divided
into 338 “electoral
districts.” Between
60,000 and 120,000
electors live in each
electoral district. These
electors elect one
member of Parliament
for their district
In a general election, all 338 electoral districts
have elections. In between general elections,
if there is a vacancy in a district, a by-election
is held to elect a new member of Parliament5
The person who runs the election in
each electoral district is known as a
returning officer (RO).
The RO divides their electoral district
into ordinary polling divisions. Between
300 and 500 electors live in each polling
division. Those electors can only vote at
a specific polling station.
For advance polls, polling divisions
are grouped together into advance
polling districts. Each advance
polling district includes many
ordinary polling divisions.
The RO determines the places where
electors will go to vote. They find
places for advance polls and ordinary
polls that are easy to get to for as
many electors as possible. These
locations are called polling places.
Polling places include churches,
school gymnasiums, community
centres and other buildings.
In many cases, a polling place—the
building—has more than one polling
station, which is the table where the
elector votes. This makes it easier for
the RO to organize staff to work on
polling days.6
IMPORTANT TERMS
Match the terms on the left to the correct definition on the right.
The building where electors go
1. Electoral district A to vote
An area on a map combining
B many ordinary polling divisions
2. Returning officer
A geographical area
represented by a member
3. Ordinary polling C of parliament elected by the
division
people living in it
Advance polling The table at which electors
4. district D receive their ballot and cast
their vote
5. Polling place E The person who runs the election
in each electoral district
An area on a map. About 300 to
6. Polling station F 500 electors live within the area
ANSWERS: 1.C 2.E 3.F 4.B 5.A 6.D7
HOW POLLING PLACES WORK
THE
SUPERVISOR
Supervisors oversee the voting process.
They make sure that voting desks and
registration desks are set up, and that
voting is done properly and as easily
and efficiently as possible. They support
and oversee the work of DROs and
they ensure that the registration desk is
functioning as it should.
Supervisors also oversee the running of
the polling place. Working with one or
more information officers, supervisors
make sure the polling place is set up
properly, that electors can easily
access the voting room, that candidates’
representatives and other visitors are
served properly and are following the
rules. Supervisors ensure all health and
safety measures are being taken, they
prevent problems and solve
them quickly.
Ask your supervisor for help when
you need it, and be prepared for a
supervisor to help make sure you are
doing everything properly.8
INFORMATION
OFFICER
While the poll is open, information
officers direct electors from the entrance
of the building to the voting room.
IOs facilitate health and safety
measures at the poll. They offer masks
and sanitizer to everyone entering
the polling place. They may gather
information for contact tracing if it’s
required locally. An IO regularly
sanitizes surfaces in the voting room
and elsewhere.
As electors enter the voting room,
an IO asks if an elector has ID and
a voter card, and - based on the
answer - directs each elector to the
appropriate service desk.
Inside the voting room, an IO
regularly collects some of the
documents produced at voting desks,
to be sent back to the office. On
election day an IO gives sequence
number sheets to candidates’
representatives.
On election day after voting is
finished, most IOs are assigned to a
voting desk to assist the DRO with
counting the ballots.9 REGISTRATION OFFICER Registration officers sit at the registration desk. With support and guidance from a supervisor, they work out the situation of electors who come to the desk. Usually electors are directed to the registration desk by the information officer because they didn’t bring a voter card and a piece of ID with their name on it. Some electors just need to be directed to their correct voting desk, others need extra steps before they are ready to vote. Some of those extra steps can be completed at the registration desk. On election day, after voting hours, registration officers are usually assigned to a voting desk to assist the DRO with counting the ballots. A well-run registration desk saves time for electors and relieves some of the pressure on DROs.
10
DEPUTY
RETURNING
OFFICER
Each voting desk is run by a deputy
returning officer (DRO). The DRO
administers the vote with oversight
from a supervisor.
The DRO is responsible for the
ballots assigned to them by the
returning officer. The DRO signs
for those ballots. They always know
where all those ballots are, and keep
them secure at all times.
The DRO issues a ballot to an elector
after they are satisfied that the
elector is eligible and ready to vote
at their desk.
The DRO uses a flowchart in the
guidebook to help work out each
elector’s situation before deciding
what to do next.
Occasionally an extra form or
certificate is needed depending
on the elector’s situation. Some of
them would have been completed
at the registration desk, others are
completed by the DRO.11 These forms and certificates are collected from the voting desk throughout the day and returned to the office each night – usually by the supervisor. The DRO keeps a record – on the DRO’s list of electors - of the steps taken for each elector who requests a ballot at their voting desk. They use the Events Log to record information about the voting desk. Between voting days the DRO keeps sensitive materials securely with them, bringing them back the following day, unless the returning officer has made other plans. On election day, after voting hours, the DRO sorts the ballots, counts the votes for each candidate and records the results of voting at their voting desk. Usually the supervisor calls the results into the office. NOTES AND QUESTIONS:
12
WHAT’S IMPORTANT
HEALTH AND SAFETY
Health and safety has always been important at
polling places. The pandemic means there are
more things to do, but polling places can still be
healthy and safe places to vote and to work.
ACTIVITY
Read the COVID-19 Guide for more information about health and safety.
In general, if you see something that may be a risk to health and safety, do
something to reduce the risk. You might be able to solve a problem, or you
might need to let someone else know about it so that they can solve it.
Slipping and tripping hazards are both quite common. They are usually easy
to address before anyone gets hurt. Other hazards may not be as common
and you may not be able to solve them yourself.
Make a list of things you can do to Make a list of things you can do to
keep yourself safe and healthy keep other people safe and healthy13
NEUTRALITY
It’s important that the polling place remain neutral.
That means that the polling place should not be
associated with any of the candidates or parties.
You should not wear or display any party colours
or political messages. When you serve electors,
you are helping them to vote, but you should
never do anything that could affect who they
vote for.
Electors can wear colours or buttons, but they
should otherwise remain neutral.
ACTIVITY
Take a look at your wardrobe. Plan your neutral outfit(s) for polling days.
ACCESSIBILITY
It is important that everyone be able to access
the voting place and services within it.
Many people will be able to do so without
assistance, but some might need extra help. It is
important that you provide any help that the elector
asks for, though there are some voting process
rules that you must follow at the same time.
ACTIVITY
Find and read the various situations described under “Helping Electors”
in the guidebook.14
PRIVACY
It’s important that you protect personal
information.
When you work, you will use the list of electors,
containing electors’ names, addresses and years
of birth. Electors will also show you their ID.
ACTIVITY
Review the tips at the beginning of the During Voting Hours section of your
guidebook. Which tip is helping to protect personal information?
SECRECY OF THE VOTE
It is important that only the elector knows who
they voted for.
Many of the procedures include steps designed
to make sure that no one can find out who an
elector voted for.
ACTIVITY
In your guidebook, review the procedures called, How do I check a returned
ballot and, If the elector makes a mistake with their ballot. Which steps will help
you make sure no one else knows who the elector voted for?15
BILINGUAL SERVICE
It is important that an elector be served in the
official language of their choice.
If you are bilingual, use whichever language the
elector uses. If you are not bilingual, there are
still some things you can do.
ACTIVITY
In your guidebook, find the procedure called, Elector wants to be served
in French. Make a note of any questions you have so that you can ask your
training officer.16
GETTING READY
IMPORTANT NOTE
As you review sections in the guidebook, you will see many references to
documents and other materials you will use. Only some of them are actually
shown in this workbook and/or guidebook. If you have your poll materials,
you can look at the real thing. However, be very careful not to lose any items,
and remember that you are responsible for keeping the materials secure.
Do not allow anyone else to handle them.
Prepare the self-study materials at
the back of this workbook:
1 Cut out the ballots on pages 65-70
2 Tear out the list documents on
pages 59-62. Staple the two
pages together
3 Tear out all the other forms and
certificates on pages 51-58
ACTIVITY
Review the following sections in your guidebook.
• Get ready the night before
• Set up the polling station on the first day of voting
• What should be on my desk to serve electors?17
POLLING STATION, POLLING
DIVISIONS AND THE LIST OF
ELECTORS
1. Your Polling Station Number will be written at the top right of your List of
Electors. Find the Polling Station number on the sample from the back of
this workbook and write it on this ballot box :
2. Review the four pages of the list of electors:
• Voting Summary (p. 59). This page is completed at the end of voting
• List of Electors (p. 60). This section includes all electors who are already
registered to vote at your polling station
• List of Entries (p. 61). This section is where you will add electors who
register just before voting
• Poll Key (p. 62). This section can help you find an elector’s polling
division number
This list of electors is very small. The real one will have many pages.
number of the Advance Poll District
ANSWERS: 1. The polling station number is 201. Advance polling stations have a 600 number – the18
3. Each elector lives in a polling division. Each polling division has a number.
On the List of Electors (p. 60) you’ll see each elector’s polling division
number in the column labelled ‘PD No’. All the electors on this list have
the same polling division number. That’s usually true for ordinary polls. At
advance polls this column will show different polling division numbers.
Write the polling division number of all those electors in the area in the
middle of this map.
4. Review the reference pages for the List of Electors and List of Entries at
the back of your guidebook.
5. Review Get ready to serve electors on the first day of voting in your
guidebook:
• Review steps 1 to 3
• Complete step 4 using the sample ballots from the back of this workbook
• Review step 5
• Complete step 6 and 7 using the relevant documents from the back of this
workbook. Use the correct documents for the type of poll you want to practice
• Review steps 8 to 14
ordinary polls
ANSWER: 3. The polling division number is also 201. Polling divisions are the same at advance and19
SERVING ELECTORS
The DRO serves each elector in four stages:
1. Determine the elector’s situation
2. Fill out forms and certificates
3. Record on the list
4. Voting
The first three stages involve different steps depending on the elector’s
situation. The last stage – Voting – is almost the same for all electors.
At the polling station, very few electors need any forms or certificates filled
in stage 2, because the most common situations – registration and vouching
- are completed at the registration desk.
ACTIVITY
Match the step to the stage:
Step Stage
Check that your initials are on Determine the elector’s
A the back of the ballot 1 situation
B Complete a Qualification Form 2 Fill out forms and certificates
Cross out the elector’s name 3 Record on the list
C on the list
4 Voting
Check that the elector’s ID is
D acceptable
D.1 C.3 B.2 ANSWERS: A.420
SERVING ELECTORS:
STAGE 1
For this activity you’ll need the Have your ID ready to vote sheet and the list
of electors from the back of this workbook. You’ll also refer to the elector IDs
on page 29 to 42.
Electors must be at least 18 years old on election day and they must be a Canadian
citizen. However, they don’t have to prove those things when they vote.
In Stage 1, the DRO determines the elector’s situation with regard to 5 issues.
1. Has the elector proved their name and address?
Electors prove their name and address by using one of the three options shown on
the Have your ID Ready to Vote sheet.
ACTIVITY
Use the sheet to find out whether each of these electors has proved their name
and address :
a. Jaqueline Boisvert (p. 29):
b. Gladys Adams (p. 31):
c. Marie-Josée Brian (p. 39):
d. Laura Allard (p. 41):
Empty your wallet. How many pieces of acceptable ID do you have.
• Using option 1?
• Using option 2?
Remember - they must appear on the list of acceptable ID on the Have your
ID Ready to Vote sheet.
of ID with name is needed
ANSWERS: A. Option 1 B. Option 2 C. Option 3 Vouching D. ID is not acceptable. A second piece21
2. Is the elector at the correct polling station?
An elector must vote at the voting desk assigned to the polling division they live in.
The DRO confirms the elector is at the right voting desk by finding them on their
list or – if the elector brings a certificate by confirming the polling division on the
certificate belongs to their polling station. The DRO can also use the poll key to
double check.
ACTIVITY
Find out whether each of these electors is at the correct polling station:
a. Jaqueline Boisvert (p. 29)
b. Denis Caron (p. 33)
c. Laura Allard (p. 41)
NOTE: The Transfer Certificate is not common. In certain circumstances it allows an
elector to vote at a different polling station.
NOTES AND QUESTIONS:
division 202, should vote at polling station 202
ANSWERS: A. Yes, Elector is on list B. Yes. Certificate shows 201 C. No – elector lives in polling22
3. Is the elector registered?
Electors who are on the List of Electors are already registered. Electors who are not
on the list can register at the poll using a Registration Certificate, assuming they are
at the right polling station and have acceptable ID.
ACTIVITY
Find out whether each of these electors is registered:
a. Jaqueline Boisvert (p. 29):
b. Denis Caron (p. 33):
NOTE: The Transfer Certificate is not common. In certain circumstances it allows an
elector to vote at a different polling station.
4. Has the elector already requested a ballot?
If an elector has already requested a ballot, their name will be crossed out on the
list of electors. If they say it must be a mistake, they also need to complete a Voting
Status Certificate.
ACTIVITY
Find out whether each of these electors may already have requested a ballot:
a. Jaqueline Boisvert (p. 29):
b. Derek Belmont (p. 35):
says it must be a mistake, he would need a Voting Status Certificate.
4A. No, Her name is not crossed off the list 4B. Yes, His name is crossed off the list with code S. If he
ANSWERS: 3A. Yes, Elector is on list 3B. Yes, Registration certificate is complete and signed23
5. Does the name and address on the List match the name and address
on the ID?
The DRO compares the name and address on the ID with that on the list or on the
certificate. If they don’t match, there are several possibilities depending on what
does not match. The flowchart will guide you to the correct procedure.
ACTIVITY
Compare the name and address of the following electors. If they don’t match,
use the flowchart to find out what to do:
a. Jaqueline Boisvert (p. 29)
b. Denis Caron (p. 33)
c. Francine Benett (p. 37)
All these possibilities are built into the Stage 1 flowchart in the guidebook so
that at the end of Stage 1 the DRO knows the elector’s situation.
Though there are many possibilities, most electors are in Jaqueline’s or Denis’
situation, and the DRO is quickly satisfied with all of these issues at the end of
Stage 1.
NOTES AND QUESTIONS:
wrongly on the List. Correction Form is needed
ANSWERS: 5A. ID matches List of Electors 5B. Yes, ID matches certificate 5C. No, Name is spelled24
SERVING ELECTORS:
STAGE 2
In Stage 2, any extra forms and certificates that were identified in Stage 1 are
completed. For most electors at the polling station there is nothing to be done
in Stage 2 because the common procedures were already completed by the
registration officer. If a procedure is needed, see the back of the guidebook for
more information and examples of the relevant documents.
ACTIVITY
1. Review the Stage 2 Flowchart in the guidebook
2. Find the example of the Voting Status Certificate at the back of the guidebook
and review the procedure
NOTES AND QUESTIONS:25
SERVING ELECTORS:
STAGE 3
In Stage 3 the DRO records that the elector has requested a ballot.
If the elector was on the list, the DRO draws a line through their name. The line
means they have requested a ballot.
If the elector was not on the List, the DRO adds their name and address to the
List of Entries. That means they have requested a ballot. The DRO also records
the type of certificate used.
In both cases the DRO also records any declarations made before a ballot could
be issued.
ACTIVITY
1. Review the Stage 3 flowchart in the guidebook
2. Review the example List of Electors and List of Entries in the guidebooks to
see where and how information is recorded.26
SERVING ELECTORS:
STAGE 4
In Stage 4 the elector votes. The procedure is almost the same for everyone.
Review the Stage 4 flowchart in the guidebook and find the specific instructions
for each of the procedures below.
The DRO
• Issues a ballot
• Tells the elector what to do
• Completes one or two records
while the elector is voting
• Checks the returned ballot and
give it to the elector to put in the
ballot box
• Records that the elector has voted27
28
PRACTICE SERVING ELECTORS
In this section you will serve several electors.
Turn to the Stage 1 flowchart in
your guidebook.
Carry out every step as if you were actually
serving the elector, and keep the proper
records. Imagine that the elector does
everything you ask them to do!
You will need all the documents you
removed from the back of this workbook.
Before you start, arrange those documents
using the picture in the What should be on
my desk to serve electors? section of your
guidebook.
You have met many of these electors before.
For each one, the documents they bring are
shown on the first page. Some of them also
have additional information which may be
useful at some point in the procedure. Use
your guidebook to decide what to do. When
you have finished serving each elector, turn
the page. The correct steps are described
in detail.29
JAQUELINE BOISVERT
Jaqueline arrives with a driver’s licence and a voter card.
Votre circonscription :
Dominion
Accessibilité / Accessibility
Your riding:
Vimy
Si vous avez besoin d'un interprète
Jour de l’élection Bureau no Election day linguistique ou gestuel ou d'un autre service,
Poll no. appelez au numéro ci-dessous avant 18 h, le
Le lundi RFWREUH, 9 h 30 - 21 h 30 Monday, 2FWREHU , 9:30 a.m. - 9:30 p.m. PDUGLRFWREUH.
003
201
École Saint-Gilles
Place Youville École Saint-Gilles
Youville Place If you need a language or sign language
220, rueOlida
20, rue Dauphin 220 Dauphin
20 Olida Street
Street interpreter, or other assistance, call the
Youville DN J8T 2G1
Laval Youville DN J8T 2G1
Laval number before 6:00 p.m. on 7XHVGD\,
2FWREHU.
Ce lieu n’est pas accessible aux fauteuils roulants. This site has no wheelchair access.
Appelez au 1-866-725-0966 pour des options. Call 1-866-725-0966 to discuss your options.
Votre bureau d'Élections Canada
Jours de vote par anticipation Bureau no Advance voting days Your Elections Canada office
Poll no. Ouvert 7 jours sur 7 / open 7 days a week
Les , , et RFWREUH, K - 2 h 2FWREHU , , and , DP - :00 p.m.
606
600
Centre de développement des compétences
Place Youville Competency
Youville PlaceDevelopment Centre
60,
20, rue Lahaie
Olida 20 Lahaie
60 Olida Street
Street
Youville DN J8T 2G1
Laval Youville DN J8T 2G1 Elections
Édifice Canada
Dessau
Laval
1700,
18 Mainboulevard
Street Laval, bureau 570
Laval QC
Youville DNH7S
J8T2G6
1C3
Carte d’information
Voter Information Card ÉlectionsBuilding
Dessau Canada
de l’électeur
Ce lieu répond à 15 critères d’accessibilité. This site meets 15 accessibility criteria.
Visitez elections.ca pour obtenir des détails. Visit elections.ca for details. 1700 Laval
18, rue MainBoulevard, Suite 570
Laval QCDN
Youville H7SJ8T2G6
1C3
Autres façons de voterÉlection fédérale Other Federal
ways toElection
vote
/HOXQGLRFWREUH 0RQGD\2FWREHU 3122778
Par bulletin spécial, à un bureau d’Élections Canada By special ballot at an Elections Canada
avant le mardi RFWREUH, 18 h. office before Tuesday, 2FWREHU , 6:00 p.m.
Nom ou adresse incorrects? 1-866-725-0966Incorrect name or address?
Pour de l'information sur d'autres façons de voter, For informaton on more voting options visit
9pUL¿H]YRWUHLQVFULSWLRQjHOHFWLRQVFD
Pour voter, vous devez :
visitez elections.ca ou appelez-nous. To vote, you or
elections.ca must:
call us.
ATS / TTY 1-800-361-8935
&KHFN\RXUUHJLVWUDWLRQDWHOHFWLRQVFD
• être citoyen canadien • be a Canadian citizen
• avoir au moins 18 ans • be at least 18 years old on
le jour de l’élection election day
• prouver votre identité et • prove your identity À l'électeur :
votre adresse and address 6$,//30
JAQUELINE BOISVERT : SCORING
When you have finished serving Jaqueline, give yourself a score for each
of these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is acceptable under Option 1
Elector is on the list so is already registered
STAGE 1 Elector is on the list so is at the right polling station
Elector is not struck so has not previously requested a ballot
Name and address on ID matches name and address on the List
STAGE 2 No extra procedures were needed
STAGE 3 I crossed out the name on the List of Electors
I folded the ballot perfectly the first time.
I informed the elector of the steps to mark the ballot
I filled in the Record of Electors (advance polls only)
STAGE 4
I filled in the Sequence Number Sheet
I checked the return ballot
I ticked the voted box on the List of Electors
If you have any zeros, try to find out where you went wrong.31
GLADYS ADAMS
Gladys arrives with a health card and a voter card.
Votre circonscription :
Dominion
Accessibilité / Accessibility
Your riding:
Vimy
Si vous avez besoin d'un interprète
Jour de l’élection Bureau no Election day linguistique ou gestuel ou d'un autre service,
Poll no. appelez au numéro ci-dessous avant 18 h, le
Le lundi RFWREUH, 9 h 30 - 21 h 30 Monday, 2FWREHU , 9:30 a.m. - 9:30 p.m. PDUGLRFWREUH.
003
201
École Saint-Gilles
Place Youville École Saint-Gilles
Youville Place If you need a language or sign language
220, rueOlida
20, rue Dauphin 220 Dauphin
20 Olida Street
Street interpreter, or other assistance, call the
Youville DN J8T 2G1
Laval Youville DN J8T 2G1
Laval number before 6:00 p.m. on 7XHVGD\,
2FWREHU.
Ce lieu n’est pas accessible aux fauteuils roulants. This site has no wheelchair access.
Appelez au 1-866-725-0966 pour des options. Call 1-866-725-0966 to discuss your options.
Votre bureau d'Élections Canada
Jours de vote par anticipation Bureau no Advance voting days Your Elections Canada office
Poll no. Ouvert 7 jours sur 7 / open 7 days a week
Les , , et RFWREUH, K - 2 h 2FWREHU , , and , DP - :00 p.m.
606
600
Centre de développement des compétences
Place Youville Competency
Youville PlaceDevelopment Centre
60,
20, rue Lahaie
Olida 20 Lahaie
60 Olida Street
Street
Youville DN J8T 2G1
Laval Youville DN J8T 2G1 Elections
Édifice Canada
Dessau
Laval
1700,
18 Mainboulevard
Street Laval, bureau 570
Laval QC
Youville DNH7S
J8T2G6
1C3
Carte d’information
Voter Information Card ÉlectionsBuilding
Dessau Canada
de l’électeur
Ce lieu répond à 15 critères d’accessibilité. This site meets 15 accessibility criteria.
Visitez elections.ca pour obtenir des détails. Visit elections.ca for details. 1700 Laval
18, rue MainBoulevard, Suite 570
Laval QC H7S
Youville DN J8T2G6
1C3
Autres façons de voterÉlection fédérale Other Federal
ways toElection
vote
/HOXQGLRFWREUH 0RQGD\2FWREHU 3122778
Par bulletin spécial, à un bureau d’Élections Canada By special ballot at an Elections Canada
avant le mardi RFWREUH, 18 h. office before Tuesday, 2FWREHU , 6:00 p.m.
Nom ou adresse incorrects? 1-866-725-0966Incorrect name or address?
Pour de l'information sur d'autres façons de voter, For informaton on more voting options visit
9pUL¿H]YRWUHLQVFULSWLRQjHOHFWLRQVFD
Pour voter, vous devez :
visitez elections.ca ou appelez-nous. To vote, you or
elections.ca must:
call us.
ATS / TTY 1-800-361-8935
&KHFN\RXUUHJLVWUDWLRQDWHOHFWLRQVFD
• être citoyen canadien • be a Canadian citizen
• avoir au moins 18 ans • be at least 18 years old on
le jour de l’élection election day
• prouver votre identité et • prove your identity À l'électeur :
votre adresse and address ADAMS, GLADYS SONIA
6$,//32
GLADYS ADAMS : SCORING
When you have finished serving Gladys, give yourself a score for each of
these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is acceptable under Option 2
Elector is on the list so is already registered
STAGE 1 Elector is on the list so is at the right polling station
Elector is not struck so has not previously requested a ballot
Name and address on ID matches name and address on the List
STAGE 2 No extra procedures were needed
STAGE 3 I crossed out the name on the List of Electors
I folded the ballot perfectly the first time.
I informed the elector of the steps to mark the ballot
I filled in the Record of Electors (advance polls only)
STAGE 4
I filled in the Sequence Number Sheet
I checked the return ballot
I ticked the voted box on the List of Electors
If you have any zeros, try to find out where you went wrong.33
DENIS CARON
Denis arrives with a Driver’s License and a registration certificate.
EC 50050
(04/2020)
Purpose: To register electors who are not already on the
List of Electors, who have moved or changed their name.
Electoral district Polling division
35��9-�������N 201
1. Elector Information
Family name Given name(s) Date of birth (YYYY/Month/DD) Gender
�A��N D���S 1963/03/25 F M X
Current residential address
No. Street Apt. City, town, village or municipality Province Postal code
29 ����A ��U���LE �N J8T 2G1
No. Street Apt. City, town, village or municipality Province Postal code
Previous residential address (if possible)
No. Street Apt. City, town, village or municipality Province Postal code
131 �A���W �O��N�O �N
2. Privacy Notice
I have been made aware of the Privacy Notice. DC
Elector’s initials
3. Elector Declaration
Tick here if you DO NOT want your name
added to the National Register of Electors. If this is a by-election:
I am aware that I must be a resident of this electoral
I solemnly declare that my name and address are as district between _________________ and election day
shown above. I am a Canadian citizen and I am or will
be 18 years of age or older on election day. to be eligible to vote in this by-election.
I have not previously voted, or requested a special
ballot, in this election.
Elector’s signature
Name Y���NE TH�D�O
Signature Date 2021/03/0134
DENIS CARON : SCORING
When you have finished serving Denis, give yourself a score for each of
these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is acceptable under Option 1
Registration Certificate is completed correctly so elector is
registered
Certificate shows a polling division that belongs to my polling
STAGE 1 station so elector is at the right polling station
Elector has signed the certificate so has not previously
requested a ballot
Name and address on ID matches name and address on
the certificate
STAGE 2 No extra procedures were needed
I wrote the name and address on the List of Entries
STAGE 3 I wrote ‘Reg’ as the type of certificate on the list of entries
I folded the ballot perfectly the first time.
I informed the elector of the steps to mark the ballot
I filled in the Record of Electors (advance polls only) and
STAGE 4 checked the ‘Registration’ box
I did not fill in the Sequence Number Sheet
I checked the return ballot
I ticked the voted box on the List of Entries
If you have any zeros, try to find out where you went wrong.35
DEREK BELMONT
Derek arrives with a driver’s license.
Derek says that he has not already voted or requested a ballot.36
DEREK BELMONT : SCORING
When you have finished serving Derek, give yourself a score for each of
these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is acceptable under Option 1
Elector is on the list so is already registered
STAGE 1 Elector is on the list so is at the right polling station
Elector is struck so may have previously requested a ballot
Name and address on ID matches name and address on the List
STAGE 2 I completed a Voting Status Certificate
I wrote the name and address on the List of Entries
STAGE 3 I wrote ‘VSC’ as the type of certificate on the list of entries
I wrote ‘4’ in the declaration column on the List of Entries
I folded the ballot perfectly the first time.
I informed the elector of the steps to mark the ballot
I filled in the Record of Electors (advance polls only)
STAGE 4
I did not fill in the Sequence Number Sheet
I checked the return ballot
I ticked the voted box on the List of Entries
If you have any zeros, try to find out where you went wrong.37
FRANCINE BENETT
Francine arrives with a provincial photo card and a voter card.
Francine tells you that her name is spelled wrongly on the voter card.
Votre circonscription :
Dominion
Accessibilité / Accessibility
Your riding:
Vimy
Si vous avez besoin d'un interprète
Jour de l’élection Bureau no Election day linguistique ou gestuel ou d'un autre service,
Poll no. appelez au numéro ci-dessous avant 18 h, le
Le lundi RFWREUH, 9 h 30 - 21 h 30 Monday, 2FWREHU , 9:30 a.m. - 9:30 p.m. PDUGLRFWREUH.
003
201
École Saint-Gilles
Place Youville École Saint-Gilles
Youville Place If you need a language or sign language
220, rueOlida
20, rue Dauphin 220 Dauphin
20 Olida Street
Street interpreter, or other assistance, call the
Youville DN J8T 2G1
Laval Youville DN J8T 2G1
Laval number before 6:00 p.m. on 7XHVGD\,
2FWREHU.
Ce lieu n’est pas accessible aux fauteuils roulants. This site has no wheelchair access.
Appelez au 1-866-725-0966 pour des options. Call 1-866-725-0966 to discuss your options.
Votre bureau d'Élections Canada
Jours de vote par anticipation Bureau no Advance voting days Your Elections Canada office
Poll no. Ouvert 7 jours sur 7 / open 7 days a week
Les , , et RFWREUH, K - 2 h 2FWREHU , , and , DP - :00 p.m.
606
600
Centre de développement des compétences
Place Youville Competency
Youville PlaceDevelopment Centre
60,
20, rue Lahaie
Olida 20 Lahaie
60 Olida Street
Street
Youville DN J8T 2G1
Laval Youville DN J8T 2G1 Elections
Édifice Canada
Dessau
Laval
1700,
18 Mainboulevard
Street Laval, bureau 570
Laval QCDN
Youville H7S
J8T2G6
1C3
Carte d’information
Voter Information Card ÉlectionsBuilding
Dessau Canada
de l’électeur
Ce lieu répond à 15 critères d’accessibilité. This site meets 15 accessibility criteria.
Visitez elections.ca pour obtenir des détails. Visit elections.ca for details. 1700 Laval
18, rue MainBoulevard, Suite 570
Laval QC H7S
Youville DN J8T2G6
1C3
Autres façons de voterÉlection fédérale Other Federal
ways toElection
vote
/HOXQGLRFWREUH 0RQGD\2FWREHU 3122778
Par bulletin spécial, à un bureau d’Élections Canada By special ballot at an Elections Canada
avant le mardi RFWREUH, 18 h. office before Tuesday, 2FWREHU , 6:00 p.m.
Nom ou adresse incorrects? 1-866-725-0966Incorrect name or address?
Pour de l'information sur d'autres façons de voter, For informaton on more voting options visit
9pUL¿H]YRWUHLQVFULSWLRQjHOHFWLRQVFD
Pour voter, vous devez :
visitez elections.ca ou appelez-nous. To vote, you or
elections.ca must:
call us.
ATS / TTY 1-800-361-8935
&KHFN\RXUUHJLVWUDWLRQDWHOHFWLRQVFD
• être citoyen canadien • be a Canadian citizen
• avoir au moins 18 ans • be at least 18 years old on
le jour de l’élection election day
• prouver votre identité et • prove your identity À l'électeur :
votre adresse and address BENNETT, FRANCINE
6$,//38
FRANCINE BENETT : SCORING
When you have finished serving Francine, give yourself a score for each of
these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is acceptable under Option 1
Elector is on the list so is already registered
STAGE 1 Elector is on the list so is at the right polling station
Elector is not struck so has not previously requested a ballot
Her family name is spelled wrongly on the list
STAGE 2 I completed a Correction Form
I crossed off the name on the List of Electors
STAGE 3
I wrote ‘3’ in the declaration column on the List of Electors
I folded the ballot perfectly the first time.
I informed the elector of the steps to mark the ballot
I filled in the Record of Electors (advance polls only)
STAGE 4
I filled in the Sequence Number Sheet
I checked the return ballot
I ticked the voted box on the List of Electors
If you have any zeros, try to find out where you went wrong.39
MARIE-JOSÉE BRIAN
Marie-Josée has a completed Vouching Form. She is with her voucher,
Jaqueline Boisvert (the elector on p. 29).
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Y���NE TH�D�O 2021/03/01
1DPH 6LJQDWXUH 'DWH40
MARIE-JOSÉE BRIAN : SCORING
When you have finished serving Marie Josée, give yourself a score for
each of these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is acceptable under Option 3:
• Vouching form is completed correctly
• The voucher is with her
• The Voucher’s ID matches the information on the form
Elector is on the list so is already registered
STAGE 1 Elector is on the list so is at the right polling station
Elector is not struck so has not previously requested a ballot
Name and address on Vouching Form matches name and
address on the List
STAGE 2 No extra procedures were needed
I crossed off the name on the List of Electors
STAGE 3
I wrote ‘6a, 6b’ in the declaration column on the list of Electors
I wrote the voucher’s information in the right-most columns on
the List of Electors
I folded the ballot perfectly the first time.
I informed the elector of the steps to mark the ballot
STAGE 4 I filled in the Record of Electors (advance polls only)
I filled in the Sequence Number Sheet
I checked the return ballot
I ticked the voted box on the List of Electors41
LAURA ALLARD
Laura arrives with a voter card.
Votre circonscription :
Dominion
Accessibilité / Accessibility
Your riding:
Vimy
Si vous avez besoin d'un interprète
Jour de l’élection Bureau no Election day linguistique ou gestuel ou d'un autre service,
Poll no. appelez au numéro ci-dessous avant 18 h, le
Le lundi RFWREUH, 9 h 30 - 21 h 30 Monday, 2FWREHU , 9:30 a.m. - 9:30 p.m. PDUGLRFWREUH.
003
202
École Saint-Gilles
Place Youville École Saint-Gilles
Youville Place If you need a language or sign language
220, rueOlida
20, rue Dauphin 220 Dauphin
20 Olida Street
Street interpreter, or other assistance, call the
Youville DN J8T 2G1
Laval Youville DN J8T 2G1
Laval number before 6:00 p.m. on 7XHVGD\,
2FWREHU.
Ce lieu n’est pas accessible aux fauteuils roulants. This site has no wheelchair access.
Appelez au 1-866-725-0966 pour des options. Call 1-866-725-0966 to discuss your options.
Votre bureau d'Élections Canada
Jours de vote par anticipation Bureau no Advance voting days Your Elections Canada office
Poll no. Ouvert 7 jours sur 7 / open 7 days a week
Les , , et RFWREUH, K - 2 h 2FWREHU , , and , DP - :00 p.m.
606
600
Centre de développement des compétences
Place Youville Competency
Youville PlaceDevelopment Centre
60,
20, rue Lahaie
Olida 20 Lahaie
60 Olida Street
Street
Youville DN J8T 2G1
Laval Youville DN J8T 2G1 Elections
Édifice Canada
Dessau
Laval
1700,
18 Mainboulevard
Street Laval, bureau 570
Laval QCDN
Youville H7S
J8T2G6
1C3
Ce lieu répond à 15 critères d’accessibilité. This site meets 15 accessibility criteria. ÉlectionsBuilding
Dessau Canada
Visitez elections.ca pour obtenir des détails. Visit elections.ca for details. 1700 Laval
18, rue MainBoulevard, Suite 570
Laval QCDN
Youville H7SJ8T2G6
1C3
Autres façons de voter Other ways to vote
Par bulletin spécial, à un bureau d’Élections Canada By special ballot at an Elections Canada
avant le mardi RFWREUH, 18 h. office before Tuesday, 2FWREHU , 6:00 p.m.
1-866-725-0966
Pour de l'information sur d'autres façons de voter, For informaton on more voting options visit
visitez elections.ca ou appelez-nous. elections.ca or call us.
ATS / TTY 1-800-361-8935
Carte d’information
Voter Information Card
de l’électeur
Élection fédérale Federal Election
/HOXQGLRFWREUH 0RQGD\2FWREHU 3122778
Nom ou adresse incorrects? Incorrect name or address?
9pUL¿H]YRWUHLQVFULSWLRQjHOHFWLRQVFD &KHFN\RXUUHJLVWUDWLRQDWHOHFWLRQVFD
Pour voter, vous devez : To vote, you must:
• être citoyen canadien • be a Canadian citizen
• avoir au moins 18 ans • be at least 18 years old on
le jour de l’élection election day
• prouver votre identité et • prove your identity À l'électeur :
votre adresse and address ALLARD, LAURA
6$,//42
LAURA ALLARD : SCORING
When you have finished serving Laura, give yourself a score for each of
these statements:
• If you were right or you did the step correctly, give yourself 1 point
• If you were wrong, or did the step wrongly, or missed the step, give
yourself 0 points
ID is not acceptable. A second piece of ID showing name would
be needed for Option 2
Elector has a voter card so is probably registered at her polling
station but…
STAGE 1
Voter card shows elector is at the wrong polling station so she is
not on my list
I called my supervisor for help
The sup
e rvisor
would d
If you have any zeros, try to find iscuss ID
out where you went wrong. options
and ask
the
elector t
o return
with
acceptab
le ID43
COMPARING RECORDS
AND BALLOTS.
Regularly throughout the day it is important to make sure that you are keeping
the proper record of voting. You do this by comparing how many people you
have recorded as voted with how many ballots you have used. The procedure
is slightly different between advance polls and ordinary polls, so make sure
you use the correct one.
Read the following section in your guidebook and make a note of any questions
you have about the procedure:
• How do I compare my records and ballots during the day?
NOTES AND QUESTIONS44
AFTER VOTING HOURS
At the end of voting hours, the doors are closed. Electors in the line at the time can
still vote. After the last elector has voted, the materials at the voting desk have to be
organized in certain ways.
Review the After voting hours section in your guidebook
Each day of the election has a ‘closing code’. It’s a good idea for CPSs and DROs to
check that they all agree which closing code should be used that day, using the table
in each guidebook. With the closing code in mind, the DRO follows all of the steps
which apply to that closing code.
Use the After Voting Hours section in the guidebook
to match the statements below
1. This step is the first step at all
A. 16 (Closing code A)
types of poll
2. On the Saturday of advance B. 6 (Closing code D)
polls, the procedure has this
many steps
C. Follow the steps in Guidebook:
3. Step 4 and Step 5 are both done Counting the Ballots and
every night. They are similar steps, Returning Materials (Closing
but there is one big difference code D)
4. On ordinary poll Monday D. Seal the ballot box slot with
(election day) before the count, 1 official seal (Closing Codes
there are this many steps A,B,C,D)
5. This step happens after voting E. Step 4 is about spoiled ballots.
hours only on ordinary poll Step 5 is about unused ballots
Monday (Closing codes A,B,C,D)
ANSWERS: 1. D 2. A 3. E 4. B 5. C45
COUNTING
The procedures for counting the ballots are in the second guidebook, Deputy
Returning Officer Guidebook – Counting the Ballots and
Returning Materials EC 50305.
Review the following sections in your guidebook, and make a note of any
questions you have for the training officer:
Preparing to count Counting the ballots
Problems during the count Recording and reporting results
Organizing materials46
NOTES AND QUESTIONS:47 NOTES AND QUESTIONS:
48
NOTES AND QUESTIONS:49 SELF STUDY RESOURCES
50
51
Correction Form EC 50049
(08/2020)
Purpose: To correct name, mailing address, or year of
birth on the List of Electors. For electors who have moved
or changed their name, use the Registration Certificate.
1. Elector Information Filled out by election officer
Electoral district Polling division
Copy the elector’s information from the List of Electors.
Seq. Family name Given name(s) Y.O.B.
2. Privacy Notice Filled out by elector
I have been made aware of the Privacy Notice.
Elector’s initials
3. Declaration 3 Filled out by elector
I solemnly declare that to the best of my knowledge I am the person listed on the list of electors as set out above. I
am a Canadian citizen and I am or will be 18 years of age or older on election day. I have not previously voted, or
requested a special ballot, in this election.
All statements made on this form are true and correct.
Elector’s signature
Tick here if you DO NOT want the correction to be made on the National Register of Electors.
4. Corrections Needed Filled out by election officer
You do not need to fill out this section if the elector has ticked the box in section 3.
Indicate which items need to be corrected and write the correct information in the space below. This will allow
Elections Canada to update the elector’s information.
Family name
Given name(s)
Date of birth
Mailing address
5. Election Officer Information Filled out by election officer
Name Signature Date52
Formulaire de correction EC 50049
(08/2020)
Objectif : Corriger un nom, une adresse postale ou une année de
naissance sur la Liste électorale. Les électeurs ayant déménagé ou
changé de nom doivent utiliser le Certificat d’inscription.
1. Renseignements de l’électeur Rempli par le fonctionnaire électoral
Circonscription Section de vote
Copiez les renseignements de l’électeur figurant sur la Liste électorale.
Séq. Nom de famille Prénom(s) A.d.N
2. Avis de confidentialité Rempli par l’électeur
J’ai été informé de l’Avis de confidentialité.
Initiales de l’électeur
3. Déclaration 3 Rempli par l’électeur
Je déclare solennellement qu’à ma connaissance, je suis la personne inscrite sur la liste électorale comme indiqué ci-
dessus. Je suis citoyen canadien et j’aurai au moins 18 ans le jour de l’élection. Je n’ai pas déjà voté ou demandé de
bulletin de vote spécial pour cette élection.
Toutes les déclarations faites sur le présent formulaire sont véridiques et exactes.
Signature de l’électeur
Cochez cette case si vous ne voulez PAS que ces corrections soient apportées dans le Registre national des électeurs.
4. Corrections requises Rempli par le fonctionnaire électoral
Il n’est pas nécessaire de remplir cette section si l’électeur a coché la case de la section 3.
Cochez les éléments à corriger et inscrivez les renseignements exacts de l’électeur dans l’espace ci-dessous, afin
qu’Élections Canada puisse les mettre à jour.
Nom de famille
Prénom(s)
Date de naissance
Adresse postale
5. Renseignements sur le fonctionnaire électoral Rempli par le fonctionnaire électoral
Nom Signature Date53
Voting Status Certificate EC 50051
(08/2020)
Purpose: To allow an elector whose name is crossed off
the List of Electors to vote after making declaration 4.
Electoral district Polling division
1. Elector Information Filled out by election officer
Seq. Family name Given name(s) Year of birth (YYYY)
Current residential address
No. Street Apt. City, town, village or municipality Province Postal code
2. Elector Voting Status
The List of Electors indicates that: The elector has applied to vote by special ballot (code s)
(tick one of the three boxes)
The elector voted at an advance poll (code x)
The elector voted at this polling station (struck by Election Officer)
3. Privacy Notice Filled out by elector
I have been made aware of the Privacy Notice.
Elector’s initials
4. Elector Declaration 4
I solemnly declare that my name and address are as shown above. I am a Canadian citizen and I am or will be
18 years of age or older on election day. I have not previously voted, or requested a special ballot in this election.
I am aware that the penalty for a person found guilty of requesting a second ballot at an election or of applying for a
ballot in a name that is not their own is a fine of up to $50,000, imprisonment of up to five years, or both.
Elector’s signature
5. Election Officer Information Filled out by election officer
Name
Signature Date
6. Follow-up Required Filled out by RO office
For local electors, check the elector’s signature on the outer envelope;
for national electors, check with Elections Canada.
Check information on the Record of Electors EC 50080.
Follow up with Elections Canada if necessary. Date54
Certificat du statut de vote EC 50051
(08/2020)
Objectif : Permettre à un électeur dont le nom est rayé de
la Liste électorale de voter après avoir fait la déclaration 4.
Circonscription Section de vote
1. Renseignements sur l’électeur Rempli par le fonctionnaire électoral
Séq. Nom de famille Prénom(s) Année de naissance (AAAA)
Adresse résidentielle actuelle
Nº Rue App. Ville, village ou municipalité Province Code postal
2. Statut de vote de l’électeur
La Liste électorale indique que : L’électeur a présenté une demande pour voter par bulletin spécial (code s)
(cochez l’une des trois cases)
L’électeur a voté par anticipation (code x)
L’électeur a voté à ce bureau de scrutin (rayé par le fonctionnaire électoral)
3. Avis de confidentialité Rempli par l’électeur
J’ai été informé de l’Avis de confidentialité.
Initiales de l’électeur
4. Déclaration 4 de l’électeur
Je déclare solennellement que mon nom et mon adresse sont tels qu’indiqués ci-dessus. Je suis citoyen canadien et
j’aurai au moins 18 ans le jour de l’élection. Je n’ai pas déjà voté ou demandé de bulletin de vote spécial pour cette
élection. Je suis conscient que la peine pour une personne déclarée coupable d’avoir demandé un autre bulletin de
vote pour une même élection ou d’avoir demandé un bulletin de vote sous un nom autre que le sien est une amende
maximale de 50 000 $, un emprisonnement maximal de cinq ans, ou les deux.
Signature de l’électeur
5. Renseignements sur le fonctionnaire électoral Rempli par le fonctionnaire électoral
Nom
Signature Date
6. Nécessite un suivi Rempli par le bureau du DS
Pour les électeurs locaux, vérifiez la signature de l’électeur sur l’enveloppe extérieure;
pour les électeurs nationaux, vérifiez auprès d’Élections Canada.
Vérifiez les renseignements figurant au Registre des électeurs EC 50080.
Faites un suivi auprès d’Élections Canada, si nécessaire. DateYou can also read
