Seoul ADEX 2021 Exhibitor Manual - Office
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Seoul ADEX 2021
Exhibitor Manual
Office
CONTENTS
1. About Seoul ADEX 2021 3. General Regulations
1_1. Overview ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 01 3_1. Exhibitors' responsibilities
1_2. Venue ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 02 and liabilities ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 07
3_2. The roles and responsibilities
1_3. How to get there ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 03
of Organizer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 09
3_3. Official contractors ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10
3_4. Miscellaneous ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11
2. How to Apply
2_1. Application procedures ∙∙∙∙∙∙∙∙∙∙ 06
2_2. Payment ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06
4. Exhibition Site Entry
2_3. Cancellation ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06
4_1. Important notice ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12
4_2. Access to the exhibition site 12
4_3. Badge and Parking pass ∙∙∙∙∙ 14
4_4. Exhibit handling and Rental return 16
5. Exhibit Space
5_1. General rules ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 17
5_2. Shell Scheme ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 20
5_3. Raw Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 22
5_4. Indoor exhibition hall tent ∙∙∙∙ 26
5_5. Outdoor Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 27
5_6. Chalet ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 29
Seoul International Aerospace and Defense
Exhibition
Seoul International 2021and
Aerospace Regulatory Compliance
Defense Exhibition Regulatory Compliance
1. Exhibitor participating in Seoul ADEX 2021 shall comply with the Seoul ADEX 2021
Exhibitor Manual.
2. The Seoul ADEX Office reserves the right to change any rules and regulations in
order to run the exhibition smoothly. Exhibitors will be notified of any changes on
the official website. (www.seouladex.com)
3. Exhibitor shall be liable for not only the violations of the guidelines, rules and
regulations from the Seoul ADEX Office including Exhibitor Manual but also any
damages or personal injury caused by any willful or negligent act of its employees,
contractors, or agents.
4. In the event of a dispute, exhibitors must follow the decision of the Seoul ADEX
Office under the Korean Exhibitor Manual and Korean law.
5. Any dispute during the build-up and dismantling period or any matter not set forth
in this Exhibitor Manual that occurs during the exhibition shall be resolved as
determined by the Seoul ADEX Office.
1. About Seoul ADEX 2021 1_1. Overview ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 01 1_2. Venue ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 02 1_3. How to get there ∙∙∙∙∙∙∙∙∙∙∙∙ 03
1. About Seoul ADEX 2021
Overview Official Name
Seoul International Aerospace and Defense Exhibition 2021 (Seoul ADEX 2021)
Venue
Seoul Airport (Seongnam-si, Gyeonggi-do)
Show Dates
2021/10/19(Tue) ~ 10/24(Sun), 6 days
■
Business Day : 2021/10/19(Tue) ~ 22(Fri), 4 days
■
Public Day : 2021/10/23(Sat) ~ 24(Sun), 2 days
Organizer
Seoul ADEX Office (KAIA, KDIA, KOTRA)
■
Address : 4th Floor., 26 Daeheung-ro, Mapo-gu, Seoul, 04162, South Korea
■
Phone : +82 2 761 1105
■
Fax : +82 2 761 1544
■
E-mail : promtion@seouladex.com
■
Website: www.seouladex.com
Key Dates
Build-up & Display Oct. 11(Mon) ~ 17(Sun) 08:00 ~ 17:00
Exhibitor : 08:00 ~ 17:00
Oct. 19(Tue) ~ 24(Sun)
Exhibition
※Oct. 18(Mon) : Press Day
Visitor : 09:30 ~ 17:00
Dismantling Oct. 25(Mon) ~ 27(Wed) 08:00 ~ 17:00
Seoul ADEX 2021 Exhibitor Manual 01
1. About Seoul ADEX 2021
Venue
Incheon Int'l Airport
Gimpo Int'l Airport
Seoul Station
Seolleung Sta.
Suseo Sta.
Taepyeong Sta.
Seoul Airport
Exhibition Site
Address (Main Entrance)
217, Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do, South Korea
※ The address is located in the bridge between the venue and the road.
Seoul ADEX 2021 Exhibitor Manual 02
1. About Seoul ADEX 2021
How to get there
Transportation (Subway ∙ Bus) Line number 8
(23-min)
Jamsil
Station
Line number 9
(4-min)
Express Bus
Terminal Station
Airport Railroad Suin.Bundang Line
(45-min) (25-min)
Incheon Int'l Gimpo Int'l Seonjeongneung
Airport Airport Station
Line number 2 Suin.Bundang Line On Foot
(4-min) (26-min) (15-min)
Gangnam Seolleung Moran
Station Station Station
Line number 4 Line number 2 Suin.Bundang Line Taxi
(10-min) (5-min) (40-min) (5-min)
Seoul
서울역 Dongdaemun
동대문역사문화공원역 History Wangsimni
Station Station Station Seoul
ADEX
Bus#9300 Taxi
(60-min) (10-min)
Yatap
Station
Bus#N5300
(80-min)
Seoul ADEX 2021 Exhibitor Manual 03
1. About Seoul ADEX 2021
How to get there
Transportation (Subway ∙ Bus)
Incheon International Airport ▶ Exhibition Site (Seoul Airport)
Airport Railroad Line number 9 Suin.Bundang Line On Foot
(45-min) (40-min) (25-min) (15-min)
Incheon Int'l Gimpo Int'l Seonjeongneung Moran
Airport Airport Station Station
Bus#331 On Foot
(3-min)
(4-min) (5-min)
Seongnam-dong
Parking Lot Seoul
ADEX
Bus#N5300 Bus#57 On Foot
(80-min) (13-min) (10-min)
Yatap Yeosu-daegyo
Station Bus Stop
Seoul Station ▶ Exhibition Site (Seoul Airport)
Line number 4 Line number 2 Suin.Bundang Line On Foot
(10-min) (5-min) (40-min) (15-min)
Seoul Dongdaemun History Wangsimni Moran
Station Station Station Station
Yatap Bus#331 On Foot
Station (4-min) (5-min)
Seongnam-dong
Parking Lot Seoul
ADEX
Bus#9300 Bus#57 On Foot
(60-min) (13-min) (10-min)
Yatap Yeosu-daegyo
Station Bus Stop
Seoul ADEX 2021 Exhibitor Manual 04
1. About Seoul ADEX 2021
How to get there
Transportation (Subway ∙ Bus)
Gangnam (Seoul) area ▶ Exhibition Site (Seoul Airport)
Line number 9 Suin.Bundang Line
(4-min) (25-min)
Express Bus Seonjeongneung
Terminal Station Station
Line number 2 Suin.Bundang Line
(4-min) (26-min)
Gangnam Seolleung
Station Station
Line number 8 On Foot
(23-min) (15-min)
Jamsil Moran
Station Station Seoul
ADEX
Suin.Bundang Line Bus#331 On Foot
(11-min) (4-min) (5-min)
Suseo Seongnam-dong
Station Parking Lot
By only the authorized cars
Period Dates Address(navigation)
Build-up and 2021/10/11 ~ 18 217, Dunjeon-dong, Sujeong-gu,
Dismantling 2021/10/25 ~ 27 Seongnam-si, Gyeonggi-do, South Korea
336, Godeung-dong, Sujeong-gu,
Exhibition 2021/10/19 ~ 24
Seongnam-si, Gyeonggi-do, South Korea
※ Display your parking pass on car dashboard to be clearly visible from outside the vehicle
※ Check a detailed route how people enter the exhibition site through the website
※※ Access is not available for taxis.
Seoul ADEX 2021 Exhibitor Manual 05
2. How to Apply 2_1. Application procedures ∙∙∙∙∙∙ 06 2_2. Payment ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06 2_3. Cancellation ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06
2. How to Apply
Application ① Submit an application
procedures ② Invoice Seoul ADEX
Exhibitor
Office
③ Payment
※ Online application : www.seouladex.com/eng/exhibitor/step1.php
Payment Timeline
1st Payment 2nd Payment
Date Note
Amount Deadline Amount Deadline
outstanding
50% of Early
Before participation 2021/03/31
balance
2021/06/30 Bird
2021/03/31 fee
(It may be 50% of
Rate
participation fee.)
1. 50% of participation fee: it must be paid within two
2021/04/01 ~ weeks after the invoice issued by the organizer; and
06/16 2. outstanding balance: it must be paid by June 30th Regular
Rate
After 100% of participation fee : Full payment should be required
2021/06/16 within two weeks of the application submission date.
Bank Information
Bank Account
Beneficiary Note
Name Number
Korea
International All remittance
Woori Bank, Aerospace
charges must
Mapo Banking 1081 300 076354 Industries
be paid by the
Center Association
exhibitors.
(KAIA)
※ If Bank ID Document is required, send a request by email(service@seouladex.com).
Cancellation Before 2021/06/30 In July After July
Exhibitor 100% of participation
10% of participation fee 50% of participation fee
(Penalty) fee
The organizer may cancel the exhibition or postpone or shorten the exhibition period in the event of
any Force Majeure event such as natural disaster, state of national emergency, administrative order
Organizer to ban gatherings or pandemic occurs. In case the exhibition in cancelled due to reasons prescribed
(Refund) in the preceding sentence, the organizer shall refund the participating fee based on the Article 10,
Paragraph 2 on the ‘Exhibitor Agreement for Seoul ADEX 2021’.
※ Standard time zone : GMT +9 (South Korea / Republic of Korea)
※ If the exhibitor does not pay the participation fee within the designated period, the organizer
shall send a notice demanding that the exhibitor pay the fee within a certain period (15 days)
and if the exhibitor fails to do so, the organizer may cancel the exhibitor’s participation.
Seoul ADEX 2021 Exhibitor Manual 063. General Regulations
3_1. Exhibitors' responsibilities
and liabilities ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 07
3_2. The roles and responsibilities
of Organizer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 09
3_3. Official contractors ∙∙∙∙∙∙∙∙∙∙ 10
3_4. Miscellaneous ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 113. General Regulations
Exhibitors’ Compensation liability
responsibilities Exhibitor shall be liable for any damages caused by any willful or negligent
■
act of its employees, contractors, or agents. Exhibitor shall be liable for any
and damages caused by its willful or negligent misconduct with respect to the
facilities (floor, wall, or pillars, etc.) on the exhibition site. If an exhibitor causes
liabilities damage, the exhibitor will be responsible for compensation.
■
Exhibitor shall be liable for any damages caused by its willful or negligent
misconduct with respect to shell scheme booths installed within the exhibition
hall, items leased by organizer or any possessions or property of other
exhibitors. Exhibitor who uses a shell scheme booth must take caution not to
damage the critical facilities, including, but not limited to the octanium system,
floor, electric devices, and rented furniture. If an exhibitor causes damage, the
exhibitor will be responsible for compensation.
Theft
■
The organizer is not responsible or liable for exhibitors’ loss or damage.
■
Exhibitors must have a plan in place to prevent accidents and theft, day and
night, during build-up, dismantling, and exhibition.
Damage (Third party)
■
As between a third party and the exhibitor, the organizer is not responsible or
liable for physical damage, any direct and indirect loss. Exhibitors must take
every security precaution and coverage to prevent loss.
Fire precaution and safety
■
For safety reasons,
- No electric heating appliances in the exhibition halls
- No gas or flammable liquids in the exhibition site
- No cooking of any kind in the exhibition halls and chalets
■
Smoking is strictly prohibited to prevent fire during the entire build-up,
dismantling and exhibition periods except in the designated areas.
■
If a certain type of extinguisher is needed, the exhibitor must prepare the
extinguisher at its own expense and place it around the exhibit.
■
The exhibitors who book raw space must build their booths with non-
inflammable flooring materials. Fire extinguishers should be placed in the
booth under the construction regulation of raw space and chalet.
Seoul ADEX 2021 Exhibitor Manual 073. General Regulations
Insurance
■
Exhibitors are liable for payment.
■
Accident insurance: For the physical loss or damage during build-up,
dismantling, and exhibition
■
Property insurance (including fire insurance): To prevent theft or loss of
exhibits
Noise standard
■
The noise from a sound system must not disturb other exhibitors and shall
have an output of less than 85dB(A) when measured one meter apart from
a speaker.
■
Speakers should face the inside of the booth and must not cross over the
boundaries of the booth.
Removal of waste material
■
All wastes such as debris, wrappers, packing and structures generated due
to construction and dismantling must be taken care of exhibitors. Exhibitors
are liable for payment and they should discuss with the official cleaning
service contractor about how to handle all types of wastes.
■
Materials stated above should not disturb people in the aisle.
■
Dumping food waste is prohibited in the exhibition site.
Sales within the exhibition hall
■
Sales activities are strictly prohibited in the exhibition halls.
Censorship and copyright of audio-visual materials
■
Exhibitors will be fully responsible for any infringement of copyrights occurring
from use of the materials.
Prohibition of wreaths and flowerpot
■
No wreaths or flowerpot may be brought into the exhibition hall, chalet, or the
outdoor exhibition area, as they interfere with visitor traffic flow.
Seoul ADEX 2021 Exhibitor Manual 083. General Regulations
The roles and The role of organizer
responsibilities Organizer shall perform tasks such as the invitation of overseas buyers,
■
planning schedule of G to B / B to B meetings, making Exhibitor Directory,
of Organizer and issuing badges in order to ensure that exhibitors prepare for the
exhibition smoothly.
■
Organizer shall perform detailed designs (in July) and construction (from
August to October) of the exhibition site infrastructure such as exhibition halls,
chalets, electricity and telecommunication facilities, water supply and
drainage systems, toilets and restaurants, etc.
Organizer’s authority
■
Should there is any matter not provided for in the ‘Exhibitor Agreement’ or the
‘Exhibitor Manual’ or any dispute arises, the organizer may mediate such
matter or dispute after hearing the opinions of the parties concerned for the
smooth running of the Exhibition. All exhibitors shall respect any decision or
conduct of the organizer.
Fire precaution and safety
■
Fire extinguishers will be placed at the designated area for use.
■
Daily time period patrol system for fire prevention activities during the build-
up/dismantling and exhibition period
Damage
■
The organizer may bring a compensation claim for any damage caused by
exhibitors.
■
If the organizer must restore anything after failing an inspection, the exhibitor
must pay a penalty for delaying dismantling and restoration.
The exhibitor may take strong action for breaches of the
regulations at the exhibition site.
■
Noise
- The organizer may frequently measure sound.
- The organizer can ask exhibitors to lower the volume less than 85dB.
- If an exhibitor does not comply with alterations requested by the organizer,
the organizer may impose sanctions, such as electricity suspension to the booth.
- If an exhibitor receives three or more warnings for violating the noise
provision, the exhibitor may be penalized, such as by the participation
scale or booth allocation during a subsequent exhibition.
Seoul ADEX 2021 Exhibitor Manual 093. General Regulations
■
Sales
- The organizer will enforce the prohibition on selling activities.
- Violation of this provision may result in a complete shut-down of the
exhibitor’s booth, even during the exhibition.
■
Exhibitors have no right to ask for compensation for any damages or a refund
of their participation fee if the organizer takes a strong action against exhibitors.
Official Catering
For safety reasons, cooking and using of gas or inflammable liquid are not
contractors
■
allowed on site.
■
Beverage and cooked food using the official catering service contractors
designated by the organizer can be served.
■
Organizer will issue the permit to access the exhibition site for the vehicles for
catering and only official contractors can have the permit.
Freight
■
The venue of Seoul ADEX is designated as the bonded area.
■
Only the official contractor that is designated by the organizer is available
to handle the cases regarding to freight in the exhibition site.
- Loading and unloading in the area that the exhibitor does not book the space
- Storage such as the box for exhibit shipping in the area that the exhibitor
does not book the space
■
Exhibitors can ask the detailed information about tariff and work manuals to
the official contractor.
Shell scheme
■
The organizer rent all shell scheme booths. Therefore, it is not available for
exhibitors to be constructed arbitrarily.
■
Only the official shell scheme contractor is available to handle all shell scheme
booths including construction and interior in the exhibition hall.
Seoul ADEX 2021 Exhibitor Manual 103. General Regulations
Miscellaneous Visa and Invitation Letter
■
Invitation letter
- International exhibitors who are required to obtain a visa for entry in South
Korea may get an invitation letter from the organizer.
- An invitation letter will be issued only once on behalf of the Chief of
Seoul ADEX Office for exhibitors to apply for Korean Visa.
- Before the exhibitor ask the invitation letter,
❖ . Check your Order Form #8 submission for exhibitor badges. Person who
has his/her own exhibitor badge can be on the list of invitation letter.
. ❖Collect the personal information for invitation letter : Name, job title, gender,
nationality, passport number, date of birth
- Ask for invitation letter by email(service@seouladex.com).
■
How to apply for Korean Visa
- Contact your local Korean Embassy to apply for a Korean Visa.
- Applicants should prepare all relevant documents.
■
VWP(Visa Waiver Program)
- The VWP enables nationals of certain countries to travel to South Korea
without a visa. Please check the list of member countries on the following
website: www.visa.go.kr
■
While you are staying in South Korea, work will not be permitted, and there will
be restrictions on commercial activities.
Preventive Measures to be followed due to COVID-19
■
Complying with the COVID-19 guideline from government
- Following the latest guidelines for cleaning and disinfection from government
※ The Seoul ADEX Office will distribute it afterward.
■
Managing venue sanitization and hygiene by the Seoul ADEX Office
- Main entrance and exit, the aisles and entrances/exits of indoor exhibition
halls, seminar halls, toilets, smoking areas, etc.
■
Public space hygiene protocol
- Check facemask wearing for visitors including exhibitors and guide to
COVID-19 response
- Distribution of guidance for exhibitors
■
Key things to know for exhibitors
- Each booth and chalet including exhibit is regularly sanitized by exhibitors.
- Prompt action must be required if an employee has COVID-19 symptoms
such as having a high temperature, cough or sore throat at the venue.
※ Necessary to let the Seoul ADEX Office know immediately
※ The employee must visit a health enter or consult with the KCDC Call Center right away
and stop going to work at the venue.
Seoul ADEX 2021 Exhibitor Manual 114. Exhibition Site Entry
4_1. Important notice ∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12
4_2. Access to the exhibition site 12
4_3. Badge and Parking pass ∙∙∙∙ 14
4_4. Exhibit handling and
Rental return ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 164. Exhibition Site Entry
Important Exhibitor site entry is strictly controlled by the organizer because the venue is
a military base. Exhibitors must follow the organizer’s guidelines. No visitors will
notice be allowed to enter the restricted zones for any reason.
Upon any violation, penalty and punishment will be applied under Korean law.
Access Category
Build-up (2021/10/11 ~ 18) &
Exhibition (2021/10/19 ~ 24)
Dismantling (2021/10/25 ~ 27)
to the
Available to enter through the main
exhibition
■
entrance (Tancheon Gate)
Available for entry: 2 types of badge Available to enter through the
site
■
■
(Exhibitor, Contractor) main entrance (Tancheon Gate)
People
※ On Oct. 18(Mon), Exhibitor and Press ※ Available for entry: All badges
are ONLY AVAILABLE. It is NOT except Contractor
available for people who keep contractor
badges to enter the exhibition site.
■
Available to enter through the
Golf Course Gate
■
Available to enter through the main ■
Exhibitors use each parking lot
entrance (Tancheon Gate)
separated by the types of
※ On Oct. 18(Mon), ONLY AVAILABLE parking pass
to enter the authorized cars with
- Exhibition/Temp : Exhibitor Parking Lot
parking pass (Exhibitor, Chalet, etc.)
Car - Chalet : Chalet Parking Lot
※ Overnight parking is not permitted.
- VIP: VIP Parking Lot
※ Overnight parking is not permitted.
■
Bus (more than 25-seat) are not available to be parked in the
Exhibitor Parking Lot. Please use the BaeMoe Mountain Parking Lot near
the exhibition site.
■
08:00 ~ 17:00 ■
08:00 ~ 17:00
※ For night work (after 17:00), exhibitor
or contractor must write the ‘Overtime
Time
Work Application’ form and submit it at
the Exhibition Service Center in person
before 15:00 the same day
Seoul ADEX 2021 Exhibitor Manual 12Seoul ADEX Contractor Compliance
1. A
ll contractors who enter the exhibition site must carry their badges issued by
the Seoul ADEX Office. To get the contractor badge, it is necessary to submit the
Contractor Badge Form and exchange it to ID card on site.
※T
he type of ID card : Passport, Certificate of alien registration, Driver license, Social security card
(Others are not allowed.)
2. It is available to enter the exhibition site from 08:00 to 17:00. Except the people who get
the approval for night work, all contractors must be off the exhibition site by 17:00.
※F
or night work, exhibitor or contractor must write the ‘Overtime Work Application’ form and submit it at the
Exhibition Service Center in person before 15:00 the same day. Night work will be available until 20:00.
3. Exhibitors should assign the ‘Construction Manager (CM)’ who is responsible for planning,
organizing, and managing the in-house details of their space. In addition, CM is responsible for
training all contractors/workers before they start to work on site. Construction Manager must
stay on site during work hours.
4. Contractors should comply with all fire safety regulations such as placing fire
extinguishers on site and should take full responsibility for safety of their space.
5. All wastes from the construction must be collected by exhibitors. It is prohibited to
throw them away or neglect them without an approval.
6. Alcohol consumption is prohibited within the exhibition site. Smoking is allowed only
at designated areas.
※D
esignated area for smoking : smoking area near the restroom
※ If such rule is not followed, he or she may be removed from the site immediately.
7. All contractors/workers should wear safety equipment such as safety shoes, helmets,
and high visibility safety vests. Any persons without proper safety equipment on
would be denied entry to the site.
※ All persons on the premise will be subject to be asked of whether having safety equipment. Those who do
not have safety equipment will be denied entry to the site.
※A
fter several warnings, any persons with improper safety equipment will be subject to being removed from
the site.
8. All vehicles must comply with the site speed limit(30 km/h).
※A
ctions in violation of speed limit : being removed from the exhibition site immediately and retrieval of
parking pass (Vehicle will no longer be able to access the premise.)
※ Electronic mobility (electronic bicycle, kickboard) is not allowed.4. Exhibition Site Entry
Badge and Exhibitor Badge
Indoor & Outdoor Static Display Chalet # of Complimentary
Parking Area (sqm) (Item) (Unit) Exhibitor Badges
pass 9 ~ 18 1~2 - 10
19 ~ 36 3~4 - 15
37 ~ 63 - - 20
64 ~ 90 - - 25
91 ~ 135 - - 30
136 ~ 171 - - 35
over 172 - - 40
- - N-unit n X 30
- Exhibition site entry during exhibition, build-up and dismantling
- Submit the Order Form #8 via EOSS(Exhibitor Online Service System)
by 2021/09/14
Until 2021/09/14 After 2021/09/14
USD 75 per badge USD 85 per badge
If exhibitor needs more exhibitor badges, it is available to buy additional ones.
It is NOT AVAILABLE to ask any
It is possible to change the information on modifications. Exhibitors need to order
your exhibitor badges. new additional exhibitor badges.
Contractor Badge
- The amount of contractor badges : No limit
- The cost of contractor badges : Free
- AVAILABLE ENTRY DATES : 2021/10/11 ~ 17 for build-up and
2021/10/25 ~ 27 for dismantling ONLY
※ To access the exhibition site from 2021/10/18(Mon) ~ 2021/10/24(Sun),
it is essential to have the Exhibitor Badge.
- Contractor Badge Form : TBA
- Submission deadline : 2021/09/24
Seoul ADEX 2021 Exhibitor Manual 144. Exhibition Site Entry
Exhibitor Parking Pass
Indoor & Outdoor Area # of Complimentary
Static Display (Item)
(sqm) Exhibitor Parking Passes
9 ~ 20 1~2 1
21 ~ 50 3~4 2
51 ~ 100 - 3
101 ~ 200 - 4
201 ~ 300 - 5
6
over 300 -
※1 pass per 100sqm
- Location : Exhibitor Parking Lot
- The cost of exhibitor parking pass : USD 125
- Additional submit the Order Form #10 via EOSS (Exhibitor Online Service System)
by 2021/08/20
※ The deadline for the order of additional exhibitor parking pass (Order Form #10) may be
closed because the parking space will be very limited.
Chalet Parking Pass
- 2 passes per 1 unit
※ Not available to issue an additional chalet parking pass due to the lack of Chalet Parking Lot
※ All vehicles must be parked in front of the designated parking area located in front of your
assigned chalet.
Collect badge and parking pass
Badge Parking pass
Category
Exhibitor Contractor Exhibitor Chalet
Location TBD
10/11 ~ 17
Period 10/11 ~ 17 10/11 ~ 17
10/25 ~ 27
※ Contractor badges should be collected by the exhibitors.
※ A person who is in charge of collecting badges and parking pass(es) should write the
document as the designated person to take them over. Please bring your photo ID such as
passport, social security card, driver license or certificate of alien registration.
Seoul ADEX 2021 Exhibitor Manual 154. Exhibition Site Entry
Exhibit Carry-in & Carry-out
handling Category Time
■
Detailed Information
Before Oct. 17(Sun) 17:00, all exhibits should be finished
and Rental Before ■
to be carried in.
After Oct. 17(Sun) 17:00, all exhibits are not available to
Carry-in 2021/10/17
return 17:00
be carried in.
※In case of hand-carry items, exhibitors can carry in by
17:00 on October 18th.
■
The allowable limit
- The sum of three dimensions (width, depth, length) should
not exceed 158cm.
- Less than total 10kg
■
After writing the “Exhibit Hand-carry Items Form”, exhibitors
must get the approval/stamp from the organizer at the
Carry-out 2021/10/22 Exhibitor Service Center in order to pass the inspection.
(Public Day
(16:00 ~ 17:00) ■
Ban on carrying out anything without the allowed items
Booth Close) ■
No vehicles allowed to enter the exhibition site
■
Booth dismantling is not available.
■
Plan for any loss or breakage of your exhibits
■
Any vehicle including forklift is not available to enter the
exhibition site until October 24th. It is available to move
large exhibits after October 25th.
■
The allowable limit
- The sum of three dimensions (width, depth, length) should
not exceed 158cm.
- Less than total 10kg
2021/10/24 ■
After writing the “Exhibit Hand-carry Items Form”, exhibitors
(16:00 ~ 17:00) must get the approval/stamp from the organizer at the
Carry-out Exhibitor Service Center in order to pass the inspection.
(Public Day ■
ONLY PACKING is available except hand-carry items
Booth Open) ■
Ban on carrying out anything without the allowed items
■
No vehicles allowed to enter the exhibition site
■After writing the “Exhibit Carry-out Items Form”,
2021/10/25 ~ 27 exhibitors must get the approval/stamp from the
(08:30 ~ 17:00) organizer at the Exhibitor Service Center in order to pass
the inspection.
※ No vehicles allowed to carry out exhibits or dismantle the booth after the exhibition ends on October 24th.
Rental return
When you are
Rental company available to return Note
Official contractors After 17:00 on Oct. 24(Sun)
Rental OA equipment and
furniture for display
Unofficial contractors After Oct. 25(Mon)
※ The exhibitor who does not open booth during Public Day should return the rental equipment
after 2021/10/22 17:00.
Seoul ADEX 2021 Exhibitor Manual 165. Exhibit Space 5_1. General rules ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 17 5_2. Shell Scheme ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 20 5_3. Raw Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 22 5_4. Indoor exhibition hall tent 26 5_5. Outdoor Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 27 5_6. Chalet ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 29
5. Exhibit Space
General Structure installation and display exhibits
Follow all rules about structure installation and display exhibits in the designated area
rules
■
※ Exhibits include symbol, logo, light bulb, floral decoration, furniture, etc.
■
If the exhibits or structures weigh over 2 tons in the exhibition site, it is
necessary to discuss the installation with the organizer or the official freight
forwarder before work.
■
Exhibitors are liable for any damages. Therefore, exhibitors have to
pay attention to the damage when you use the flooring materials
(carpet, platform, etc.)
■
No painting on material surface on site
■
After build up the booth, materials and tools used for construction have to be
removed out of the exhibition hall.
■
Limit to install structure and display exhibits
Structure
In the exhibition hall Display exhibits
installation
Column No No Never use any
type of glue
Ceiling No No
Flooring Not available to install no other things to fix it
Dismantling
■
Do restore the space and facilities to keep the condition before the exhibitors use
■
For the exhibitor who books raw space and chalet, it is necessary to fill out the form
about dismantling contractor via EOSS(Exhibitor Online Service System) Order Form #3.
■
Refrain from using claw truck to prevent runway
■
After the space will be clear, exhibitors have to be inspected by the organizer.
※ If the organizer should restore anything after an inspection, the exhibitor have to pay penalty
for delaying dismantling and restoration.
Seoul ADEX 2021 Exhibitor Manual 175. Exhibit Space
Fire precaution
■
To prevent fire, use of flammable materials in the exhibition site is banned.
■
All materials to build booths must be fire retardant and nonflammable.
※ Exhibitors must submit the flame retardant document issued from the fire station by
2021/10/08 via EOSS(Exhibitor Online Service System) Order Form #4 and get an approval
from the organizer. The certificate from individual fire inspection company is not acceptable.
■
Saw (electric/hand) usage not allowed in the exhibition site
■
Put at least one (1) fire extinguisher per 100sqm
※ Reference : National Fire Agency – ACT ON FIRE PREVENTION AND INSTALLATION,
MAINTENANCE, AND SAFETY CONTROL OF FIREFIGHTING SYSTEMS – Article 9 (1) NFSC 101
■
No smoking in the exhibition site! Smoking permitted in designated areas only!
Electricity supply
■
To use electricity, exhibitors should submit the Order Form #5 via EOSS
(Exhibitor Online Service System) by 2021/08/31.
■
Exhibitor should pay extra charges for reasons below :
a) Change your order such as electricity type
b) Need to install extra an electric transformer or a distribution box
■
Electricity supply time
Section A Electricity during exhibition period 2021/10/17 ~ 24
2021/10/11 ~ 16(build-up)
Section B Electricity during build-up and dismantling
2021/10/25 ~ 27(dismantling)
Removal of waste disposal
■
All wastes such as debris, wrappers, packing and structures generated due to
construction and dismantling of booth or chalet must be taken care of exhibitors.
Exhibitors are liable for payment and they should discuss with the official cleaning
service contractor about how to handle all types of wastes.
※ If the exhibitor does not handle waste, the organizer claims the compensation after cleaning it.
■
It is available to order the cleaning service during the exhibition period.
Exhibitors can submit the Order Form #11 via EOSS(Exhibitor Online Service
System) by 2021/09/10.
※ Except exhibitors who book shell scheme booth
Seoul ADEX 2021 Exhibitor Manual 185. Exhibit Space
Visitor Data Management System
■
To offer the barcode/QR code scanner to collect visitor information and get the
accurate visitor statistics
■
Scanner rental : Submit Order Form #5 via EOSS(Exhibitor Online Service
System) by 2021/08/31
※ Database is provided based on people who visit each booth only.
Temperature in the exhibition halls
■
Turn on the air conditioner for exhibitors to keep the best temperature-controlled
conditions in the exhibition hall
※ If the average temperature is under 20℃(68℉), air conditioning system is available to be stop.
Things to know for contractors and construction
workers on site
■
Exhibitors must comply with the deadline such as the submission date of order
forms and work schedule(exhibit carry-in & carry-out, access time, build-up and
dismantling period, etc.).
■
Worker compliance
- Keep your contractor badge during build-up and dismantling period
- NOT AVAILABLE TO ACCESS the exhibition site without identification
※ Must bring your photo ID such as passport, social security card, driver license or certificate
of alien registration for identification
- Necessary to wear high visibility safety vest, safety helmet and safety shoes
during work
Seoul ADEX 2021 Exhibitor Manual 195. Exhibit Space
Shell The brief image of Shell Scheme indoor booth
Scheme
ectricity Outlet with
les (220V) : 1EA
Fluorescent Lamp
(40W) : 2EA
기본부스 제작도
Lamp 1 Electricity Outlet with
2 holes (220V) : 1EA
1000
Fluorescent Lamp
(40W) : 2EA
aper Basket : 1EA
▲ TOP VIEW
3000
ric Banner 1000
500
ng finished edge
500
5m : 1EA
[ Booth image ] Wastepaper Basket : 1EA
▲ TOP VIEW
기본부스 제작도
Main Fabric Banner
1 Electricity Outlet with 부스 內 그래픽 위치 및with
사이즈sewing finished edge
2 holes (220V) : 1EA 3m X 0.75m : 1EA
Side Fabric Banner
2930 2435
0.45m X 2.98m :2EA
950 950 950 950 950 455
1000
Fluorescent Lamp
Ø40 Ø40
(40W) : 2EA
Side Fabric Banner
3000
1000
Graphic Graphic Graphic Graphic
2380
2380
970x2390 2930x2480 970x2390 2435x2480 0.45m X 2.98m :2EA
500
SET
500
▲정면 ▲측면
1EA, Folding Chair 2EA
Wastepaper Basket : 1EA Information SET
▲ FRONT VIEW
▲ TOP VIEW :Info Desk 1EA, Folding Chair 2EA
▲ FRONT VIEW
[ Upper View ]
Main Fabric Banner [ Front View ]
with sewing finished edge
3m X 0.75m : 1EA
[부스 內 Booth
Inner 그래픽 위치 및 사이즈
Graphic Size ]
ner 부스 內 그래픽 위치 및 사이즈
2930 2435
:2EA Side Fabric Banner
2930 2435
950 950 950 0.45m X 2.98m :2EA 950 950 455950 950 950 950 950
Ø40 Ø40 Ø40 Ø40
Graphic Graphic Graphic
2380
970x2390 2930x2480 970x2390
Graphic Graphic Graphic Graphic
2380
2380
970x2390 2930x2480 970x2390 2435x2480
Information SET ▲정면 ▲측면
:Info Desk 1EA, Folding Chair 2EA
▲ FRONT VIEW
[ Front
▲ 정 View
면 ] [ Side
▲ 측View
면 ]
Seoul ADEX 2021 Exhibitor Manual 205. Exhibit Space
Detailed information
■
Wall : Height 2.4m(8ft), 3mm thick white panel
■
Fascia : Fascia board with your company name
Fascia Signage Top Font Type
Size of boards 1,500mm(width) x 180mm (length)
Nanum Gothic
Number of boards 1
■
Complimentary electrical service : during exhibition period, 1 single phase,
1KW (220V 2-way 1 electrical outlet / Oct. 17 ~ 24)
※ The placement of electrical outlet : Back wall of the booth
※ For the electric work, it must be handled by the official contractor.
■
Lighting : 2 fluorescent lamps (40W)
■
Furniture : 1 information desk, 2 folding chairs, 1 wastebasket (20L)
■
Cleaning : Daily waste removal
Construction timetable for shell scheme
10/15 10/16 ~ 17 10/19 ~ 24
Complete Install/Display exhibits and extra constructions Exhibition Period
※ It is subject to change or cancel without notice because of inevitable reasons.
If our plan is changed, the organizer tries to do the best to let exhibitors know about
the updated information.
Additional orders and constructions
■
Electricity : Check the extra charge and submit the Order Form #5 via EOSS
(Exhibitor Online Service System) by 2021/08/31
■
Change or extra orders for fascia/signs/light/furniture/construction :
Please ask the detailed information including the price to the official
shell scheme contractor, Zero D&C.
- Web : www.adexbooth.com
- Email : adex2021@zerodnc.com
Cautions
■
Exhibit height limit : 2.5m (including 60~80mm platform, company fascia, logo)
■
Holes may not be drilled, cored or punched in any part of panels.
■
Compensation claims resulting from the damage after removing glue.
■
If the exhibitor who books the shell scheme booth, but does not use it during the
exhibition, it is not available to get a refund.
Seoul ADEX 2021 Exhibitor Manual 215. Exhibit Space
Raw Space Need to submit the Order Form via EOSS(Exhibitor Online
Service System)
■
Order Form #3 - Construction Contractor Registration
- Deadline : 2021/08/20
■
Order Form #4 - Drawing Approval
- Deadline : 2021/08/31
- Required documents
※ Need to write down dimensions on the drawings
a) 3D perspective
b) Front elevation and side elevation
c) Ground plan
d) Layout of electricity
e) Structure design and analysis (for the exhibitor who builds the double-
storey booth)
■
Order Form #5 - Electricity & Additional Technical Service
- Deadline : 2021/08/31
- If the exhibitor who misses the deadline, it may be limited to use the
electricity and internet on site.
■
Flame retardant document issued from the fire station
- Deadline : 2021/10/08
- Submit the document via Order Form #4
■
Action when the exhibitors miss the deadline and do not follow the plan for
construction based on the submission : Stop construction and/or stop
supplying electricity
※ The organizer is not liable for refunds on electrical service.
Construction timetable for indoor raw space
Date Contents
10/11 ~ 17 Build-up and display
10/25 ~ 27 Dismantling
※ On Oct. 18(Mon), indoor exhibition hall will be opened to journalists and reporters.
※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is
changed, the organizer tries to do the best to let exhibitors know about the updated information.
Construction regulations
■
Building materials
- All materials to build booths must be fire retardant and nonflammable.
- Necessary to submit the flame retardant document issued from the fire station by
2021/10/08 and get an approval from the organizer.
※ The certificate from individual fire inspection company is not acceptable.
■
Install platform
- To prevent runway, install over 80mm platform before construction
Seoul ADEX 2021 Exhibitor Manual 225. Exhibit Space
■
Booth height limitation
Category Height Note
Single-storey Less than 4m Including any structures, exhibits,
Double-storey Less than 4.5m graphics, signs, platform and flooring
※ The walls adjacent to the tent structure may be limited to 3.5m.
■
Floor construction and exhibit attachment
- Must use the fire retardant and nonflammable materials to install carpet and pytex
- Never use any type of glue including double sided tape
■
Things to know before ceiling construction
- Allow within 50% of space
- Install at least 1 automatic fire extinguisher per 10sqm
■
Hallway
- Need to have a clear view of the booth because it is easy to access escape routes
- Open booth at least 1/3 for hallway
(In case of double-storey, it needs to open over the half of the booth.)
- Ban on additional structures except display exhibits
※ If the exhibitor requires the other booth format to secure special exhibits, please discuss it
with the organizer in advance.
■
Install distribution box
- For electricity supply, exhibitors bring their own distribution boxes and must
install by themselves for each booth.
■
UNABLE to install air conditioner
■
Finishing
- Booths located near the tent structure : After the booth construction, it is
necessary to be blocked between the booth wall and tent wall. It is not
available to pass through the way.
- The floor where it meets the hallway around the booth : Need to mold
finishing or finishing materials are applied
■
Available to use the hallway
- If the same exhibitor uses the booths on both sides of hallway, it is available
to put promotional materials on the hallway.
Category Main hallways (5m) Other hallways
If you have two booths on both sides of the hallway, it is available to
Floor change the same color of your booth floor for the hallway. Exhibitor
needs to pay for it.
Available to install the bridge lower than the
height of the booth
Bridge Not available ※ When the exhibitor submits the documents for
drawing approval, the placement of bridge must
be marked on the drawing.
Seoul ADEX 2021 Exhibitor Manual 235. Exhibit Space
■
Booth dismantling
- Do restore the space and facilities to keep the condition before the exhibitors use
- For the exhibitor who books raw space and chalet, it is necessary to fill out
the form about dismantling contractor via EOSS(Exhibitor Online Service
System) Order Form #3.
- Refrain from using claw truck to prevent runway
- Exhibitors have to get the inspection from the organizer after they finish the
work for booth dismantling and restoration.
- If the organizer should restore anything after an inspection, the exhibitor have
to pay penalty for delaying dismantling and restoration.
Double-storey raw space
■
Eligibility : Exhibitors who use over 100sqm
■
Available space for the 2nd floor : up to 50% of the 1st floor
※ An additional charge for the 2nd floor space/area (Price : same as raw space)
■
Construction condition
- The side of booth facing aisles should be open over the half and any
structures cannot be installed except exhibits.
- The width of stairs : over 1.2m
Fire safety and safety regulations
■
Fire extinguisher
- Put at least one (1) fire extinguisher per 100sqm
※ Reference : National Fire Agency – ACT ON FIRE PREVENTION AND INSTALLATION,
MAINTENANCE, AND SAFETY CONTROL OF FIREFIGHTING SYSTEMS – Article 9 (1) NFSC 101
- If the exhibitor who has a ceiling in the booth, at least 1 automatic fire
extinguisher per 10sqm should be installed.
■
Double-storey booth
Category Regulations
Interior (2nd floor) ■
Put 1 fire extinguisher per 10m walk distance
Ceiling (1st floor) ■
Install at least 1 automatic fire extinguisher per 10sqm
Ceiling (2nd floor) ■
Fully open
■
Width : over 0.9m
Entrance to the 2nd floor ■
Direction : open to the escape way
■
Install chargeable emergency light : top of the wall
Additional documents to
■
Submit ‘Structural Design and Analysis’
※ Upload the file through EOSS(Exhibitor Online Service System)
be submitted
Order Form #5 by 08/31
※ Staffs and/or securities must stay to keep an eye on entry.
Seoul ADEX 2021 Exhibitor Manual 245. Exhibit Space
■
Security manager
- The person who is in charge of safety of the booth should be designated as
the security manager and he or she needs to stay in his or her own booth.
- Security managers must know the detailed information below :
a) The placement of fire alarm and fire extinguishers in booth
b) How to use fire extinguishers
c) The location of emergency exit and escape routes
d) Evacuation instructions for ageing and disability
Prevent the dispute about adjacent to another booth
■
The height of the wall : do not exceed 2.5m including flooring/platform
■
Exhibitors adjacent to another booth are not permitted to use the reverse of the
neighbor’s wall or attach any materials. The exhibitor who builds the wall higher
than the adjacent booth has the responsibility to make the backside white paint
finishing. The organizer reserves the right to give an order to change the wall
structure if the back or side of the wall is considered to be interrupted by the organizer.
Seoul ADEX 2021 Exhibitor Manual 255. Exhibit Space
Indoor Top view
exhibition
A Hall
hall tent C Hall
B Hall D Hall 30m
40m
Height measurement (Hypsographic)
A, B Hall C, D Hall
Seoul ADEX 2021 Exhibitor Manual 265. Exhibit Space
Outdoor Allocation outdoor raw space
Since electricity supply is restricted outside, the space allocation will be decided
Space
■
by the organizer. Please discuss details of space usage with the organizer
beforehand. An approval may be required depending on the type of use.
Need to submit the Order Form via EOSS(Exhibitor Online
Service System)
■
Order Form #3 - Construction Contractor Registration
- Deadline : 2021/08/20
■
Order Form #4 - Drawing Approval
- Deadline : 2021/08/31
- Required documents
※ Need to write down dimensions on the drawings
a) 3D perspective
b) Front elevation and side elevation
c) Ground plan
d) Layout of electricity
■
Order Form #5 - Electricity & Additional Technical Service
- Deadline : 2021/08/31
- If the exhibitor who misses the deadline, it may be limited to use the electricity
and internet on site.
■
Flame retardant document issued from the fire station
- Deadline : 2021/10/08
- Submit the document via Order Form #4
■
Action when the exhibitors miss the deadline and do not follow the plan for
construction based on the submission : Stop construction and/or stop
supplying electricity
※ The organizer is not liable for refunds on electrical service.
Seoul ADEX 2021 Exhibitor Manual 275. Exhibit Space
Construction timetable for outdoor space
Date Contents
10/11 ~ 17 Build-up and display
10/25 ~ 27 Dismantling
※ On Oct. 18(Mon), the exhibition site will be opened to journalists and reporters
※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is
changed, the organizer tries to do the best to let exhibitors know about the updated information.
Construction regulations
■
Building materials
- All materials to build booths must be fire retardant and nonflammable.
- Necessary to submit the flame retardant document issued from the fire station by
2021/10/08 and get an approval from the organizer.
※ The certificate from individual fire inspection company is not acceptable.
■
Install platform
- To prevent runway, install over 80mm platform before construction
■
Booth height limitation
Height Note
Less than 4m Including any structures, exhibits, graphics, signs, platform and flooring
■
Floor construction and exhibit attachment
- Must use the fire retardant and nonflammable materials to install carpet and pytex
- Never use any type of glue including double sided tape
■
Things to know before ceiling construction
- Allow within 50% of space
- Install at least 1 automatic fire extinguisher per 10sqm
■
Hallway
- Need to have a clear view of the booth because it is easy to access escape routes
- Open booth at least 1/3 for hallway
(In case of double-storey, it needs to open over the half of the booth.)
- Ban on additional structures except display exhibits
※ If the exhibitor requires the other booth format to secure special exhibits, please discuss it
with the organizer in advance.
■
Install distribution box
- For electricity supply, exhibitors bring their own distribution boxes and must
install by themselves for each booth.
■
Install air conditioner (optional)
- Before the exhibitors plan to install optional air conditioners, they must discuss
the details such as the placement of AC outdoor unit and drain in advance.
Seoul ADEX 2021 Exhibitor Manual 285. Exhibit Space
■
In case of installation on temporary building or tent
- To secure safety of the visitors
- To keep the waterproofing systems to prepare rain and fire extinguishers for
fire safety
■
Flood Action Plan
- Exhibitors need to make a plan to prevent floods and discuss it with the
organizer in advance.
■
Booth dismantling
- Do restore the space and facilities to keep the condition before the exhibitors use
- For the exhibitor who books raw space and chalet, it is necessary to fill
out the form about dismantling contractor via EOSS(Exhibitor Online Service
System) Order Form #3.
- Refrain from using claw truck to prevent runway
- Exhibitors have to get the inspection from the organizer after they finish the
work for booth dismantling and restoration.
- If the organizer should restore anything after an inspection, the exhibitor
have to pay penalty for delaying dismantling and restoration.
Seoul ADEX 2021 Chalet Structure
Chalet ■
Double-storey tent structures
■
Available to expand chalets based on 1 unit
Seoul ADEX 2021 Exhibitor Manual 295. Exhibit Space
[ 1 - Unit_1F, 2F ]
Single_1F Single_2F
Single_1F Single_2F
Seoul ADEX 2021 Exhibitor Manual 305. Exhibit Space
[ 2 - Unit_1F ]
Double_1F
Double_1F
Seoul ADEX 2021 Exhibitor Manual 315. Exhibit Space
[ 2 - Unit_2F ]
Double_2F
Double_2F
Seoul ADEX 2021 Exhibitor Manual 325. Exhibit Space
[ 3 - Unit_1F ]
Triple_1F
Triple_1F
Seoul ADEX 2021 Exhibitor Manual 335. Exhibit Space
[ 3 - Unit_2F ]
Triple_2F
Triple_2F
Seoul ADEX 2021 Exhibitor Manual 345. Exhibit Space
Chalet specifications
Chalet
Description Note
Module
1F (6×n)m x 12m Including wall
Size n - unit
2F (6×n)m x 9m thickness
Internal 1F 2.4m, 400kg/sqm
height and
allowable
2F 2.5m, 150kg/sqm
load
Roof White / PVDF Membrane Structures
1F 1m(height)x6m(width)x15m(depth)
Flooring Steel truss + plywood
2F 0.4m(height)x6m(width)x9m(depth)
Iron metal finishing,
Stairs Stairs with railing
width 1.2m
Railing Steel railing / painting Minimum height : 1.1m
Wall Sandwich-panels
Front glass 8mm tempered glass / 1 glass door
Entrance/ 1 - unit 12mm tempered glass (single door)
Exit door Over 2-unit 12mm tempered glass (double door)
Terrace 1F : (6×n)m × 3m
n - unit
size 2F : (6×n)m × 3m
Over 2-unit, all
Pillar 175mm × 175mm exposed parts: white
paint finishing
1 flagpole per
Flagpole 1.2m
company
Exhibitors prepare
Flag 80cm × 130cm their flag by
themselves.
Category Height Width Word color : Blue
1 - unit 5,800mm Word size : 250mm
Fascia Word count : 24
2 - unit 1,800mm 11,800mm Logo : Optional
3 - unit 17,800mm (extra charge)
Meeting Please check the
Category Toilet Pantry Storage
Room exclusive and
Inside additional chalet
1 - unit 1 0 1 0 options on the
the chalet
"EUMM Chalet Order
(facilities) 2 - unit 2 4 1 1
Form" and submit it
to the official chalet
3 - unit 2 6 1 1
contractor, The EUMM.
Seoul ADEX 2021 Exhibitor Manual 355. Exhibit Space
Need to submit the Order Form via EOSS(Exhibitor Online
Service System)
■
Order Form #3 - Construction Contractor Registration
- Deadline : 2021/08/20
■
Order Form #4 - Drawing Approval
- Deadline : 2021/08/31
- Required documents
※ Need to write down dimensions on the drawings
a) 3D perspective
b) Front elevation and side elevation
c) Ground plan
d) Layout of electricity
■
Order Form #5 - Electricity & Additional Technical Service
- Deadline : 2021/08/31
- If the exhibitor who misses the deadline, it may be limited to use the electricity
and internet on site. Exhibitor should pay extra charges or reasons below :
a) Change your order such as electricity type
b) Need to install extra an electric transformer or a distribution box
- Electricity supply time
Section A Electricity during exhibition period 2021/10/17 ~ 24
Electricity during build-up and 2021/10/11 ~ 16(build-up)
Section B
dismantling 2021/10/25 ~ 27(dismantling)
- 5kw of single phase 220V(60Hz) 24-hr electricity for section A and section B
per 1 unit are provided for free.
■
Flame retardant document issued from the fire station
- Deadline : 2021/10/08
- Submit the document via Order Form #4
■
Additional document is required to be submitted at the Exhibitor Service
Center in person by 2021/10/15.
- Hard copy of ground plan with the information
a) The placement : Fire extinguishers, emergency exits and the signs
b) The information of security manager who is in charge of chalet :
Name and contact number
Seoul ADEX 2021 Exhibitor Manual 365. Exhibit Space
Construction timetable for chalet
Date Contents
10/11 Take the chalet and write down takeover/handover form
10/11 ~ 17 Interior construction
10/25 ~ 27 Dismantling
※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is
changed, the organizer tries to do the best to let exhibitors know about the updated information.
Chalet takeover/handover
■
Exhibitors can takeover/handover the standard chalet based on the
specifications. (Exterior wall: white oil-based paint)
■
Sign the takeover/handover form after the inspection of chalet module
■
After signing the document, exhibitors are liable for damage. Furthermore,
there will be an additional charge for repairing or reconstruction.
Fault and action
■
If there is any technical fault with the basic chalet structure, contact the
official chalet contractor.
■
Write down takeover/handover form after the inspection of chalet module
Construction regulations
■
Building materials
- Easily flammable materials that produce burning droplets or toxic gases and/
or smoke, such as PVC, styrofoam or similar items, as well as various acrylic
glass products may not be used.
- All materials must be fire retardant and nonflammable.
-N
ecessary to submit the flame retardant document issued from the fire station
by 2021/10/08 and get an approval from the organizer.
※ The certificate from individual fire inspection company is not acceptable.
- Ceiling finishing materials : Must be nonflammable
- Glass materials
·Safety glass : tempered glass, laminated glass
(synthetic resin cover, wire glass, etc.)
·If the edge of glass is damaged, it is not available to use it.
·Finishing of the edge of glass : steel format or other finishing materials
·If exhibitors make a glass door for interior separations, they need to
put each name tag at eye level.
■
Height limitation
- Internal height from flooring to the finishing materials on the ceiling is
at least 2.3m.
Seoul ADEX 2021 Exhibitor Manual 375. Exhibit Space
- When exhibitors install structures and display their exhibits inside, it is
not available to be exceed the internal height.
■
Interior, construction, and displaying exhibits
- Exhibitors need to consider loading condition of their chalet. If the maximum
load is exceeded, exhibitors are responsible or liable for damage.
Not To Do for the interior of chalet structure
■
The construction of the basic structure cannot be carried out except the
construction of the official chalet contractor. In addition, if the construction is
done without prior consultation, exhibitors have to compensate for the cost of
basic structure.
- Change the basic structure, do construction directly without the official
chalet contractor
- Make a hole, change or install ceiling structure
- Rigging on the chalet
※ Ask for detailed information about modifications of basic structure to the official chalet contractor
■
Wall
- If exhibitors do not install truss and membrane structures by themselves,
it is available to put interior partitions.
- Must be restored after the exhibition ends
■
Stairs
- U-shaped
- The position of internal stairs between the first floor and the second floor
is available to be changed.
- If exhibitors who discuss the drawings of their chalet from the official chalet
contractor can change their stair type to left or right, forward or side. In this
case, exhibitors MUST discuss the drawings with stairs before 2021/07/30.
- NOT AVAILABLE to install L-shaped and Straight stairs
※ Please contact the official chalet contractor for detail.
■
Flooring
- Available to use another finishing materials such as carpeting or wooden
flooring on the basic structure
- After the exhibition ends, exhibitors must handle the disposal of waste
materials produced in construction work by themselves.
■
Terrace and landscaping
- If exhibitors plan to use any other materials such as sand, sawdust, soil that
are not easy to be collected, they need to build the polyethylene sheets on
the floor in advance.
-E
specially, timber decking on the second floor terrace should be done by the
official chalet contractor due to water leak.
Seoul ADEX 2021 Exhibitor Manual 385. Exhibit Space
Available to install the structure such as signboard or
arch at the entrance of terrace area on the 1st floor after
expansion
■
Maximum expanded depth : within 0.6m (The hallway of terrace should be
at least 2.4m.)
■
Maximum expanded height : 3.8m
※ Please contact the official chalet contractor beforehand, if exhibitor considers the special
expansion that is not based on the size in the regulation.
■
If exhibitor plans to do expansion work, it needs to get the approval from the
official chalet contractor. Please submit the following documents by 2021/07/30.
- 3D artwork, CAD format elevation, ground plan, detailed drawing, the layout of
electricity rendering image
※ Please ask the detailed information about the chalet expansion to the official chalet contractor
in advance.
Electricity, water supply and plumbing installation
■
Electric wiring work
- For safety reasons, electric wiring work must be handled by only the official
chalet contractor. However, after electric wiring construction, exhibitors can
do minor work such as installation of light bulb or electric lighting.
- Ask the detailed information to the official chalet contractor by 2021/07/30
■
Plumbing work
- Available to do the construction for water supplying, drainage and sanitary
system by only the official chalet contractor
- If there is any additional work or modification, please submit the drawing
with the detailed information to the official chalet contractor by 2021/07/30.
- Start water supply from Oct. 19(Tue)
※ Not available to use the toilet before Oct. 19(Tue)
Fire precaution
■
Fire extinguishers
- At least one extinguisher in each room and hall in the chalet
- The Korean and English signs about the placement of fire extinguishers,
emergency exits and escape routes must be attached on each level.
- Need to submit the layout marked the placement of the fire extinguishers
■
Fire alarm system and smoke alarm system
- Fire alarm system and smoke alarm system have to be installed in each
interior space division of chalet module. (In case of hall, install them
at interval of 6~7m.)
- After installation, exhibitor needs to get a test run with the organizer.
■
Curtains and sunshade must not touch the floor.
■
Shrubs and plants may only be used for landscape design. Flower pots/tubs
are necessary to be used.
■
No smoking inside the chalet! Smoking permitted in designated areas only!
Seoul ADEX 2021 Exhibitor Manual 39You can also read
