SHIPPING GUIDELINES EUROSKILLS 2020 Graz
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EUROSKILLS 2020 Graz SHIPPING GUIDELINES DHL Global Event Logistics
SHIPPING GUIDELINES - EUROSKILLS 2020
Index
1 General ......................................................................................................................................................... 2
2 Transport documents ............................................................................................................................... 2
3 Packaging and case marking .................................................................................................................. 2
4 Dangerous goods ...................................................................................................................................... 3
5 Health and safety requirements for toolboxes .................................................................................. 3
6 Customs for non-European shipments................................................................................................ 3
6.1 Temporary importation................................................................................................................... 3
6.2 ATA Carnet.......................................................................................................................................... 4
6.3 Permanent importation................................................................................................................... 4
7 Shipping deadlines.................................................................................................................................... 4
7.1 Inbound ............................................................................................................................................... 4
7.1.1 Sponsor and exhibition material ....................................................................... 4
7.1.2 Toolboxes ........................................................................................................ 4
7.2 Outbound ............................................................................................................................................ 5
7.2.1 Sponsor and exhibition material ....................................................................... 5
7.2.2 Toolboxes ........................................................................................................ 5
8 Traffic management ................................................................................................................................. 5
8.1 Delivery to DHL Remote Warehouse ........................................................................................... 6
9 Onsite handling .......................................................................................................................................... 6
10 Contact details ....................................................................................................................................... 7
11 Delivery address / consignment instruction .................................................................................. 7
11.1 Road freight ................................................................................................................................... 7
11.2 Airfreight ........................................................................................................................................ 8
12 Liability .................................................................................................................................................... 8
1SHIPPING GUIDELINES - EUROSKILLS 2020
1 General
We are pleased to announce that DHL Global Event Logistics has been appointed as the official freight
forwarder and onsite handling contractor for EuroSkills 2020 in Graz.
DHL offers all logistical services before, during and after the event as well as transportation to EuroSkills
members and participants who need assistance in this area.
Please read this relevant information carefully concerning logistics at the competition in order to
ensure a smooth delivery of your items to your skill area or exhibition stand.
2 Transport documents
Each sender is asked to fill in and submit a packing list to DHL and EuroSkills Graz at latest 14 days prior
planned shipping of their toolbox or exhibition goods.
This form should be completed per shipment and should include all toolboxes / exhibition materials
within the shipment as well as detailed information of all items within each box / package. When filling
out the packing list, the following information has to be included:
- Detailed description of each item within each box / package including chemical or hazardous
- substances as well as make and model information (shipments from non EU Country only)
- Value of each item shipped (shipments from non EU Country only)
- Weight and dimensions of each box / package to be shipped
- Identification of items to return to country of origin and items not to return by marking in the
appropriate column (shipments from non EU Country only)
- Skill area for each toolbox (competition number) / stand number and exhibitor name
Filling in this form is important in order to avoid delays at customs. Failure to properly fill in and submit
this form may result in delayed customs clearance or delivery. Consequently the toolboxes or exhibition
material may miss important delivery and tool testing deadlines which may prevent the competitor from
using their toolbox during the competition.
The form can be obtained by contacting skills-logistics@dhl.com or the official EuroSkills homepage.
Each sender is also asked to provide DHL and EuroSkills Graz with the appropriate shipping documents.
Depending on the mode of transport this will either be an Airway Bill, CMR or courier tracking document.
Once completed, please email all relevant transport documents to skills-logistics@dhl.com at latest 14
days prior planned shipping date. Please note the detailed contact information under point 11.
3 Packaging and case marking
All shipments must have a label filled out completely and securely attached to a minimum of two sides of
the toolbox.
All labels must show following information:
- Name of competitor / exhibitor
- Skill name and number / stand number
Shipments without proper delivery information at the venue will not be delivered and will remain at the
DHL Remote Warehouse until the consignee requests them (claims for delayed deliveries of unmarked
shipments will not be accepted if the shipment is not correctly labelled).
All wood packing material used in the shipping of freight from non-EU countries to Austria for EuroSkills
Austria 2020 must comply with current ISPM15 regulations. All wood packing material must clearly bear
the markings confirming it has been treated in accordance with ISPM 15 regulations; any untreated
wood packing material could be refused entry into Austria. As a result of these regulations, EuroSkills
2SHIPPING GUIDELINES - EUROSKILLS 2020
Graz highly discourages the use of wood packing to ship goods. An example of required markings can be
found below.
EuroSkills Graz highly recommends using polycarbonate flight cases with metal beaded seams to
transport goods. This is the most practical and durable casing for the type of items being shipped.
4 Dangerous goods
Any item considered ‘Dangerous Goods’ should be accompanied by the correct IATA / IMDG Hazardous
Goods Declarations and Material Safety Data Sheets. DHL must be given advanced warning and site of
the documents covering items considered hazardous for transport in advance of its arrival in Austria.
Any item such as adhesives / glue’s / paints / batteries could be considered dangerous for transport and
should be checked with your freight agent or DHL prior to dispatch.
5 Health and safety requirements for toolboxes
Once Competitors’ toolboxes and tools have arrived at the venue there will be requirements for the
testing of all electrical tools and equipment used during the Competition. Toolbox access will be required
at C-3 onwards. A representative from the toolbox country / region of origin must be available with the
required key to open the competitor’s toolbox.
Toolboxes will be opened on 5th of January 2021 in the presence of the according expert. Please make
sure that the keys are available during the opening of the toolboxes. Once opened the toolboxes will be
inspected for any hazardous chemicals or substances and all electrical tools will be inspected.
6 Customs for non-European shipments
Customs may open any shipment both at the country of origin and at Austrian border. We recommend all
shipments to be secured with cable ties to prevent the need to break locks. All shipments from outside
the European Union must be accompanied by customs documents. If customs clearance is needed please
provide the following documents:
- shipping invoice / packing list / ATA Carnet
- if necessary: certificate of origin (EUR1)
All costs related to customs clearance have to be paid by the teams / exhibitors / sponsors, please check
the tariff for corresponding costs.
6.1 Temporary importation
All exhibits / material entered under temporary importation to Austria are subject to control and
examination by Austrian customs authorities for inward and outward movements. Goods under
temporary bond cannot be sold or given away during the event. Any sale operation must be reported to
Austrian customs authorities, otherwise heavy penalties might occur, so please contact DHL and
EuroSkills Graz Logistics Manager in the case you intend to sell / give away any temporary goods.
3SHIPPING GUIDELINES - EUROSKILLS 2020
6.2 ATA Carnet
The ATA Carnet is an international customs document that permits a tax and duties-free temporary
import and export of goods. Please contact either the agent in your country or your local chamber of
commerce to obtain instructions for completing an ATA carnet.
6.3 Permanent importation
DHL can clear on definitive basis consumable materials such as brochures, giveaways and other
promotional material.
7 Shipping deadlines
We differentiate between toolbox-shipments and sponsor / exhibition-shipments. The toolboxes con-
taining tools and equipment of the competition participants’ will have to be shipped directly to the
toolbox storage. Sponsored material for the competitions and exhibition material like e.g. infrastructures
and exhibition booths will have to be unloaded at the DHL Remote Warehouse and in a second step DHL
will ship time-phased to the venue. In exceptional cases exhibition and sponsor material can also be de-
livered directly to the venue, but only after consultation with EuroSkills. Please check below shipping
deadlines for road and air freight.
7.1 Inbound
7.1.1 Sponsor and exhibition material
The Sponsor / Exhibition material should be shipped to the DHL Remote Warehouse, in exceptional cases
to the venue directly. Please make sure to follow the instructions for delivery explained in point 8.1. and
8.2.
Road freight
Delivery to DHL Remote Warehouse from 03.11.2020 to 22.12.2020
Direct deliveries to the venue only in consultation with EuroSkills
Air freight
Arrival at Graz airport latest on 18.12.2020
Arrival at Vienna airport latest on 14.12.2020
7.1.2 Toolboxes
All toolboxes should be delivered directly to the toolbox storage. Please make sure to follow the instruc-
tions for delivery explained in point 8.1.
Road freight
Direct delivery to toolbox storage from 14.12.2020 to 22.12.2020
Air freight
Arrival at Graz airport latest on 18.12.2020
Arrival at Vienna airport latest on 14.12.2020
4SHIPPING GUIDELINES - EUROSKILLS 2020
7.2 Outbound
7.2.1 Sponsor and exhibition material
The fairground of Messe Graz has to be cleared from all exhibition/sponsor material on
12.01.2021 at 23:00h. The deconstruction, packing and loading of the material starts on
09.01.2021 right after the finalisation of the competition and have to be finished on
12.01.2021 at 23h.
Direct loading at the venue only in consultation with EuroSkills
Loading at DHL Remote Warehouse from 13.01 to 22.01.2021
7.2.2 Toolboxes
All toolboxes have to be repacked until 10.01.2021, 8h. The pick-up of toolbox will be only pos-
sible at DHL Remote Warehouse.
Loading at DHL Remote Warehouse from 18.01 to 22.01.2021
8 Traffic management
For an optimised access to the venue during the set-up and dismantling phases we offer a central Traffic
management for all vehicles delivering directly to the venue. For this purpose, we ask freight forwarders,
stand construction companies and suppliers to register online in advance. Please find below a step-by-
step explanation of the process.
Direct delivery to the venue
a. Please go to the website www.dhl-traffic-
guidance.com and register your vehicle in
our online traffic management tool.
Registration is possible from 05.10.2020 on.
b. After the online registration, you will receive
a registration confirmation form. With this
form you can access to the logistics point at:
DHL Remote Warehouse
Ziegelstraße 22
8141 Oberpremstätten
Austria
Opening hours:
Mo-Fr: 8-17h
5SHIPPING GUIDELINES - EUROSKILLS 2020
c. The check-in process at the logistics point
will take place minimum one hour before
booked time-slot. Please make sure to plan
enough time for the check-in.
The check-in staff will see whether an
un/loading zone at the venue is available for
you. If it is, you will be given an authorisation
form specifying the gate through which you
can access the venue.
d. After receiving the authorisation form, you
can drive to the venue according to
instructions given. Please make sure that the
authorisation form is placed visibly at the
front window. At the gate the authorisation
form will be checked and then you can enter
the venue for delivery.
Please note: In case of high volume of traffic waiting times are possible at the logistics point!
Please note that only vehicles with an authorisation form will be allowed on the venue ground.
8.1 Delivery to DHL Remote Warehouse
a. No registration via traffic management tool is needed. Please send a pre-alert advising date and
time of unloading minimum 10 days before planned delivery to skills-logistics@dhl.com
b. Delivery to DHL Remote Warehouse to the following address:
DHL Remote Warehouse
Ziegelstraße 22
8141 Oberpremstätten
Austria
Opening hours:
Mo-Fr: 8-17h
9 Onsite handling
DHL will be present onsite during the whole period of build-up, event and dismantling. DHL provides all
handling onsite with the following equipment:
- Forklift 2,5t / 4t (Electronic or Diesel fuelled)
- Pallet truck (electronic or hand)
- Crane 30t / 50t
- Cherry Picker (10m / 12m / 16m)
6SHIPPING GUIDELINES - EUROSKILLS 2020
EuroSkills is bearing the handling costs for all un- / loading operations and movements to the according
skill / exhibition area. So all handling operations in relation to the delivery of the shipment are free of
charge and don’t have to be pre-booked, but will be arranged by DHL on demand. If you require
equipment in addition to delivery operations for e.g. movements on your exhibition booth, DHL can
provide you with the above mentioned equipment. Additional handling services and costs for customs
clearance aren’t paid by EuroSkills, but should be paid by the exhibitor / sponsor. You can find the
corresponding costs in the tariff. Please place your order for additional onsite handling latest 10 days
prior the requested date to avoid unnecessary waiting times or material that does not correspond to your
needs.
Please place any onsite handling order by mail to our general mail address: skills-logistics@dhl.com
10 Contact details
Muriel Jansen
Project Head EuroSkills 2020
T: +49 2203 – 36 800 64
M: +49 172 2637708
skills-logistics@dhl.com
Philipp Dianin
Project Manager EuroSkills 2020
T: +49 2203 – 36 800 55
M: +49 151 14079088
skills-logistics@dhl.com
11 Delivery address / consignment instruction
11.1 Road freight
Toolboxes Sponsor and exhibition material
Consignee DHL Trade Fairs & Events GmbH DHL Trade Fairs & Events GmbH
c/o EuroSkills Graz 2020
c/o EuroSkills Graz 2020
Attn.: exhibiting company / skill no
Attn.: Team Country name / hall no
and/or hall no
Messeplatz 1
Ziegelstraße 22
8010 Graz
8141 Oberpremstätten
AUSTRIA
AUSTRIA
7SHIPPING GUIDELINES - EUROSKILLS 2020
11.2 Airfreight
Please send your shipments prepaid, on own Master Air Waybill, consigned to above mentioned address.
Three original invoices (or ATA carnet) should be attached to the Air Waybill.
Toolboxes Sponsor and exhibition material
Consignee DHL Trade Fairs & Events GmbH DHL Trade Fairs & Events GmbH
c/o EuroSkills Graz 2020
c/o EuroSkills Graz 2020
Attn.: exhibiting company / skill no
Attn.: Team Country name / hall no
and/or hall no
Messeplatz 1
Ziegelstraße 22
8010 Graz
8141 Oberpremstätten
AUSTRIA
AUSTRIA
Notify
Team Country name / Team’s representative exhibiting company / stand no / onsite
name representative’s name
12 Liability
We only provide in accordance with the latest version of the German Freight Forwarders’ Standard Terms
and Conditions (Allgemeine Deutsche Spediteurbedingungen, ADSp) and – if these are not applicable to
the provision of logistics services – with the Logistics General Terms and Conditions (Logistik-AGB),
version March 2006. In item 23 the ADSp limit legal liability for damage to goods in accordance with
section 431 of the German Commercial Code (HGB) whilst in the care of a forwarder to € 5/kg, in the
case of multimodal transports, including sea transport to 2 Special Drawing Rights/kg and in addition per
damage or event to € 1 million or € 2 million respectively or 2 Special Drawing Rights/kg, depending on
which amount is higher. The parties agree subsidiary, that item 27 ADSp does neither extend the liability
nor the responsibility of DHL Freight for agents, servants, employees or crewmembers beyond legal
regulations as Art. 25 MC, Art. 36 CIM, Art. 21 CMNI, § 660 HGB for the benefit of the customer.
Unless mandatory provisions to the contrary (e.g. CMR, The Hague Rules, Montreal Agreement) are
applicable.
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