Bahrain International Air Show 2018 - Official Shipping & Handling Instructions
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Bahrain International Air Show 2018 November 14th – 16th 2018 Official Shipping & Handling Instructions
Introduction
DHL is bringing logistics and forwarding skills again to BAHRAIN INTERNATIONAL AIR SHOW 2018 as the
sole officially appointed logistics provider for the event. DHL has been chosen to ensure the efficient
movement of stand fitting material and exhibits whilst on site at Sakhir Air Base along with the
arrangement of any international or domestic logistic requirements you may have.
As the global market leader in the logistics industry and “The Logistics Company for The World”, DHL
can commit its expertise in international express, air and ocean freight, and road transportation to this
prestigious event. With previous experience at such events as F1, with a global network composed of
more than 220 countries and territories and over 500,000 employees worldwide, we are more than
confident to be able to offer customers superior service quality.
With previous success at major events such BIAS 2016, this should give you peace of mind in the ability
to perform competently and professionally at all times. If you require any additional information
regarding our credentials or award winning team please do not hesitate to contact DHL.
The following instructions are intended to assist all parties involved with keeping the operation as
simple as possible and will ensure the smooth flow of freight to and from the event with the minimum
of fuss.
BIAS 2018 Logistics Team for International shipping and on-site services
DHL Trade Fairs & Events GmbH
Welserstraße 10d
DE-51149 Germany
Lina Hecker Mobile: +49 172 / 147 147 9
Patrick Dexheimer Mobile: +49 172 / 85 78 256
bias-logistics@dhl.com
Air Express International Door to Door, Road from GCC, Air and Ocean Freight.
All services are available upon request.
Please contact the logistics team for details, bookings and cost estimates.
2Domestic Freight
DHL can arrange collection from GCC premises and deliver directly to stand, please contact the project
team in order to organize a suitable transport schedule for your needs.
DHL Logistics on site
Location
The dedicated team will be on site in force for the entire duration and will have a fully manned office
within the airbase hangar.
International shipping instructions
DHL has an experienced team in place to assist with the receiving and handling of cargo at all ports of
entry into the Kingdom of Bahrain including all necessary equipment.
To compliment this we are able to offer a truly worldwide network of logistic solutions that will work
closely with you in arranging collection from any point of origin through to delivery at your stand and
return after the show.
Team-Address for sending original docs to
Consignee: Mohamed Taleb
Address: DHL Express Bahrain
BIADCO Building
Bahrain International Airport
Muharraq, Bahrain
Landline: +973 – 17 32 86 14
Mobile: +973 – 36 82 28 33
3Shipping guidelines
Please read and adhere to the following shipping instructions. We will be pleased to assist you with
any questions that you may have.
In order to process and facilitate customs clearance we require a combined commercial invoice and
packing list as well as a certificate of origin, stamped by a GCC embassy. Alternatively you can use
Carnet ATA duly opened and stamped by your chamber of commerce and customs office at origin.
The Commercial Invoice should detail the size, weight and contents of each package and give an
itemized value also stating clearly if goods are intended for permanent or temporary import.
Certificate of origin (stamped by a GCC embassy) must be in 1 original and 2 copies, handwritten
documents will not be accepted.
Promotional items for free distribution can generally be imported without payment of duty at the
discretion of customs and excise. For other items not intended for re-export the applicable import taxes
will of course need to be paid.
Certificate of origin for all items must be included or shipments will incur a penalty by local customs
authority.
All items for temporary import should have matching serial numbers on invoice and commodity. Serial
number on commodity should be irremovable; no sticker.
Commercial Invoices (NOT Proforma-Invoice) should be consigned directly to your stand at the
show:
Airfreight Ocean Freight
Exhibitors Name Exhibitors Name
c/o DHL Express Bahrain c/o Danzas Bahrain WLL
Bahrain International Air Show 2018 Bahrain International Air Show 2018
Booth-Number: Booth-Number:
Sakhir Air Base, Sakhir Sakhir Air Base, Sakhir
Kingdom of Bahrain Kingdom of Bahrain
Tel: +973 – 36 82 28 33 Tel: +973 – 36 82 28 33
Fax: +973 – 17 36 92 61 Fax: +973 – 17 36 92 61
41. Ocean Freight
All shipments should be shipped to Khalifa Bin Salman Seaport “Freight Pre-paid” and where possible on
express release Bills of Lading. These documents must be consigned to following address
Consignee: Exhibitors Name
c/o Danzas Bahrain WLL
Stand-Number:
Bahrain International Air Show 2018
Sakhir Air Base, Sakhir
Kingdom of Bahrain
Notify: Lina Hecker
bias-logistics@dhl.com
Tel: +973 – 39 72 74 76
Fax: +973 – 17 36 92 61
Original bills of lading should be sent to team address mentioned at the top of this document prior to
vessel arrival.
2. Airfreight
All freight should be booked “Freight Pre-paid” to Bahrain International Airport BAH
Consignee: Exhibitor Name
c/o DHL Express Bahrain
Stand-Number:
Bahrain International Air Show 2018
Sakhir Air Base, Sakhir
Kingdom of Bahrain
Notify: Lina Hecker
bias-logistics@dhl.com
Tel: +973 – 39 72 74 76
Fax: +973 – 17 36 92 61
Original documents can be sent by courier to team address mentioned on page 3 of this document prior
arrival of flight or can be attached to MAWB.
In any case (ocean and airfreight) we need a full pre-advice with copy of documents via email or fax
providing the requested delivery schedule and onsite contact details. This information will ensure that
DHL is able to process the paperwork efficiently and deliver to stand on time.
53. Case Markings
All cases should be clearly labeled as follows:
Bahrain International Air Show
Exhibitor
Stand / Chalet Number
c/o DHL Trade Fairs & Events
4. Unloading, lifting and positioning
In addition to customs clearance and transport the appointment includes the lifting and handling of
equipment and exhibits on site in due consideration of the strict health and safety regulations in place at
the airfield.
DHL is the sole provider of such assistance and therefore is pleased to be able to offer the services of
fully trained staff which is able to assist with unloading and delivering to stand (straight forward and odd
loads alike) as well as with positioning, assembly and dismantling of complex exhibits.
5. Storage
DHL can arrange and coordinate the removal, storage and return of any empty cases that you may need
looking after for the duration of the show. An accessible storage area for promotional goodswill be in
operation for the duration of BIAS 2018 as well.
6. Courier Shipments
Only DHL Express couriers / DHL Trade Fairs & Events will be allowed to enter Sakhir Air Base. DHL will
however be able to accept your courier shipments at the courier office located near Bahrain
International Airport.
Courier shipments need to arrive fully customs cleared with all taxes prepaid. With the exception of
shipments coming through DHL Express, no courier shipments can be cleared using the temporary
import guarantee of DHL.
7. Security
It is important for exhibitors to make their own security arrangements as DHL will not be responsible for
any items left unattended on stands prior to, during or after the event.
68. Arrival Deadlines
Document deadline 7 working days prior to shipping date
Ocean freight shipments (LCL / FCL) 7 working days prior to requested delivery date
Air freight shipments 5 working days prior to requested delivery date
Land freight shipment 3 working days prior to requested delivery date
Shipments arriving after the mentioned deadlines are subject to service surcharges of 50% of handling
tariff.
9. Documentation Requirements
The following documents are required for the purpose of temporary / permanent import clearance on
arrival.
Air Waybill / Bill of Lading / Truck Waybill: 1 copy
Commercial invoice and packing list: 1 copy
Certificate of Origin: 1 original
- Invoice showing description of items, HS-Code, unit price, number of pieces, total price,
currency & grand total.
- In case of temporary import, serial numbers must be shown on invoice matching with the
irremovable marking on the commodity as per Bahrain customs regulations.
- Detailed packing list
If shipment is under ATA Carnet, it is imperative that all shipping documents should state the ATA
Carnet number. Not following this process could lead to delays and additional charges.
Hand written documents will not be accepted. The entries on all documents must be in English language
and in accordance with the rules and regulations of the Bahrain customs authorities. Details on all
documents must tally with the actual shipment.
710. Shipment pre-advise
All shipments must be pre-advised to bias-logistics@dhl.com latest seven days prior to departure from
origin.
The pre-advise should always consist of following documentation in order to be properly handled
Air Waybill / Bill of Lading / Truck Waybill
Commercial invoice and packing list or copy of Carnet ATA
Certificate of origin
DHL will not take responsibility for any delay or complications in delivery for shipments arriving without
proper pre-advise in Bahrain.
11. Storage charges
For shipments arriving before November 1st 2018 storage charges plus early arrival charges will occur.
FCL shipments will be stored in their container and demurrage / detention will be applicable. For
shipments being not re-exported from Bahrain after November 22nd 2018 without receiving return
instructions DHL will charge transfer charges to the warehouse as well as storage fees.
12. Payment
DHL will require payment of all charges prior to the delivery day to your booth. If agreed beforehand
DHL will bill after the show ends. Personal and foreign cheques will not be accepted but upfront bank
transfers, cash or major credit cards are all acceptable alternatives.
Credit card payments are subject to 5% surcharge.
Bank account number: 0756 2286 02
IBAN: DE 20 5001 0060 0756 228602
Account name: DHL Trade Fairs & Events GmbH
Bank name: Postbank
Bank address: Frankfurt a.M.
Swift Code: PBNKDEFF
813. Return shipping information
Details of return shipment information to be provided ideally along with inward pre-advise or at least
one week prior to beginning of the show. Information must include
- Return destination port / airport
- Possible change of container type on return and requested date of empty container onsite (FCL)
- In case of dangerous goods: provision of MSDS / Multimode DG Goods form / DG Booking form /
Copy of Inward DGD if available
- Copy of export invoice and packing list
- Dimensions and weight details of cargo
- AWB and/or B/L instructions
- Arrival deadline at destination
In case of Ro/Ro shipments: freight movement will be subject to Ro/Ro vessel schedules. Most of the
Ro/Ro operators are having only one call to Bahrain port per month. Special Equipment like flat rack &
open top containers, if required, will be subject to availability.
14. General terms and conditions
All supplied equipment and manpower is subject to availability.
Please provide an estimation of maximum number of workers and number of equipment per type
required, one week prior the event, to book the same with suppliers. Maximum availability may be only
within the initial plan communicated.
Each day’s equipment and manpower requirement should be communicated to DHL by previous
working day before 11.00 am to make necessary arrangements. Maximum availability may be only
within the initial plan communicated.
For permanent and continuous equipment to be placed on site during operational period, DHL requires
a minimum of three days advance notice.
All movements and activities must be insured to safe guard unexpected incidences in terms of assets,
equipment and manpower.
Non SOC containers grounded on site may attract detention charges payable to shipping line which will
be billed to your account at actual as per receipt +15%.
Escort / traffic permission, if any required for movement, will be charged at cost as per receipt +15%.
DHL does not take responsibility in case of delay occurred in clearance due to in-correct paperwork /
special permissions or approvals / customs hold and for any other reasons beyond control.
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