Student Reporting in Iowa Data Dictionary 2019-2020 - Iowa ...
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Iowa Department of Education
Student Reporting in Iowa
Data Dictionary 2019-2020
Contents
SRI Dates and Timeline
Table of Contents in Alphabetical Order
Table of Contents in Category Order
Table of Contents by Collection
Data Dictionary
All documents will be posted on the DE website: http://educateiowa.gov
Select: Data & Reporting >> Data Reporting >> Student Reporting in Iowa
Addendums
A Destination Location by Destination Code
A1 Resident District
B Iowa County Codes
C Language Codes
E Integrated Postsecondary Education System Codes (IPEDS)
F Dropout Definitions
I Service Providers/Facilities and Service Type
J Exit Code Guide
L ELL Reporting
Related Documents
Quick Reference: Data Elements and Codes
Quick Reference: Enrollment Period Data Elements and Codes
Curriculum Coding and Supplementary Weighting Information
Certified Enrollment via SRI
Off Site Statewide Voluntary Preschool Program Building Numbers
Supplementary Weighting via SRI
Version: 2020.01 7/18/2019 Condensed Version2019-2020 Student Reporting (SRI) in Iowa Dates
All Iowa Public Districts and Nonpublic Buildings Reporting through SRI
August 2019:
1 Graduate Verification site opens (public and nonpublic high schools)
1 State Reporting collection window opens (public and nonpublic)
26 Non-Fall Start Courses for Supplementary Weighting certification deadline (public only)
26 Graduate Verification certification deadline (public and nonpublic high schools)
September 2019:
4 SRI and Certified Enrollment test sites open (public and nonpublic)
25 SRI and Certified Enrollment test sites close (public and nonpublic)
October 2019:
1 Count Date for Certified Enrollment; SRI and Certified Enrollment production sites open (public and nonpublic)
8 Approve student-level data into SRI and Certified Enrollment
8 – 14 Ongoing communication between districts (open enrollment, duplicate students)
15 Certified Enrollment certification deadline (IAC 257.6.1a(7c) (public and nonpublic)
15 SRI and Certified Enrollment production sites close (public and nonpublic)
16-30 Certified Enrollment confirmation period (public and nonpublic)
November 2019:
xx Finalized Certified Enrollment (upon completion of confirmation period)
December 2019:
2 Winter State Reporting collection window and SRI test site opens (public and nonpublic)
2 Dropout Verification site opens (public and nonpublic having grades 7-12)
13 Dropout Verification certification deadline (public and nonpublic having grades 7-12)
January 2020:
2 Winter SRI test site closes (public and nonpublic)
7 Winter SRI production site opens (public and nonpublic)
7 Secondary CTE Reporting Application opens (public only)
31 Winter SRI certification deadline (public and nonpublic)
April 2020:
15 Spring State Reporting collection window and SRI test site opens (public and nonpublic)
May 2020:
8 Spring SRI test site closes (public and nonpublic)
14 Spring SRI production site opens (public and nonpublic)
14 Assessment Accountability site opens (public only)
June 2020:
Non-fall Start Courses for Supplementary Weighting – available for review upon SRI submission (public only)
Graduate Verification – available for review upon SRI submission (public and nonpublic high schools)
22 Spring SRI certification deadline (public and nonpublic)
23 Assessment Accountability certification deadline (public only)
August 2020:
25 Non-Fall Start Courses for Supplementary Weighting certification deadline (public only)
25 Graduate Verification certification deadline (public and nonpublic high schools)Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Table of Contents in Alphabetical Order
Accountable District........................................................ 26 Entry Type...................................................................... 18
Accreditation Program Area............................................68 Exit Code........................................................................ 31
Action Taken................................................................... 60 Exit Date......................................................................... 30
American Indian or Alaska Native...................................11 Extracurricular Activities................................................. 56
Asian............................................................................... 12
Asian_ELL...................................................................... 74 File Version..................................................................... 71
Attending District............................................................. 72 First Enrollment Date in US School................................ 47
Foster Care .................................................................... 28
Behavior Incident Number.............................................. 58 Foster Care_Barcode..................................................... 77
Biliteracy Seal 2nd Language......................................... 57 Free Lunch...................................................................... 36
Biliteracy Seal 3rd Language.......................................... 57 Free or Reduced Lunch_Barcode...................................77
Birth Date........................................................................ 10 Full Academic Year.........................................................76
Birth Date_ELL............................................................... 73 Full-time Equivalency (FTE)........................................... 23
Black or African American.............................................. 12
Black_ELL....................................................................... 74 Gender............................................................................ 11
Gifted/Talented............................................................... 37
Class/Teacher Name...................................................... 76 Grade Level.................................................................... 16
Common Course Number............................................... 67 Grade Level _Barcode.................................................... 76
Coordinated Early Intervening Services......................... 35
Course Origination.......................................................... 65 Hispanic / Latino............................................................. 11
CPI Dual Enrollment....................................................... 22 Hispanic_ELL.................................................................. 73
Credit Recovery Course................................................. 64 Homeless Served Through McKinney-Vento Subgrant.. 39
Current School Year....................................................... 71 Homeless_Barcode........................................................ 77
Homeroom / HSAP Teacher Folder Number.................. 16
Date of Removal............................................................. 61
Date Parent Waived LIEP Services................................ 49 IEP Level........................................................................ 27
Date Re-Entered LIEP Program..................................... 51 IEP Placement Date....................................................... 40
Date Stamp..................................................................... 71 IEP Staffed Out Date...................................................... 40
Days Enrolled................................................................. 24 IEP Status_ELL.............................................................. 75
Days Present.................................................................. 24 Immigrant........................................................................ 47
Delimiter.......................................................................... 71 Initial Homeless Type..................................................... 38
Destination Code............................................................ 34 Institution Providing Section........................................... 69
Destination Location....................................................... 34
Junior Senior Rule.......................................................... 23
Diploma........................................................................... 55
Legal Student First Name............................................... 10
ELL Monitor Year 1 Decision.......................................... 50
Legal Student Last Name................................................. 9
ELL Monitor Year 1 End Date......................................... 50
Legal Student Middle Name........................................... 10
ELL Monitor Year 2 Decision.......................................... 51
Legal Student Suffix........................................................10
ELL Monitor Year 2 End Date......................................... 51
Length of Removal..........................................................62
ELL Status...................................................................... 48
LIEP Exit Date................................................................ 50
English Language Learner_Barcode.............................. 77
LIEP Instructional Program............................................. 49
Enrollment Record Sequence......................................... 72
LIEP Placement Date..................................................... 47
Entry Code...................................................................... 19
LIEP Status_ELL............................................................ 75
Entry Code_Barcode...................................................... 77
Local Course Number..................................................... 64
Entry Date....................................................................... 18
Local Course Section......................................................68
Entry Date into District.................................................... 17
Local Course Title........................................................... 64
Version 2020.01 7/18/2019 Alphabetical Table of Contents - 1 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Table of Contents in Alphabetical Order
Local Student ID............................................................. 15 School Name.................................................................. 76
School Number............................................................... 17
Migrant_Barcode............................................................ 77 Section 504..................................................................... 41
Military Connected Status............................................... 14 Section Delivery Method................................................. 69
Section Final Grade........................................................ 73
Native American_ELL..................................................... 74
Section FTE for Funding................................................. 70
Native Hawaiian or Other Pacific Islander...................... 13
Section Start Date...........................................................72
Native Language.............................................................14
Section Start Indicator.................................................... 72
Nonpublic School Number.............................................. 26
Service / Facility Type.....................................................29
Number of Records.........................................................71
Service Provider / Facility............................................... 30
Other Information Field 1................................................ 76 Social Security Number.................................................. 15
Other Information Field 2................................................ 76 Special Education_Barcode............................................77
Other Information Field 3................................................ 76 Student First Name........................................................... 9
Student Information System........................................... 71
Pacific Islander_ELL....................................................... 74 Student Information System Version.............................. 72
Paying Job...................................................................... 56 Student Last Name........................................................... 9
PK Funded by Early Childhood Iowa (ECI).....................44 Student Middle Name....................................................... 9
PK Funded by Head Start............................................... 44 Student State ID............................................................. 15
PK Funded by Other....................................................... 46 Student Suffix................................................................... 9
PK Funded by Parent..................................................... 44 Submitting Entity............................................................. 72
PK Funded by Shared Visions........................................ 45
PK Funded by SWVPP................................................... 45 Time Stamp.................................................................... 72
PK Funded by Title I....................................................... 45 Title I Math...................................................................... 52
Post-graduation Location................................................ 55 Title I Reading................................................................. 52
Post-graduation Plan...................................................... 56 Transmission ID.............................................................. 72
Preschool Attendance.....................................................40 Tuitioned Out Accountable School................................. 33
Preschool Program 1 Hours........................................... 42
Unaccompanied Homeless Youth.................................. 38
Preschool Program 1 Session........................................ 42
Preschool Program 1 Type............................................. 42 Weapon Type................................................................. 63
Preschool Program 2 Hours........................................... 43 White............................................................................... 13
Preschool Program 2 Session........................................ 43 White_ELL...................................................................... 74
Preschool Program 2 Type............................................. 43
Primary Section Teacher Folder Number....................... 69 Zero Tolerance Policy Expulsion.................................... 62
Problem Behavior........................................................... 58
Race/Ethnicity_StateID................................................... 73
Reason No State Math Assessment Score.................... 53
Reason No State Reading Assessment Score............... 53
Reason No State Science Assessment Score................53
Receiving Educational Services..................................... 33
Record Type................................................................... 71
Reduced Lunch...............................................................36
Resident County............................................................. 26
Resident District.............................................................. 25
SCED Course Code........................................................66
Version 2020.01 7/18/2019 Alphabetical Table of Contents - 2 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Table of Contents in Category Order
Student Demographics Tuitioned Out Accountable 33 PreSchool Program
Student Last Name 9 School Preschool Program 1 Type 42
Student First Name 9 Receiving Educational Services 33 Preschool Program 1 Hours 42
Student Middle Name 9 Destination Code 34 Preschool Program 1 Session 42
Student Suffix 9 Destination Location 34 Preschool Program 2 Type 43
Legal Student Last Name 9 Preschool Program 2 Hours 43
Legal Student First Name 10 Program Indicators Preschool Program 2 Session 43
Legal Student Middle Name 10 Coordinated Early Intervening 35 PK Funded by Early Childhood 44
Legal Student Suffix 10 Services Iowa (ECI)
Birth Date 10 Free Lunch 36 PK Funded by Head Start 44
Gender 11 Reduced Lunch 36 PK Funded by Parent 44
Hispanic / Latino 11 Gifted/Talented 37 PK Funded by Shared Visions 45
American Indian or Alaska 11 Initial Homeless Type 38 PK Funded by SWVPP 45
Native Unaccompanied Homeless 38 PK Funded by Title I 45
Asian 12 Youth PK Funded by Other 46
Black or African American 12 Homeless Served Through 39
Native Hawaiian or Other 13 McKinney-Vento Subgrant
ELL / Immigrant
Pacific Islander IEP Placement Date 40
White 13 First Enrollment Date in US 47
IEP Staffed Out Date 40
School
Native Language 14 Preschool Attendance 40
Immigrant 47
Military Connected Status 14 Section 504 41
LIEP Placement Date 47
Social Security Number 15
ELL Status 48
Local Student ID 15
LIEP Instructional Program 49
Student State ID 15
Date Parent Waived LIEP 49
Grade Level 16
Services
Homeroom / HSAP Teacher 16
LIEP Exit Date 50
Folder Number
ELL Monitor Year 1 End Date 50
ELL Monitor Year 1 Decision 50
Enrollment / Attendance ELL Monitor Year 2 End Date 51
Entry Date into District 17 ELL Monitor Year 2 Decision 51
School Number 17 Date Re-Entered LIEP Program 51
Entry Date 18
Entry Type 18
Title I
Entry Code 19
Title I Reading 52
CPI Dual Enrollment 22
Title I Math 52
Junior Senior Rule 23
Full-time Equivalency (FTE) 23
Days Enrolled 24
Days Present 24
Resident District 25
Resident County 26
Accountable District 26
Nonpublic School Number 26
IEP Level 27
Foster Care 28
Service / Facility Type 29
Service Provider / Facility 30
Exit Date 30
Exit Code 31
Version 2020.01 7/18/2019 Table of Contents - 1 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Table of Contents in Category Order
Assessment Courses Other Information Field 3 76
Reason No State Reading 53 Local Course Title 64 Grade Level _Barcode 76
Assessment Score Local Course Number 64 Full Academic Year 76
Reason No State Math 53 Credit Recovery Course 64 Special Education_Barcode 77
Assessment Score Course Origination 65 Free or Reduced 77
Reason No State Science 53 SCED Course Code 66 Lunch_Barcode
Assessment Score English Language 77
Common Course Number 67
Learner_Barcode
Accreditation Program Area 68
Migrant_Barcode 77
Graduates Local Course Section 68
Foster Care_Barcode 77
Diploma 55 Primary Section Teacher Folder 69
Number Homeless_Barcode 77
Post-graduation Location 55
Institution Providing Section 69 Entry Code_Barcode 77
Post-graduation Plan 56
Extracurricular Activities 56 Section Delivery Method 69
Paying Job 56 Section FTE for Funding 70
Biliteracy Seal 2nd Language 57
Biliteracy Seal 3rd Language 57 Vendor Calculations
Current School Year 71
Discipline Date Stamp 71
Behavior Incident Number 58 Delimiter 71
Problem Behavior 58 File Version 71
Action Taken 60 Number of Records 71
Date of Removal 61 Record Type 71
Length of Removal 62 Student Information System 71
Zero Tolerance Policy 62 Student Information System 72
Expulsion Version
Weapon Type 63 Submitting Entity 72
Time Stamp 72
Transmission ID 72
Enrollment Record Sequence 72
Attending District 72
Section Start Date 72
Section Start Indicator 72
Section Final Grade 73
Race/Ethnicity_StateID 73
Birth Date_ELL 73
Hispanic_ELL 73
Native American_ELL 74
Asian_ELL 74
Black_ELL 74
White_ELL 74
Pacific Islander_ELL 74
IEP Status_ELL 75
LIEP Status_ELL 75
Bar Code Only
School Name 76
Class/Teacher Name 76
Other Information Field 1 76
Other Information Field 2 76
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Student Reporting in Iowa Data Dictionary 2019-2020
Table of Contents by Collection
American Indian or Alaska 11 Homeroom / HSAP Teacher 16
State ID - Active Native Folder Number
Attending District 72 Asian 12 IEP Level 27
Birth Date 10 Behavior Incident Number 58 IEP Placement Date 40
Current School Year 71 Biliteracy Seal 2nd Language 57 IEP Staffed Out Date 40
Date Stamp 71 Biliteracy Seal 3rd Language 57 Immigrant 47
Delimiter 71 Birth Date 10 Initial Homeless Type 38
File Version 71 Black or African American 12 Institution Providing Section 69
Gender 11 Common Course Number 67 Junior Senior Rule 23
Grade Level 16 Coordinated Early Intervening 35 Length of Removal 62
Legal Student First Name 10 Services LIEP Exit Date 50
Legal Student Last Name 9 Course Origination 65 LIEP Instructional Program 49
Legal Student Middle Name 10 CPI Dual Enrollment 22 LIEP Placement Date 47
Legal Student Suffix 10 Credit Recovery Course 64 Local Course Number 64
Local Student ID 15 Date of Removal 61 Local Course Section 68
Number of Records 71 Date Parent Waived LIEP 49 Local Course Title 64
Race/Ethnicity_StateID 73 Services Local Student ID 15
Record Type 71 Date Re-Entered LIEP Program 51 Military Connected Status 14
Record Type 71 Date Stamp 71 Native Hawaiian or Other 13
Record Type 71 Days Enrolled 24 Pacific Islander
Resident District 25 Days Present 24 Native Language 14
School Number 17 Delimiter 71 Nonpublic School Number 26
Social Security Number 15 Destination Code 34 Number of Records 71
Student State ID 15 Destination Location 34 Paying Job 56
Time Stamp 72 Diploma 55 PK Funded by Early Childhood 44
Transmission ID 72 ELL Monitor Year 1 Decision 50 Iowa (ECI)
Transmission ID 72 ELL Monitor Year 1 End Date 50 PK Funded by Head Start 44
ELL Monitor Year 2 Decision 51 PK Funded by Other 46
State ID - Inactive ELL Monitor Year 2 End Date 51 PK Funded by Parent 44
Birth Date 10 ELL Status 48 PK Funded by Shared Visions 45
Current School Year 71 Enrollment Record Sequence 72 PK Funded by SWVPP 45
Date Stamp 71 Entry Code 19 PK Funded by Title I 45
Delimiter 71 Entry Date 18 Post-graduation Location 55
File Version 71 Entry Date into District 17 Post-graduation Plan 56
Legal Student First Name 10 Entry Type 18 Preschool Attendance 40
Legal Student Last Name 9 Exit Code 31 Preschool Program 1 Hours 42
Local Student ID 15 Exit Date 30 Preschool Program 1 Session 42
Number of Records 71 Extracurricular Activities 56 Preschool Program 1 Type 42
Record Type 71 File Version 71 Preschool Program 2 Hours 43
Record Type 71 First Enrollment Date in US 47 Preschool Program 2 Session 43
Record Type 71 School Preschool Program 2 Type 43
School Number 17 Foster Care 28 Primary Section Teacher Folder 69
Student State ID 15 Free Lunch 36 Number
Time Stamp 72 Full-time Equivalency (FTE) 23 Problem Behavior 58
Transmission ID 72 Gender 11 Reason No State Math 53
Transmission ID 72 Gifted/Talented 37 Assessment Score
Grade Level 16 Reason No State Reading 53
SRI Assessment Score
Hispanic / Latino 11
Accountable District 26 Homeless Served Through 39 Reason No State Science 53
McKinney-Vento Subgrant Assessment Score
Accreditation Program Area 68
Receiving Educational Services 33
Action Taken 60
Version 2020.01 7/18/2019 Table of Contents - 1 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Table of Contents by Collection
Record Type 71 Grade Level 16 Class/Teacher Name 76
Record Type 71 Hispanic_ELL 73 English Language 77
Record Type 71 IEP Status_ELL 75 Learner_Barcode
Record Type 71 LIEP Status_ELL 75 Entry Code_Barcode 77
Record Type 71 Native American_ELL 74 Foster Care_Barcode 77
Record Type 71 Pacific Islander_ELL 74 Free or Reduced 77
Reduced Lunch 36 School Number 17 Lunch_Barcode
Resident County 26 Student First Name 9 Full Academic Year 76
Resident District 25 Student Last Name 9 Gender 11
SCED Course Code 66 Student Middle Name 9 Gifted/Talented 37
School Number 17 Student State ID 15 Grade Level _Barcode 76
School Number 17 Submitting Entity 72 Hispanic / Latino 11
School Number 17 White_ELL 74 Homeless_Barcode 77
School Number 17 Local Student ID 15
ISASP Migrant_Barcode 77
Section 504 41
Section Delivery Method 69 American Indian or Alaska 11 Native Hawaiian or Other 13
Native Pacific Islander
Section Final Grade 73
Asian 12 Other Information Field 1 76
Section FTE for Funding 70
Birth Date 10 Other Information Field 2 76
Section Start Date 72
Black or African American 12 Other Information Field 3 76
Section Start Indicator 72
Class/Teacher Name 76 Resident District 25
Service / Facility Type 29
English Language 77 School Name 76
Service Provider / Facility 30
Learner_Barcode School Number 17
Student First Name 9
Entry Code_Barcode 77 Section 504 41
Student Information System 71
Free or Reduced 77 Special Education_Barcode 77
Student Information System 72
Lunch_Barcode Student First Name 9
Version
Gender 11 Student Last Name 9
Student Last Name 9
Gifted/Talented 37 Student State ID 15
Student State ID 15
Grade Level _Barcode 76 Title I Math 52
Student State ID 15
Hispanic / Latino 11 Title I Reading 52
Student State ID 15
Homeless_Barcode 77 White 13
Student State ID 15
Local Student ID 15
Submitting Entity 72
Military Connected Status 14
Time Stamp 72
Native Hawaiian or Other 13
Title I Math 52
Pacific Islander
Title I Reading 52
Resident District 25
Transmission ID 72
Section 504 41
Transmission ID 72
Special Education_Barcode 77
Tuitioned Out Accountable 33
Student First Name 9
School
Student Last Name 9
Unaccompanied Homeless 38
Student State ID 15
Youth
Title I Math 52
Weapon Type 63
Title I Reading 52
White 13
White 13
Zero Tolerance Policy 62
Expulsion Barcode
ELL American Indian or Alaska 11
Native
Asian_ELL 74
Asian 12
Birth Date_ELL 73
Birth Date 10
Black_ELL 74
Black or African American 12
Gender 11
Version 2020.01 7/18/2019 Table of Contents - 2 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Elem ID Vendor Default SRI State ID BC ISASP EL
9
Student Last Name
D0080 No Default Y N Y Y Y
Preferred last name of the student
User Notes
1. Required for all PK-12 students
2. This will be used for the Student State ID System if there is no Legal Student Last Name present.
Use: Certified Enrollment and Assessments
Elem ID Vendor Default SRI State ID BC ISASP EL
10
Student First Name
D0060 No Default Y N Y Y Y
Preferred first name of the student
User Notes
1. Required for all PK-12 students
2. This will be used for the Student State ID System if there is no Legal Student First Name present.
Use: Certified Enrollment and Assessments
Elem ID Vendor Default SRI State ID BC ISASP EL
11
Student Middle Name
D0070 No Default N N N N Y
Preferred middle name of the student
User Notes
1. Recommended for use in the Student State ID System.
2. This will be used for the Student State ID System if there is no Legal Student Middle Name present.
3. Student Middle Name should be blank if the student does not have a middle name.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Elem ID Vendor Default SRI State ID BC ISASP EL
12
Student Suffix
D0090 No Default N N N N N
Preferred suffix such as Jr, I, II of the student
User Notes
1. Recommended for use in the Student State ID system.
2. This will be used for the Student State ID System if there is no Legal Student Suffix present.
3. Student Suffix should be blank if the student does not have a suffix.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Assessments
Elem ID Vendor Default SRI State ID BC ISASP EL
13
Legal Student Last Name
D0085 No Default N Y N N N
Legal last name of the student
User Notes
1. Required for all PK-12 students when Student Last Name is not the same as Legal Student Last Name
2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
Version: 2020.01 7/18/2019 Student Demographics -9-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Elem ID Vendor Default SRI State ID BC ISASP EL
14
Legal Student First Name
D0065 No Default N Y N N N
Legal first name of the student
User Notes
1. Required for all PK-12 students when Student First Name is not the same as Legal Student First Name
2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
Elem ID Vendor Default SRI State ID BC ISASP EL
15
Legal Student Middle Name
D0075 No Default N Y N N N
Legal middle name of the student
User Notes
1. Required for all PK-12 students when Student Middle Name is not the same as Legal Student Middle Name
2. Recommended for use in the Student State ID System
3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
4. Legal Student Middle Name should be left blank if the student does not have a Middle Name.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
Elem ID Vendor Default SRI State ID BC ISASP EL
16
Legal Student Suffix
D0092 No Default N Y N N N
Legal suffix such as Jr, I, II of the student
User Notes
1. Required for all PK-12 students when Student Suffix is not the same as Legal Student Suffix
2. Recommended for use in the Student State ID System.
3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
4. Legal Student Suffix should be left blank if the student does not have a suffix.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
Elem ID Vendor Default SRI State ID BC ISASP EL
17
Birth Date
D0020 No Default Y Y Y Y N
Date of birth of the student
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students
2. Students with instructional IEP's must be 3 years of age on September 15 in order to be counted in certified enrollment.
3. The maximum age for a student is 21. If a student's 21st birthday occurs before August 23rd of the current school year, the
student must be exited with a code of '6' Reached Maximum Age. EXCEPTION: An agency may continue the special education
and related services of an IEP student for up to three years beyond the individual's 21st birthday if the person had an accident or
prolonged illness that resulted in delays in the initiation of or interruption in that individual's special education. The agency must
request approval from the department in accordance with Iowa Code section 256B.8.
Use: Certified Enrollment; Student State ID
Legal Reference: Iowa Code 299.1A (Compulsory Education)
Version: 2020.01 7/18/2019 Student Demographics - 10 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Elem ID Vendor Default SRI State ID BC ISASP EL
18
Gender
D0050 No Default Y Y Y Y Y
Gender of a student
Code Description
M Male
F Female
User Notes
1. Required for all PK-12 students
2. Value must be UPPERCASE
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC ISASP EL
19
Hispanic / Latino
D0042 No Default Y N Y Y N
Is the student Hispanic / Latino?
A person of Cuban, Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin,
regardless of race.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. This question is about ethnicity, not race. No matter what is selected for ethnicity, questions about the student's race(s) must
also be answered.
3. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC ISASP EL
20
American Indian or Alaska Native
D0043 No Default Y N Y Y N
Is the student of the American Indian or Alaska Native race?
A person having origins in any of the original peoples of North and South America (including Central America), and who
maintains tribal affiliation or community attachment.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Version: 2020.01 7/18/2019 Student Demographics - 11 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
Elem ID Vendor Default SRI State ID BC ISASP EL
21
Asian
D0044 No Default Y N Y Y N
Is the student of the Asian race?
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including
for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC ISASP EL
22
Black or African American
D0045 No Default Y N Y Y N
Is the student of the Black or African American race?
A person having origins in any of the black racial groups of Africa.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Version: 2020.01 7/18/2019 Student Demographics - 12 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
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Native Hawaiian or Other Pacific Islander
D0046 No Default Y N Y Y N
Is the student of the Native Hawaiian or Other Pacific Islander race?
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC ISASP EL
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White
D0047 No Default Y N Y Y N
Is the student of the White race?
A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Version: 2020.01 7/18/2019 Student Demographics - 13 -Iowa Department of Education
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Native Language
D0410 eng Y N N N N
The native language of a student
Description Definition
Three letter Language Code ISO 639-2 Codes
User Notes
1. Value must be lowercase
2. Refer to Addendum C for a list of languages and codes. Additional help in determining the correct code can be found at https:
//www.loc.gov/standards/iso639-2/langhome.html or http://www.ethnologue.com/world.
3. “Native language,” when used with respect to an individual who is limited English proficient, means either of the following:
a. The language normally used by that individual or, in the case of a child, the language normally used by the parents of the
child.
b. The language normally used by the child in the home or learning environment; this language shall be considered “native
language” in all direct contact with a child, including evaluation of the child.
4. Native Language, when used in reference to an adopted or foster care school age child from a foreign country, is the
language used by the child prior to entering the United States.
5. Students who transfer into your district from another Iowa district and whose Native Language is other than English will likely
will have completed the Iowa Home Language Survey. Please contact that prior district for Home Language Survey information
and ELL information (if applicable).
4. Students who transfer into your district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the date of the Iowa Home Language Survey. If the Native Language is other than
English, the student is to be given the ELPA21 Screener to determine the correct ELL status.
6. An ELL student must have a Native Language other than English.
For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov
Legal Reference: Iowa Code 280.4(1) (Limited Eng proficiency)
Elem ID Vendor Default SRI State ID BC ISASP EL
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Military Connected Status
D0095 0 Y N Y Y N
Are any of the student's parents or guardians serving on active military duty or full-time National Guard duty
at the time of submission?
Code Description
1 Yes
0 No
User Notes
1. Not applicable to nonpublic schools.
2. The term "active duty" means full-time duty in the active military service of the United States. Such term includes full-time
training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school
by law or by the Secretary of the military department concerned. Such term does not include part-time National Guard duty.
For More Information: Rachel Kruse 515-281-4153 rachel.kruse@iowa.gov
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Version: 2020.01 7/18/2019 Student Demographics - 14 -Iowa Department of Education
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Social Security Number
D0160 No Default N Y N N N
Student's Social Security Number
Description
9 numeric characters
User Notes
1. Optional for use in the Student State ID System.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID System
Elem ID Vendor Default SRI State ID BC ISASP EL
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Local Student ID
D0010 No Default Y Y Y Y N
Unique local ID assigned to a child by the attending district
Description
1-20 alpha numeric characters
User Notes
1. Required for all PK-12 students
2. Some student information systems create a unique local ID as well as allowing a district or school to create their own local
IDs.
3. The Local Student ID should be unique within the building and district.
4. Used by all software systems to facilitate the importing of a Student State ID file.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
Elem ID Vendor Default SRI State ID BC ISASP EL
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Student State ID
K0020 No Default Y Y Y Y Y
The unique ID assigned to a child in the Iowa Student State ID System
Description
10 digit number
User Notes
1. Required for all PK-12 students
2. The Student State ID remains the same from year to year and follows the student within the state.
3. The Student State ID does not change when a student's name changes. If a student's name changes, update the Student
State ID system.
4. For assistance with resolving near matches in the Student State ID system, see the contact information below.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Certified Enrollment
Version: 2020.01 7/18/2019 Student Demographics - 15 -Iowa Department of Education
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Grade Level
D0030 No Default Y Y Y N Y
Grade level of the student during the current school year
Code Description
PK Pre-kindergarten
KG Kindergarten
01-12 First through twelfth grade
User Notes
1. Required for all PK-12 students
2. PK and KG must be UPPERCASE
3. Kindergarten students must be 5 years of age on September 15, have a Grade Level of KG, be given a Kindergarten Literacy
Assessment and be taught using the Iowa Core Curriculum.
4. Districts should not enroll an out-of-state kindergartener who does not meet the age 5 requirement (Sept 15) for entering
kindergarten. The student will not be funded through certified enrollment. According to the August 2009 School Leader Update,
"Iowa Code § 282.3 unequivocally states that a child must be five on or before September 15 to enter kindergarten and must be
age 6 on or before September 15 to enter first grade." Iowa Attorney General‘s Opinion (#79-7-3) states that NO ONE has
discretion to overlook this law. That means no exceptions — it doesn‘t matter that the child moved in from another state where the
child has been in kindergarten most of the year already.
5. A helpful document and chart that details distinctions between PK and KG students and requirements may be found at: https:
//www.educateiowa.gov/sites/files/ed/documents/ELI%20Technical%20Assistance%20Companion%20Document%203-30-18.pdf.
PK Students
6. All PK students in a Statewide Voluntary Preschool Program and / or a district sponsored program are to be submitted for
Student Reporting.
7. PK students 3 years of age or older, with an instructional IEP are counted in certified enrollment.
8. PK Regular Education 3-year-olds and 3-year-olds on a support services IEP are not counted in certified enrollment.
9. PK 4-year-olds in regular education or with a support services only IEP who are both enrolled for 10 hours or more per week
in a Statewide Voluntary Preschool Program and identified as funded by SWVPP are funded through the certified enrollment
process.
5th Year Seniors
10. 5th year seniors are to be considered grade 12.
11. 5th year seniors will be counted in the denominator but not the numerator of the 4-year graduation cohort calculation. In a 5-
year cohort graduation rate, 5th year seniors who graduate by the end of the 5th year of high school will be included in the
graduation rate.
Use: Certified Enrollment, ESSA Accountability
Legal Reference: Iowa Code 257.6 (1a.1) (Financing School Programs)
Elem ID Vendor Default SRI State ID BC ISASP EL
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Homeroom / HSAP Teacher Folder Number
D0055 No Default Y N N N N
The Iowa Department of Education folder number of the student's homeroom teacher.
User Notes
1. Required for elementary students (grades PK - 8) in a self-contained elementary classroom being taught language arts,
reading and math by the same teacher. If elementary courses are scheduled (CR records included in Student Reporting file) with
teacher folder number included, homeroom teacher may be null.
2. Required for all PK-12 students not enrolled in classes.
3. Required for all HSAP students. The folder number is that of the HSAP teacher making the contact with the home.
4. The folder number is assigned by the Board of Educational Examiners. Newly assigned folder numbers are seven digits.
5. If the teacher folder number has not yet been issued, you may temporarily use 9999999.
Use: Differentiated Accountability
Legal Reference: Iowa Code 256C.3(2) (SWVPPP); Iowa Code 256.11 (Educational Standards); (IAC 281-12.5 (Accreditation)
Version: 2020.01 7/18/2019 Student Demographics - 16 -Iowa Department of Education
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Entry Date into District
D0210 No Default Y N N N N
The most recent date that begins continuous enrollment in the district
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students
2. The date does not change for a student who continues from year to year in the same district regardless of the schools in
which the student has been or is enrolled.
3. If a student Transfers, Open Enrolls Out, Tuitions Out, Drops Out, or Exits with an Illness for 1 or more instructional days and
then returns, the entry date into district should reflect the return date.
4. When two districts merge or enter a whole grade sharing agreement, the student's entry date into the district does not
change.
5. If your district changes Student Information Systems, use the Entry Date from the previous SIS. Do not create a new default
date. For assistance, contact a Student Reporting consultant.
Elem ID Vendor Default SRI State ID BC ISASP EL
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School Number
K0030 No Default Y Y Y N Y
The four-digit code assigned to each school building by the Iowa Department of Education
Description
Four numeric characters
User Notes
1. Required for all PK-12 students
2. All school numbers are included in the Iowa Educational Directory with the exception of SWVPP off-site locations which may
be found in DE website: http://educateiowa.gov Select: Data & Reporting >> Data Reporting >> Student Reporting in Iowa
3. ESSA accountability requires all students be assigned to a school building. This means all students with Entry Codes of 1, 2,
3, 4, 5, 10, 15, 19 and all tuitioned out students (if reported) are required to be reported at a building level (see exceptions in user
note 4).
4. The district level building number of 0000 can be used for students who are:
• Open Enrolled-Out
• HSAP
• CPI Dual Enrolled for only activities, testing, or support services
• PKIEP students served in a non-district or non-SWVPP location
• Non-public shared time or CPI Dual Enrolled students enrolled for off-campus college credit courses only
• Students in residential treatment facilities in your district when the education occurs at the facility
- except for Woodward Academy, Clarinda Academy, and Orchard Place
For More Information: Margaret Hanson 515-281-3214 margaret.hanson@iowa.gov
Use: ESSA Accountability
Version: 2020.01 7/18/2019 Enrollment / Attendance - 17 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
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Entry Date
D0185 No Default Y N N N N
The beginning date of this enrollment period
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students
2. Students included in the rollover from the prior year will have an entry date into the new school year within the range of July 1
to the first day of school of the current school year.
3. JMC and PowerSchool users cannot use an Entry Date prior to the first day of school. Follow your vendor's instructions to
ensure students are being included with the correct entry date in the Student Reporting extract.
4. New students into a district after Day 1 will have an Entry Date of the first date for which they are both enrolled and attending
classes.
5. JMC users: To correctly enter a new student after the first day of school, go to Attendance > Student > Add Student and
enter the correct Day Number.
6. When a student re-enters the district after transferring out of the district, create a new enrollment record with the re-entry date,
entry code, and enrollment information. Do not change the previous enrollment.
7. When a change in school, entry code, CPI Dual Enrollment, FTE, Resident District, Accountable District, Nonpublic school
number, Foster Care, Service Provider / Facility, Service / Facility Type, or IEP Level occurs while a student is continuously
enrolled in your district, end the first enrollment and create a new enrollment. See Addendum J for the correct exit code to use.
Use: Certified Enrollment, ESSA Acountability, Supplemental Weighting, Student State ID System
Legal Reference: Iowa Code 257.6 (Financing School Programs); Iowa Code 257.11 (SW)
Elem ID Vendor Default SRI State ID BC ISASP EL
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Entry Type
D0175 No Default Y N N N N
Where did the student come from before this entry into the school?
The process by which a student enters a school during a given academic session.
Code Description Definition
01838 Original entry into a United States school Student is entering a US school for the first time and has no previous school
attendance. Used primarily for PK or KG students.
01835 Re-entry from the same school with no Used at the beginning of the year for students who are continuing enrollment
interruption of schooling in the same building or for a re-enrollment following an exit code of '14' End
or Change Enrollment.
01821 Transfer from a public school in the same Student is changing buildings within the same district (re-enrolled after an
local education agency exit code of '28' Within District Transfer) or student is progressing from one
building to another at the beginning of a school year.
01822 Transfer from a public school in a different Student is coming from another public district in Iowa.
local education agency in the same state
01823 Transfer from a public school in a different Student is coming from a public school in a state other than Iowa
state
01824 Transfer from a private, non-religiously-
affiliated school in the same local
education agency
01825 Transfer from a private, non-religiously-
affiliated school in a different local
education agency in the same state
01826 Transfer from a private, non-religiously-
affiliated school in a different state
01827 Transfer from a private, religiously- Student is entering public school from an accredited nonpublic school, or an
affiliated school in the same local accredited non-public student is changing buildings in the same LEA
education agency
01828 Transfer from a private, religiously- Student is entering from an accredited nonpublic school in another LEA
affiliated school in a different local
education agency in the same state
Version: 2020.01 7/18/2019 Enrollment / Attendance - 18 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2019-2020
01829 Transfer from a private, religiously- Student is entering the district, coming from a nonpublic school in a state
affiliated school in a different state other than Iowa
01830 Transfer from a school outside of the Student was previously enrolled in a US school, moved out of country and is
country returning to a US school.
01831 Transfer from an institution Student is entering the district, coming from a DHS Program (Juvenile
Home, Training School, MHI), Regents School, or prison
01832 Transfer from a charter school Out-of-state or in-state
01833 Transfer from home schooling Includes non-accredited schools
01836 Re-entry after a voluntary withdrawal Student is re-enrolling after being exited (e.g. dropout or prolonged illness)
and did not attend another school before re-enrolling.
01837 Re-entry after an involuntary withdrawal Student is re-enrolling after an expulsion
01839 Original entry into a United States school Student is entering a US school for the first time and was previously enrolled
from a foreign country with no interruption in a school in a foreign country.
in schooling
01840 Original entry into a United States school
from a foreign country with an interruption
in schooling
09999 Other
User Notes
1. Required for all PK-12 students with BEDS Entry Codes 1, 2, 3, 4, 5, 10, 11, 15, 19, or 81, and with days enrolled > 1, except
when Service / Facility Type = 8 Border Agreements.
2. Not required for CPI or shared time students with Entry Codes 6-9, 12-14, 16, 18, 21, 27-29, 40, and 82.
3. For students continuing their enrollment within the district, the vendor should populate Entry Type with 01835 continuing in the
same school or 01821 continuing in the district but from a different school.
4. New enrollees in preschool or kindergarten will have an Entry Type 01838 Original entry into a United States school.
5. New enrollees transferring from outside the district will need an Entry Type identifying the type and location of the former
school.
Use: Student State ID System
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Entry Code
D0180 No Default Y N N N N
The entry code for the enrollment period
Code Description Definition
1 Enrolled Resident student attending school in the district
2 Open Enrolled In Nonresident student open enrolled in
3 Tuitioned In Parent Paid Student with parent or guardian responsible for tuition including student on
F-1 Visa
4 Tuitioned In District Paid Nonresident student with the resident district responsible for tuition
5 Whole Grade Sharing In Nonresident regular education student attending school in which a whole
grade sharing agreement exists with the resident district. For billing
purposes, a student with an instructional IEP cannot be coded as Whole
Grade Sharing.
6 CPI Dual Enrolled Student receiving competent private instruction and also enrolled in a public
school for academic, special education support services, or extra-curricular
activities. Also used if the district is providing Iowa Assessment testing.
Form A is required.
7 CPI Home School Assistance (HSAP) Student receiving competent private instruction and parent is provided in-
home assistance by the local district. Form A is required.
8 Nonpublic Shared Time Nonpublic school student taking courses or receiving instructional services
on a part-time basis within the district
9 CPI Dual Enrolled and CPI Home School Form A is required.
Assistance
10 Tuitioned In NonResident Out-of-State Nonresident student whose resident district is outside of Iowa
Version: 2020.01 7/18/2019 Enrollment / Attendance - 19 -You can also read
