Student Reporting in Iowa Data Dictionary 2019-2020 - Iowa ...

 
Iowa Department of Education

 Student Reporting in Iowa
 Data Dictionary 2019-2020
                                              Contents
                                       SRI Dates and Timeline
                               Table of Contents in Alphabetical Order
                                Table of Contents in Category Order
                                  Table of Contents by Collection
                                           Data Dictionary

       All documents will be posted on the DE website: http://educateiowa.gov
      Select: Data & Reporting >> Data Reporting >> Student Reporting in Iowa

         Addendums
         A Destination Location by Destination Code
         A1 Resident District
         B Iowa County Codes
         C Language Codes
         E Integrated Postsecondary Education System Codes (IPEDS)
         F Dropout Definitions
         I Service Providers/Facilities and Service Type
         J Exit Code Guide
         L ELL Reporting

         Related Documents
         Quick Reference: Data Elements and Codes
         Quick Reference: Enrollment Period Data Elements and Codes
         Curriculum Coding and Supplementary Weighting Information
         Certified Enrollment via SRI
         Off Site Statewide Voluntary Preschool Program Building Numbers
         Supplementary Weighting via SRI

Version: 2020.01   7/18/2019                                               Condensed Version
2019-2020 Student Reporting (SRI) in Iowa Dates
                    All Iowa Public Districts and Nonpublic Buildings Reporting through SRI

August 2019:
        1 Graduate Verification site opens (public and nonpublic high schools)
        1 State Reporting collection window opens (public and nonpublic)
       26 Non-Fall Start Courses for Supplementary Weighting certification deadline (public only)
       26 Graduate Verification certification deadline (public and nonpublic high schools)

September 2019:
       4 SRI and Certified Enrollment test sites open (public and nonpublic)
      25 SRI and Certified Enrollment test sites close (public and nonpublic)

October 2019:
        1 Count Date for Certified Enrollment; SRI and Certified Enrollment production sites open (public and nonpublic)
        8 Approve student-level data into SRI and Certified Enrollment
   8 – 14 Ongoing communication between districts (open enrollment, duplicate students)
       15 Certified Enrollment certification deadline (IAC 257.6.1a(7c) (public and nonpublic)
       15 SRI and Certified Enrollment production sites close (public and nonpublic)
    16-30 Certified Enrollment confirmation period (public and nonpublic)

November 2019:
     xx Finalized Certified Enrollment (upon completion of confirmation period)

December 2019:
      2 Winter State Reporting collection window and SRI test site opens (public and nonpublic)
      2 Dropout Verification site opens (public and nonpublic having grades 7-12)
     13 Dropout Verification certification deadline (public and nonpublic having grades 7-12)

January 2020:
        2 Winter SRI test site closes (public and nonpublic)
        7 Winter SRI production site opens (public and nonpublic)
        7 Secondary CTE Reporting Application opens (public only)
       31 Winter SRI certification deadline (public and nonpublic)

April 2020:
        15 Spring State Reporting collection window and SRI test site opens (public and nonpublic)

May 2020:
       8 Spring SRI test site closes (public and nonpublic)
      14 Spring SRI production site opens (public and nonpublic)
      14 Assessment Accountability site opens (public only)

June 2020:
          Non-fall Start Courses for Supplementary Weighting – available for review upon SRI submission (public only)
          Graduate Verification – available for review upon SRI submission (public and nonpublic high schools)
       22 Spring SRI certification deadline (public and nonpublic)
       23 Assessment Accountability certification deadline (public only)

August 2020:
       25 Non-Fall Start Courses for Supplementary Weighting certification deadline (public only)
       25 Graduate Verification certification deadline (public and nonpublic high schools)
Iowa Department of Education
                                                   Student Reporting in Iowa Data Dictionary 2019-2020
                                                        Table of Contents in Alphabetical Order

  Accountable District........................................................ 26           Entry Type...................................................................... 18
  Accreditation Program Area............................................68                  Exit Code........................................................................ 31
  Action Taken................................................................... 60        Exit Date......................................................................... 30
  American Indian or Alaska Native...................................11                     Extracurricular Activities................................................. 56
  Asian............................................................................... 12
  Asian_ELL...................................................................... 74        File Version..................................................................... 71

  Attending District............................................................. 72        First Enrollment Date in US School................................ 47
                                                                                            Foster Care .................................................................... 28
  Behavior Incident Number.............................................. 58                 Foster Care_Barcode..................................................... 77
  Biliteracy Seal 2nd Language......................................... 57                  Free Lunch...................................................................... 36
  Biliteracy Seal 3rd Language.......................................... 57                 Free or Reduced Lunch_Barcode...................................77
  Birth Date........................................................................ 10     Full Academic Year.........................................................76
  Birth Date_ELL............................................................... 73          Full-time Equivalency (FTE)........................................... 23
  Black or African American.............................................. 12
  Black_ELL....................................................................... 74       Gender............................................................................ 11
                                                                                            Gifted/Talented............................................................... 37
  Class/Teacher Name...................................................... 76               Grade Level.................................................................... 16
  Common Course Number............................................... 67                    Grade Level _Barcode.................................................... 76
  Coordinated Early Intervening Services......................... 35
  Course Origination.......................................................... 65           Hispanic / Latino............................................................. 11

  CPI Dual Enrollment....................................................... 22             Hispanic_ELL.................................................................. 73

  Credit Recovery Course................................................. 64                Homeless Served Through McKinney-Vento Subgrant.. 39

  Current School Year....................................................... 71             Homeless_Barcode........................................................ 77
                                                                                            Homeroom / HSAP Teacher Folder Number.................. 16
  Date of Removal............................................................. 61
  Date Parent Waived LIEP Services................................ 49                       IEP Level........................................................................ 27

  Date Re-Entered LIEP Program..................................... 51                      IEP Placement Date....................................................... 40

  Date Stamp..................................................................... 71        IEP Staffed Out Date...................................................... 40

  Days Enrolled................................................................. 24         IEP Status_ELL.............................................................. 75

  Days Present.................................................................. 24         Immigrant........................................................................ 47

  Delimiter.......................................................................... 71    Initial Homeless Type..................................................... 38

  Destination Code............................................................ 34           Institution Providing Section........................................... 69

  Destination Location....................................................... 34
                                                                                            Junior Senior Rule.......................................................... 23
  Diploma........................................................................... 55

                                                                                            Legal Student First Name............................................... 10
  ELL Monitor Year 1 Decision.......................................... 50
                                                                                            Legal Student Last Name................................................. 9
  ELL Monitor Year 1 End Date......................................... 50
                                                                                            Legal Student Middle Name........................................... 10
  ELL Monitor Year 2 Decision.......................................... 51
                                                                                            Legal Student Suffix........................................................10
  ELL Monitor Year 2 End Date......................................... 51
                                                                                            Length of Removal..........................................................62
  ELL Status...................................................................... 48
                                                                                            LIEP Exit Date................................................................ 50
  English Language Learner_Barcode.............................. 77
                                                                                            LIEP Instructional Program............................................. 49
  Enrollment Record Sequence......................................... 72
                                                                                            LIEP Placement Date..................................................... 47
  Entry Code...................................................................... 19
                                                                                            LIEP Status_ELL............................................................ 75
  Entry Code_Barcode...................................................... 77
                                                                                            Local Course Number..................................................... 64
  Entry Date....................................................................... 18
                                                                                            Local Course Section......................................................68
  Entry Date into District.................................................... 17
                                                                                            Local Course Title........................................................... 64

Version 2020.01        7/18/2019                                                                                              Alphabetical Table of Contents - 1 -
Iowa Department of Education
                                                 Student Reporting in Iowa Data Dictionary 2019-2020
                                                      Table of Contents in Alphabetical Order

  Local Student ID............................................................. 15      School Name.................................................................. 76
                                                                                        School Number............................................................... 17
  Migrant_Barcode............................................................ 77        Section 504..................................................................... 41
  Military Connected Status............................................... 14           Section Delivery Method................................................. 69
                                                                                        Section Final Grade........................................................ 73
  Native American_ELL..................................................... 74
                                                                                        Section FTE for Funding................................................. 70
  Native Hawaiian or Other Pacific Islander...................... 13
                                                                                        Section Start Date...........................................................72
  Native Language.............................................................14
                                                                                        Section Start Indicator.................................................... 72
  Nonpublic School Number.............................................. 26
                                                                                        Service / Facility Type.....................................................29
  Number of Records.........................................................71
                                                                                        Service Provider / Facility............................................... 30

  Other Information Field 1................................................ 76          Social Security Number.................................................. 15

  Other Information Field 2................................................ 76          Special Education_Barcode............................................77

  Other Information Field 3................................................ 76          Student First Name........................................................... 9
                                                                                        Student Information System........................................... 71
  Pacific Islander_ELL....................................................... 74        Student Information System Version.............................. 72
  Paying Job...................................................................... 56   Student Last Name........................................................... 9
  PK Funded by Early Childhood Iowa (ECI).....................44                        Student Middle Name....................................................... 9
  PK Funded by Head Start............................................... 44             Student State ID............................................................. 15
  PK Funded by Other....................................................... 46          Student Suffix................................................................... 9
  PK Funded by Parent..................................................... 44           Submitting Entity............................................................. 72
  PK Funded by Shared Visions........................................ 45
  PK Funded by SWVPP................................................... 45              Time Stamp.................................................................... 72

  PK Funded by Title I....................................................... 45        Title I Math...................................................................... 52

  Post-graduation Location................................................ 55           Title I Reading................................................................. 52

  Post-graduation Plan...................................................... 56         Transmission ID.............................................................. 72

  Preschool Attendance.....................................................40           Tuitioned Out Accountable School................................. 33

  Preschool Program 1 Hours........................................... 42
                                                                                        Unaccompanied Homeless Youth.................................. 38
  Preschool Program 1 Session........................................ 42
  Preschool Program 1 Type............................................. 42              Weapon Type................................................................. 63
  Preschool Program 2 Hours........................................... 43               White............................................................................... 13
  Preschool Program 2 Session........................................ 43                White_ELL...................................................................... 74
  Preschool Program 2 Type............................................. 43
  Primary Section Teacher Folder Number....................... 69                       Zero Tolerance Policy Expulsion.................................... 62
  Problem Behavior........................................................... 58

  Race/Ethnicity_StateID................................................... 73
  Reason No State Math Assessment Score.................... 53
  Reason No State Reading Assessment Score............... 53
  Reason No State Science Assessment Score................53
  Receiving Educational Services..................................... 33
  Record Type................................................................... 71
  Reduced Lunch...............................................................36
  Resident County............................................................. 26
  Resident District.............................................................. 25

  SCED Course Code........................................................66

Version 2020.01       7/18/2019                                                                                            Alphabetical Table of Contents - 2 -
Iowa Department of Education
                               Student Reporting in Iowa Data Dictionary 2019-2020
                                      Table of Contents in Category Order

 Student Demographics                      Tuitioned Out Accountable        33       PreSchool Program
 Student Last Name               9         School                                    Preschool Program 1 Type            42
 Student First Name              9         Receiving Educational Services   33       Preschool Program 1 Hours           42
 Student Middle Name             9         Destination Code                 34       Preschool Program 1 Session         42
 Student Suffix                  9         Destination Location             34       Preschool Program 2 Type            43
 Legal Student Last Name         9                                                   Preschool Program 2 Hours           43
 Legal Student First Name       10         Program Indicators                        Preschool Program 2 Session         43
 Legal Student Middle Name      10         Coordinated Early Intervening    35       PK Funded by Early Childhood        44
 Legal Student Suffix           10         Services                                  Iowa (ECI)
 Birth Date                     10         Free Lunch                       36       PK Funded by Head Start             44
 Gender                         11         Reduced Lunch                    36       PK Funded by Parent                 44
 Hispanic / Latino              11         Gifted/Talented                  37       PK Funded by Shared Visions         45
 American Indian or Alaska      11         Initial Homeless Type            38       PK Funded by SWVPP                  45
 Native                                    Unaccompanied Homeless           38       PK Funded by Title I                45
 Asian                          12         Youth                                     PK Funded by Other                  46
 Black or African American      12         Homeless Served Through          39
 Native Hawaiian or Other       13         McKinney-Vento Subgrant
                                                                                     ELL / Immigrant
 Pacific Islander                          IEP Placement Date               40
 White                          13                                                   First Enrollment Date in US         47
                                           IEP Staffed Out Date             40
                                                                                     School
 Native Language                14         Preschool Attendance             40
                                                                                     Immigrant                           47
 Military Connected Status      14         Section 504                      41
                                                                                     LIEP Placement Date                 47
 Social Security Number         15
                                                                                     ELL Status                          48
 Local Student ID               15
                                                                                     LIEP Instructional Program          49
 Student State ID               15
                                                                                     Date Parent Waived LIEP             49
 Grade Level                    16
                                                                                     Services
 Homeroom / HSAP Teacher        16
                                                                                     LIEP Exit Date                      50
 Folder Number
                                                                                     ELL Monitor Year 1 End Date         50
                                                                                     ELL Monitor Year 1 Decision         50
 Enrollment / Attendance                                                             ELL Monitor Year 2 End Date         51
 Entry Date into District       17                                                   ELL Monitor Year 2 Decision         51
 School Number                  17                                                   Date Re-Entered LIEP Program        51
 Entry Date                     18
 Entry Type                     18
                                                                                     Title I
 Entry Code                     19
                                                                                     Title I Reading                     52
 CPI Dual Enrollment            22
                                                                                     Title I Math                        52
 Junior Senior Rule             23
 Full-time Equivalency (FTE)    23
 Days Enrolled                  24
 Days Present                   24
 Resident District              25
 Resident County                26
 Accountable District           26
 Nonpublic School Number        26
 IEP Level                      27
 Foster Care                    28
 Service / Facility Type        29
 Service Provider / Facility    30
 Exit Date                      30
 Exit Code                      31

Version 2020.01   7/18/2019                                                                            Table of Contents - 1 -
Iowa Department of Education
                                Student Reporting in Iowa Data Dictionary 2019-2020
                                       Table of Contents in Category Order

 Assessment                                 Courses                                   Other Information Field 3        76
 Reason No State Reading         53         Local Course Title               64       Grade Level _Barcode             76
 Assessment Score                           Local Course Number              64       Full Academic Year               76
 Reason No State Math            53         Credit Recovery Course           64       Special Education_Barcode        77
 Assessment Score                           Course Origination               65       Free or Reduced                  77
 Reason No State Science         53         SCED Course Code                 66       Lunch_Barcode
 Assessment Score                                                                     English Language                 77
                                            Common Course Number             67
                                                                                      Learner_Barcode
                                            Accreditation Program Area       68
                                                                                      Migrant_Barcode                  77
 Graduates                                  Local Course Section             68
                                                                                      Foster Care_Barcode              77
 Diploma                         55         Primary Section Teacher Folder   69
                                            Number                                    Homeless_Barcode                 77
 Post-graduation Location        55
                                            Institution Providing Section    69       Entry Code_Barcode               77
 Post-graduation Plan            56
 Extracurricular Activities      56         Section Delivery Method          69

 Paying Job                      56         Section FTE for Funding          70

 Biliteracy Seal 2nd Language    57
 Biliteracy Seal 3rd Language    57         Vendor Calculations
                                            Current School Year              71
 Discipline                                 Date Stamp                       71

 Behavior Incident Number        58         Delimiter                        71

 Problem Behavior                58         File Version                     71

 Action Taken                    60         Number of Records                71

 Date of Removal                 61         Record Type                      71

 Length of Removal               62         Student Information System       71

 Zero Tolerance Policy           62         Student Information System       72
 Expulsion                                  Version

 Weapon Type                     63         Submitting Entity                72
                                            Time Stamp                       72
                                            Transmission ID                  72
                                            Enrollment Record Sequence       72
                                            Attending District               72
                                            Section Start Date               72
                                            Section Start Indicator          72
                                            Section Final Grade              73
                                            Race/Ethnicity_StateID           73
                                            Birth Date_ELL                   73
                                            Hispanic_ELL                     73
                                            Native American_ELL              74
                                            Asian_ELL                        74
                                            Black_ELL                        74
                                            White_ELL                        74
                                            Pacific Islander_ELL             74
                                            IEP Status_ELL                   75
                                            LIEP Status_ELL                  75

                                            Bar Code Only
                                            School Name                      76
                                            Class/Teacher Name               76
                                            Other Information Field 1        76
                                            Other Information Field 2        76
Version 2020.01   7/18/2019                                                                          Table of Contents - 2 -
Iowa Department of Education
                              Student Reporting in Iowa Data Dictionary 2019-2020
                                        Table of Contents by Collection
                                           American Indian or Alaska       11       Homeroom / HSAP Teacher            16
 State ID - Active                         Native                                   Folder Number
 Attending District              72        Asian                           12       IEP Level                          27
 Birth Date                      10        Behavior Incident Number        58       IEP Placement Date                 40
 Current School Year             71        Biliteracy Seal 2nd Language    57       IEP Staffed Out Date               40
 Date Stamp                      71        Biliteracy Seal 3rd Language    57       Immigrant                          47
 Delimiter                       71        Birth Date                      10       Initial Homeless Type              38
 File Version                    71        Black or African American       12       Institution Providing Section      69
 Gender                          11        Common Course Number            67       Junior Senior Rule                 23
 Grade Level                     16        Coordinated Early Intervening   35       Length of Removal                  62
 Legal Student First Name        10        Services                                 LIEP Exit Date                     50
 Legal Student Last Name          9        Course Origination              65       LIEP Instructional Program         49
 Legal Student Middle Name       10        CPI Dual Enrollment             22       LIEP Placement Date                47
 Legal Student Suffix            10        Credit Recovery Course          64       Local Course Number                64
 Local Student ID                15        Date of Removal                 61       Local Course Section               68
 Number of Records               71        Date Parent Waived LIEP         49       Local Course Title                 64
 Race/Ethnicity_StateID          73        Services                                 Local Student ID                   15
 Record Type                     71        Date Re-Entered LIEP Program    51       Military Connected Status          14
 Record Type                     71        Date Stamp                      71       Native Hawaiian or Other           13
 Record Type                     71        Days Enrolled                   24       Pacific Islander
 Resident District               25        Days Present                    24       Native Language                    14
 School Number                   17        Delimiter                       71       Nonpublic School Number            26
 Social Security Number          15        Destination Code                34       Number of Records                  71
 Student State ID                15        Destination Location            34       Paying Job                         56
 Time Stamp                      72        Diploma                         55       PK Funded by Early Childhood       44
 Transmission ID                 72        ELL Monitor Year 1 Decision     50       Iowa (ECI)
 Transmission ID                 72        ELL Monitor Year 1 End Date     50       PK Funded by Head Start            44
                                           ELL Monitor Year 2 Decision     51       PK Funded by Other                 46
 State ID - Inactive                       ELL Monitor Year 2 End Date     51       PK Funded by Parent                44
 Birth Date                      10        ELL Status                      48       PK Funded by Shared Visions        45
 Current School Year             71        Enrollment Record Sequence      72       PK Funded by SWVPP                 45
 Date Stamp                      71        Entry Code                      19       PK Funded by Title I               45
 Delimiter                       71        Entry Date                      18       Post-graduation Location           55
 File Version                    71        Entry Date into District        17       Post-graduation Plan               56
 Legal Student First Name        10        Entry Type                      18       Preschool Attendance               40
 Legal Student Last Name          9        Exit Code                       31       Preschool Program 1 Hours          42
 Local Student ID                15        Exit Date                       30       Preschool Program 1 Session        42
 Number of Records               71        Extracurricular Activities      56       Preschool Program 1 Type           42
 Record Type                     71        File Version                    71       Preschool Program 2 Hours          43
 Record Type                     71        First Enrollment Date in US     47       Preschool Program 2 Session        43
 Record Type                     71        School                                   Preschool Program 2 Type           43
 School Number                   17        Foster Care                     28       Primary Section Teacher Folder     69
 Student State ID                15        Free Lunch                      36       Number
 Time Stamp                      72        Full-time Equivalency (FTE)     23       Problem Behavior                   58
 Transmission ID                 72        Gender                          11       Reason No State Math               53
 Transmission ID                 72        Gifted/Talented                 37       Assessment Score
                                           Grade Level                     16       Reason No State Reading            53
 SRI                                                                                Assessment Score
                                           Hispanic / Latino               11
 Accountable District            26        Homeless Served Through         39       Reason No State Science            53
                                           McKinney-Vento Subgrant                  Assessment Score
 Accreditation Program Area      68
                                                                                    Receiving Educational Services     33
 Action Taken                    60

Version 2020.01   7/18/2019                                                                          Table of Contents - 1 -
Iowa Department of Education
                               Student Reporting in Iowa Data Dictionary 2019-2020
                                         Table of Contents by Collection
 Record Type                      71        Grade Level                  16          Class/Teacher Name                  76
 Record Type                      71        Hispanic_ELL                 73          English Language                    77
 Record Type                      71        IEP Status_ELL               75          Learner_Barcode
 Record Type                      71        LIEP Status_ELL              75          Entry Code_Barcode                  77
 Record Type                      71        Native American_ELL          74          Foster Care_Barcode                 77
 Record Type                      71        Pacific Islander_ELL         74          Free or Reduced                     77
 Reduced Lunch                    36        School Number                17          Lunch_Barcode

 Resident County                  26        Student First Name            9          Full Academic Year                  76

 Resident District                25        Student Last Name             9          Gender                              11

 SCED Course Code                 66        Student Middle Name           9          Gifted/Talented                     37

 School Number                    17        Student State ID             15          Grade Level _Barcode                76

 School Number                    17        Submitting Entity            72          Hispanic / Latino                   11

 School Number                    17        White_ELL                    74          Homeless_Barcode                    77

 School Number                    17                                                 Local Student ID                    15
                                            ISASP                                    Migrant_Barcode                     77
 Section 504                      41
 Section Delivery Method          69        American Indian or Alaska    11          Native Hawaiian or Other            13
                                            Native                                   Pacific Islander
 Section Final Grade              73
                                            Asian                        12          Other Information Field 1           76
 Section FTE for Funding          70
                                            Birth Date                   10          Other Information Field 2           76
 Section Start Date               72
                                            Black or African American    12          Other Information Field 3           76
 Section Start Indicator          72
                                            Class/Teacher Name           76          Resident District                   25
 Service / Facility Type          29
                                            English Language             77          School Name                         76
 Service Provider / Facility      30
                                            Learner_Barcode                          School Number                       17
 Student First Name                9
                                            Entry Code_Barcode           77          Section 504                         41
 Student Information System       71
                                            Free or Reduced              77          Special Education_Barcode           77
 Student Information System       72
                                            Lunch_Barcode                            Student First Name                   9
 Version
                                            Gender                       11          Student Last Name                    9
 Student Last Name                 9
                                            Gifted/Talented              37          Student State ID                    15
 Student State ID                 15
                                            Grade Level _Barcode         76          Title I Math                        52
 Student State ID                 15
                                            Hispanic / Latino            11          Title I Reading                     52
 Student State ID                 15
                                            Homeless_Barcode             77          White                               13
 Student State ID                 15
                                            Local Student ID             15
 Submitting Entity                72
                                            Military Connected Status    14
 Time Stamp                       72
                                            Native Hawaiian or Other     13
 Title I Math                     52
                                            Pacific Islander
 Title I Reading                  52
                                            Resident District            25
 Transmission ID                  72
                                            Section 504                  41
 Transmission ID                  72
                                            Special Education_Barcode    77
 Tuitioned Out Accountable        33
                                            Student First Name            9
 School
                                            Student Last Name             9
 Unaccompanied Homeless           38
                                            Student State ID             15
 Youth
                                            Title I Math                 52
 Weapon Type                      63
                                            Title I Reading              52
 White                            13
                                            White                        13
 Zero Tolerance Policy            62
 Expulsion                                  Barcode
 ELL                                        American Indian or Alaska    11
                                            Native
 Asian_ELL                        74
                                            Asian                        12
 Birth Date_ELL                   73
                                            Birth Date                   10
 Black_ELL                        74
                                            Black or African American    12
 Gender                           11

Version 2020.01    7/18/2019                                                                           Table of Contents - 2 -
Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                 Elem ID   Vendor Default SRI State ID BC ISASP EL
 9
                              Student Last Name
                                                                                 D0080      No Default    Y     N     Y     Y     Y
Preferred last name of the student
User Notes
 1. Required for all PK-12 students
 2. This will be used for the Student State ID System if there is no Legal Student Last Name present.

Use: Certified Enrollment and Assessments
                                                                                 Elem ID   Vendor Default SRI State ID BC ISASP EL
10
                              Student First Name
                                                                                 D0060      No Default    Y     N     Y     Y     Y
Preferred first name of the student
User Notes
 1. Required for all PK-12 students
 2. This will be used for the Student State ID System if there is no Legal Student First Name present.

Use: Certified Enrollment and Assessments
                                                                                 Elem ID   Vendor Default SRI State ID BC ISASP EL
11
                           Student Middle Name
                                                                                 D0070      No Default    N     N     N     N     Y
Preferred middle name of the student
User Notes
 1. Recommended for use in the Student State ID System.
 2. This will be used for the Student State ID System if there is no Legal Student Middle Name present.
 3. Student Middle Name should be blank if the student does not have a middle name.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
                                                                                 Elem ID   Vendor Default SRI State ID BC ISASP EL
12
                                Student Suffix
                                                                                 D0090      No Default    N     N     N     N     N
Preferred suffix such as Jr, I, II of the student
User Notes
 1. Recommended for use in the Student State ID system.
 2. This will be used for the Student State ID System if there is no Legal Student Suffix present.
 3. Student Suffix should be blank if the student does not have a suffix.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Assessments
                                                                                 Elem ID   Vendor Default SRI State ID BC ISASP EL
13
                         Legal Student Last Name
                                                                                 D0085      No Default    N     Y     N     N     N
Legal last name of the student
User Notes
 1. Required for all PK-12 students when Student Last Name is not the same as Legal Student Last Name
 2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID

 Version: 2020.01 7/18/2019                                                                          Student Demographics       -9-
Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
14
                         Legal Student First Name
                                                                                   D0065     No Default      N     Y      N    N       N
Legal first name of the student
User Notes
 1. Required for all PK-12 students when Student First Name is not the same as Legal Student First Name
 2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
15
                        Legal Student Middle Name
                                                                                   D0075     No Default      N     Y      N    N       N
Legal middle name of the student
User Notes
 1. Required for all PK-12 students when Student Middle Name is not the same as Legal Student Middle Name
 2. Recommended for use in the Student State ID System
 3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
 4. Legal Student Middle Name should be left blank if the student does not have a Middle Name.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
16
                              Legal Student Suffix
                                                                                   D0092     No Default      N     Y      N    N       N
Legal suffix such as Jr, I, II of the student
User Notes
 1. Required for all PK-12 students when Student Suffix is not the same as Legal Student Suffix
 2. Recommended for use in the Student State ID System.
 3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
 4. Legal Student Suffix should be left blank if the student does not have a suffix.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
17
                                   Birth Date
                                                                                   D0020     No Default      Y     Y      Y    Y       N
Date of birth of the student
          Description
          MM/DD/CCYY
User Notes
 1. Required for all PK-12 students
 2. Students with instructional IEP's must be 3 years of age on September 15 in order to be counted in certified enrollment.
 3. The maximum age for a student is 21. If a student's 21st birthday occurs before August 23rd of the current school year, the
student must be exited with a code of '6' Reached Maximum Age. EXCEPTION: An agency may continue the special education
and related services of an IEP student for up to three years beyond the individual's 21st birthday if the person had an accident or
prolonged illness that resulted in delays in the initiation of or interruption in that individual's special education. The agency must
request approval from the department in accordance with Iowa Code section 256B.8.

Use: Certified Enrollment; Student State ID
Legal Reference: Iowa Code 299.1A (Compulsory Education)

 Version: 2020.01 7/18/2019                                                                           Student Demographics         - 10 -
Iowa Department of Education
                                     Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
18
                                      Gender
                                                                                  D0050      No Default     Y     Y      Y    Y       Y
Gender of a student
     Code   Description
      M     Male
      F     Female
User Notes
 1. Required for all PK-12 students
 2. Value must be UPPERCASE

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
19
                                Hispanic / Latino
                                                                                  D0042      No Default     Y     N      Y    Y       N
Is the student Hispanic / Latino?
          A person of Cuban, Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin,
          regardless of race.
     Code   Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. This question is about ethnicity, not race. No matter what is selected for ethnicity, questions about the student's race(s) must
also be answered.
  3. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
20
                      American Indian or Alaska Native
                                                                                  D0043      No Default     Y     N      Y    Y       N
Is the student of the American Indian or Alaska Native race?
          A person having origins in any of the original peoples of North and South America (including Central America), and who
          maintains tribal affiliation or community attachment.
     Code   Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

 Version: 2020.01 7/18/2019                                                                          Student Demographics         - 11 -
Iowa Department of Education
                                      Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
21
                                        Asian
                                                                                   D0044      No Default     Y     N     Y     Y       N
Is the student of the Asian race?
          A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including
          for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
     Code   Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
22
                          Black or African American
                                                                                   D0045      No Default     Y     N     Y     Y       N
Is the student of the Black or African American race?
          A person having origins in any of the black racial groups of Africa.
     Code   Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

 Version: 2020.01 7/18/2019                                                                           Student Demographics         - 12 -
Iowa Department of Education
                                      Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
23
                  Native Hawaiian or Other Pacific Islander
                                                                                    D0046     No Default        Y   N   Y     Y       N
Is the student of the Native Hawaiian or Other Pacific Islander race?
          A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
     Code   Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
24
                                        White
                                                                                    D0047     No Default        Y   N   Y     Y       N
Is the student of the White race?
          A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
     Code   Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.

Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

 Version: 2020.01 7/18/2019                                                                           Student Demographics        - 13 -
Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
25
                               Native Language
                                                                                  D0410         eng         Y     N      N    N       N
The native language of a student
            Description                                Definition
            Three letter Language Code                 ISO 639-2 Codes
User Notes
  1. Value must be lowercase
  2. Refer to Addendum C for a list of languages and codes. Additional help in determining the correct code can be found at https:
//www.loc.gov/standards/iso639-2/langhome.html or http://www.ethnologue.com/world.
  3. “Native language,” when used with respect to an individual who is limited English proficient, means either of the following:
    a. The language normally used by that individual or, in the case of a child, the language normally used by the parents of the
child.
    b. The language normally used by the child in the home or learning environment; this language shall be considered “native
language” in all direct contact with a child, including evaluation of the child.
  4. Native Language, when used in reference to an adopted or foster care school age child from a foreign country, is the
language used by the child prior to entering the United States.
  5. Students who transfer into your district from another Iowa district and whose Native Language is other than English will likely
will have completed the Iowa Home Language Survey. Please contact that prior district for Home Language Survey information
and ELL information (if applicable).
 4. Students who transfer into your district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the date of the Iowa Home Language Survey. If the Native Language is other than
English, the student is to be given the ELPA21 Screener to determine the correct ELL status.
  6. An ELL student must have a Native Language other than English.

For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov
Legal Reference: Iowa Code 280.4(1) (Limited Eng proficiency)
                                                                                  Elem ID   Vendor Default SRI State ID BC ISASP EL
26
                          Military Connected Status
                                                                                  D0095           0         Y     N      Y    Y       N
Are any of the student's parents or guardians serving on active military duty or full-time National Guard duty
at the time of submission?
     Code   Description
      1     Yes
      0     No
User Notes
  1. Not applicable to nonpublic schools.
  2. The term "active duty" means full-time duty in the active military service of the United States. Such term includes full-time
training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school
by law or by the Secretary of the military department concerned. Such term does not include part-time National Guard duty.

For More Information: Rachel Kruse 515-281-4153 rachel.kruse@iowa.gov
Use: Iowa School Performance Profiles reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

 Version: 2020.01 7/18/2019                                                                           Student Demographics        - 14 -
Iowa Department of Education
                                   Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                Elem ID   Vendor Default SRI State ID BC ISASP EL
27
                         Social Security Number
                                                                                 D0160     No Default     N     Y      N    N       N
Student's Social Security Number
          Description
          9 numeric characters
User Notes
 1. Optional for use in the Student State ID System.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID System
                                                                                Elem ID   Vendor Default SRI State ID BC ISASP EL
28
                              Local Student ID
                                                                                 D0010     No Default     Y     Y      Y    Y       N
Unique local ID assigned to a child by the attending district
          Description
          1-20 alpha numeric characters
User Notes
 1. Required for all PK-12 students
 2. Some student information systems create a unique local ID as well as allowing a district or school to create their own local
IDs.
 3. The Local Student ID should be unique within the building and district.
 4. Used by all software systems to facilitate the importing of a Student State ID file.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Student State ID
                                                                                Elem ID   Vendor Default SRI State ID BC ISASP EL
29
                              Student State ID
                                                                                 K0020     No Default     Y     Y      Y    Y       Y
The unique ID assigned to a child in the Iowa Student State ID System
          Description
          10 digit number
User Notes
 1. Required for all PK-12 students
 2. The Student State ID remains the same from year to year and follows the student within the state.
 3. The Student State ID does not change when a student's name changes. If a student's name changes, update the Student
State ID system.
 4. For assistance with resolving near matches in the Student State ID system, see the contact information below.

For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or TBA
Use: Certified Enrollment

 Version: 2020.01 7/18/2019                                                                        Student Demographics         - 15 -
Iowa Department of Education
                                     Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                Elem ID   Vendor Default SRI State ID BC ISASP EL
30
                                  Grade Level
                                                                                D0030      No Default    Y      Y     Y    N       Y
Grade level of the student during the current school year
     Code   Description
      PK    Pre-kindergarten
      KG    Kindergarten
     01-12 First through twelfth grade
User Notes
  1. Required for all PK-12 students
  2. PK and KG must be UPPERCASE
  3. Kindergarten students must be 5 years of age on September 15, have a Grade Level of KG, be given a Kindergarten Literacy
Assessment and be taught using the Iowa Core Curriculum.
  4. Districts should not enroll an out-of-state kindergartener who does not meet the age 5 requirement (Sept 15) for entering
kindergarten. The student will not be funded through certified enrollment. According to the August 2009 School Leader Update,
"Iowa Code § 282.3 unequivocally states that a child must be five on or before September 15 to enter kindergarten and must be
age 6 on or before September 15 to enter first grade." Iowa Attorney General‘s Opinion (#79-7-3) states that NO ONE has
discretion to overlook this law. That means no exceptions — it doesn‘t matter that the child moved in from another state where the
child has been in kindergarten most of the year already.
  5. A helpful document and chart that details distinctions between PK and KG students and requirements may be found at: https:
//www.educateiowa.gov/sites/files/ed/documents/ELI%20Technical%20Assistance%20Companion%20Document%203-30-18.pdf.

PK Students
  6. All PK students in a Statewide Voluntary Preschool Program and / or a district sponsored program are to be submitted for
Student Reporting.
  7. PK students 3 years of age or older, with an instructional IEP are counted in certified enrollment.
  8. PK Regular Education 3-year-olds and 3-year-olds on a support services IEP are not counted in certified enrollment.
  9. PK 4-year-olds in regular education or with a support services only IEP who are both enrolled for 10 hours or more per week
in a Statewide Voluntary Preschool Program and identified as funded by SWVPP are funded through the certified enrollment
process.

5th Year Seniors
10. 5th year seniors are to be considered grade 12.
11. 5th year seniors will be counted in the denominator but not the numerator of the 4-year graduation cohort calculation. In a 5-
year cohort graduation rate, 5th year seniors who graduate by the end of the 5th year of high school will be included in the
graduation rate.

Use: Certified Enrollment, ESSA Accountability
Legal Reference: Iowa Code 257.6 (1a.1) (Financing School Programs)
                                                                                Elem ID   Vendor Default SRI State ID BC ISASP EL
31
               Homeroom / HSAP Teacher Folder Number
                                                                                D0055      No Default    Y     N      N    N       N
The Iowa Department of Education folder number of the student's homeroom teacher.
User Notes
 1. Required for elementary students (grades PK - 8) in a self-contained elementary classroom being taught language arts,
reading and math by the same teacher. If elementary courses are scheduled (CR records included in Student Reporting file) with
teacher folder number included, homeroom teacher may be null.
 2. Required for all PK-12 students not enrolled in classes.
 3. Required for all HSAP students. The folder number is that of the HSAP teacher making the contact with the home.
 4. The folder number is assigned by the Board of Educational Examiners. Newly assigned folder numbers are seven digits.
 5. If the teacher folder number has not yet been issued, you may temporarily use 9999999.

Use: Differentiated Accountability
Legal Reference: Iowa Code 256C.3(2) (SWVPPP); Iowa Code 256.11 (Educational Standards); (IAC 281-12.5 (Accreditation)

 Version: 2020.01 7/18/2019                                                                        Student Demographics        - 16 -
Iowa Department of Education
                                     Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
32
                           Entry Date into District
                                                                                    D0210     No Default      Y     N      N    N       N
The most recent date that begins continuous enrollment in the district
          Description
          MM/DD/CCYY
User Notes
 1. Required for all PK-12 students
 2. The date does not change for a student who continues from year to year in the same district regardless of the schools in
which the student has been or is enrolled.
 3. If a student Transfers, Open Enrolls Out, Tuitions Out, Drops Out, or Exits with an Illness for 1 or more instructional days and
then returns, the entry date into district should reflect the return date.
 4. When two districts merge or enter a whole grade sharing agreement, the student's entry date into the district does not
change.
 5. If your district changes Student Information Systems, use the Entry Date from the previous SIS. Do not create a new default
date. For assistance, contact a Student Reporting consultant.

                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
33
                                School Number
                                                                                    K0030     No Default      Y     Y      Y    N       Y
The four-digit code assigned to each school building by the Iowa Department of Education
          Description
          Four numeric characters
User Notes
 1. Required for all PK-12 students
 2. All school numbers are included in the Iowa Educational Directory with the exception of SWVPP off-site locations which may
be found in DE website: http://educateiowa.gov Select: Data & Reporting >> Data Reporting >> Student Reporting in Iowa
 3. ESSA accountability requires all students be assigned to a school building. This means all students with Entry Codes of 1, 2,
3, 4, 5, 10, 15, 19 and all tuitioned out students (if reported) are required to be reported at a building level (see exceptions in user
note 4).
 4. The district level building number of 0000 can be used for students who are:
      • Open Enrolled-Out
      • HSAP
      • CPI Dual Enrolled for only activities, testing, or support services
      • PKIEP students served in a non-district or non-SWVPP location
      • Non-public shared time or CPI Dual Enrolled students enrolled for off-campus college credit courses only
      • Students in residential treatment facilities in your district when the education occurs at the facility
            - except for Woodward Academy, Clarinda Academy, and Orchard Place

For More Information: Margaret Hanson 515-281-3214 margaret.hanson@iowa.gov
Use: ESSA Accountability

 Version: 2020.01 7/18/2019                                                                           Enrollment / Attendance       - 17 -
Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2019-2020

                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
34
                                   Entry Date
                                                                                   D0185      No Default     Y     N      N    N       N
The beginning date of this enrollment period
            Description
            MM/DD/CCYY
User Notes
 1. Required for all PK-12 students
 2. Students included in the rollover from the prior year will have an entry date into the new school year within the range of July 1
to the first day of school of the current school year.
 3. JMC and PowerSchool users cannot use an Entry Date prior to the first day of school. Follow your vendor's instructions to
ensure students are being included with the correct entry date in the Student Reporting extract.
 4. New students into a district after Day 1 will have an Entry Date of the first date for which they are both enrolled and attending
classes.
 5. JMC users: To correctly enter a new student after the first day of school, go to Attendance > Student > Add Student and
enter the correct Day Number.
 6. When a student re-enters the district after transferring out of the district, create a new enrollment record with the re-entry date,
entry code, and enrollment information. Do not change the previous enrollment.
 7. When a change in school, entry code, CPI Dual Enrollment, FTE, Resident District, Accountable District, Nonpublic school
number, Foster Care, Service Provider / Facility, Service / Facility Type, or IEP Level occurs while a student is continuously
enrolled in your district, end the first enrollment and create a new enrollment. See Addendum J for the correct exit code to use.

Use: Certified Enrollment, ESSA Acountability, Supplemental Weighting, Student State ID System
Legal Reference: Iowa Code 257.6 (Financing School Programs); Iowa Code 257.11 (SW)
                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
35
                                   Entry Type
                                                                                   D0175      No Default     Y     N      N    N       N
Where did the student come from before this entry into the school?
        The process by which a student enters a school during a given academic session.
     Code   Description                                Definition
  01838 Original entry into a United States school     Student is entering a US school for the first time and has no previous school
                                                       attendance. Used primarily for PK or KG students.
  01835 Re-entry from the same school with no          Used at the beginning of the year for students who are continuing enrollment
        interruption of schooling                      in the same building or for a re-enrollment following an exit code of '14' End
                                                       or Change Enrollment.
  01821 Transfer from a public school in the same Student is changing buildings within the same district (re-enrolled after an
        local education agency                    exit code of '28' Within District Transfer) or student is progressing from one
                                                  building to another at the beginning of a school year.
  01822 Transfer from a public school in a different Student is coming from another public district in Iowa.
        local education agency in the same state
  01823 Transfer from a public school in a different Student is coming from a public school in a state other than Iowa
        state
  01824 Transfer from a private, non-religiously-
        affiliated school in the same local
        education agency
  01825 Transfer from a private, non-religiously-
        affiliated school in a different local
        education agency in the same state
  01826 Transfer from a private, non-religiously-
        affiliated school in a different state
  01827 Transfer from a private, religiously-          Student is entering public school from an accredited nonpublic school, or an
        affiliated school in the same local            accredited non-public student is changing buildings in the same LEA
        education agency
  01828 Transfer from a private, religiously-          Student is entering from an accredited nonpublic school in another LEA
        affiliated school in a different local
        education agency in the same state

 Version: 2020.01 7/18/2019                                                                          Enrollment / Attendance       - 18 -
Iowa Department of Education
                                         Student Reporting in Iowa Data Dictionary 2019-2020

  01829 Transfer from a private, religiously-           Student is entering the district, coming from a nonpublic school in a state
        affiliated school in a different state          other than Iowa
  01830 Transfer from a school outside of the           Student was previously enrolled in a US school, moved out of country and is
        country                                         returning to a US school.
  01831 Transfer from an institution                    Student is entering the district, coming from a DHS Program (Juvenile
                                                        Home, Training School, MHI), Regents School, or prison
  01832 Transfer from a charter school                  Out-of-state or in-state
  01833 Transfer from home schooling                    Includes non-accredited schools
  01836 Re-entry after a voluntary withdrawal           Student is re-enrolling after being exited (e.g. dropout or prolonged illness)
                                                        and did not attend another school before re-enrolling.
  01837 Re-entry after an involuntary withdrawal        Student is re-enrolling after an expulsion
  01839 Original entry into a United States school Student is entering a US school for the first time and was previously enrolled
        from a foreign country with no interruption in a school in a foreign country.
        in schooling
  01840 Original entry into a United States school
        from a foreign country with an interruption
        in schooling
  09999 Other
User Notes
 1. Required for all PK-12 students with BEDS Entry Codes 1, 2, 3, 4, 5, 10, 11, 15, 19, or 81, and with days enrolled > 1, except
when Service / Facility Type = 8 Border Agreements.
 2. Not required for CPI or shared time students with Entry Codes 6-9, 12-14, 16, 18, 21, 27-29, 40, and 82.
 3. For students continuing their enrollment within the district, the vendor should populate Entry Type with 01835 continuing in the
same school or 01821 continuing in the district but from a different school.
 4. New enrollees in preschool or kindergarten will have an Entry Type 01838 Original entry into a United States school.
 5. New enrollees transferring from outside the district will need an Entry Type identifying the type and location of the former
school.

Use: Student State ID System
                                                                                   Elem ID   Vendor Default SRI State ID BC ISASP EL
37
                                     Entry Code
                                                                                   D0180      No Default      Y     N      N     N       N
The entry code for the enrollment period
     Code   Description                                 Definition
      1     Enrolled                                    Resident student attending school in the district
      2     Open Enrolled In                            Nonresident student open enrolled in
      3     Tuitioned In Parent Paid                    Student with parent or guardian responsible for tuition including student on
                                                        F-1 Visa
      4     Tuitioned In District Paid                  Nonresident student with the resident district responsible for tuition
      5     Whole Grade Sharing In                      Nonresident regular education student attending school in which a whole
                                                        grade sharing agreement exists with the resident district. For billing
                                                        purposes, a student with an instructional IEP cannot be coded as Whole
                                                        Grade Sharing.
      6     CPI Dual Enrolled                           Student receiving competent private instruction and also enrolled in a public
                                                        school for academic, special education support services, or extra-curricular
                                                        activities. Also used if the district is providing Iowa Assessment testing.
                                                        Form A is required.
      7     CPI Home School Assistance (HSAP)           Student receiving competent private instruction and parent is provided in-
                                                        home assistance by the local district. Form A is required.
      8     Nonpublic Shared Time                       Nonpublic school student taking courses or receiving instructional services
                                                        on a part-time basis within the district
      9     CPI Dual Enrolled and CPI Home School       Form A is required.
            Assistance
      10    Tuitioned In NonResident Out-of-State       Nonresident student whose resident district is outside of Iowa

 Version: 2020.01 7/18/2019                                                                          Enrollment / Attendance         - 19 -
You can also read
Next slide ... Cancel