Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council

Page created by Jean Fowler
 
CONTINUE READING
Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
Thursday
    4 March 2021
         6:00pm

Raetihi Chambers
44 Seddon Street
          Raetihi
Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
WAIMARINO-WAIOURU COMMUNITY BOARD

                              NOTICE OF MEETING

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE
             RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI
                 ON THURSDAY 4 MARCH 2021, AT 6:00PM

Members

Chairperson:                John (Luigi) Hotter
Board Members:              John Chapman
                            Kay Henare
                            Allan Whale
Councillors:                Vivienne Hoeta
                            Rabbit Nottage
Councillors (non-voting):   Janelle Hinch
                            Elijah Pue
Mayor (non-voting):         Don Cameron

Clive Manley
CHIEF EXECUTIVE
Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
Roles and Powers of Community Boards

The Community Board has already been delegated the task of co-ordinating rural reserves and hall
committees. It also has a major input into the development of Council’s Long Term Plan.

The Community Board’s prime objective is to be the interface between Council and the ratepayers
and public of the Ward.

Role of Community Boards
The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):

(a)      Represent and act as an advocate for the interests of the community.
(b)      Consider and report on all matters referred to it by the territorial authority, or any other
         matter of interest or concern to the community board.
(c)      Maintain an overview of services provided by the territorial authority within the community.
(d)      Prepare an annual submission to the territorial authority for expenditure within the
         community.
(e)      Communicate with community organisations and special interest groups within the
         community.
(f)      Undertake any other responsibilities that are delegated to it by the territorial authority.

Powers of Community Boards
A Community Board shall perform such functions and duties and exercise such powers as are
delegated to it by Council from time to time.

Powers of Community Boards (Section 53 – LGA):
1     A community board has the powers that are:
      (a) Delegated to it by the relevant territorial authority in accordance with Clause 43 of
           Schedule 7 of the LGA.
      (b) Prescribed by the Order in Council constituting its community.
2     The powers of a Community Board prescribed by Order in Council expire at the close of six
      years after the Order comes into force.
3     Despite subsection (1), a community board may not:
       (a) Acquire, hold or dispose of property.
       (b) Appoint, suspend or remove staff.

Powers Delegated to the Community Board by Council
• The co-ordination of rural reserves and hall committees.
•     To allocate the approved budget for the following activities in the area:
       Footpaths programme;
       Parks and Reserves discretionary spend;
       Public information signage.
•     To approve:
       Temporary road closures for events (subject to administrative imperatives);
       Street names;
       Parades, collections and special uses of the roads;
       Changes to speed restrictions on local roads (subject to NZTA rules);
       Road closures.
Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
WAIMARINO-WAIOURU COMMUNITY BOARD
                                                     ORDER PAPER

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE
             RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI
                 ON THURSDAY 4 MARCH 2021, AT 6:00PM

                                                  PUBLIC BUSINESS

                                                                                                                            Page

1       Apologies

2       Declarations of Interest:
        Notification from Elected Members of:
        2.1 Any interests that may create a conflict with their role as an
        elected member relating to the items of business for this meeting;
        and
        2.2 Any interests in items in which they have a direct or indirect
        pecuniary interest as provided for in the Local Authorities (Members’
        Interests) Act 1968

3       Public Forum: Temporary Suspension and Reinstatement                                                                       5
        of Standing Orders

4       Deputation: Paul Kinghan - Vodafone                                                                                  6-9

5       Confirmation of Minutes: 4 February 2021                                                                          10 - 17
6       Temporary Road Closure – Raetihi Gutbuster                                                                        18 - 19

7       Capital Works and Members Request for Information                                                                 20 - 31

        PUBLIC EXCLUDED BUSINESS

8       Resolution to Exclude the Public for Consideration of                                                                      32
        Board Business

    Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not
     represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to
                                amendment either by addition or withdrawal of items contained therein.

                              Waimarino-Waiouru Community Board – Public Business – 4 March 2021
                                                          Page 4
Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
5

 Report to: Waimarino-Waiouru Community Board

 Meeting Date:    4 March 2021

 Subject:         Public Forum: Temporary Suspension and
                  Reinstatement of Standing Orders

Purpose of Report
1.1    The purpose of this Report is to enable the Board to temporarily suspend Standing Orders
       in their entirety to allow Members and the Public to address the Board.

Significance and Engagement

2.1   There is nothing in this Report that triggers the Significance and Engagement Policy.

Public Forum Guidelines
3.1    The Community Board has adopted the following Public Forum Guidelines:
       (a) Five minutes speaking time will apply to each speaker or group.
       (b) Members of the public wishing to speak must advise the Community Board of the
            reasons and subject he/she wishes to address the Board a minimum of two clear
            working days prior to the meeting.
       (c) The Chair may refuse applications which are repetitious or offensive and may
            terminate a speaker in progress where the subject matter is disrespectful or offensive.
       (d) There are not to be criticisms of individual Board members or individual staff
            members.
       (e) The Public Forums are designed for people to speak about matters of interest to them
            to the Community Board. It is not intended that people should be questioning Board
            members on these occasions. However, Board members may ask questions of
            speakers to clarify their statements.

Suggested Resolution(s)
1     That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing
      Orders be received.

2     That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board
      temporarily suspends Standing Orders in their entirety to allow Members and the public to
      address the Board.

      The Board received addresses as follows:

      RESOLVED

      That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board
      reinstates Standing Orders in their entirety for consideration of the agenda.

Liana Mua
GOVERNANCE OFFICER
Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
6

 Report to: Waimarino-Waiouru Community Board

 Meeting Date:    4 March 2021

 Subject:         Deputation: Paul Kinghan - Vodafone

Purpose of Report
1.1    The purpose of this report is to advise members that Paul Kinghan from Vodafone will be in
       attendance to speak on the proposed Telecommunication Facility in Ohakune.

Significance and Engagement, Social Impact
2.1   SIGNIFICANCE
      This report does not trigger the Significance and Engagement Policy.

Background
3.1    Vodafone wish to install a cell phone tower in Ohakune central town area to provide better
       coverage for users.

3.2    Vodafone has indicated a site on Mangawhero Terrace Extension opposite the entrance to
       Shannon Street as their preferred site. Although this space appears to be a green space
       amenity area, it is actually road reserve.

3.3    Council staff feel that this site may have too much of a high amenity value to be an
       acceptable site to the community.

Discussion
4.1    Vodafone have gone back to the area to try and find some alternative locations. Set out
       below is the Vodafone assessment of a number of sites:
7

4.1.1   The search area (RED-Preferred area, BLUE-Secondary less preferred area) within which
        locating the new infrastructure could meet objectives.

4.1.2   Options that have been investigated and assessed against service objectives, planning
        rules, land availability/rights and community impact.

4.2     Listed below is a summary of options for each investigated sight:
        (a) Light pole replacement on Cnr Shannon Street and Arawa Street (not suitable).
              (i)     20m height required to clear the clutter and treeline (3rd sector to point SW)
                      and provide the coverage to the far northern part of town.
              (ii)    residential zoning, only permitted to go 3.5m above existing light pole
                      (approx. 12m total).
              (iii)   Close to residential dwellings.

        (b)   Light pole replacement on Mangawhero Terrace opposite Snowberry Lane
              (potential).
              (i)     20m height required to clear the clutter and treeline (3rd sector to point SW)
                      and provide the coverage to the far southern part of town
              (ii)    Rural zoning on this side of road (residential opposite) allows up to 25m.
                      HIRTB from residential boundary. Setback requirement from stream.
              (iii)   Residential dwellings and vacant sections opposite pole location.
              (iv)    Trees may provide screening backdrop.

        (c)   Light pole replacement on Mangawhero Terrace opposite Shannon Street (selected
              location)
              (i)     20m height required to clear the clutter and treeline (3rd sector to point SW)
                      and provide the coverage to the far northern part of town
              (ii)    Rural zoning on this side of road (residential opposite) allows up to 25m.
                      HIRTB from residential boundary. Setback requirement from stream.
              (iii)   Motels opposite pole location.
              (iv)    Good separation and screening from residential properties.
              (v)     Existing overhead power and lighting infrastructure.

        (d)   New pole in road at southern end of Mangawhero Street (not suitable)
              (i)   25m height required to clear the clutter and treeline (3rd sector to point SW)
                    and provide the coverage to the far northern part of town, a treeline directly
                    north would need to be cleared.
              (ii)  Residential zoning. Setback requirement from stream.
              (iii) Residential dwellings across the road from the site with little screening.

        (e)   New pole in road on Shannon Street (potential).
              (i)   20m height required to clear the clutter and treeline (3rd sector to point SW)
                    and provide the coverage to the far northern part of town. On edge of the
                    target area.
              (ii)  Rural zoning on this side of road with future urban overlay (residential
                    opposite) allows up to 25m. HIRTB from residential boundary.
              (iii) Lifestyle properties adjoining, residential dwellings on opposite side of road
              (iv)  Need to select location with sufficient space in road verge and not in view
                    line of dwellings.

        (f)   Light pole replacement on Miro Street (not suitable)
              (i)    20m height required to clear the clutter and treeline (3rd sector to point SW)
                     and provide the coverage to the far northern part of town.
              (ii)   Residential zoning, only permitted to go 3.5m above existing pole.
              (iii)  Vacant land adjacent, residential dwellings across the road.

                                  Deputation: Paul Kinghan - Vodafone
                                                   2
8

         (g)     New pole on vacant land on Miro Street (not suitable)
                 (i)   20m height required to clear the clutter and treeline (3rd sector to point SW)
                       and provide the coverage to the far southern part of town.
                 (ii)  Residential zone, not permitted.
                 (iii) Land for sale or for future development.

         (h)     New pole on vacant land on Ruapehu Street (not suitable)
                 (i)   25m plus height would be required to get back into the coverage area
                       clearing clutter and trees, it is far from the target area limiting effectiveness.
                 (ii)  Rural zoned with future urban overlay allows up to 25m.
                 (iii) Land owner approached and advised land was in process of being sold and
                       unlikely suitable for new owners plans.
                 (iv)  Challenging build unless close to road which further removes from the
                       search area.

           (i)   New pole in road on Ruapehu Street (not suitable)
                 (i)   30m plus height would be required to get back into the coverage area
                       clearing clutter and trees, it is too far from the target area to be effective.

         (j)     River Road Industrial (not suitable)
                 (i)    30m+ height would be required to get back into the coverage area clearing
                        clutter and trees, it is too far from the target area to be effective.

4.3     Photographs of the type of cell phone pole intended are attached for members’ information.

Suggested Resolution(s)
1       That the Report on Deputation: Paul Kinghan – Vodafone be received.

2       That the Waimarino-Waiouru Community Board recommend Option _______ as the
        preferred site for a new cell phone tower.

Margaret Hawthorne
GROUP MANAGER COMMUNITY SERVICES

Email address for point of contact: margaret.hawthorne@ruapehudc.govt.nz
Attachments:     Images of cell phone pole

                                        Deputation: Paul Kinghan - Vodafone
                                                         3
Attachment                   9

             Deputation: Paul Kinghan - Vodafone
                              4
10
Unconfirmed                                                                             Unconfirmed

             WAIMARINO-WAIOURU COMMUNITY BOARD
                                               MINUTES

    A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD HELD AT THE
              COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE
                ON THURSDAY 4 FEBRUARY 2021, AT 6.01PM

                                        PUBLIC BUSINESS

Present

Board Members: John (Luigi) Hotter
               John Chapman
               Kay Henare
               Allan Whale

Mayor:             Don Cameron

Councillors:       Vivienne Hoeta
                   David Nottage

Councillors:       Janelle Hinch
(Non-voting)       Elijah Pue

Staff:             Clive Manley              Chief Executive
                   Pauline Welch             Group Manager, Customer Services
                   Andrea Nicol              Team Leader, Land Transport
                   Liana Mua                 Governance Officer
                   Roz Wilson                Customer Services Officer

Attendees:         Weston Kirton
                   Helen Cussins

1        Making and Attesting of Declarations

John Chapman and Kay Henare made and attested their declarations as new members of
the Waimarino-Waiouru Community Board. Mayor Cameron welcomed them to the table.

         RESOLVED
         Moved: Whale
         Seconded: Cr Hoeta

         That the report on Making and Attesting of Declarations be received.

                    Waimarino-Waiouru Community Board – Public Business – 4 February 2021
                                                 Page 1
11
Unconfirmed                                                                           Unconfirmed

2     Apologies

       No apologies were received.

3     Declarations of Interest

       There were no declarations of interest.

4     Public Forum: Temporary Suspension and Reinstatement of Standing Orders

The Board Temporarily suspended Standing Orders in their entirety.

       RESOLVED
       Moved: Whale
       Seconded: Cr Hoeta

       1      That the Report on Public Forum: Temporary Suspension and Reinstatement
              of Standing Orders be received.

       2      That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002,
              the Board temporarily suspends Standing Orders in their entirety to allow
              Members and the public to address the Community Board.

       Received addresses as follows:

       Weston Kirton spoke about the Horizon Regional Council’s Long Term Plan and its
       implications for the Ruapehu District and expressed his concerns with the funding of
       river management projects.

       Luigi congratulated Bruce Thompson on having been awarded a Queen Services
       Medal for service to the community.

       Cr Pue:
       • Will be meeting with Rebecca to discuss Property issues and will update the Board
          at the next meeting.
       • Spoke about Maori Wards and the recent bill from Hon Nanaia Mahuta.

       Cr Hoeta:
       • Welcomed and congratulated the new members Kay Henare and John Chapman.
       • Informed members of the Wild Food festival at the A&P show on the 20th February
          in Raetihi.

       Cr Hinch:
       • Inquired about Airbnb/Hotelier compliance and standards.
       • Inquired about King hive Beehives on Department of Conservation/kiwirail land.
       • Inquired about the removal of trees in the area.

                  Waimarino-Waiouru Community Board – Public Business – 4 February 2021
                                               Page 2
12
Unconfirmed                                                                           Unconfirmed

      •     Reminded the Board and members of the public that Visit Ruapehu has some
            funding available for events.

      Cr Nottage spoke about the maintenance of shrubs and Horizons placing baffles in the
      rivers and streams to assist fish.

       Kay Henare thanked fellow members for the welcome and explained that she is looking
       forward to being on the Board.

       Mayor Cameron spoke about Maori wards and water meters.

       John Hotter requested information on the maintenance of the Ohakune Cemetery.

       Allan Whale expressed his support for the establishment of Maori Wards after
       discovering that Maori soldiers having returned home from the war were not gifted land
       alike others and were treated unfairly.

       John Chapman spoke about Maori Wards and the Hobsons pledge petition.

      RESOLVED
      Moved: Whale
      Seconded: Chapman

      That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the
      Board reinstates Standing Orders in their entirety for consideration of the Agenda.

5      Confirmation of Minutes: 5 November 2020

      RESOLVED
      Moved: Whale
      Seconded: Cr Hoeta

      That the Public minutes dated 5 November 2020 be confirmed as a true and correct
      record.

6         Temporary Road Closure – Raetihi Christmas Carnival 2020

Members received a report seeking their retrospective approval for the Raetihi Christmas
Carnival 2020 road closure application. The Team Leader of Land Transport spoke to this
report and answered Members’ questions.

      RESOLVED
      Moved: Whale
      Seconded: Cr Hoeta

       1       That the report on Temporary Road Closure Raetihi Christmas Carnival 2020
               be received.

                  Waimarino-Waiouru Community Board – Public Business – 4 February 2021
                                               Page 3
13
Unconfirmed                                                                            Unconfirmed

       RESOLVED
       Moved: Whale
       Seconded: Cr Nottage

       2       The Waimarino-Waiouru Community Board retrospectively approves the
               temporary closure of Seddon Street, Raetihi between 9am and 3pm on
               Saturday 12 December for the Raetihi Christmas Carnival 2020.

7      Heritage Buildings

Members were informed of buildings, places and trees that have been identified as having
heritage status worthy of protection through the Ruapehu District Plan. The Chief Executive
spoke to the report and answered Members’ questions. Members were encouraged to contact
staff about any items that need to be added to the list.

       RESOLVED
       Moved: Whale
       Seconded: Cr Nottage

       That the report on Heritage Buildings be received.

8          Capital Works and Members Request for Information

Members were presented with an update on the planned capital works and other items of
interest in the Waimarino-Waiouru Community Board area in 2020/21. Relevant staff spoke to
this report and answered Members’ questions.

Key items discussed:
    R2: Ohakune-Mountain Road seal
          o Truck drivers are parking on the verge opposite Mangawhero. Need to talk to
              motel owners to enforce no parking on verge.
    R4: Ruapehu Road Rail Overbridge
    R8: Speed limits – Raetihi, Ohakune and Waiouru
    E1: Flood Modelling River Works
    E4: Ohakune Water Intake
          o Staff to inform Members on when the raw water line was last flushed and
              whether or not Council is abandoning road access to the intake.
    C3: Ohakune Swimming Pool Ablutions Block
          o Who is paying for the upgrades for Raetihi pool ablutions block?
    C6: Park Ave Reserve
    C4: Parapara Road Reserve Development
    C7: Raetihi Holiday Park Ablution Block
    C9: Raetihi Cemetery Extension
          o Consultation needs to be brought back to WWCB.
    C8: Ohakune Cemetery Extension
          o Can the paths be maintained? (old part of cemetery)
    C12: Raetihi Swimming Pool
          o Member requested an update on the feasibility study.

                   Waimarino-Waiouru Community Board – Public Business – 4 February 2021
                                                Page 4
14
Unconfirmed                                                                             Unconfirmed

       C17: Pipiriki playground
       O1: Future of Taumarunui Landfill
            o Add new item on Compostable areas for Raetihi/Ohakune
            o Emily to contact Cr Hinch on compostable brands
            o Emily to contact Cr Pue around signage on the recycling bins in Raetihi
               (specific types of plastic).
       O3: Security Cameras
            o Members requested an update for the next meeting
       Cr Nottage requested information around the cleaning of gutters and sumps.
        (Frequency and when it should be done).
       Cr Hinch requested that staff explore the option of new signage for the Mangawhero
        walkway.

        RESOLVED
        Moved: Whale
        Seconded: Cr Nottage

        That the Report on Capital Works and Members’ Requests for Information is received.

9           Resolution to Exclude the Public for Consideration of Board Business

        RESOLVED
        Moved: Whale
        Seconded: Cr Hoeta

        1        That the report on Resolution to Exclude the Public for Consideration of
                 Board Business be received.
        2        That the public be excluded from the following part of the proceedings of the
                 meeting.
        3        That the general subject of each matter to be discussed while the public is
                 excluded, the reason for passing the resolution in relation to each matter and
                 the specific grounds under Section 48(1) of the Local Government Official
                 Information and Meetings Act 1987 for the passing of this resolution are as
                 follows:
                                                                                                        Ground(s)
        General Subject of                                                                              under
        each matter to be     Reason for passing this resolution in relation to each matter             S48(1) for
        considered                                                                                      passing this
                                                                                                        resolution
        C1: Confirmation of   The reason(s) for excluding the public is/are recorded in the Public        48(1)(a)
        Public Excluded       Business Minutes of the meeting.
        Minutes: 5
        November 2020
        C2: Confidential      Enable any local authority holding the information to carry on, without
        Briefing              prejudice or disadvantage, negotiations (including commercial and
                              industrial negotiations). To maintain the effective conduct of public
                              affairs through the free and frank expressions of opinions by, or
                              between, or to members of or officers or employees of any local
                              authority, or any persons to whom Section 2(5) of the Local
                              Government Official Information and Meetings Act 1987 applies, in the
                              course of their duty. To protect the privacy of natural persons.

                    Waimarino-Waiouru Community Board – Public Business – 4 February 2021
                                                 Page 5
15
Unconfirmed                                                                            Unconfirmed

       This resolution is made in reliance on Section 48(1)(a) of the Local Government
       Official Information and Meetings Act 1987 and the particular interest or interests
       protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9
       of the Official Information Act 1982 as the case may require are listed above.

There being no further business, the meeting concluded at 8:04PM.

Dated at Raetihi this 4th day of March, 2021.

John Hotter
CHAIRPERSON

                   Waimarino-Waiouru Community Board – Public Business – 4 February 2021
                                                Page 6
Attachment   16
Attachment   17
18

 Report to: Waimarino Waiouru Community Board

 Meeting Date:    4 March 2021

 Subject:         Temporary Road Closure – Raetihi Gutbuster

Purpose of Report
1.1    The purpose of this report is to advise members of the proposed Road Closure application
       for the Raetihi Gutbuster 2021 event.

Significance and Engagement, Social Impact
2.1    SIGNIFICANCE
       This report does not trigger the Significance and Engagement Policy.

2.2    SOCIAL IMPACT
       This report does not trigger the Social Policy.

Background
3.1    An application was received from Raetihi Promotions Charitable Trust for the Temporary
       Road Closure of Seddon Street between Duncan and Balance Streets, Raetihi between
       8:30am and 4pm on Sunday 4 April 2021 for the Raetihi Gutbuster 2021 event.

Discussion
4.1    The application was received on 19 January 2021; ten weeks ahead of the event. Therefore,
       the road is able to be closed under the Transport (Vehicular Traffic Road Closure)
       Regulations 1965.

4.2    Pursuant to the Transport (Vehicular Traffic Road Closure) Regulations 1965 notice is
       hereby given that Ruapehu District Council, for the purpose of holding the Raetihi
       Gutbuster, is proposing to close Seddon Street Raetihi, between Duncan and Ballance
       Streets on Sunday 4 April between the times of 8:30am and 4pm.

4.3    The Traffic Management Plan has been submitted and is in the process of being approved.

4.4    The proposed closure was advertised in the Ruapehu Bulletin on Wednesday 27 January
       2021 and posted on the Council Facebook page on the same date.

4.5    Any person affected by the closure had until 4pm on Friday 12 February 2021 to lodge their
       notice of objection to the Council, in writing.

4.6    No objections were received.

4.7    The final road closure information will be advertised in the Ruapehu Bulletin on Wednesday
       24 March 2021.
19

Suggested Resolution(s)
1      That the report on Raetihi Gutbuster Event - Temporary Road Closure be received.

2      That the Waimarino-Waiouru Community Board approves/does not approve the Temporary
       Road Closure of Seddon Street, between Duncan and Balance Streets, for the Raetihi
       Gutbuster Event on Sunday 4 April 2021 from 8.30am-4.00pm.

Nikki Fieldes
TECHNICAL SERVICES COORDINATOR

Email address for point of contact: andea.nicol@ruapehudc.govt.nz

                             Temporary Road Closure – Raetihi Gutbuster
                                                2
20
 Report to: Waimarino-Waiouru Community Board

 Meeting Date:      4 March 2021

 Subject:           Capital Works and Members Request for Information

Purpose of Report
1.1      The purpose of this Report is to provide an update on the planned capital works and other items of
         interest in the Waimarino-Waiouru Community Board area in 2020/21.

Significance and Engagement
2.1     This report does not trigger the Significance and Engagement Policy.

Discussion
3.1      WORKS

3.1.1    The list is a combination of contracted items and other items that Members have displayed an
         interest in. Other items can be added to the list on request.

3.2      ROADING

                  Subject          Action taken                                                Target
                                                                                               Completion
          R1      Mangateitei      Design status                                                 Report to
                  Railway Over     Design underway, Kiwi Rail approval in principle has           Council
                  Bridge           been received and approval to work around lines is           Early 2021
                                   being sought. Land owner agreement achieved for
                                   proposed alignment.                                             Bridge
                                                                                                 June 2022
                                   Timing and funding                                          (dependant on
                                   Project was included in 2018 LTP but not progressed            funding)
                                   as it was not funded by Waka Kotahi (NZ Transport
                                   Agency). Applying for funding in 2021/22 year; subject
                                   to LTP and WK approval.

                                   Board support
                                   A report will go to Council on funding risks and options.
                                   This will include Board’s recommendation to approve
                                   the work.

          R2      Pavement         Rimu Street seal extension: Jilesen Group                    April 2021
                  Rehabilitation   establishing site and beginning earthworks this month.
                                   Site will be completed by end of April.

                                   Ohakune Mountain Road RP 13km: The hairpin                    February
                                   grade realignment has been sealed prior to Asphaltic           2021
                                   concrete being laid. Minor surface damage from
                                   doughnuts has occurred.
                                   Run out areas will not be sealed but left to revegetate
                                   as per our ongoing Memorandum of Understanding
                                   with Department of Conservation. Chip left in kerb will
                                   be removed once AC is laid.
21
     Subject          Action taken                                                Target
                                                                                  Completion
                      The hot mix asphalt surfacing is programmed for late
                      February/early March. The roundabout at the corner of
                      Shannon Street and Miro Street will be surfaced at the
                      same time. The manholes were raised in December in
                      advance of this work, so they would be at the right level
                      for final surface.

                      Slumping above the hairpin is occurring as the hillside
                      is slowly moving. Guardrail and gabion work in the new
                      financial year will address this.

R3   Wilding          Council is carrying out some tree removal with the           June 2021
     Vegetation       Worker redeployment funding approved from the
                      Provincial Development Unit throughout the District.

R4   Ruapehu          Bridge status                                                 Report
     Road Rail        Regularly inspected. Board has raised risk of users          Early 2021
     Overbridge       overloading bridge. Police have carried out patrols.
                                                                                      Bridge
                      Design status                                                 June 2022
                      Design underway, Kiwi Rail approval in principle has        (dependant on
                      been sought.                                                   funding)

                      Timing and funding
                      Project was included in 2018 LTP but not progressed
                      as it was not funded by Waka Kotahi (NZ Transport
                      Agency). Applying for funding in 2021/22 year; subject
                      to LTP and WK approval.

                      Board support
                      A report will go to Council on funding risks and options.
                      This will include Board’s recommendation to approve
                      the work.

R5   Matahiwi         16 T GVM suspension requires upgrading for Atihau             On Hold
     Bridge           forest harvest. Investigation beginning to secure
                      advanced funding for the project as a regional
                      improvement project.
                      Project on hold while alternative funding sources are
                      sought. Negotiation between NZTA and Atihau now
                      progressed as part of SH 4 realignment options.
R6   Minor            Clyde’s Access ford approach seal completed.                 June 2021
     Improvements     Clyde’s / Matapuna Road intersection seal completed.
                      Makino Road intersection and bridge approach to be
                      sealed over summer.
R7   Crossing         Discussion with Waka Kotahi NZ Transport Safety              June 2021
     points, State    Manager in September regarding the four potential
     Highway 1,       crossing points.
     Waiouru
                      Waka Kotahi are considering crossing points outside Z
                      Petrol station and Rustic as well as retrofitting the
                      existing crossing outside Oasis.

                      This work will be subject to funding and may need to
                      be staged over a number of years. The Agency is
                      hopeful that some work may be able to be carried out
                      this year, using unspent funds.

                      The priority is to retrofit the existing Oasis crossing,
                      then install the one outside Z, then Rustic last.

                     Capital Works and Members Request for Information
                                           2
22
      Subject           Action taken                                                 Target
                                                                                     Completion

                        That will give a crossing point at both ends of town and
                        in the middle.

                        The form of crossings are being considered by Waka
                        Kotahi.

                        Some parks will need to be removed when the new
                        crossings are installed. Council may need to extend
                        footpaths in the vicinity.

R8    Speed limits –    Waka Kotahi are reviewing State Highway 4 at present         Consultation
      Raetihi,          for consistency. They have indicated that the timeline        likely to be
      Ohakune and       for public consultation may be in first half of 2021. This   early in 2021
      Waiouru           may be subject to change.

                        The areas for change that Ruapehu is advocating for
                        are:
                             • Ohakune - extension of 50km/hr speed limit
                               on SH49 east of Ohakune to Ruapehu Road.
                             • Raetihi – extension of 50km/hr speed limit to
                               south of Raetihi
                             • Waiouru – lowering of 70km/hr speed limit
                               through ‘main street’.

R9    Petition to       Speed counters were installed by the playground for a         June 2021
      install speed     fortnight in July. They recorded speeds between 7 am
      bumps in          and 7 pm.
      Pipiriki
                        It was found that the average speed was 38km/hr, with
                        85% of vehicles travelling below 52km/hr.

                        There are 120 vehicles per day on the road and the
                        narrow alignment helps to provide a slower
                        environment.

                        In order to maintain the slow speed environment, we
                        recommended that threshold fences be installed on
                        Pipiriki Raetihi Rd and Whanganui River Road with
                        “Slow Tamariki” signs.

                        Speed bumps are not recommended as the roads are
                        collector roads and on a slope. There isn’t enough site
                        distance to allow traffic to slow in time.

                        This was presented at the Pipiriki Community Hui on 8
                        October.

                        The threshold treatment will be installed before winter.
R10   Waiouru           Member’s request to consider providing for trucks that         Funding
      Truck Parking     park in Waiouru off Rangipo Street. Officers are               request –
                        considering the idea of including this as a project in the    June 2021.
                        Long Term Plan 2021/31, with investigation funding in
                        2021/22. Project would likely need to be funded with a
                        partner.
R11   Mangaehuehu       Bridge sign is incorrectly spelled on one name plate.
      Bridge sign       Request passed on to Waka Kotahi
R12   Speed of          Speed limit heading off Mountain Road and into the            Complete
      vehicles          Junction. This can be a dangerous area and the
      passing           installation of judder bars or a slowdown sign should

                       Capital Works and Members Request for Information
                                             3
23
              Subject          Action taken                                                 Target
                                                                                            Completion
              through          be investigated. ‘50km/hr ahead’ signs have been
              Ohakune          installed prior to passing Ngati Rangi office for downhill
              Mountain         traffic.
              Road Junction
      R13     Verge            Investigation into options to address truck parking           June 2021
              damage           issues on Mangawhero Terrace extension causing
              Mangawhero       verge damage. Parking bay to be installed next to Extn
              Terrace Extn     and fenced to stop further encroachment.
              & Shannon        Monitor on Shannon Street.
              St.

3.3   ENVIRONMENTAL

            Subject           Action taken                                                     Target
                                                                                               Completion
      E1    Flood Modelling   Horizons Regional Council have commenced their meeting           June 2021
            River Works       with key stakeholders. Council and Horizons have agreed
                              to have a regular meeting around drainage issues to look
                              at opportunities to collate our responses. Two such
                              meetings have been held between Council. Awaiting
                              response from Horizons. Waters Manager has a site
                              meeting with Horizons 22 June 2020. Water modelling
                              planned for this financial year 20/21 for Ohakune, Raetihi,
                              National Park and Owhango. This proposal is pending
                              approval from RDC Tenders Committee, meeting date 19
                              Feb.
      E2    Government        RDC has submitted an application to the new Government           June 2021
            Freshwater        Freshwater Improvement Fund for the upgrade of Ohakune
            Improvement       and Raetihi Wastewater Treatment Plants (WWTPs), and
            Fund              for support of the Whangaehu Catchment Accord (a group
                              established to protect and enhance the Whangaehu water
                              catchment). RDC is one of many applicants from around
                              the country. The catchment was successful at getting
                              some funding through the Regional Council. The Nga Wai
                              Ora O Te Whangaehu Freshwater Improvement project will
                              cost $1.68 million, with $590,000 secured Freshwater
                              Improvement Funding from MFE over three years: for 60
                              km fencing to prevent stock access, riparian planting of
                              12,000 native plants, five fish pass repairs and 10
                              community-led restoration projects. Horizons have signed
                              with the government to uplift the money and spend it over
                              the next three years. The Government agreement requires
                              a governance group and Mayor Don Cameron is council’s
                              representative on this group. The quality of the project was
                              very high and they had some ambitious goals. The
                              governance group met and allocated funding to community
                              groups against their criteria. The first governance reports
                              have been submitted to MFE and expected targets have
                              been met. Ruapehu continues to co-ordinate the wider
                              Whangaehu Catchment group and are gathering
                              information around works being undertaken in the
                              catchment. A Governance meeting which covered the
                              actions against targets for Riparian fencing, planting, fish
                              pass improvements and community projects. Projects goal
                              appear to be on track. The work programmed has been
                              split across three years so there remain opportunities for
                              more work across all the categories so please spread the
                              word to those who might wish to participate. In general the
                              works programme is being delivered to budget. Horizons

                              Capital Works and Members Request for Information
                                                    4
24
     Subject          Action taken                                                     Target
                                                                                       Completion
                      Regional Council have established a Whangaehu
                      Catchment group.
E3   Visitor          Council has sought funding for a feasibility study of a joint    June 2021
     Infrastructure   wastewater treatment plant between Ohakune and Raetihi
     Funding          with Land passage. This will provide for the increasing
                      environmental requirements being signalled by the
                      Government. The feasibility study funding has been
                      accepted by Government. At this stage, funding has been
                      allocated for GHD to undertake a feasibility study for a
                      combined WWTP for Raetihi and Ohakune. Land parcel
                      options to be presented to project steering group 23
                      September then to Iwi and stakeholders.              Awaiting
                      feedback from local Iwi. Waters have earmarked funding
                      to undertake feasibility study for vermiculture (worm
                      farming) in the area. The final report is in draft, awaiting
                      response from interested parties.
E4   Ohakune Water    Council is seeking new money to fund increase in capacity        June 2021
     Intake           which is out for public consultation. Also Council has
                      applied to the Tourism Infrastructure Fund for the funding
                      part of the plant. Council has secured funding and has
                      consulted with the Community as part of the requirements.
                      The first stage of planning for the upgrade of the Ohakune
                      Water Treatment Plant has commenced with GHD drawing
                      up a procurement plan. Veolia to develop and design. A
                      site visit to the Ohakune raw water intake site was planned
                      for 30 April with Iwi representatives however this has been
                      changed to an online meeting. Construction has not
                      started. Site visit this month (May 2020) to Ohakune Water
                      Intake with Council, Iwi and GHD. Adhering to social
                      distancing guidelines with group size restricted to 10, no
                      shared food and separate vehicles. Comments made in
                      the Environmental Assessment indicate the design and
                      location of the raw water line requires further understanding
                      of the significance that Tongariro National Park is a world
                      heritage site. Next Project Steering Group meeting
                      scheduled for 4 August with progress report #2 due to MBIE
                      on 31 August. New resource consents required for
                      additional reservoir and water intake increasing project
                      costs and impacting delivery timeline.               Traverse
                      Environmental are working on the resource consent for this
                      site and the water intake that is currently located within the
                      Tongariro National Park. Ohakune Water Treatment Plant
                      upgrade – construction is yet to start. Ongoing negotiations
                      between GHD, RDC Veolia including site expansion. Cheal
                      Consultants have become involved to prepare the first
                      stage of civil works for this site. MBIE ordered an
                      independent review of this project. Morrison Low are
                      undertaking this review.
E5   New Zealand      The New Zealand Defence Force in Waiouru is also                 June 2021
     Defence Force    working toward a new Water Safety Plan and Council has
                      been invited to assess its risk matrix development,
                      providing input around the Waiouru township reticulation
                      works. Council attended a meeting in December to further
                      the water safety plan and discuss general works between
                      the organisations. High-level discussions around levels of
                      service for the whole community of Waiouru (public and
                      army) were held. NZDF are in the process of seeking a
                      new resource consent for the abstraction of water. Council
                      is providing assistance with this process. Pattle Delamore
                      Partners are working with NZ Defence Force on upgrades
                      to the water supply network and water treatment plant at

                      Capital Works and Members Request for Information
                                            5
25
           Subject    Action taken                                                   Target
                                                                                     Completion
                      the Waiouru Military Base. The work is in the preliminary
                      design stage and includes a second outflow from the base
                      water treatment plant to the township that increase
                      redundancy and security of supply. A replacement water
                      meter to be installed on the outflow of the WTP. The NZDF
                      also intend to upgrade their WWTP. September 2020
                      water meter replaced for the town supply, works
                      undertaken on the water intake dam and conditional
                      assessments of water meters completed.              Recent
                      operational issues experienced at this plant with sewer
                      overflows. Combined site visit Waters and Veolia being
                      arranged.     Preliminary works have been completed
                      including new meters and upgrading the connection. No
                      update regarding a second outflow.

3.4   COMMUNITY PROPERTY
            Subject   Action taken                                                   Target
                                                                                     Completion
      C1    Re-pile   Soil test shows that re-piling will require much deeper        July 2022
            Ohakune   foundations than existing, work will now consist of subfloor
            Railway   bracing and fireplace removal or strengthening in line with
            Station
                      earthquake assessment recommendations.             Awaiting
                      advice from Heritage New Zealand. Cost to do the work is
                      more than the budget, report to go to Council to make a
                      decision on the work required. Further information is being
                      sought regarding work required to bring building up to 34%
                      New Building Standards (NBS) or 67% NBS to inform
                      report. A proposal by AECOM for a detailed seismic
                      investigation to be carried out on the Railway Building has
                      been received for consideration. It is proposed to seek
                      feedback from the community on the future of the building
                      due to the indicative high cost of remedial work and seek a
                      recommendation to Council from the Board at its August
                      meeting. A report will be presented at the August WWCB
                      meeting for a recommendation to Council as to whether the
                      Community Board wish to see the building upgraded to
                      meet new building standards as defined by the Building Act.
                      The community has been made aware of the issues facing
                      the Ohakune Railway Station Building on Council
                      Facebook page. Report went to Council on 12 September
                      to request funds be spent on detailed seismic assessment.
                      Council resolved to seek approval from Heritage NZ for the
                      permanent removal of the chimneys. Letter to Heritage NZ
                      has been sent. A detailed seismic assessment was also
                      approved to be undertaken. This will be requested once a
                      response from Heritage NZ is received around the
                      chimneys.       Heritage NZ has responded with a
                      recommendation for the chimneys to remain and be
                      strengthened. Council will now arrange for a detailed
                      seismic assessment to be undertaken. Engineering firm to
                      undertake site inspection before end of November.
                      Engineering staff from Miyamoto International NZ Ltd have
                      inspected the site and are in the process of undertaking a
                      Detailed Seismic Assessment (DSA). DSA report received

                      Capital Works and Members Request for Information
                                            6
26
Subject   Action taken                                                     Target
                                                                           Completion
          from Miyamoto. Some points to be clarified before
          progressing further. Awaiting clarification from Miyomoto.
          Response received from Miyomoto and Council
          considering information and next step. Miyomoto
          proceeding with estimate of costs for concept
          strengthening design. Quote received for detailed design
          however will await costs for strengthening before
          proceeding. Strengthening estimate received and being
          taken to management to consider next steps. Following
          Miyomoto checking status of platform canopy connections
          and piles in the first week of September a report will be
          prepared to update WWCB. Miyomoto has reported that the
          existing connections between the platform canopy and
          main building are satisfactory however may require some
          minor maintenance. The building piles, in their opinion, do
          not require any replacement however connections do need
          to be put in place between the piles and the bearers.
          Council awaits an updated strengthening price estimate
          based on the above observations. Advised that cost for
          connection of piles will have minimal effect on
          strengthening price estimate. Report to be provided at
          future meeting to update WWCB on findings. Miyamoto
          have submitted revised DSA and updated strengthening
          price estimate. Working through final queries with
          Miyamoto with aim to have report to WWCB in June. The
          DSA has been passed on to Heritage NZ for comment.
          Communication to KiwiRail has requested whether they will
          contribute to costs of strengthening the rail platform
          canopy, which is owned by them. Miyamoto have been
          asked for costs for an alternative option to lightweight
          replicas to complete information on strengthening options
          for the chimneys. Council has delayed the report to WWCB
          until these parties have responded. Heritage NZ has
          recommended Council engage the services of a
          Conservation Architect to work with Miyamoto on a suitable
          method for strengthening the chimneys. A Conservation
          Architect has been contacted and a cost estimate to get to
          the detailed design phase provided. Contact has been
          established with KiwiRail. Architect has completed a review
          of the station building and now working with Miyomoto on a
          strengthening concept in line with the heritage values for
          the building. Site visit arranged for beginning of August.
          Site visit by Miyomoto has found spiral chimney
          strengthened following fire in 2006 does not meet
          earthquake standards and therefore will require further
          strengthening work. Variation provided to Council for
          additional cost for this work. Variation signed by Council for
          Miyomoto to include design for strengthening of spiral
          chimney in scope of works with conservation architect.
          First draft for strengthening concept for chimneys received
          and under review by Conservation Architect. Revised
          strengthening concept for chimneys received incorporating
          suggestions from Conservation Architect. First draft of

          Capital Works and Members Request for Information
                                7
27
     Subject          Action taken                                                   Target
                                                                                     Completion
                      strengthening concept costs received. Clarifications being
                      sought from Miyomoto. Strengthening concept costs to
                      bring chimneys to 67% NBS and building in its entirety up
                      to 34% NBS finalised. Report to come to WWCB meeting.

C2   Raetihi          Contact is being made with all known interest groups with      July 2023
     Revitalisation   a request for information on projects that have either been
     Project          identified but yet to be funded and progressed, or that have
                      been started. This will provide a better understanding of
                      who is doing what and where assistance from
                      Council/Community Board can be delivered to support
                      these community initiatives.
C3   Ohakune          Budget of $30,000 for either seed funding for bigger           July 2025
     Swimming         community project or an upgrade of existing facilities.
     Pool Ablutions   Report to be brought to WWCB in future months. WWCB
     Block            approved use of budget as seed funding for larger upgrade
                      to Ohakune pool complex on 7 March 2019. Decisions for
                      what this will include awaiting outcome of Ohakune town
                      assessment. Ohakune 2000 Inc. meeting with Council mid-
                      June to engage in Town Assessment. Council contracted
                      pool operators, Community Leisure Management (CLM),
                      have offered to meet with both Ohakune and Raetihi
                      community representatives and develop concept plan for
                      both pools. CLM met on site with both Raetihi and
                      Ohakune community groups and are in the process of
                      putting together a feasibility plan for development of both
                      pools. CLM are making good progress with the
                      development of proposals for the future of the Ohakune &
                      Raetihi pools. There has been extensive consultation with
                      interests in both towns including community, business and
                      iwi groups as well as the immediate neighbours in
                      Ohakune. Some clear ideas about the future of each facility
                      have been developed, which now need to be aligned with
                      other proposals, (in Raetihi), and expressed in concept
                      form. Elements of a draft feasibility have been prepared,
                      but preliminary design and costing work is required to
                      complete this. Lines Company replacement of old power
                      meter has highlighted issue with safety of wiring in
                      switchboard. Electrical quote being sought to replace
                      switchboard. Information not forthcoming from Lines
                      Company has held up quote to replace power meter.
                      Contractor instructed to exclude costs from Lines Company
                      so that he can progress quote. Quote received to replace
                      power meter. Due to significant cost budget will be made
                      available in the LTP. Covid has impacted on the ability of
                      CLM to progress the feasibility study for Ohakune and
                      Raetihi pools, however they remain confident that they can
                      produce a good independent study for the community to
                      consider. CLM will forward a summary of progress on the
                      study to Officers by the end of February.
C4   Parapara         Budget available of $10,000 to be allocated by WWCB after      July 2021
     Road Reserve     discussions with community.             Raetihi Promotions
     Development      presented WWCB with a project proposal for using
                      available funding for a cultural gateway entrance to the
                      Makotuku Walkway. The proposal was approved subject
                      to a plan being provided to WWCB for funding required to
                      complete the project. Seeking further information from
                      Raetihi Promotions to inform report to enable final decision
                      prior to end of financial year. Council has agreed to carry
                      over funds to next financial year to enable more time for

                      Capital Works and Members Request for Information
                                            8
28
     Subject          Action taken                                                         Target
                                                                                           Completion
                      further funding to be found and proposal to be confirmed.
                      Raetihi Promotions have been in contact with a proposal
                      for use of these funds. They are in the process of taking the
                      proposal to iwi prior to bringing to WWCB. Have asked for
                      update from Raetihi Promotions for proposal for use of
                      funds.
C5   Tangiwai         Budget of $15,000 for the ongoing development of the                 July 2023
     Reserve          reserve, as required by the Tangiwai Committee. A series
     Development      of meetings have been held to discuss landscape designs.
                      No progress expected until external funding is gained.
C6   Park Ave         There is an opportunity to develop a stormwater retention            July 2021
     Reserve          area on the Park Avenue Reserve area. This will be
                      developed in conjunction with HRC flood evaluation works,
                      stormwater models and engagement of what the
                      community wish to see around stormwater. A report will
                      then be brought to Community Board and Council. Council
                      has requested information from Horizons on this project.
                      Possibly to become part of subdivision process with costs
                      borne by developer.
C7   Raetihi          Site meeting held on 17 July 2019 to go over complaints              July 2021
     Holiday Park     and outstanding issues from the construction. List of issues
     Ablution Block   being worked through by staff. Fortnightly meetings set to
                      progress number of actions being addressed. Plumber and
                      Builder engaged to address number of smaller issues
                      around door handles and taps. The taps in the public toilets
                      have been changed to timer taps to ensure taps are not left
                      running using the hot water and causing additional
                      expense. Toilet consumable units in the Holiday Park
                      ablution block have been fastened to the wall with screws
                      to ensure they remain in place. Having the gas setup made
                      compliant has been prioritised and a quote has been
                      received to undertake this work. Quote accepted for
                      reinstatement of electricity to caravan sites, installation of
                      heating in shower cubicles and to fit time to control heating
                      unit in drying room. Electrical work completed and working
                      well. Pipework for water supply to building has been
                      upgraded to larger diameter which has improved water
                      pressure considerably. Guests have been very
                      complimentary. Gas has been signed off as being
                      compliant by Envirohaz. Arrangements being made with
                      supplier to install one 120kg and one 45kg gas cylinder for
                      insitu filling. Gas cylinders for insitu filling are installed and
                      in use. Stormwater disposal, landscaping and upgrade to
                      car parks will be carried out in next financial year due to
                      significant cost. Remaining to be completed are stormwater
                      disposal works, landscaping and upgrade of the car park
                      area and addressing an issue with the drying room door
                      which was hung incorrectly. The suppliers and building
                      contractor are in discussion as to who is responsible for
                      fixing this. The stormwater and car park works have been
                      delayed until next financial year due to the significant cost.
                      A contractor has been scheduled to undertake Stormwater
                      works around the new Ablution Block. Managers of Holiday
                      Park have agreed that drying room door should remain as
                      is as changing the hinges to other side would create other
                      issues. Stormwater works to be completed before end
                      October. Services locates carried out. Awaiting contractor
                      availability to complete work. Contractor rescheduled work
                      to commence before end of February.

                      Capital Works and Members Request for Information
                                            9
29
      Subject          Action taken                                                     Target
                                                                                        Completion
C9    Raetihi          New project 2019/20. Locations for a new site are being          July 2021
      Cemetery         explored and expected to have some direction by July
      Extension        2020. Suitability of use of section of Reserve alongside
                       existing cemetery on State Highway being investigated.
                       New site is expected to be selected by completion date.
                       Budget to purchase land (if necessary) is in the 2021/22
                       financial year.
C10   Ruatiti Domain   New project 2019/20 (budget $81,600). Site visit to be           December
      Toilet Upgrade   arranged for November 2019. Site confirmed. Awaiting             2021
                       plans of cycleway toilets to compare with other options.
                       Quotes have been received.
C11   Waiouru          New project 2019/20, need to discuss with community:             July 2021
      Playground       location, budget ($30,600) and timeframes. Meeting to be
                       arranged with representatives of community to discuss site
                       (during May). Meeting for input from community held 23
                       July. Community favour area behind police station. Police
                       have offered additional area behind public toilets which
                       would provide a larger area for a playground if this site were
                       chosen. First subcommittee meeting has been held,
                       contact with NZ Police needs to happen.
C12   Raetihi          Added by request of WWCB. CLM are developing a                   July 2025
      swimming pool    proposal for the future of the Raetihi pool and a draft
                       feasibility study is in the process of being prepared. Quote
                       sought to fence off outdoor area of pool which has been
                       opened up to enable the Makotuku Walkway to be
                       completed. Two quotes received to complete fence and
                       contractor awarded job. Work underway. Fence completed.
                       Quote being sought to remove old fence on other side of
                       walkway. Old fence removed. Covid has impacted on the
                       ability of CLM to progress the feasibility study for Ohakune
                       and Raetihi pools, however they remain confident that they
                       can produce a good independent study for the community
                       to consider. CLM will forward a summary of progress on the
                       study to Council by the end of February.
C13   Ohakune          Safety for walkers exiting Mangawhero Walkway onto Old           March 2021
      Junction         Station Road is an issue, along with vehicle speeds
                       heading towards the Junction – site visit held on 26 May
                       2020.
                       Issue moved to Community Property section.
                       Decision made to realign the entrance to the walkway to
                       allow for safer crossing. Staff to work with the Walkway
                       Committee to complete the work. Boundary has been
                       marked out, quote received to complete the work.
                       Sightlines at Railway Row – vegetation has been removed,
                       however could come back another few metres to further
                       improve sightlines. Waiting for response from Atihau
                       regarding moving fence line.
C14   Accessible       Proposals requested from Ohakune Inc and Raetihi                 June 2021
      Walkway          Promotions for use of funds for report to WWCB 1 Oct
      2020/21          Meeting. Report on agenda for this meeting. $16,874.36
                       awarded to Ohakune Carrot Adventure Park Trust
                       (OCAPT) for extension of walkway at Carrot Park and
                       $6,521.36 to Raetihi Promotions Charitable Trust (RCPT)
                       to continue Makotuku Walkway. Outstanding $1,555.36 for
                       Makotuku Walkway to be taken from Parks & Reserves
                       Budget and residual money of $4,361.09 to be used to fund
                       difference. OCAPT and RCPT notified. Funds provided to
                       OCAPT and extension of Ohakune Carrot Park walkway
                       underway. First section of walkway at Carrot Park

                       Capital Works and Members Request for Information
                                             10
30
            Subject               Action taken                                                        Target
                                                                                                      Completion
                                  completed. The base of the next section has been prepared
                                  and the paths will be laid sometime soon.
      C15   Ohakune               $10,000 available in 2020/21 Financial year.                        June 2021
            Drinking
            Fountains
      C16   Seal Ohakune          Quote being sought to seal driveway of Moore Street Flats.          June 2021
            Flats Driveway        Quote received and being considered. Job placed on hold
                                  until outcome of Community housing hui known.
      C17   Pipiriki              Added by request of WWCB. Pride of Place application                December
            Playground            successful which will allow community to have glass                 2020
                                  cleared from bank alongside playground and bank be                  January 2021
                                  barked and planted with natives. Contractor scheduled.              March 2021
                                  Quote being sought to complete post and rail fence
                                  separating public toilet carpark from playground to match
                                  fencing done by Trust at marae entrance at top of
                                  playground. Quote accepted and contractor expects to
                                  complete fence by end of January. Contacted delayed due
                                  to other work commitments. New timeframe has contractor
                                  attending before end of February.

3.5   OTHER ITEMS

            Subject                 Action Taken                                                      Target
                                                                                                      Completion
       O1   Future           of     Actions over June have been finalising food waste bin and         Taumarunui
            Taumarunui              compostable liner purchasing. Target delivery is liners in        Landfill now
            Landfill                August with bins now scheduled for first week in                  closed      with
                                    September after which roll out to householders on                 new contracts
                                    kerbside collection. Still awaiting to hear from funding          in place and
                                    application for hot composting unit from Ministry of              operating for
                                    Environment but preparations for construction in                  kerbside
                                    progress. Information on changes in service being                 collections
                                    prepared for brochure distribution and communication              and transfer
                                    through all channels over August and September.                   station
                                    New contracts on track to commence 5 October with                 operations.
                                    closure of landfill 4 October. Information on new services        2021      focus
                                    will be in an information brochure to be dropped in all           will be on
                                    letterboxes mid September. Dates have now been                    education and
                                    confirmed for the commencement of the new kerbside                waste
                                    collection for both pink bags, recycling and food waste.          minimisation
                                    These will be advertised through all channels including a
                                    brochure delivered with the new food waste bins
                                    scheduled for the weekend of 10 and 11 October. The
                                    new kerbside pick up days for pink bags, recycling and
                                    foodwaste bins will start from 19th October. The closure
                                    of the current active landfill cell on 4 October will result in
                                    Taumarunui site becoming a Transfer Station only with
                                    the main change being disposal of rubbish at a new
                                    transfer facility which is a concrete pad with bunkers.
                                    Waste disposal fees also increase from 5 October 2020.
                                    There will be no change to the current free disposal of
                                    recycling, steel, cardboard etc.
       O2   Ore Ore Slip            In November 2017, Whanganui District Council was                  Ongoing
                                    contacted by a local landholder about a slip threatening
                                    to block the Mangawhero River at Matahiwi. A webcam
                                    was installed by Horizons so real-time monitoring could
                                    occur. Horizons installed a low flow-monitoring device at
                                    the Matahiwi Track bridge so if the slip was to come down
                                    the monitoring device would trigger.            The device

                                  Capital Works and Members Request for Information
                                                        11
31
                Subject           Action Taken                                                Target
                                                                                              Completion
                                  automatically warns Council, police, upstream and
                                  downstream property owners via cell or landline. The
                                  major threat would be the YMCA camp downstream and
                                  plans are in place for the camp. It is now a wait and see
                                  situation. This has slowly failed but is letting water
                                  through. The state highway 4 slip is monitored separately
                                  through NZTA.
          O3    Security          The CCTV project Phase 1 was completed the first week       Ongoing
                Cameras           in December 2019 and went live. Systems were upgraded
                                  in BP, TCD and iSite. Also a new monitoring PC was
                                  installed at the Ohakune Police station.
                                  RDC have been unable to get a commitment or resolution
                                  from TLC on the mounting of CCTV equipment to their
                                  poles.
                                  The IT manager has met with the local police and Alpine
                                  security to discuss Police requirements and the
                                  refurbishment of the current cameras. There is another
                                  meeting on the 18th of February between all parties to
                                  discuss and finalise requirements for a quotation for the
                                  work to be carried out.
          O4    Proposed          Preparing for roll out of communications and community      2025
                Raetihi           engagement and consultation.            Participation and
                Community Hub     connection with community at Raetihi Christmas Parade
                                  went very well and the remainder of the consultation
                                  phase of the project will be ramped up from early 2021.

Suggested Resolution(s)
That the Report on Capital Works and Members’ Requests for Information be received.

Clive Manley
CHIEF EXECUTIVE

                                Capital Works and Members Request for Information
                                                      12
You can also read