Title: The provision of meter move, upgrade and Meter LPU & SPU audits for various zones within the Limpopo Operating Unit on an "as and when" ...
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Tender number: 59 CON 1881
Title: The provision of meter move, upgrade
and Meter LPU & SPU audits for various zones
within the Limpopo Operating Unit on an “as
and when” required basis for the period of 36
months
19 September 2018
Tender Information
• Project title: The provision of meter move, upgrade and Meter LPU & SPU
audits for various zones within the Limpopo Operating Unit on an “as and
when” required basis for the period of 36 months
• C3.1 Works information”
• Type of contract: NEC 3 - ECSC
• Buyer: Shele Mogale
• Clarification date: 19 Sept
• Closing date: 16 Oct 2018
• Quality Requirements: check Pages 26-28 of the Tender Enquiry – category 3
requirements – Category 3 criteria; Form A ;QM 58 document; CQP and QCP
• Quality evaluation to be done after Technical/ Price & BBBEE - only on successful
supplier shortlisted for award.
2018/10/02 2
Quality Requirements Returnable
1. QM 58 for reference only- NB: do not print and submit;
2. Category 3 Quality requirements - submit listed items;
3. Category 3 Form A- complete Section A & D ; sign and return
4. Templates provided -
• Category 3 - CQP; QCP/ITP to be completed and returned based on the
NEC Scope of Work
2018/10/02 3
Quality requirements for the tender (based on
new QM 58- Category 3)
Unique Identifier QM-5
Revision 8.00
Supplier Quality Management:
Effective Date 18/07/2013
List of Tender Returnables Documents
Specifi
cation QM 58
Category 3: Quality Requirements Deliverables to be evaluated indicator = 1 Weights
SECTION A : Quality Management System Requirements ISO 9001:2008
Objective evidence of documented QMS that is not certified but complies with ISO9001
Apply (Yes=1)
A.1 Quality Management System (QMS) Manual - based on ISO 9001:2008 framework 1
A.2 Copy of Quality Policy signed by top management. 1
A.3 Procedure for Control of Documents 1
25%
A.4 Procedure for Control of Records 1
A.5 Internal Audits Procedure – Not audit checklist or Audit report 1
A.6 Procedures for Control of Nonconforming Product 1
A.7 Corrective Action Procedure 1
A.8 Preventive Action Procedure. 1
Sub-Section A Score Option 2 8
SECTION B : Evidence of QMS in operation (Tender Quality Requirements -Ref QM-58 or 240-51544462)
Apply (Yes=1)
B.1 Copy of appointment letter & CV/ resume of a Quality Representative for the project (
Quality training recommended) 1
B.2 Signed project Organogram with names and or functions / responsibilities 1
B.3 Copy of procedure for control of suppliers & subcontractors 1 25%
B.4 Copy of Customer satisfaction surveys- 2 clients minimum( Reference letter from
previous clients) 1
B.5 Historical Information (list) of similar work performed < 2yrs- (sow /date/reference);
detailed reference letter from previous employers 1
Section B Score 5
2018/10/02 4Quality requirements Cont’d
SECTION C : Contract Quality Plan Requirements (Ref QM-58 and 240-109253698)
Contract Quality Plan as per Scope of Works (Ref ISO 10005)
20%
NB!!!! draft Contract/Project Quality Plan has important QA deliverables Apply
Section C Score 0
SECTION D : Quality Control Plan Requirements (Ref QM-58 Annexure I or 240-51544462)
QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 / 35-59 / 39-71)
NB!!!! draft QCP/ITP (jobcards) haves important QC deliverables Apply
Simulated QCP required for tender evaluation 1 20%
Section D Score 1
SECTION E : User defined additional Requirements & miscellaneous (Ref QM-58)
Customer specific requirements & other standards and required can be listed and evaluated
Apply
E.1 Form A is completed and signed. 1 10%
Section E Score 1
2018/10/02 5NEC3- ECSC - C3.1 Description of Works (for
completing the CQP template)
1
Open this document for Works Information
2018/10/02 6Detailed SCOPE of Work- keywords
• Scope 1 Meter Audits
• Audit and Capture Field Data, Perform meter accuracy test, Observe and Capture
Remarks using own Handheld Unit (Rural)
• Auditing of the rural installation (exclude testing) Digital meter
• Replacement of the 5Amp meters
• Auditing and testing SPU meters
• Change-out of Single phase meter due to Faulty / Tampered. (Rural); Change-out
of 2 x Single Phase meter due to Faulty / Tampered. (Rural); Change-out of 3 x
Single Phase meter due to Faulty / Tampered. (Rural); Change-out of 3 x 5 AMP
meters due to Faulty / Tampered and convert to single Polyphase meter (160A).
(Rural); Take a photo on an SPU meter when required by PM; Change-out up to
50kva - Polyphase meter 125amp due to Faulty / Tampered. (Rural); Change-out of
Single Polyphase meter 160 amp due to Faulty / Tampered. (Rural); Change-out of 3
x Single Phase meters and convert to Polyphase meter due to Faulty / Tampered.
(Rural); Audit and Capture Field Data, Perform meter accuracy test per meter,
Observe and Capture Remarks using own Handheld Unit (Urban Rate)
2018/10/02 7SOW Continued
• Change-out of 3 x Single Phase meters and convert to Polyphase meter due to Faulty /
Tampered. (Rural)
• Audit and Capture Field Data, Perform meter accuracy test per meter, Observe and Capture
Remarks using own Handheld Unit (Urban Rate)
• Change-out/ of Single phase meter due to Faulty / Tampered. (Urban)
• Collect & Submit MV Pole numbers with photos If instructed by PM
• Auditing, testing of meter and Capturing Field Data Using Own Handheld Units (PPU single
and three phase)
• Disconnect All Bypassed/Tampered/Illegal connection and Issue Tamper Fine (PPU)
• Seal Meters under the Following conditions: All unsealed meters ; All replaced Faulty meters
• Reconnecting If Instructed by Project Manager (PPU Rural/ Urban); Collect & Submit MV
Pole numbers with photos; Lock the pole top Boxes with an Eskom lock when requested by
PM; Punch in the key change token on a PPU meter on request by PM
2018/10/02 8Scope 2 Meter Moves , Change Outs and Upgrades
• HOUSE CONNECTION
• Overhead Connection
• Underground Connection
• SHACK POLES (Incl. Excavation)
• 4&5m Wood Shack Pole
• 7m Wood Shack Pole; 9m shack pole (including excavation); Extra over for hard
holes 4 & 5m; Extra over for hard holes 7m; Extra over for hard holes 9m
• SUNDRY ITEMS- Trenching for cable: Soft; Trenching for cable: Rock; Pole top
box installation; Store and site office (fixit) 0-200; 63A Morsdorf Breaker; Change
Faulty meter; Installation of external ECU Box
2018/10/02 9SPU & LPU CONNECTIONS
• Meter box single phase installation including cable above ground level
• Meter box three phase 25 to 100kVA installation including cable above
ground level
• Poly phase meter box 200kVA installation including cable above
ground level .
• Lay cables including terminations; Cables laid in ground 16 x 2;
Cables laid in ground 25 x 4; Cables laid in ground 35 x 4; Cables laid in
ground 70 x 4; Cables laid in ground 120 x 4; Cables laid in ground 240
x 4; Excavate in soft material for trench (600mm) incl. backfilling
• HOUSE CONNECTION- Overhead Connection; Underground
Connection
• SHACK POLES- 4&5m Wood Shack Pole; 7m Wood Shack Pole
• SUNDRY ITEMS- Pole top box; 63A Morsdorf Breaker; Faulty meter
2018/10/02 10Common mistakes made by tenderers on
Quality submissions
1. Section A
1. Quality manual structure layout not aligned to latest Standard (2008 or
2015);
2. QMS Procedures incomplete and do no comply with particular ISO clause
elements; Do not copy and paste the ISO standard- inteprete and
customise to your business; address all elements of the procedure as
per clause requirements
3. Quality policy not signed or not submitted; or does not comply with clause
ISO 9001:2008 -5.3 ( it’s a controlled document must have ref number;
revision; authorization date);
4. For Option1- ISO certification scope must be relevant; valid by tender
closing date;
2018/10/02 11Common errors when evaluating- cont’d
Section B
1. QMR appointment letter or and CV not submitted; QMR to attend training on
QM in the first 12 months after contract award (contract condition)
2. Organogram has no names and signed nor on letterhead- must be a
controlled document;
3. Supplier Management procedure not aligned to Clause 8.4 of ISO 9001:2015
4. Satisfaction surveys not completed by clients; Name of clients- name of
project/service- stamp/signature missing; Submit CS survey templates- rather
submit reference letter ( name of client- project/service-date); Reference letter
from previous clients;
5. History of similar work not detailed- does not indicate client- client contact
details- SOW provided; ( Project Completion letters; Reference letters fro
previous employer accepted)
2018/10/02 12Common errors when evaluating- cont’d
Section C
1. CQP sow not described as in the NEC; project organogram does not include roles and
responsibilities of organogram functions in respect of SOW;
2. Does not add the out-sourced SOW functions/activities; and other CQP ;elements;
Section D
1. ITP/QCP template not used;
2. If used, sow specific task order is not used (eg; design instead of installation;
construction instead of design – Use a previousTender SOW Task order);
3. Quality inspection checksheet is accepted for a while but get used to completing an ITP;
Implement ITPs and ask for signatures as they are a requirement for Category 2
Contracts;
Section E
1. Incorrect Form A- old Forms;
2. Form A neither completed not signed and incorrectly marked Form submitted.
2018/10/02 132018/10/02 14
2018/10/02 15
When completing CQP & ITP/QCP • Complete the scope of work as described on the NEC- ECSC Works Information ; • complete other information as indicated in the Index, some requirements are not applicable. If any section on CQP not applicable indicate so and reason why. 2018/10/02 16
You can also read
