Treasurer's Workshop Spring 2018
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Treasurer’s Workshop
Spring 2018
Introductions J. Merritt Francis Tony Brown Student Body Treasurer GSA Treasurer francij@email.sc.edu tonyab@email.sc.edu
Background of:
Student Activity Fees
Senate Finance
Student Codes
Campus
Activity Fee &
$$
Activity Fee
(SAF) University
Allocated
Policy
Undergrad RSOs:
Undergraduate $185,367
Operations:
$6,554
Graduate
GSA RSOs:
$26,219
Campus Activity Student Activity
Fees Fees
School of Law Law RSOs:
$6,459
School of
Pharmacy RSOs:
Pharmacy
$4,164
Sport Clubs:
Sports Clubs
$35,977
Steps to Qualify for Funding Consideration:
STEP 1
Student Organization must attend a Renewal Workshop at the beginning of each academic year.
STEP 2
Student Organization’s President OR Treasurer must attend a Treasurer’s Workshop each
academic year.
STEP 3
Student Organization must submit a complete budget request in the Student Organization
System (SOS) website. The request will then enter the review process for funding consideration.
What is considered for funding? University-wide Programs Must be free & open to the entire University community Must benefit the University community Conference Travel Competition Travel
Student Organization System (S.O.S.)
*Use your Student Org username *If you do not know the *passwords
and password to enter the website username/password – contact change each
the Leadership & Service Center semester
Before you submit a budget request…
Documentation of prices
– You must provide the Student Senate
Upload financial
Finance Committee with specific quotes,
quotes and
estimates and pricing for each area of the
documentation event:
• Location/Site fees
• Program Supplies
• Contractual Services
• Technology/Music/Microphones
• Refreshments (food/drink/utencils)
• Publicity/Assessment
• TravelNon-Funded Items
Non-
consumable Tips
items (Banners, Academic Private
games, office
Clothing exceeding
Journals Lessons
supplies, 20%
giveaways, etc.)
Food for Any type of Salaries for
Contributions
regularly cash reward Staff or Individual
to charitable
scheduled (including gift Graduate memberships
organizations
meetings cards) AssistantsBefore you submit a budget request…
On-Campus Reservations
– Must use for:
Reserve • Academic Spaces
space • Russell House
• Greene Street or fields
– Contact Colleen Kelly, Event Services
Coordinator, for any questions.
• (803) 777-8182
• kellycj@mailbox.sc.eduBefore you submit a budget request…
On-Campus Events in RHUU
– If the total amount of food/drinks for an
on-campus event costs $999 or under, the
Catering student organization can utilize an
approved, outside vendor:
• Vendor must be approved by the Russell
House Event Services Office before the
event and the vendor must provide the
following information:
– Copy of Liability Insurance
($1m/$2m per incident minimum)
– SCDHEC License
– Copy of business license with expiration dateBefore you submit a budget request…
On-Campus Events in RHUU
– If the total amount of food/drinks for an
on-campus event costs $1,000 or more, the
Catering student organization must utilize
Horseshoe Catering:
Horseshoe Catering’s main contact for student
organizations is:
Kristen Whittaker
Whittaker-Kristen@aramark.com
(803) 777-7919Before you submit a budget request…
On-Campus Events In…
Darla Moore School of Business
Catering Capstone Conference Center
Capstone Campus Room
Bates West Social Room
Carolina RoomBefore you submit a budget request…
Advisor
Signed Copy
uploaded in
SOSImportant Tips!
• Prioritize the organization’s events/travel for 2017-2018.
– Prioritize what events you want to submit for review by the finance
committee.
• Do not sign contracts in advance
– First, wait to see if you are approved monies from your respective
finance committee.
• If you are approved monies, the university will sign the contract to keep
liability off the student organization
• Only contact vendors for quotes and if they can send you the
quote via email for you to use for documentation purposes.Once you have everything in order…
Submit
Upload information in
financial
Catering S.O.S.!
quotes and
documentation www.sc.edu/sos
Advisor
Reserve Signed Copy
space uploaded in
SOSUndergraduate Student Orgs:
Budget Dialogue Meetings
YOU
Must meet with the Student Senate Finance Committee for: All requests over $500
Budget Dialogues are every Friday from 2:30pm – 4:30pm All travel requests
Location – Russell House 348 Sign up in SOS for specific meeting timeGraduate Student Orgs:
Budget Dialogue Meetings
YOU
Must meet with the Graduate Finance Committee for: All requests over $1,000
Bi-Weekly Dialogues (Mondays) 4:00 p.m. – 5:00 p.m. All travel requests
January 22, Feb. 5 and 19, Mar. 5 and 19, April 2, 16 and 30 Location: PHRC 519
Sign up in SOS for specific meeting timeQuestions?
Treasurer’s Manual/Videos
www.sa.sc.edu/treasurersmanual
J. Merritt Francis
Student Body Treasurer
francij@email.sc.edu
Tony Brown
GSA Treasurer
tonyab@email.sc.edu
Megan Colascione
Financial Advisor for
Student Organizations
dennymc@mailbox.sc.eduYou can also read
