UCD REGISTRATION SEASON - 2017/18 Start of academic year planning information for staff and faculty Session 1 14 June 2017 - University College Dublin
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UCD REGISTRATION
SEASON
2017/18
Start of academic year planning information for staff and faculty
Session 1
14 June 2017
Our agenda for today
UCD Welcome – Andy Myler
Curriculum Management, Programme Verification
Registration and Timetabling – Hayley Burke
Season Undergraduate Orientation – Jason Masterson
2017/18
Key registration dates – Caroline Barrett
UCD Residences – June O’Connor
Library orientation – Christine Cullen
UCD International – Colin Tannam
Welcome Andy Myler
Information Sessions
Inclusion-Information-Involvement
18 July session
• Student Desk Supports
• UCARD
• UCD IT Services
• PDARF project update
• UCD Gender Identity Policy update
Start of Year • UCD Registry communications
Updates Start of Year Planning web page will
be updated throughout the summer:
www.ucd.ie/registry/adminservices/records/reg_plan.html
The next Community of Practice event 18 July,
following the next Registry information session.
Details will be available in the first WST newsletter
which will be circulated on 28 June.
Focus areas
1. Module registration – focus on Stage 1
2. Fees information during registration
• Electives Implementation & elective provision
Review of • Curriculum Browser amendments to allow an
easier search for students
Registration •
•
Current review of registration process
Communications to Stage 1 students re
2016 •
module registration
Fees calculator being tested at present for
September
Updates 2017
• 20,000 visits to the Student Desk in last 12
months
• Registration Made Easy Lab in the Newman
Building again this year
Registration
Info session for Stage 1
2017
•
• Students on the Student Desk!
Curriculum Management,
Programme Verification
and Timetabling
Hayley Burke
Module Descriptor open from 13 June to 13 July
• Dependencies cannot be added at this time
• All other sections, including Assessment, can be
edited
• Useful reports in InfoHub for Schools & Module
Coordinators to show where information is missing:
• Majors missing data
• Modules missing data
Curriculum Module List Management open until end of July
Management • This enables Schools to:
• Manage capacity
• Amend Module Coordinators
• Change Semesters
**Please consider Timetabling consequences when amending
capacity and semesters**
• The deadline for submitting timetables was 31
May
• Peak processing period for timetables is right now
• The timetables have been switched to 2017 in
InfoHub. However, if your timetable has not been
processed, it will show 2016 information
• Timetables are subject to change
Timetabling • Room Allocations are following up with queries
and advising where timetable has been processed
and is ready for review
• Please get in touch with Room Allocations
(room.allocations@ucd.ie) should you require
further timetabling assistance
• Programme Verification Requires
• Stable programme structures
• Completed timetable – with rooms allocated
• Modules with correct capacity set
• Appropriate module dependencies
• Adequate elective/in-programme elective
modules
• Staff available to run the process!
Programme • Mid-June is earliest likely start
Verification • We will liaise with Programme Offices
Contact your College Liaison or email curriculum@ucd.ie
with any queriesUndergraduate Orientation Jason Masterson Project Manager orientation@ucd.ie
120+ 650+
Orientation
Peer Mentors
Guides
5000 Students
90% Attend
Orientation
1200 1000+
Estimated total
Free Hotdogs number of
volunteers onsiteQuotes from Incoming Students
What was your favourite part of Orientation?
“Outdoor
“President's Welcome Cinema”
made me indeed feel
welcome, and I couldn't “The two days we spent with
wait to start and officially our peer mentor touring the “Scarf
become a student of Ceremony”
campus. We picked up some
UCD!” invaluable tips and the friends I
made in my group are the ones
I'm closest with so far this
year!”
“The cup of tea and a chat
“The Giant Trampolines in the Arts building
in the Sport Centre” basement was the best
part as it really helped me
“Free to get to know my peer
“Open Mic
Breakfast” mentor group, and others
Night”
on my course”
“The
Debates”President’s Welcomes 83% of students reported the President’s Welcome was Excellent or Good That is up 15% on last year #HelloUCD video worked well Will run on the 5/6/7/8 September at 9.00am in O’Reilly Hall Students will be asked to arrive at 8.40am International Students welcome will take place on Wednesday, 6 September at 7.30pm Invitations to invite Academic staff to be sent closer to date
Timetables Programme timetables currently being completed by Programme Offices Any comments/recommendation to be issued to PODs Live on New Students website by mid August
UCARD Collection Centralised UCARD collection location UCARD Central Hub to be located in building 71 – formally known as the Student Club
Communications
#helloucd
Centralised approach to communications
Registry take academic and registration lead
Student Centre take social lead
Hashtag #helloucd
Material being produced
Instructional items from Registry
Social items from Student Centre, SU and
Clubs and Societies
Keep an eye on InstagramPacked Social Events – 77% approval www.ucd.ie/students
Social Events
Submit an event:
https://docs.google.com/forms/d/e/1FAIpQLSd54qus
KLwxp5qbIb2f__eBKhcmGemihU-
PZEGIOdaSU3FnhQ/viewform?usp=sf_link
Full calendar of events to be issued in July
including:
A flavour of International Cultures- food and
entertainment
Outdoor Cinema Screening (weather
permitting), Student Centre Quad
Wednesday - The Big Orientation BBQ, food
and entertainment.
Workshop - Getting Involved in UCD Life (SU,
Clubs and Societies) on Wednesday, 6
September at 1pm
Sport’s toursSignage Orientation banners to be installed at N11 and Clonskeagh entrance 4 Orientation information stands to be placed in key locations Temporary directional signage
Orientation videos Orientation Video 2016 https://www.youtube.com/watch?v=cP0aflnhmZE Other videos: http://www.ucd.ie/studentcentre/studentexperience/videos/
Registration 2017/18
Key Dates
Caroline BarrettGeneral information
• Dates approved at Registration Implementation
Oversight Group (RIOG) on 24 May 2017
• Published on Key Dates page:
www.ucd.ie/students/keydates.htm
Key • Broadly, dates for all students are following the
same pattern as last year
Registration
Start Time dates are ‘starting from’ dates rather than
Dates
•
‘everyone will register on’
• Graduate Taught (GT) students will not be ‘booking’ a
start time, one will be allocated to them
2017/18Date Programme Earliest Start
Time
2 August Higher years • BA 15 August
of: • Business
• Law (Stage 2/3/4)
• Law With (Stage 3/4)
• Social Science
9 August Stages 2 – 4 • Agriculture 22 August
of: • Archaeology &
Start Time
Geology
• BAFS
BSc Comp Sci
Booking Dates
•
• Food Science
• Human Nutrition
• Science
10 Lower years of: • BA 22 August
2017/18 August •
•
BComm Int’l
Law With (Stage 2)
• Social Science
14 Stage 2-6 • Architecture 22 August
August (where • Engineering
applicable) of: • Medicine, Nursing,
Health, Vet & allied
programmesBooking a Start Time
• Continuing Undergraduate (UG) students will be
divided into four groups for selection of start times
(same groups as 2016)
• First year UG students (new and repeat) will book a
start time on 30 August
Start Time All GT students will be allocated a start time
Booking Dates
•
• Full details of start time selection and registration
dates are available at:
www.ucd.ie/students/keydates.htm
2017/18Start Times for Undergraduates
• Students will access start time selection directly
from the SISWeb homepage
• Start times will be first come first served
Details of their start time will be sent to students
Start Time
•
via email within 1 hour of selection for those that
choose
Booking Dates
• Students will be competing for start times with
their peers
2017/18 • Students who don’t select a start time will be
allocated one but this will mean they will start
later
• Students will be given the next available start timeExceptions to Start Times
selection
• Students that are late to progress to 2017/18 will be
allocated start times
• College Diploma, Occasional students and Graduate
Start Time Taught students will be automatically allocated
Booking Dates • Other exceptions can be catered for e.g. particular
groups of students that must register on a given day for
operational reasons
• Contact your College Liaison in Administrative
2017/18 Services if you wish to make use of this facilityDate Activity Who does it affect
From Begin Online Higher years
Tuesday Module Registration • BA
15 • Business
August • Law
• Social Science
GTs in Colleges of:
Key •
•
Arts and Humanities
Business
Registration • Social Sciences and Law
Dates From Begin Online
Thursday Registration
•
•
Graduate Research students
UG Cert & Diploma
17
August
2017/18 From Begin Online • All other UGs
Tuesday Module Registration (except stage 1)
22 • GTs in all other colleges
AugustKey Registration Dates 2017/18
Date Activity Who does it affect
From Thursday, 24 August Begin Step 1 Incoming stage 1 UG
e.g. Personal Information
Wednesday 30 August Book a Registration Start Time Stage 1 UG incl. Repeats
Between 8am and 1pm
From Thursday 31 August Begin Step 2 Stage 1 UG incl. Repeats
Module Registration
Tuesday 5 September to Main orientation for incoming CAO Stage 1 Incoming stage 1 UG
Friday 8 September students
Friday 8 September Online Registration will close for elective allocation All students
at 2.00pm
Saturday 9 September Online Registration reopens on a phased basis All students
between 12.00pm and 4.00pm
Friday 22 September Online Registration closes All Undergraduates
5.00pm
Friday 29 September Online Registration closes Graduate Taught – some exceptions
5.00pm
See www.ucd.ie/students/keydates.htm for detailsUCD Residences June O’Connor
UCD Residences for 2017/18
• Belfield
• Belgrove
• Merville
• Glenomena
• Roebuck Hall
• Roebuck Castle
• Ashfield
UCD • Blackrock
• Blackrock Halls
Residences • Proby
• Off Campus - Donnybrook
• MuckrossAllocations for 2017/18
UCD Residences have an allocation of 3186 rooms
for 2017/2018
• 1035 for incoming CAO students
• 1397 for International (Non-EU)
• Non-EU Int’l Undergraduates (504 places)
• Non-EU Int’l Graduates (233 places)
• Non-EU Int’l Single Semester students (555
UCD
places)
• 138 for Residential scholarship schemes
60 for UCD Access Centre
Residences
•
• 15 Discretionary roomsBooking information
Accommodation booked online through SISWeb
• SISWeb login is student number/CAO number and
date of birth (ddmmyy)
• Most categories will have already put their name
on a waitlist (unless they are guaranteed a place
i.e. some Int’l or scholarship students)
UCD • €400 deposit required to confirm booking
Residences • Student chooses their own room and they can see
details on those already booked into apartment e.g.
Male/Female Undergraduate/Postgraduate, whether
the room is accessible, the floor the apartment is on
in the building and the facilities available in the
apartment when they are booking i.e. ensuite or
shared bathroom
• How to guides and virtual tours of the accommodation
are available on www.ucd.ie/residencesBooking CAO
• 1035 places allocated to CAO students
• Priority Waitlist opened on the 10 May 2017
• No longer first come first serve
• Currently 2811 have placed their name on the
waiting list
UCD • On the 11 July everyone who has put their name on
the wait list will be randomly allocated a ranking
Residences number
• In August, students should accept their CAO offer on
the first day and dependant on their ranking on the
priority waiting list they will be offered the
opportunity to book accommodation from 23 August
• 24 hrs to complete booking as per previous page
• How to guides available on www.ucd.ie/residencesBooking International
• International(Non-EU) 1397 places
• Non-EU Int’l Undergraduates (520 places)
• Non-EU Int’l Graduates (230 places)
• Non-EU Int’l Single Semester students (567
places)
• Application to UCD deemed as application for
accommodation if they are in an eligible group
UCD • Booking opened on the 30 May 2017
Residences • 72 hrs to complete booking
• Accommodation booked through SISWeb
• SISWeb login is student number/CAO number
and password which is the same as the online
application password or date of birth
(ddmmyy) if not applying onlineBooking Continuing Students
• Continuing Students allocated 400 spaces for
2017/18
• Students continuing their studies in UCD can
apply for campus accommodation for 2017/18
• Not first come first serve (waitlist open for 4
weeks, over 1,300 students put their name on
wait list)
UCD • On the 25 May everyone who put their name
Residences on the wait list was randomly allocated a
ranking number which determines the order
offers are sent out
• Booking opened on the 7 June 2017
• 24 hrs to complete bookingArrivals and Check-in
• Check-in commences Thursday, 31 August 2017
• Central Check-in for Belfield in Merville reception
Blackrock residents check in at Proby reception
Muckross Residents in Muckross
• Requirements for Check-in
• Complete Online Induction and agree License
to Reside
UCD • Proof of Payment of 1st instalment
• Photo Upload/Student Card Collection(new
Residences students)
• Reslife
• Welcome activities- Ice breaker events, BBQ,
Ceili, Eddie Rockets, Outdoor movie
• Luggage Tent
• Parents Area – Tea, Coffee, NewspapersOff Campus Accommodation
• Dedicated office in Merville to assist students
finding off campus accommodation
• UCD Accommodation Pad:
www.ucdaccommodationpad.ie
• Accommodation providers register their details
and students register to use the service
UCD • Alerts and message boards
ResidencesLibrary Orientation Christine Cullen
Promoting the Library
Social Media Campaign
Peer Mentor Visits
Getting out and about: Library pop-ups
Activities in the Library
New Students’ Webpage
International Students
Continued Support for International Students
Library tours given by Global Guides
Library presence at the Global Lounge (August)- including the
Prize WheelQuestions?
UCD International
Orientation
Colin Tannam
Student Support Administration OfficerInternational Orientation - 2017
International President’s Welcome
International President’s WelcomeOverview
Key Dates:
- Thursday, 31 August to Saturday, 9 September
Dedicated programme for specific categories of
international students:
- Undergraduate
- Graduate
- Occasional
- Erasmus
- Non EU Exchange
- Study AbroadKey Events
• Airport Welcome
– Saturday, 2 September to Monday, 4
September
– Terminal 2 Arrivals Hall, Dublin Airport
– Staffed by UCD Global Guides - 8am
to 5pm
– 10% Online Discount with Aircoach
• UCD Welcome Hut
– Thursday, 31 August to Friday, 8
SeptemberKey Events
• International Flavour of Cultures
– Tuesday, 5 September @ 6pm
– Food, music and refreshments
• International President’s Welcome
– Wednesday, 6 September @ 7.30pm
– Official welcome and scarfing ceremonyKey Events
• International Student Café & Fair
– Thursday, 7 September @ 12noon
– Staff Units and International Societies
• International Welcome Reception
– Thursday, 21 September @ 5.30pm
– Networking for UCD students and staffKey Events
• More social & cultural activities:
– Discover Dublin day trips
– Walking tours of Dublin
– Trips to Ikea
– Movie nights
• Further Information available at
www.ucd.ie/internationalHow can we help?
• Dedicated International Student Advisor
• Guidance on Visa and Immigration
Procedures
• Module registration for incoming Occasional
students
• Provision of cultural and social events
throughout the academic year
• UCD Global Lounge – dedicated space for
International and Irish students to meet and
integrate
• Liaise with Societies including Erasmus
Student Network and International Students
Society
• SignpostingYou can also read
