Warwick District Council Forward Plan April 2021 Councillor Andrew Day Leader of the Executive
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Warwick District Council Forward Plan
April 2021
Councillor Andrew Day
Leader of the Executive
The Forward Plan is a list of all the Key Decisions which will be taken by the Executive up to the next twelve months. The Warwick
District Council definition of a key decision is: a decision which has a significant impact or effect on two or more Wards and/or a
budgetary effect of £50,000 or more.
Whilst the majority of the Executive’s business at the meetings listed in this Forward Plan will be open to the public and media
organisations to attend, there will inevitably be some business to be considered that contains, for example, confidential,
commercially sensitive or personal information.
This is formal notice under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 that part of the Executive meeting listed in this Forward Plan will be held in private. This is because the agenda
and reports for the meeting will contain exempt information under Part 1 of Schedule 12A to the Local Government Act 1972 (as
amended) and that the public interest in withholding the information outweighs the public interest in disclosing it. Those items
which are proposed to be considered in private are marked as such along with the reason for the exclusion in the list below.
If you would like to make representations or comments on any of the topics listed below, including the confidentiality of any
document, you can write to the contact officer, as shown below, at Riverside House, Milverton Hill, Royal Leamington Spa,
Warwickshire, CV32 5HZ. Alternatively, you can phone the contact officer on (01926) 456114. If your comments are to be referred
to in the report to the Executive or Committee, they will need to be with the officer 7 working days before the publication of the
agenda. You can, however, make comments or representations up to the date of the meeting, which will be reported orally at the
meeting. The Forward Plan will be updated monthly and you should check to see the progress of the report you are interested in.Section 1 – The Forward Plan April 2021 – April 2022
22 April 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Procurement Full To review progress in No 22/4/2021 12/4/2021 Becky
Year Review (Ref achieving the Procurement Reading; Cllr
1,211) Strategy for 2020/21 Hales
Assessments and To request the drawdown Yes 18/3/2021 12/4/2021 Sally Kelsall;
appraisals, a of funds to commission Reason:3 Cllr Matecki
proposal for reports and appraisals 22/4/2021
housing delivery – working toward a planning
Kenilworth (Ref proposal. It is
1,119) anticipated that part or
all of this item will be
considered in private by
virtue of Schedule 12A
of the Local
Government Act 1972,
following the Local
Government (Access to
Information)
(Variation) Order 2006
because it contains
information relating to
the financial or
business affairs of any
particular person
(including the authority
holding that
information)
Page 2Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Oakley Grove For the Executive to Yes 18/3/2021 12/4/2021 Jon Battell;
Carbon Upgrade approve the level of costs Reasons: 1&5 Cllr Matecki
Costs (Ref 1,182) associated with 22/4/2021
specification upgrades to
achieve greater carbon
reductions of the
previously approved s106
units. It is anticipated
that part or all of this
item will be considered
in private by virtue of
Schedule 12A of the
Local Government Act
1972, following the
Local Government
(Access to Information)
(Variation) Order 2006
because it contains
information relating to
the financial or
business affairs of any
particular person
(including the authority
holding that
information)
Motion in relation to To provide an update in No 22/4/2021 12/4/2021 Andrew Hill;
Fireworks (1,180) relation to a previous Cllr Falp
Council Motion (October
2020)
Homelessness To approve the new Yes 22/4/2021 12/4/2021 Lisa Barker;
Strategy (Ref Homelessness Strategy Cllr Matecki
1,183)
Page 3Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Community To provide an update on Yes 18/3/2021 12/4/2021 Tim Wall; Cllr
Stadium & the progress of the Reason:3 Matecki
Associated scheme, including the 22/4/2021
Developments (Ref completion of RIBA Stage
1,162) 2, and to agree next steps
and future modelling
options following a soft
marketing exercise. It is
anticipated that part or
all of this item will be
considered in private by
virtue of Schedule 12A
of the Local
Government Act 1972,
following the Local
Government (Access to
Information)
(Variation) Order 2006
because it contains
information relating to
the financial or
business affairs of any
particular person
(including the authority
holding that
information)
Local Development To update the Council's Yes 18/3/2021 12/4/2021 Andrew
Scheme (LDS) current Local Development Reason: 5 Cornfoot/Lorna
update (Ref 1,181) Scheme (LDS). The LDS 22/4/2021 Hale; Cllr
sets out the development Cooke
plan documents and other
documents that form part
of the development plan
for the area. This update
Page 4Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
will include details around
the prioritisation and
programme for the
delivery of these
documents.
Street Naming and New version of the No 22/4/2021 12/4/2021 Mark Barnes;
Numbering Policy existing Street Naming Cllr Day
2021 (Ref, 1,175) and Numbering Policy
United Kingdom Update on UKRS and No 22/4/2021 12/4/2021 Lisa
Resettlement proposed number of Barker/Mark
Scheme (Ref families to be resettled Lingard; Cllr
1,212) Matecki
Review of Assets at To provide a general No 22/4/2021 12/4/2021 Russell
Adelaide overview of the site, and Marsden/Steve
Bridge/Clubland make recommendations Partner; Cllr
(Ref 1,215) for future occupation. Matecki
Warwick Gates To approve the Warwick Yes 22/4/2021 12/4/2021 Chris Elliot;
Community Centre Gates Community Centre Cllr Cooke
Extension – release Extension release of CIL
of CIL monies (Ref monies
1,216)
Warwickshire To approve the Yes 22/4/2021 12/4/2021 Chris Elliot;
Health and Well Warwickshire Health and Cllr Falp
Being Strategy (Ref Well Being Strategy
1,217)
Page 527 May 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Rural and Urban To review shared service No 27/5/2021 17/5/2021 Jon Dawson;
Initiatives Scheme and proposed changes for Cllr Hales
(Ref 1,186) 2021
8 July 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Final Accounts To report on the Council’s Yes 8/7/2021 28/6/2021 Andrew
2020/21 (Ref draft outturn position for Rollins; Cllr
1,187) both revenue and capital Hales
Rural and Urban To consider applications No 8/7/2021 28/6/2021 Jon Dawson;
Initiatives Scheme for Rural and Urban Cllr Hales
(Ref 1,188) Initiative Grants
Risk Management To inform Members of the No 8/7/2021 28/6/2021 Richard Barr;
Annual Report (Ref Significant Risks to the Cllr Day
1,189) Council
Page 612 August 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Rural and Urban To consider applications No 12/8/2021 2/8/2021 Jon Dawson;
Initiatives Scheme for Rural and Urban Cllr Hales
(Ref 1,190) Initiative Grants
Budget Review To report on Budget to No 12/8/2021 2/8/2021 Tony Sidhu;
Quarter 1 (Ref end of June 2021 Cllr Hales
1,191)
Risk Management To inform Members of the No 12/8/2021 2/8/2021 Richard Barr;
Annual Report (Ref actions taken to embed Cllr Day
1,192) risk management in the
Council
23 September 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Rural and Urban To review shared service No 23/9/2021 13/9/2021 Jon Dawson;
Initiatives Scheme and proposed changes for Cllr Hales
(Ref 1,213) 2021
Page 74 November 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Rural and Urban To consider applications No 4/11/2021 25/10/2021 Jon Dawson;
Initiatives Scheme for Rural and Urban Cllr Hales
(Ref 1,193) Initiative Grants
Fees and Charges To propose the level of No 4/11/2021 25/10/2021 Tony Sidhu;
(Ref 1,194) Fees and Charges to be Cllr Hales
levied from January 2022
Local Council Tax To agree the local Council TBC 4/11/2021 25/10/2021 Andrea Wyatt;
Reduction Report tax reduction scheme for Cllr Hales
(Ref 1,195) 2021/22
Review of To inform Members of the No 4/11/2021 25/10/2021 Richard Barr;
Significant Business Significant Risks to the Cllr Day
Risk Register (Ref Council
1,196)
Regulation of To report RIPA activity No 4/11/2021 25/10/2021 Richard Barr;
Investigatory undertaken Cllr Hales
Powers (Ref, 1,197)
Adoption of Street To formally adopt the No 4/11/2021 25/10/2021 Kathleen
Trading Policy reviewed Street Trading Rose; Cllr Falp
(1,214) Policy.
Page 816 December 2021
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
General Fund Base To consider the following Yes 16/12/2021 6/12/2021 Andrew
Budgets 2022/23 to year revenue budgets for Rollins; Cllr
include Budget the General Fund and Hales
Review for the update Members on the
current year to latest Budgets for
include Budget 2022/13
Review (Ref 1,199)
HRA Base Budgets To Consider the following Yes 16/12/2021 6/12/2021 Victoria
2022/23 (Ref year revenue budgets for Bamber; Cllr
1,200) the HRA and update Matecki
Members on the latest
position for the current
year
Rural and Urban Consider applications for No 16/12/2021 6/12/2021 Jon Dawson;
Initiatives Scheme Rural and Urban Initiative Cllr Hales
(Ref 1,198) Grants
10 February 2022
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
General Fund To update Members on the Yes 10/2/2022 31/1/2021 Mike Snow;
2022/23 Budgets & overall financial position of Cllr Hales
Council Tax (Ref, the Council, consider the
1,201) General Fund Revenue
and Capital Budgets for
Page 9Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
the following financial
Year. To propose the
Council Tax for the
following year
HRA Rent Setting & To report on the proposed Yes 10/2/2022 31/1/2021 Victoria
Budget 2022/23 level of Housing Rents for Bamber; Cllr
(Ref 1,202) the following year and the Matecki
proposed budget
Treasury To seek member approval Yes 10/2/2022 31/1/2021 Richard
Management of the Treasury Wilson; Cllr
Strategy (Ref Management Strategy and Hales
1,203) Investment Strategy for
the forth coming year
Rural and Urban Consider applications for No 10/2/2022 31/1/2021 Jon Dawson;
Initiatives Scheme Rural and Urban Initiative Cllr Hales
(Ref 1,204) Grants
RIPA (Ref 1,205) No 10/2/2022 31/1/2021 Richard Barr;
Significant Business To advise Members of No 10/2/2022 31/1/2021 Richard Barr;
Risk Register Corporate Business Risks Cllr Hales
Review (Ref 1,206)
Page 1010 March 2022
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Rural and Urban To consider applications No 10/3/2022 28/2/2022 Jon Dawson;
Initiatives Scheme for Rural and Urban Cllr Hales
(Ref 1,207) Initiative Grants
20 April 2022
Topic and Purpose of Report Key Date of Agenda Contact External Consultees,
Reference Decision? Executive Publication Officer & Consultation Method or
Meeting Date Portfolio Background Papers/Last time
Holder considered by Executive &
Minute Number
Procurement To review of shared No 20/4/2022 4/4/2022 Becky
Shared Service service and proposed Reading; Cllr
Review (Ref 1,208) changes for 2022 Hales
Significant Business To advise Members of No 20/4/2022 4/4/2022 Richard Barr;
Risk Register Corporate Business Risks Cllr Day
Review (Ref 1,209)
Rural and Urban Consider applications for No 20/4/2022 4/4/2022 Jon Dawson;
Initiatives Scheme Rural and Urban Initiative Cllr Hales
(Ref 1,210) Grants
Page 11Section 2 – Key decisions to be considered by the Executive without a confirmed date
Topic and Purpose of Report Key Contact History of External Request for
Reference Decision? Officer & Committee Consultees, attendance by
Portfolio Dates and Consultation Committee
Holder Reason code Method or
for Background
deferment Papers
HQ Relocation To consider the outcomes of the Yes Bill Hunt; 26/07/2017
Project – Next steps phase 1 work and, if appropriate, Cllrs Day, Reason 3
seek approval for Hales, Cooke, 28/11/2018
(Ref 801)
commencement of the phase 2 Rhead Reasons: 1&3
delivery works. It is 9/1/2019
anticipated that part or all of Reason: 3
this item will be considered in 6/2/2019
private by virtue of Schedule Reason: 3
12A of the Local Government 6/3/2019
Act 1972, following the Local Reasons: 1&4
Government (Access to 10/7/2019
Information) (Variation) Reason: 3
Order 2006 because it
contains information relating
to the financial or business
affairs of any particular
person (including the
authority holding that
information)
Replacement of To recommend the phased Yes Steve Partner; 18/12/2019
rural street lighting replacement of existing rural Cllr Matecki
bulbs with LED street lighting bulbs with energy
replacements (Ref efficient LED units
1,053)
Homeless Support To consider the merits of making Yes Elaine Wallace; 3/10/2019 Community
Services Review the Direct Access Hostel for Cllr Matecki 13/11/2019 Safety Team and
(Ref 1,032) Rough sleepers permanent and Reason: 2 Warwickshire
provision of support and Move on Police
accommodation in the event the
Page 12Topic and Purpose of Report Key Contact History of External Request for
Reference Decision? Officer & Committee Consultees, attendance by
Portfolio Dates and Consultation Committee
Holder Reason code Method or
for Background
deferment Papers
MHCLG funding ceases on 31
March 2020
Proposed To seek approval for the Yes Sally Kelsall;
amendments to the amendment to the s106 Cllr Matecki
s106 agreement to agreement in relation to
affordable housing mortgagee in possession clauses
clauses (Ref 1,100) to enable Registered Providers to
maximise their borrowing with
lenders
Developing a To seek Executive approval for Yes Paul Garrison; Many
masterplan and officers to develop a masterplan Cllrs stakeholders to
investment strategy and strategy for St Nicholas Park Rhead/Matecki be identified for
for St Nicholas Park and Myton Fields consultation.
and Myton Fields
(Ref 1,082)
Warwick District To gain approval of/sign off on Yes Marcus 22/4/2020
Council Events the Events guide which will lay Ferguson; Cllr Reason 5
Guide (Ref 1,126) out the park protocol and events Rhead
protocol for any organisation or
group wishing to host an event
within Warwick District
Commercial To seek approval for a strategic Yes Bill Hunt; Cllr 12/2/2020
Investment approach to commercial Rhead 18/3/2020
Strategy (Ref investment activity to generate Reason 3
1,098) income 22/4/2020
Reason 1
3/6/2020
The Delivery of To advise the Executive of the Yes Sally Kelsall; 18/12/2019
Sustainable progress to date and to Cllr Matecki
18/3/2020
Affordable Housing recommend actions from
Page 13Topic and Purpose of Report Key Contact History of External Request for
Reference Decision? Officer & Committee Consultees, attendance by
Portfolio Dates and Consultation Committee
Holder Reason code Method or
for Background
deferment Papers
and Progress and research to date. These actions
Proposals to Meet include appointing consultants to
the Climate provide advice about the
Emergency Agenda products to use and also to trial
(Ref 1,087) pilot housing schemes for off-site
manufacture with monitoring to
feed into the future housing
strategy. It is anticipated that
part or all of this item will be
considered in private by
virtue of Schedule 12A of the
Local Government Act 1972,
following the Local
Government (Access to
Information) (Variation)
Order 2006 because it
contains information relating
to the financial or business
affairs of any particular
person (including the
authority holding that
information)
Housing Strategy To allow Executive to examine Yes Graham 11/2/2021
2020-2025 (Ref the draft Housing Strategy Tomlinson; Cllr
1,135) Matecki
Turpin Court Agreement to a capital budget Yes Jon Battell; Cllr 11/2/2021
Housing Scheme for the construction of affordable Matecki Reasons: 3&4
(Ref 1,165) houses on the site. It is
anticipated that part or all of
this item will be considered in
private by virtue of Schedule
12A of the Local Government
Act 1972, following the Local
Page 14Topic and Purpose of Report Key Contact History of External Request for
Reference Decision? Officer & Committee Consultees, attendance by
Portfolio Dates and Consultation Committee
Holder Reason code Method or
for Background
deferment Papers
Government (Access to
Information) (Variation)
Order 2006 because it
contains information relating
to the financial or business
affairs of any particular
person (including the
authority holding that
information
Canalside DPD (Ref To request that Executive agree Yes Lorna Hale; Cllr 11/2/2021
1,163) to submit the revised Canalside Cooke Reason 3
DPD to the Secretary of State for
a public examination
Climate Change To request that the draft Climate No Lorna Hale; Cllr 11/2/2021
DPD (Ref 1,164) Change DPD is approved for Cooke Reason 3
public consultation
Energy Savings in To seek agreement for a budget Yes Steve Partner; 11/2/2021
Council Buildings to invest in energy savings in Cllr Rhead
(Ref 1,148) Council buildings
Delayed reports:
If a report is late, officers will establish the reason(s) for the delay from the list below and these will be included within the plan
above:
1. Portfolio Holder has deferred consideration of the report
2. Waiting for further information from a Government Agency
3. Waiting for further information from another body
4. New information received requires revision to report
Page 155. Seeking further clarification on implications of report
Next reference number: 1,218
Details of all the Council’s committees, Councillors and agenda papers are available on our website
The forward plan is also available, on request, in
large print, by telephoning (01926) 456114
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