Welcome to Gibb House 2021 - Scots College
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Welcome to
Gibb House 2021
Welcome to Gibb House 2021 1
Welcome
A warm welcome from the Scots College Boarding House
(Gibb House), we are delighted to have you join our
family. Gibb House, like Scots College, is a vibrant, friendly,
family orientated unit and a very important part of the fabric
of Scots.
The onsite bed facilities offer a home away from home where
five and seven day boarders are cared for by our superb team
who make every effort to ensure you feel safe, happy, healthy
and motivated.
We believe there are many advantages to boarding. It’s a great
way to develop important life skills, greater independence
and maturity and make lifelong friendships. Boarders learn to
manage their time, and experience living with others from around New Zealand and the world.
In Gibb House you will benefit from a supportive homework system and the availability of extra
tutoring. We encourage you to enjoy the wide range of sporting, cultural, service and leadership
opportunities available in Gibb House and within the school.
Please have a read through this handbook, I do hope you find it useful. It is full of information
on life in Gibb House including key contacts, information on some of the fun activities and
useful FAQs. I encourage reading this through with your parents or guardians and if you have
any further questions please do not hesitate to contact me.
Gary Henley-Smith
Director of Boarding
2 Welcome to Gibb House 2021 Welcome to Gibb House 2021 3
Gibb House 2021 dates
Term 1
Mon 1 February: Gibb House opens
Tue 2 February: Classes commence for all Year Levels
Mon 8 February: Waitangi Day (Gibb House open)
Fri 2 April: Good Friday (Gibb House closed)
Mon 5 April: Easter Monday (Boarders return by 8.00pm)
Fri 16 April: Final Day of Summer Term (Term 1)
Term 2
Sun 2 May: Gibb House opens 2pm (Boarders return by 8.00pm)
Mon 3 May: Classes commence
Sat 5 June: Gibb House closes after Saturday sport
Tue 8 June: Queen’s Birthday (Gibb House open 2pm, school closed)
Fri 9 July: Final Day of Autumn Term (Term 2)
Term 3
Sun 1 August: Gibb House opens (Boarders return 2.00 - 8.00pm)
Mon 2 August: Classes commence
Mon 31 August Founders’ Break (Gibb House open)
- Tue 1 September: (Boarders return by 8.00pm)
Fri 1 October: Final Day of Winter Term (Term 3)
Term 4
Sun 17 October: Gibb House opens (Boarders return 2.00 - 8.00pm)
Mon 18 October: Classes commence
Mon 25 October: Labour Day (Gibb House open)
End of Year
Tue 23 November: Senior School Prize Giving (Final Day Year 11 - 13)
Thur 9 December: Middle School Prize Giving (Final Day Year 7 - 10)
Gibb House closed
4 Welcome to Gibb House 2021 Welcome to Gibb House 2021 5
Gibb House Directory
Director of Boarding Matron
Gary Henley-Smith Blossom Cameron
Phone: 04 380 7655 (Office) or 04 388 9046 (A/H) Phone: 021 645989
027 770 4344
Fax: 04 388 2887
Email: directorofboarding@scotscollege.school.nz
Chaplain and pastoral network
David Jackson
Assistant Director of Boarding
Phone: 04 388 0850 Ext. 619 (Office)
Nick Sinnamon
Email: jacksond@scotscollege.school.nz
Phone: 04 388 0850 Ext. 813 (Office)
027 378 8271
Email: sinnamonn@scotscollege.school.nz
School Nurse
Jo Smith
Assistant Director of Boarding
Phone: 04 388 0852
Mike McKnight
Email: smithj@scotscollege.school.nz
Phone: 04 388 0869 Ext. 869 (Office)
027 927 1914
Email: mcknightm@scotscollege.school.nz
Executive Chef
Mike Dennis
Housemaster
Phone: 04 43880850 Ext. 587
Gerald Yang
Email: catering@scotscollege.school.nz
Phone: 04 388 0850 Ext. 506 (Office)
0210341232
Email: yangg@scotscollege.school.nz
School Counsellor
Housemaster Jackie Calder
Kate Jones Phone: 04 4 388 0850 Ext. 862 Head Boarder
Email: jonesk@scotscollege.school.nz Email: calderj@scotscollege.school.nz Finn Surman
Matron
Tania Steadman Absences from College School sports lines Duty Master on call
Phone: 04 388 0875 (Office) Phone: 04 380 7588 Phone: 04 380 7588 Phone: 027 559 1398
027 588 0875 Ext. 830 (Middle & Senior) Ext. 831 (Middle & Senior)
Ext. 832 (Prep) Ext. 833 (Prep) To contact students
Email: steadmant@scotscollege.school.nz
in Gibb House
Phone: 04 380 8391
6 Welcome to Gibb House 2021 Welcome to Gibb House 2021 7
First Day Schedule
Monday 1 February
2.00pm: All new Boarders arrive (dressed in No.1’s – white shirts) Students will be met by
boarding staff and House Prefects at main entrance of Gibb House
Students will be shown rooms and parents can help with unpacking (bring some
hangers for clothes). Beds will be already made (no linen or duvets etc required)
3.45pm: Afternoon tea in common room of Gibb House for parents, students and staff.
A good chance to meet one another. Students can get changed into mufti for an
activity and orientation with the House Prefects.
6.00pm: Welcome dinner for all Middle School, new and Year 13 boarders and families, with
the boarding staff in Chartres Hall.
7.15pm – 7.30pm: Students will go and play games on front field and time to say good bye
to parents.
8.30pm: House meeting in Chartres
9.15pm: Bedtime for Middle School Boarders
9.30pm: Bedtime for Year 11 Boarders
9.45pm: Bedtime for Year 12 Boarders
10.00pm: Bedtime for Year 13 Boarders
Tuesday 2 February
8.45am: College opens for all Year Levels
8 Welcome to Gibb House 2021 Welcome to Gibb House 2021 9
Daily Routine Prep:
Middle School Prep (supervised in prep room) 6.45 – 8.00pm
Senior School Prep (Years 11-12: supervised / Year 13: independent) 6.45 – 8.00pm
Day:
Wake up/Roll call 7.30am > Prep times are to be observed by all members of the House.
Breakfast 7.45 – 8.10am
> Prep books must be filled in daily and signed by the MOD or Tutor on Duty.
Room inspections completed 8.15am
Lunch/Roll call 1.15pm > First half hour is SILENT individual study.
Co-curricular/Activities 3.30pm > During the second hour students may gain permission to attend the art and music rooms
Dinner/Roll call 6.00pm provided they have a written note from the relevant teacher to show the MOD.
> NO phone calls are to be made or received during Prep.
Evening:
Personal time 6.00 – 6.45pm > Prior to examinations additional Prep sessions may be organised.
Middle School Prep 6.45 – 8.00pm > Computer use is at the discretion of the MOD.
Senior School Prep 6.45 – 8.15pm
> Year 13 will lose their right to independent Prep if they are not fulfilling the Prep
Activities From 8.30pm
expectations of their teacher(s), are given a school detention for a lack of homework or
are unable to settle.
Meetings:
Meeting Frequency Responsibility
Roll call/Breakfast Daily (7.45am) MOD
House Meeting Weekly (Sunday) Director of Boarding &
Head Boarder
Gibb Council Week A (Tuesday) Head Boarder/House
Master of Activities
Prefect Meeting Week B (Tuesday) Assistant Director
of Boarding
Staff Meeting Weekly (Wednesday) Director of Boarding
Lights Out from:
Middle School 9.00pm
Year 11 9.30pm
Year 12 9.45pm
Year 13 10.00pm
10 Welcome to Gibb House 2021 Welcome to Gibb House 2021 11
Uniform List
Middle and Senior School (Option A) Additional gear
1 blazer 2 long-sleeved grey shirts 3 towels Suitable mufti clothes
1 Middle or Senior School Tie 1 black School bag Shoe cleaning kit Clothes hangers
2 pairs of short trousers (optional) 1 woollen jersey 3 padlocks Toiletries (including deodorant)
1 black raincoat or soft shell jacket 1 cap (Middle School) Laundry bag (purchased from uniform shop)
1 pair of long trousers 3 pairs of long socks (for short trousers)
1 pair black ankle socks (for trousers) 1 black leather belt
1 long-sleeved white shirt 1 pair black leather shoes* No bedding is required. The College provides all bedding for boarders.
1 scarf/beanie (optional) 1 Ie Faitaga (optional) However, the Boarding House supplies one pillow and students can bring extra if preferred.
All clothing items need to be clearly named.
Middle and Senior School (Option B)
1 blazer 1 scarf/beanie (optional) Parents may want to carry personal effects insurance for the protection of their child’s items at
1 Middle or Senior School Tie 2 short-sleeved grey blouses school, as the College does not cover this.
1 skirt or trousers 1 black School bag Please contact the Matron, (Tel: 04 388 0875) if you have queries concerning uniform.
1 black raincoat or soft shell jacket 1 woollen jersey or cardigan
1 pair of short trousers (optional) 1 cap (Middle School)
1 pair black ankle socks (for trousers) 3 pairs of socks (for skirts or short trousers)
1 short-sleeved white blouse 1 pair black leather shoes*
Black stockings may be worn with the skirt during Terms 2 and 3
Middle and Senior School Sportswear
1 black (PE) shorts 1 training tee
1 black sports bag 1 pair white sports socks
1 polo shirt (House colour) 1 sport tee
1 tracksuit pants 1 sport shoes – non marking sole*
1 hoodie
Additional sportswear items may need to be purchased for certain sports teams
12 Welcome to Gibb House 2021 Welcome to Gibb House 2021 13
Leave
Leave is given on trust and should not interfere with school or house responsibilities or Town Leave
obligations except in cases of emergency. Leave is considered anytime a student is off school Town leave includes:
grounds, outside of normal school hours (Monday to Friday 8:45am – 3:30pm). For any
• Dinner/Evening leave up to 9:30pm in the evening (this will mean absence from Prep).
leave from Gibb House students must sign out using the Boardingware App and sign back
• Travel into Kilbirnie, Wellington City or beyond after school or during weekends to any
in on return. A failure to adhere to the rules around different types of leave below with incur
destination NOT covered by Local Leave or Activity Leave.
consequences, refer to Student Behaviour Management.
• Permission must be submitted via the Boardingware App or in person and confirmation
received from the Master on Duty prior to departure.
Special Leave
Special leave is:
Local Leave
• Overnight stays away from the Boarding House (non school activities) • Local Leave is from 3:30pm – 6:00pm each afternoon; it includes anywhere on the
• Dinner/Evening leave up to 9.30pm in the evening. (This will mean absence from Prep) Miramar Peninsula (Strathmore shops, Miramar Shops, Seatoun, Airport area).
• City leave to travel to and from appointments in Wellington City and beyond or any • It does not include unsupervised risk activities e.g. swimming. If you wish to undertake
destination NOT covered by town leave. such activities, it must be planned with the Master on Duty in advance and will be a
Permission must be submitted to the Master on Duty and confirmation received, prior to House activity.
departure. Written notification (email) from parents/caregivers to the Director of Boarding • Requests for Local Leave must be completed though the Boardingware App. Leave will
is required for all overnight leave, which must include the contact name, phone numbers and be allowed each afternoon (3:30pm – 6:0pm) and during weekends (9:30am – 6:00pm).
address of where the student is staying. Permission for ‘Special leave’ is more readily granted • Year 7-10 students must be accompanied by at least one other student.
for Year 12 and 13 students but is dependent on good behaviour. • Students must sign back in using Boardingware on return.
All leave must be accompanied by a request from the student via Boardingware. When you
return to Gibb House you must sign back in, in person with the Master on Duty and via Activity Leave
Boardingware before dinner 6.00pm. • Activity Leave is for all school related (or other approved non-school) activities where
students are required to leave the school grounds
Weekend Leave • Requests for Activity Leave must be completed though the Boardingware App.
Weekend leave is overnight stays away from the boarding house for non-school activities • Students must sign back in using Boardingware on return.
(excluding 5-day boarders returning home)
• Permission must be sought in writing (email) from parents/caregivers to the Director Returning 5-day Boarders
of Boarding at least one day before the leave is requested. Permission must include the • 5-day boarders must ensure they sign out via Boardingware prior to departure on
contact name, number and address of where the student is staying for verification. Friday.
• Students must also request weekend leave via the Boardingware App, which will only • Students returning to Gibb House must arrive back to attend Sunday roll call (8:30pm)
be approved once parent/caregiver email is received and details of the leave is verified. and sign back in using Boardingware.
• When students return to Gibb House they must sign back in using Boardingware and • Any variations to normal departure and arrival times must communicated in writing to
return before dinner on Sunday evening (6pm) and must attend Roll call (8:30pm) the Director of Boarding.
14 Welcome to Gibb House 2021 Welcome to Gibb House 2021 15
Exeat Weekends Weekends
Exeat weekends are weekends when the Boarding House closes for all students. Saturday/ Saturdays are free for you to attend sporting and cultural commitments. All boarders are
Sunday overnight Exeats take place approximately every three weeks when boarders head welcome to stay Friday nights to meet these.
home or to homestay families for the weekend. Departure and return times for House roll calls
are notified in the Term Calendar. Special arrangements can be granted for earlier departure, or The Director of Boarding must be notified of weekend arrangements by Thursday morning
late return, in cases where students have a considerable distance to travel. at the latest. Weekends not spent with parents/caregivers must be advised by the parent/
caregiver in writing to the Director of Boarding.
Guidelines for Exeats
> Boarders must inform sports coaches/managers of their availability. Only seven day boarders are permitted to stay in the Boarding House on Saturday evenings.
> Exeats not spent with parents/caregivers must be put in writing to the Director of If away for the weekend all boarders must return by 8.30pm Sunday night or 8am Monday
Boarding by the parent/caregiver. morning. If a five day boarder wishes to stay over the weekend the application must be made
in writing to the Director of Boarding by the Thursday morning prior and acceptance is at the
> Exeat travel plans must be made by the Wednesday preceding the Exeat weekend. Later
Directors discretion.
changes in travel plans will still be charged to disbursements.
> No student will be permitted to stay in the Boarding House on the Saturday evenings. For seven day boarders the regular Sunday activities are an important part of boarding life.
> Transport arrangements are to be made in consultation with the Director of Boarding These activities help grow the life-long relationships and positive culture within Gibb House.
and/or Matron. These weekend activities can include wharf jumping in Seatoun, rock climbing, walks to Red
Rocks, Makara beach, movies, ten-pin bowling, attending sport matches, laser tag and much
more. There is no monetary cost to be involved.
Gibb Cup
Service Initiatives
Within Gibb House you will be allocated to one of two teams; Monorgan or Strathmore. These
teams compete for the Gibb Cup through friendly competition. Each Wednesday there is an
event to participate in from tug o’ war, football, touch rugby and everyone’s favourite bubble ball An important aspect of the all-round student at Scots College is service. Boarders help in the
where you play football while wearing large inflatable balls! community of Strathmore, Miramar and Scots on a number of service initiatives and projects.
Gibb House has helped provide labour at a number of projects for the local Primary schools
and kindergartens including school fairs, functions and grounds maintenance. In the past they
have helped collect for charities such as Plunket and cook and serve breakfast at the local
primary school.
16 Welcome to Gibb House 2021 Welcome to Gibb House 2021 17
Boarding Life
Contacting Home & Boarding Communications Meals
Contact with home is important. You are encouraged to contact your family regularly and will Chartres Hall is the Dining area for students and boarders. It is committed to only offer fresh
have access to email and your cell phone. Parents/caregivers are able to contact you before made meals that meet the Fuelled4life guidelines and support students in getting the best
school and dinner and after Prep. If parents/caregivers need to get in touch in an emergency balanced diet that will help them not only in meeting their educational needs but their sporting
please call the Gibb House Duty Master on 027 559 1398. needs also. Managed by the Heart Foundation, Fuelled4life is a collaborative initiative involving
Director of Boarding Gary Henley-Smith sends out a regular e-newsletter to all parents/ the education, health and food industry sectors working together to supply healthier food in
caregivers to keep you up to date with what Gibb House has been up to, any notices, news and schools and early learning services.
upcoming events.
Contact: Executive Chef Mike Dennis
Parents/caregivers are always welcome to visit. Please enter through the main Gibb House
E: catering@scotscollege.school.nz
entrance off Strathmore Ave and sign in with a staff member.
Snacks
Should you get hungry between meals a small kitchenette is provided in the common rooms to
make yourself a small snack.
Washing
Laundry is completed daily. Washing bags are to be taken to the laundry before school and
picked up at 3:30pm.
Facilities
Gibb House buildings all have their own common rooms with a TV. Boarders are also able to
use the College facilities such as music rooms and sports buildings to practise. Boarders are
expected to leave areas as they were found and to have respect for these spaces at all times.
Homesickness
Continued homesickness is a genuine difficulty when adjusting to a new environment. This
can mean feeling lonely or cut off from your regular support system, confusion or problems
understanding a new environment, and even a perceived lack of control over what’s happening
around you. Everyone will be affected by and work through homesickness at their own pace,
and it’s not a process you can rush. Remember that it’s very normal and it’s okay to miss home.
Homesickness is a completely understandable reaction to your change of environment and
living in a different place. If you want to talk to anyone, any of the Gibb House staff would be
very happy to talk.
18 Welcome to Gibb House 2021 Welcome to Gibb House 2021 19Map and Emergency Procedures
STAY
• Go inside, stay inside. Lock doors and
GATE3 WALDEN STREET BACK FIELD windows. Turn lights off and electronic
devices onto silent.
We have one emergency practice • Ensure windows remain unobstructed,
If an emergency do not close curtains or blinds.
each term. Students will meet with UNIFORM
MCKINNON
SHOP
staff in front of the North wing, BLOCK is occurring outside • Lie face down on the floor in the centre of
next to the Director of Boarding’s the room away from doors and windows.
of a building
house and the Minivans. • Minimise noise and movement, be patient,
communication will be established shortly
via email.
• Staff will clear all toilets hallways and
other rooms within their vicinity.
GYM
Only a member of the senior
management, executive or property
management team will announce
the all clear.
SOUTH
WING
KITCHEN
(BOYS)
CHARTRES
HALL
BOARDERS
COMMON
GO
ROOM G06 G07
If you discover smoke or fire:
• Activate the nearest fire alarm.
MIDDLE
WING
INNER QUAD • Shut all doors and windows and use
(BOYS)
STAFF
ROOM
fire extinguishers only if safe to do so.
If an emergency
MAIN LOWER
? is occurring inside When the fire alarm sounds:
MAIN
of a building
GIBB GIBB
ENTRANCE (BOYS) (GIRLS)
NORTH WING • Evacuate all school buildings immediately,
(BOYS)
take the Accident Response card with you.
G01
G02
SL02
SL01 • Assemble in the Prep School Quad,
AITKEN BUILDING lined up in house groups.
• Do not re-enter any buildings.
ASSEMBLY • Await instructions patiently.
POINT Only return to the building if a
member of the senior management,
executive or property management
team announce the all clear.
20 Welcome to Gibb House 2021 Welcome to Gibb House 2021 21FAQs What happens at meal times?
Breakfast, lunch and dinner are served in Chartres Dining Hall at the times listed on page 8.
Uniform must be worn at weekday breakfast and lunches.
I’m feeling sick, who do I contact?
If you are feeling sick contact the Matron or Duty Master (on cell phone) or Director of What happens if I have another commitment during meal times?
Boarding. Rosters are located on noticeboards. You can request a meal away from the Duty Master. The meal will be collected from the kitchen.
Matron Hours (Duty times 8.00am – 5.00pm, on-call 5.00pm – 12.00am) and Duty
Master 24 hours.
Who do I contact about dietary requirements?
You can email the Chief Executive Chef, Mike Dennis and Matron or Director of Boarding.
I have medication that I need to take, where do I keep this?
Matron will collect in medication and these will be stored in the Gibb House office.
How do I get to afterschool practices or weekend sporting games?
Depending on your sports and locations – many of the team sports coaches will take you in the
minivan or you may need to catch a bus.
I want to visit a friend’s house, can I do this?
See page 12 about leave.
Why am I in Gibb House and another House?
During the 30s Gibb House became a College House in its own right, solely for the boarders.
Then during the 60s, Gibb House was dispanded as a College House, however the name has
remained reflecting the boarding house whanau.
While it is referred to as a ‘House’, it is not a House that competes in the College inter-house
competition. The eight Houses Aitken, Fergusson, MacKenzie, Mawson, Plimmer, Smith and
Uttley are made-up of Year 7-13 students both day and boarding. Each House competes
through events such as House Music, Haka, Tug of War and Cross Country towards winning
the coveted Caradus Shield every Tuesday.
Where are the noticeboards located?
Noticeboards are located by the entrance doorways. Each noticeable has Emergency
Procedures, staff and student duties and room listings.
22 Welcome to Gibb House 2021 Welcome to Gibb House 2021 23Rules and
Regulations
Lower Gibb
24 Welcome to Gibb House 2021 Welcome to Gibb House 2021 25The Gibb House Charter Guidelines and Routines
Rights These guidelines exist in conjunction with the College’s Rules and Expectations. They are
Students have a right to: intended to facilitate the effective management of Gibb House.
> learn in a safe, friendly and helpful environment that challenges all students to reach their
academic potential and enables them to develop as an individual General Conduct
1. Behave to others as you would have them behave to you.
Boarding Masters, Matrons, Tutors and other Staff have a right to:
2. Manners maketh the all round student.
> work in a safe, friendly and satisfying environment
Parents and Caregivers have a right to: Buildings & Facilities
> feel welcome at all times > Respect the House facilities.
> know that their children are learning and living in a safe, friendly and helpful environment > Vandalism is unacceptable.
> Pins, staples and stickers are not to be used on woodwork, paintwork or papered surfaces.
Responsibilities > Nothing is to be suspended from ceilings or windows.
We all have the responsibility to:
> No outdoor ball games or similar activities are permitted in the House.
> show respect for ourselves by taking a pride in our appearance and by always doing the
> Food and drink may only be consumed in the Common Room areas and these should be
best we can
cleaned afterwards.
> show respect to others by speaking positively, by being co-operative and helpful and by
> No food is to be eaten in the bedrooms.
respecting others’ property
> Dirty, muddy or wet shoes are to be removed before entering the House.
> show respect for our school and boarding house by looking after property and equipment
> Access to and from the House is through the North Wing, Middle or Southern doors; not
and by following our school dress code
through the fire escape doors.
> Do not climb through the windows at any time.
> Littering is not acceptable.
> Any damage must be reported to the Master on Duty (MOD)/Matron immediately.
Security
> Gibb House is ‘out of bounds’ during normal school hours for Years 7 – 13 students.
> TV and pool is banned during school hours.
> Students may not lend their keys/swipe cards to any student.
> Security cameras are in operation to ensure the safety of all students.
> Doors should not be ‘wedged’ open.
26 Welcome to Gibb House 2021 Welcome to Gibb House 2021 27Valuables and Money Medical
> These are the responsibility of the individual. Valuable items must be handed in to the > If a student is on medication they must hand the medication to the Matron (for safety
Director of Boarding or Matron for security purposes. reasons).
> Larger amounts must be handed to the Director of Boarding for safekeeping. > Any student who feels ill or needs first aid must report to the Matron. If, for any reason
> It is recommended that students do not bring very valuable items to the Boarding House. If during school hours, the Matron is not available the student is to report to the school nurse
they do they must be securely locked away when not in use. and/or reception.
> Loss or theft must be reported immediately to the Director of Boarding, MOD or Matron. > The school nurse is available at all times during school hours.
> All students must have padlocks on lockers and lockable cupboards. > Information regarding Doctor/Dentist appointments must be relayed to the Matron.
> Passports and other valuable papers must be kept in the school safe. > Students must arrange all transport for medical visits through the Matron.
> Other problems of a non-physical nature will be referred to, or through, the Chaplain or
Laptops College Counsellor who is responsible for monitoring student welfare.
> Laptops will be confiscated if students are caught using them after lights out or
inappropriately. Pastoral Care
> Years 7-9 laptops will be collected in before 9.00pm and handed out after 8.00am by the > There are a number of options available to students for support and assistance within the
Matron school community.
• Academic matters are usually directed through the appropriate Dean, spiritual matters
Meals through the Chaplain and personal matters through the Director of Boarding, Matron
> It is compulsory to take all meals in the Dining Room. or Mentor.
• The Chaplain and the College Counsellor provide a confidential service to students
> Acceptable table manners and general behaviour are expected and enforced.
and parents. Any matter may be referred at any time.
> Uniform must be worn to breakfast and lunch during weekdays.
> If a student has a concern about any boarding staff member this should be referred to the
> Tidy mufti with collar or the school tracksuit is to be worn at evening meals; footwear is Director of Boarding or, if this is not appropriate, the Chaplain, House Dean or a Senior
compulsory. No singlets. Management member.
> During examinations when seniors are on study leave, they may attend meals in tidy mufti.
Phones
Clothing & Laundry > Mobile phones may be kept at school at the owner’s risk. Students are required to lock
> All items on the school clothing list are required by all students. these away when they are not in use.
> All clothing and footwear must be clearly named. > NO phone calls may be made or received during Prep (7.00 – 8.15pm), after lights out or
> Laundry is completed everyday. during meals.
> Parents who need to contact their child urgently during Prep or after lights out are
Showers & Energy Usage requested to contact the Master on Duty, on call phone.
> All students are required to shower daily. > Years 7-9 phones and electronic devices will be collected by Duty Master at 8.45pm each
> Showering time should be sufficient to ensure a high standard of personal hygiene is night.
maintained and brief enough to ensure adequate hot water for all.
> Radios and lights must be turned off when leaving rooms.
> Stereos are allowed in the House at the discretion of the Director of Boarding.
> No cooking equipment or heaters are permitted in the rooms.
28 Welcome to Gibb House 2021 Welcome to Gibb House 2021 29Student Behaviour Management Respect for others
Boarding students are at all times at the College bound by the Scots College Rules and What is Bullying?
Expectations. It should be noted, as a general rule, that there is a clear separation between Bullying is repeated incidents involving a bigger, stronger or more powerful child on a smaller
behaviour and punishment in the Boarding House and the College but consequences should or weaker child, or a group of children on a single child.
be consistent. Students are deemed to be under College Rules when travelling to and from the
College and come under boarding jurisdiction when they enter the Boarding House. These might be:
> Verbal – the child is called names, put down or threatened
The following points clarify the College Rules and Expectations in relation to Boarding:
> Physical – the child is hit, tripped, poked, kicked, or belongings are stolen or damaged
1. Positive behaviour:
This will be recognised and rewarded as appropriate by affirmation or the ‘Busted Being Good’ > Social – the child is left out, ignored, or rumours are spread
system. > Psychological – the child is stalked or given dirty looks
> Electronic – the child receives emails or text messages that threaten or put down or
2. Minor offences:
spread rumours. This can include txt’ing and emailing other children about the child being
These are generally to do with routines and procedures around the Boarding House
bullied, or posting unhelpful or malicious information on a website.
(punctuality, tidiness, dress, manners, obedience, etc). Note: repeated minor offending would
constitute continual disobedience. Bullying is different from ordinary teasing, rough and tumble or schoolyard fights. What makes it
different is that the incidents are ongoing and there is usually an imbalance of size, strength and
Consequence
power between the children involved. The bully might have power not only because he or she is
> A ‘Tardy’ punishment (which will be a job of 45 minutes with HOD) will be administered
bigger and stronger, but because other children side with the bully often to protect themselves.
as soon as practicable after the infraction; this will be supervised and recorded. Students
who fail to attend Tardy or have continual disobedience will attend Dobby’s run on Friday Research shows:
with Director of Boarding. > Boys are more often bullied by a single individual, girls more often by groups. There is not
much difference between the number of boys and girls who suffer from bullying.
3. Other offences:
> The size of the school, or whether the school is single-sex or co-educational or
These relate to more serious matters for which the punishment may be greater than a ‘Tardy’.
government or non-government, makes no significant difference to the amount of bullying
Consequence that goes on.
> These will be investigated and recorded. Parents will be contacted in line with the school’s
> Children are most often bullied when they are in their first few years of primary school and
policies.
again in their first few years of secondary school.
> Punishments will be consistent for similar infractions in the College.
What are the signs?
4. Leave offences: Bullying may be very hard to see. Victims may already be having trouble getting on with other
‘Breaking bounds’ or the abuse of Boarding House leave rules is deemed very serious. children or with teachers. They are often picked on by bullies for this reason. Bullying usually
Consequence happens out of sight away from teachers or other adults. The people who are most likely to
> This will depend on the factors such as the time of day and the level of risk the student know what is going on are other children. Children who are being bullied often don’t like to
placed themselves, or others, in and will involve communication with home. tell anyone because they feel weak or ashamed, or are frightened that it will only make things
> Gating or Close gating are common punishments. Depending on the seriousness of the worse. They also feel it is wrong to ‘dob in’ or tell tales on other children. If they tell anyone, it
offence referral to the Headmaster for further action may be warranted. is most likely they will tell their parents – usually their mother – or their friends before they will
tell a teacher.
30 Welcome to Gibb House 2021 Welcome to Gibb House 2021 31Some tell-tale signs are:
> bruises, scratches or cuts that your child can’t really explain
Complaint procedure according to Education
(Hostels) Regulations
> torn or damaged clothing
> damaged or missing belongings
> headaches, stomach aches and other pains that the child can’t put a finger on Complaints about:
Non-compliance with these regulations or conditions of the licence.
> unexplained tears or depression
> unusual outbursts of temper Complaints may be from:
> not wanting to go to school Students, Parents, Staff members and Board members.
> not wanting to play with friends
Complaints need to be:
> wanting changes in the way he or she travels to and from school In writing or put in writing by the Board or a person representing the Board as soon as
> school work falls off in quality practicable if the complainant is unable to put it in writing.
> wanting extra money without giving a reason
Procedure for resolving complaints
There are things you can do to help your child if he or she is being bullied. Within 5 working days after acknowledging receipt of the complaint:
The Board or the person representing the Board will
What can you do?
> send an acknowledgement letter of receipt to the complainant
By the time children tell their parents they are being bullied they may have tried everything they
can to deal with it on their own. Telling parents is often a very hard step to take. > inform the complainant of any relevant internal complaint procedures
> send a copy of all information held by the Board that is or may be relevant to the
Children need to: complaint
> feel believed and listened to
> decide whether the complaint is justified in accordance with regulation 69
> develop trust in how parents will handle the problem
> talk more openly about what has happened Within 10 working days after acknowledging receipt of the complaint:
The Board or the person representing the Board will
> gain some control over what is happening
> Decide that the complaint is or is not justified or
> learn things they can do to protect themselves
> Decide that additional time is needed to investigate the complaint. In this case the Board
> regain self-confidence
must determine how much additional time is needed and decide as soon as practicable
Please encourage your son/daughter to use the student welfare box in the main administration whether the complaint is justified. If the additional time required to investigate the
building to report such incidents. The Chaplain, acting in strict confidence, will co-ordinate complaint is more than 20 working days, the Board must inform the complainant as soon
these matters. as practicable of the fact of, and reasons for, the determination and that the Board is
required to decide as soon as practicable whether the complaint is justified.
32 Welcome to Gibb House 2021 Welcome to Gibb House 2021 33Gibb House Harassment/Bullying Incident Report Form Gibb House Medical Incident Report Form
Date: Time: Location: Date: Time: Location:
Student(s) initiating Bullying/Harassment: Description of Accident/Incident causing Injury/Ailment:
Year: House:
Year: House:
Year: House:
Student(s) affected by Bullying/Harassment:
Year: House:
Year: House:
Year: House: Student(s) Injured or sick and requiring medical assistance:
Type of harassment alleged: Year: House:
Racial Sexual Physical Religious Other: Year: House:
Check all spaces below that apply. At Scots we identify any of the following forms of behaviour Year: House:
as inappropriate:
Year: House:
Name Calling Spitting Stalking
Nature of Accident/Ailment/Injury:
Demeaning comments Inappropriate Gesturing Stealing
Check all spaces below that apply.
Writing/graffiti Shoving/pushing Threatening
Hitting/kicking Taunting/ridiculing Flashing a weapon Fainting Epilepsy
Inappropriate touching Intimidation/extortion Other: Accident Assault
Diarrhea and vomiting Conjunctivitis (pink eye)
Diabetes Meningitis
Describe the incident:
Glandular fever Middle ear infection (otitis media),
Fractures/sprains and strains Tuberculosis
Other:
Witnesses present:
Witnesses present [if any]:
Physical Evidence:
Graffiti Notes Email Txt Websites Video/audio tape Staff Signature: Date: Time:
Other: Parent(s) contacted: Date: Time:
Staff Signature: Date: Time: Medical Assistance Required: Yes/No
Parent(s) contacted: Date: Time:
Medical Officer: Contact Number:
34 Welcome to Gibb House 2021 Welcome to Gibb House 2021 35P: +64 4 388 0850 E: enquiries@scotscollege.school.nz
www.scotscollege.school.nz
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