WELCOME TO The Learning Module for Polling Station Micro Observers
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WELCOME
TO
The Learning Module
for
Polling Station
Micro Observers
Learning Module for Micro Observer 1
Micro-Observers (MO) Observers have a very crucial role to play in the conduct of an independent, free and fair election. To strengthen the system of observation, the Commission has consciously decided to deploy Micro-Observers where necessary. These micro- observers would directly work under control and supervision of the general observer.
Randomization of MOs • List of Polling Stations where MOs are to be appointed shall be prepared by the DEO in consultation with the Observer, depending on the sensitivity analysis and availability of MOs. • Available MOs to be randomized in the presence of Observer • MOs shall not be posted on duty in a Polling Station within the same Assembly Constituency, where they are enrolled as voters or where they are working. • All efforts should be made to put them on duty in the same Parliamentary Constituency where they are enrolled as voters, to enable them to exercise their franchise through EDC. • They shall be informed about the exact duty PS only on the day of departure.
Logistics for MOs DEO is responsible for providing logistics to the MOs One nodal officer for MOs shall be appointed for each district by the DEO MOs will reach the dispatch centers on their own From the dispatch centers they will be sent with the polling team to the Polling Station They will return to the receipt center with the polling teams Each MO shall be given a photo identity card by the DEO to ensure his access to the Polling Stations
Exercise of franchise by MOs • MOs are entitled to EDC or postal ballot like any other person on poll duty • DEO shall send Form-12 & Form-12A to every MO along with the appointment order; MOs shall be asked to bring the completed Forms on the first day of training. Completed forms to be sent to the concerned RO by the DEO • RO shall issue EDC or postal ballot depending on eligibility & ensure that it is delivered to the MO in the second training day • All instructions of the Commission on postal ballots and EDC for employees on poll Duty shall also apply to the MOs
Supervising MOs • General Observers will supervise the work of MOs & shall be in close touch with them • MO shall report to the Observer alone & not to other election officials
MOs need to observe • Mock Poll procedure • Presence of Polling Agents and Observance of ECI instructions. • Entry pass system and access to polling stations. • Proper identification of electors in accordance with ECI Guidelines. • Identification and recording procedures for Absentee, Shifted and Dead voter list (ASD List) • Application of indelible ink. • Procedure of noting down particulars of electors in register 17-A. • Secrecy of voting
MOs need to observe Conduct of polling agents, their complaints if any In case of violation found in observation - Immediate report to general observer through available means of communication Preparation of Report in prescribed format by MO MO to report to the General Observer at the collection centers and handover his envelope containing the report for the day personally to General Observer Reports of Micro-Observer along with scrutiny of Register 17A may be taken with consideration for taking a decision of re-poll MOs should know and be aware of the roles & responsibilities of the Presiding Officer.
Report to be submitted by MO Based on the ANNEXURE -L of GUIDELINES FOR OBSERVERS, 2008 issued by ECI Name of the Micro Observer Designation No. & Name of the polling station allotted Date & time of arrival at the polling station Name of the presiding officer Total No. of voters Whether mock poll was conducted (Y/N) Whether mock poll result was cleared (Y/N) Time of mock poll
Report to be submitted by MO Based on the ANNEXURE -L of GUIDELINES FOR OBSERVERS, 2008 issued by ECI Whether EVM ID/Machine No. shown to agents by Presiding Officer? (Y/N) No. of polling agents present Whether any party (candidate) not represented by polling agent Whether entry pass system for Agents followed (Y/N) Time of commencement of poll No. of people standing at the queue at the time of commencement of poll Whether voters were identified by verifying EPIC or other valid documents before permitted to vote (Y/N) Whether the polling staff were filling details in the 17A register with reference to each voter
Report to be submitted by MO Based on the ANNEXURE -L of GUIDELINES FOR OBSERVERS, 2008 issued by ECI The time of first visit by the sector officer How many times the sector officer visited the polling station during poll hours Whether CPF deployed at the polling station (Y/N) If yes, whether CPF jawan was observing the proceeding in the polling station while standing at the door as there any incident of violence/argument /threat etc. took place Did you notice any incident of polling staff going to voting compartment to guide the voters (Y/N) Did any voter/agent complaint about voting process/polling staff?
Report to be submitted by MO Based on the ANNEXURE -L of GUIDELINES FOR OBSERVERS, 2008 issued by ECI Whether hourly total was compared between EVM total and 17A? (Y/N) Whether flow of voters was regular or intermittent? How many voters were standing at the queue at 3.00 PM,..00 AND PM/5.00 PM How many voters were given token by the presiding officer at 5.00 PM
Report to be submitted by MO Based on the ANNEXURE -L of GUIDELINES FOR OBSERVERS, 2008 issued by ECI How many voters had cast their vote at 5.00 PM How many voters cast their vote after 5.00 PM What time the poll was actually closed Total No. of votes polled % of votes polled No. of voters voted using documents other than EPIC No. of absentee/shifted voters voted Whether EVM was sealed properly in the presence of agents Whether signatures of agents obtained in the Part I of 17C?
Report to be submitted by MO Based on the ANNEXURE -L of GUIDELINES FOR OBSERVERS, 2008 issued by ECI Whether copy of 17C given to agents (Y/N) What time the pickup party came to the polling station for escorting the polling staff? Signature of Micro Observer : Name (in full) : Designation : Phone No. : Date & Time :
ANNEXURE – 2
Format for Report of MOs
1. Whether mock poll has been conducted in presence of MO?
2. Whether data of mock poll from the ballot unit was cleared & the EVM
count was set to zero after the mock poll & before the beginning of real
poll?
3. How many polling agents & of which political party were present during
the mock poll?
4. Whether more than one polling agent from the same political party were
present inside the polling station at anytime?
5. Whether polling agents were allowed to note the serial numbers of
balloting unit & control unit & green paper seal?
6. Whether the entry pass system was enforced properly? Whether any
unauthorized person was inside the polling station at any point of time?
7. Whether marking of indelible ink on left forefinger was done properly?ANNEXURE – 2
Format for Report of MOs
8. Whether the identification document particulars were being filled up
meticulously in Register of Voters (Form 17-A)?
9. Whether the list of votes issued with Postal Ballot was available with the
Presiding Officer & Polling Agents? Did any person already issued Postal Ballot
appeared to vote again in person? Whether any person cast a vote on the basis of
EDC?
10. Whether events are recorded from time to time as & when they occur in the
Presiding Officer’s diary?
11. Whether the Presiding Officer or Polling Officer was going towards voting
compartment or giving any undue instructions to the voters?
12. Whether the scrutiny of voters in the Absentee, Shifted and Dead list was done
meticulously by the Presiding Officers in accordance with ECI Guidelines?
13. Whether copies of accounts of votes recorded in Form 17-C have been given to
the polling agents?
14. Whether voting compartment was properly placed to ensure secrecy of voting?Sub learning Objective 1.1 :To know your
Role as Micro Observer
• You will identify deviations
in your assigned polling
station/s & report it to
General Observer through
proper channel of
communication
• You will look after working
of polling party, polling
agent and other security
personnel in the assigned
locations
Learning Module for Micro Observer 17Sub learning Objective 1.2 – To have knowledge of
your Responsibilities as Micro Observer
To be present at the time of Mock Polls at the
Polling Booth/s & reach the polling station at
least one hour before commencement of poll
(that is 6o clock in the morning –If for some
reason it is not possible t reach in the
morning , he should reach in the evening of
the previous day)
To Identify & note down particulars filled up
in Register of Voters (Form 17-A)
To check that the Presiding Officer or Polling
Officers going towards voting compartment
or giving any undue instructions to the voters
Learning Module for Micro Observer 18Sub learning Objective 1.2 – To have knowledge of
your Responsibilities as Micro Observer
To check the scrutiny of voters in the
Absentee, Shifted and Duplicate list done
by the Presiding Officers.
To check sealing of voting machine done
by Presiding Officer
To keep a track of complaints by Candidates,
Polling Agent/s, or any Political Party and
understand the nature and seriousness of
the complaint done by Presiding Officer
To report to General Observer from time
to time regarding any deviations that
might occur
Learning Module for Micro Observer 19Sub learning Objective 1.2 – To have knowledge of
your Responsibilities as Micro Observer
To check availability of polling material
provided to the Polling Party.
To observe the presence of Polling agents &
observance of ECI instructions with regards
to them
Observance of entry pass system & access to
Polling station
To assess the preparedness of the election
process on the day of poll
To observe that proper identification of
electors takes place & secrecy of voting is
maintained during the polling process
Learning Module for Micro Observer 20Sub learning Objective 1.3 - Reports to be
filled by MO
Learning Module for Micro Observer 21Sub learning Objective 1.3 - Reports to be
filled by MO
Learning Module for Micro Observer 22Sub learning Objective 1.3 - Reports to be
filled by MO
Learning Module for Micro Observer 23Learning objective-2: To utilize your
Authorities as Micro Observer
• In this session you will be able to understand
the authorities delegated to you as a Micro
Observer
Learning Module for Micro Observer 24Learning objective-2: To utilize your
Authorities as Micro Observer
• To scrutinize the voters’ list
and other information.
• To access the entries in the
voter’s register (Form 17 A)
to see if it is filled as per
prescribed procedure by
polling officer.
• To enter and leave assigned
polling booths as many times
as required.
Learning Module for Micro Observer 25Summary
Your role as
Micro
Observer
A Job Description for your
position has been handed to Thus you now know your
you that will act as a ready major responsibilities
reckoner while you are on
duty.
You have knowledge of
Reports to be filled and
& can implement your
submitted by you
Learning Module for Micro Observer
authorities when needed
26Sub Learning Objective: The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• A notice specifying the area ,the electors of
which are entitled to vote there , a copy of
Rule 49 C: Arrangements
the list of contesting candidates ,voting
at the polling stations
compartments ,electoral rolls, voting
machines
• Presiding Officer shall regulate the number of
Rule 49 D: Admission to electors to be admitted in the polling station
polling stations • Exclude entry of persons other than
authorized person
Learning Module for Micro ObserverSub Learning Objective: The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• Demonstration to the polling agents
before the commencement of the poll,
Rule 49 E: Preparation fixing of the paper seal on the control unit
of voting machine for ,Control unit to be closed & secured &
poll placed in full view of the presiding officer
& polling agents & balloting unit placed in
the voting compartment
Learning Module for Micro ObserverSub Learning Objective: The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• Presiding officer to demonstrate to the
polling agent s& others that the electoral
Rule 49 F: Marked copy of
roll to be used does not contain any entry
electoral roll
/mark other than the ones made under the
rules
• To be admitted into the polling station in
Rule 49 G: Facilities for alternate batches with men
women electors • RO/PO may appoint a woman to assist
women electors & issues related with them
• Checking the elector's name & other
Rule 49 H: Identification
particulars in the electoral roll ,identity card
of electors
of the elector
Learning Module for Micro ObserverAlternative Documents for Identification
(No.1381 / EL3 / 2019 / Elec dt.05-03-2019)
1. Passport
2. Driving License
3. Service Identity Card with photograph issued to employees by
Central / State Government PSUs / Public Limited Companies.
4. Passbook with photograph issued by Bank / Post Office
5. PAN Card
6. Smart Card issued by RGI under NPR
7. MNREGA Job Card
8. Health Insurance Smart Card issued under the scheme of
Ministry of Labour
9. Pension document with photograph
10.Official Identity Cards issued to MPs / MLAs / MLCs
11.Aadhaar CardSub Learning Objective: The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• Provisions of identification of elector do not
apply to any person who produces at the
Rule 49 I: Facilities for
polling station an election duty certificate in
public servants on
Form 12B & asks for the issue of a ballot
election duty
paper although the polling station is different
from the one where he is entitled to vote
• Any polling agent may challenge the identity
of voter trying to impersonate other person
Rule 49 J: Challenging of by submitting sum of 2 rupees in cash to
identity Presiding Officer, whereby presiding officer
shall take actions to clarify the identity &
take appropriate actions against the elector
Learning Module for Micro ObserverSub Learning Objective: The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• Elector about whose identity
Presiding/Polling Officer be satisfied shall
allow his left forefinger to be inspected by
the presiding/polling officer & an
indelible ink mark put on
Rule 49 K: Safeguards
against personation • Where a poll is taken simultaneously in a
Parliamentary constituency & assembly
constituency ,an elector whose left
forefinger has been marked shall be
permitted to cast his vote for the other
election
Learning Module for Micro ObserverSub Learning Objective: The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• Before permitting any elector to vote,
polling officer shall record the electoral roll
number of the elector ,obtain the signature
Rule 49 L: Procedure for ,mark the name of the elector in the
voting by voting marked copy of electoral roll
machines
• Necessary for presiding/polling officer to
attest the thumb impression elector on the
register of voters
Rule 49 M: Maintenance
of secrecy of voting by • Every elector must maintain & observe the
electors within the voting procedure laid down to maintain
polling station and secrecy of voting
voting procedures
Learning Module for Micro ObserverSub Learning Objective : The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• Presiding Officers shall allow a companion
Rule 49 N: Recording of of not less than 18 years of age
votes of blind or infirm • No person shall be allowed to act as a
voters companion for more than one elector at
any polling station on the same day
Learning Module for Micro ObserverSub Learning Objective : The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies -
Chapter I: Voting by Ballot
• If an elector after his electoral roll number
has been entered in the register of voters &
Rule 49 O: Elector
put his signature decides not to vote ,a
deciding not to vote
remark to this effect shall be put by the
presiding officer in the register of voters
• If a person representing himself to be a
particular elector applies for a ballot paper
after another person has already voted as
such elector ,on satisfactorily answering
Rule 49 P: Tendered votes
questions relating to his identity as the
presiding officer may ask be entitled to vote
,but he shall not put the ballot paper in the
box and give it to the Presiding officer
Learning Module for Micro ObserverComplaint about incorrect printing of particulars on paper
slip: 49MA
If any voter alleges about the wrong printing
of particulars of a candidate and/or symbol of
that candidate on paper slip printed by the
printer on pressing of concerned blue
(candidate) button on the Balloting unit to
which the printer is connected, the Presiding
Officer of the polling station should provide
him a ‘Form of Declaration’ to lodge a
complaint and follow the procedure prescribed
under rule 49MASub Learning Objective : The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies[Chapter
II Voting by Electronic voting Machines]
Rule 49 Q: Presiding
• Whenever he considers it necessary to
Officer's entry in the
enter the voting compartment to ensure
voting compartment
that the balloting unit is not tampered with
during poll
• At an hour fixed under section 56 ,&
thereafter not admit any elector into the
Rule 49 R: Closing of poll polling station ,decision of presiding officer
will be final in deciding an elector to enter
/not
• Presiding officer to prepare an account of
votes recorded in Form 17C at the close of
Rule 49 S: Account of
the poll & enclose it in separate cover &
votes recorded
furnish a copy to the Polling agents at the
station
Learning Module for Micro ObserverSub Learning Objective : The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies[Chapter
II Voting by Electronic voting Machines]
• By the Presiding officer in the manner
Rule 49 T: Sealing of directed by the EC ,polling agent who desire
voting machine after poll to affix their seals are also allowed
• Separate packets of : marked copy of
electoral roll, register of voters in Form 17A
Rule 49 U: Sealing of other ,tendered ballot papers ,challenged votes
packets ,any other directed by EC & sealed with the
seal of the presiding officer & of any polling
agent who desire to fix the seal thereon
• Delivery of voting machine, account of votes
Rule 49 V: Transmission of recorded ,sealed packets ,& other papers at
voting machines etc, to the poll
the returning officer • By the Presiding officer to the place directed
d by RO
Learning Module for Micro ObserverSub Learning Objective : The Conduct of Elections Rules,
1961
PART IV: Voting in Parliamentary and Assembly Constituencies[Chapter
II Voting by Electronic voting Machines]
• Procedure of Adjournment under section
57 shall apply
Rule 49 W: Procedure on
adjournment of poll • RO shall provide sealed packet of marked
copy of electoral roll, register of voters & a
new voting machine
• Presiding officer to close the control unit of
Rule 49 X: Closing of
the EVM, to ensure no further vote scan be
voting machine in case
recorded & shall detach the balloting unit
of booth capturing
from the control unit
Learning Module for Micro ObserverLearning Objective : To know about the
Functioning and sealing of EVM
10-04-2019 Learning Module for Micro Observers 40Sub learning Objective – To understand the
basics of EVM
EVM - Components
Balloting Unit Control Unit
10-04-2019 Learning Module for Micro Observers 41Sub learning Objective– To understand the basics of
EVM
Power ON Busy Lamp
Lamp (Green) (Red)
Display Section
Candidate Set Section
Result Section
Ballot Section
10-04-2019 Learning Module for Micro Observers 42Sub learning Objective – To understand the basics of
EVM
EVM – Control Unit – Bottom Compartment
Power Switch
Socket for Socket for
Interconnecting connecting Data
Cable Interface.
of Balloting Unit
10-04-2019 Learning Module for Micro Observers 43Sub learning Objective – To understand the basics of
EVM
EVM – Control Unit – Display Section
Power ON Lamp (Green) Busy Lamp (Red)
When no Busy lamp
button is glows ‘RED”
operated for when the
10-15 ‘Ballot’ button
minutes, the is pressed by
CU goes to polling officer
power save to enable the
mode. voter to cast
Indicated by vote. It goes
flickering of off when the
green ‘ON’ voter has cast
lamp in every his vote.
5 seconds.
Dual Line Digital Display Panel
10-04-2019 Learning Module for Micro Observers 44Sub learning Objective – To understand the basic of
EVM
Close Result Section Result Clear Frame for Paper
Button Outer Door Button Button Seals
Holes to pass Inner Print Inner Outer
thread for Compartment Button Latches Door
sealing Door
10-04-2019 Learning Module for Micro Observers 45Sub learning Objective – To understand the basics of
EVM
EVM – Control Unit – Ballot Section
Total Button Ballot Button
Buzzer
10-04-2019 Learning Module for Micro Observers 46Sub learning Objective - To understand
meaning of the message display of EVMs
Link Error
The interconnecting cable is not connected to
LINK ERROR - 1 Control Unit properly OR Slide switch position in
the Balloting Unit is not set at correct number OR
Balloting units have not been inter-linked in correct
sequence
Pressed Error
PRESSED ERROR One of the candidates button in the Balloting Unit
is either kept pressed or jammed
Error
ERROR
The Control Unit cannot be used further
10-04-2019 Learning Module for Micro Observers 47MOCK POLLING WITH EVM
HAVING VVPAT
48Mock poll procedures….. • Polling Agents of at least two candidates needed • If no agents comes, PO can wait for 15 mins • Atleast 1 vots to be polled in favour of a candidate. Total 50 votes to be polled. • One polling officer to be present in the voting compartment to watch the operations and also to record the votes casted.
VVPAT – Display Unit
CODE VVPAT Error Message Correction Message on Display
Unit
1 1-LOW BATTERY CHANGE BATTERY
2 2-PRNTR ERROR CHANGE PRINTERVVPAT vote counting
• Open VVPAT ballot slip compartment
• Carefully collect all ballot slips
• Deliver to manual counting center
• NOTE:
– After mock poll, all slips should be removed and VVPAT ballot slip
compartment should be sealed prior to conducting/starting the main poll.
Back side of each ballot slip should stamped as “MOCK POLL SLIPS”and
it should be put in the black cover provided and the cover to be placed in
the plastic box provided and the box to be sealed with the pink paper seal.
51Mock Poll Certificate
This is certified that I, ……………… Presiding Officer at the Polling Station No……….of ……………….. Assembly Constituency (or the
………………… Assembly segment under …………………… Parliamentary Constituency) conducted the mock poll at ……….. AM today,
the poll day i.e. ……………… (date), following scrupulously all the instructions issued by the Election Commission of India, using –CU of Serial
No. (as printed on back-side of the CU)…………………… BU of Serial No. (as printed on back-side of the BU)……………… VVPAT Unit
of Serial Number (if used) …………………………
1. A total of ……… votes were cast for each candidate and also for NOTA.
2. It was verified that the LED light was getting lit up against the correct candidate/NOTA button, when the button was pressed and beep
sound was properly heard.
3. The candidate-wise detail of votes polled during mock-poll and result displayed, is as under:
Name Num Nu Number Votes
S. of the ber of votes mber of votes of Printed Paper Cast and Result
No. Candidate cast during displayed in Slips, as per displayed &
mock poll CU on counting on Printed Paper Slip
checking the checking mock count (if VVPAT
result poll result (if used) Tallied with
VVPAT used) each other
(YES/NO)
NOT
A the memory of the EVM and also removed the printed paper slips of VVPAT after the mock poll and verified that
4. I have cleared
the memory has been cleared, by pressing the Total button and seeing the Total is shown as ‘0’.
5. At the time of mockTotal
poll the following polling agents representing the candidates whose names mentioned against the names of such agents
were present and I have obtained their signatures.
6. Poll Start Date and Time seen on the display of CU at the time of start of actual poll……………………………………………….. (To be
filled in case of Post-2006 EVMs).S.No. Name of Polling Agent Name of Party Name of candidate Sign of Polling Agent
1.
2.
3.
4.
5.
or
At the time scheduled for mock poll no polling agent was present/the agent of only one contesting candidate was
present. After waiting for fifteen more minutes, I conducted the mock poll along with other polling staff at …….….AM.
Signature of Micro-Observer (if posted at the polling station)
Date:
Time: Name & Signature of the Presiding Officer
Polling Station No ………………..
Polling Station Name…………..….Sub learning Objective - To close and seal EVM after
mock poll
Insert the Green Paper seal
in the frames provided for
both Result
Close the Result Section
inner compartment door
with the Green paper seal
protruding outside
10-04-2019 Learning Module for Micro Observers 54Sub learning Objective - To close and seal EVM after
mock poll
Seal the Result Section inner
compartment
Fix the Special tag such that
the Close button is visible
and seal the tag
10-04-2019 Learning Module for Micro Observers 55Sub learning Objective - To close and seal EVM
after mock poll
Close the Result
Section door such
that the Green
paper seal
protrudes outside
and Seal the door
along with the
Address tag
10-04-2019 Learning Module for Micro Observers 56Sub learning Objective - To close and seal EVM
Fixing the after poll Strip Seal
Outer Paper
A B D
Keep the Strip
Seal with pre-
gummed portion
‘A’ near the base
of the Green
Paper Seal
protruding from
the lower end of
the door.
Remove the wax paper covering ‘A’ and paste the
lower layer of Green Paper Seal.
10-04-2019 Learning Module for Micro Observers 57Sub learning Objective - To close and seal EVM after
mock poll
Remove wax paper
covering ‘B’ and paste it
above the upper layer of
the Green Paper Seal.
After pasting ‘B’, the pre-
gummed portion ‘C’ will
be on top. Remove wax
paper over ‘C’
10-04-2019 Learning Module for Micro Observers 58Sub learning Objective - To close and seal EVM
after mock poll
Press both the layers of
Green Paper Seal
protruding from the top
and paste the upper layer
by pressing it on ‘C’
10-04-2019 Learning Module for Micro Observers 59Sub learning Objective - To close and seal EVM after
mock poll
Wrap the Strip Seal round the
Control Unit from left side
just (anti-clockwise) below
the CLOSE button window
Bring the other end of the Strip Seal
from right side to the top. Now
the pre-gummed portion ‘D’ will
be on top.
Remove the wax paper over ‘D’
and paste it on top of Green Paper
Seal.
10-04-2019 Learning Module for Micro Observers 60Sub Learning Point-6: Arrangement of
Polling Stations
6.1 Arrangement outside Polling Station
6.2 Arrangement inside Polling Station
6.3 : To be able to identify and address discrepancies
in polling process
10-04-2019 Learning Module for Micro Observers 616.2 Arrangement inside Polling Station 10-04-2019 Learning Module for Micro Observers 62
Sub learning Objective 6.1: To check the Arrangement outside Polling Station To observe and report whether these items are displayed prominently outside polling station • Notice specifying polling area • Electors entitled to vote the polling station • Copy of the list of the contesting candidates • A cardboard display of Ballot Unit for demonstration. 10-04-2019 Learning Module for Micro Observers 63
Sub learning Objective 6.1: To check the
Arrangement outside Polling Station
• To observe and report that • To observe and report
Separate waiting space for whether the sufficient space
men and women is provided is provided outside the
or not outside the polling polling station for:
station • Polling agents
• Any person over & above the • Security personnel
age of 60 years will be • Queue for men and women.
allowed to use separate que
for meant for senior citizens • No vehicles to be allowed
& physically challenged inside the 100 meter
persons perimeter of a PS
• Candidate's booths to have 1
table & 2 chairs beyond the
PD perimeter
• No posters or banners
10-04-2019 Learning Module for Micro Observers 64Sub Learning Objective 6.2: To check
arrangements inside the Polling Station
Polling agents should be seated in a way that they can see the face of an
elector as & when he enters the polling station & able to see the entire
operation ,but not to see voters actually casting their votes
Voting compartment is so place that neither Presiding officer not the
agents or polling officers should be able to see the actual voting
Polling agents must
have avalid photo • they cannot be relieved after 4 P.M
identity card
Voting compartment cannot be near to the PRo or even near any
window where one can see from outside
Compartment of the balloting unit is not transparent or semi
transparent
10-04-2019 Learning Module for Micro Observers 65Sub Learning Objective 6.2: To check
arrangements inside the Polling Station
Media persons should carry the passes
issued to them by the ECI
Media persons cannot take the
interview of audio video bites of voters
or any other personalities for direct
relay
Where CPF is deployed, the jawan will
stand outside at the door of the PS , he
cannot enter the PS
10-04-2019 Learning Module for Micro Observers 66Sub Learning Objective 6.2: To check arrangements
inside the Polling Station
• The voting compartment should be of
Secrecy of voting 24*24*30
maintained by putting • It should not be placed near door or
the voting compartment window
according to guidelines • No one is allowed to enter the
of ECI compartment when someone is casting
the vote
10-04-2019 Learning Module for Micro Observers 67Setup of Voting Compartment 24*24*30
Sub Learning Objective 6.2: To check arrangements
inside the Polling Station
Poll that takes place at any location apart from the designated polling station
will be considered null and void ab-initio.
Re-poll to be recommended in such cases.
Voting Compartment to be set up in corner of room to ensure secrecy
of voter while voting It should not be placed near any window.
EVM to be kept under custody of PrO
EVM should not be left at PS the previous night under any circumstances.
Presiding Officer to be seated at position where he can watch proceedings in
entire PSSub Learning Objective 6.2: To check arrangements inside the
Polling Station
Distance not more than 3m as Connecting Cable is 5m.
Control
Ballot
Unit 3 meters Unit
Voting
PrO Table Distance
Compartment
Ensure arrangement such that voters don’t trip over cable
while going to vote.
Learning Module of RO/ARO 70Sub Learning Objective 6.2: To check arrangements inside the
Polling Station
To check that seating arrangements for
Polling Agents is in following order:
Candidates of
Recognized
State Political
Candidates of Candidates of
Candidates of Parties who
Recognized registered
Recognized have been Independent
National unrecognized
State Political permitted to Candidates
Political political
Parties use their
Parties parties
reserved
symbols in
constituency
Learning Module of RO/ARO 71Sub Learning Objective 6.3: To be able to identify and address
discrepancies in polling process
PrO to give PrO All S/he Poll must be
warning should formalitie cannot closed at
before commenc s to be extend appointed
commence time except
e at exact completed polling
ment of when electors
poll time fixed before the hours if are present at
regarding for the fixed hour s/he starts closing time.
Sec 128 same for start of poll late if Only those
(Secrecy of poll for some voters should
Voting) and unforesee be allowed to
penalty of n reason vote.
breaching Learning Module of RO/ARO 72Sub Learning Objective 6.3: To be able to identify and address
discrepancies in polling process
POLLING TEAM RESPONSIBILITIES
• Identification of Electors
First
Polling • Marked Copy of Electoral Roll
Officer
• Application of Indelible Ink on left forefinger of voters
Second
Polling • Maintain Form 17A
Officer
• In charge of Control Unit- keep watch on CU & Polling Process
Third
Polling • Same table as PrO
Officer
• In charge of entire election process in assigned PS
• Address any complaints, queries, etc.
Presiding
• Deal with votes challenged by the Polling Agent
Officer
731ST POLLING OFFICER
Marking
in the
Photo
Electoral
Roll
PBSub Learning Objective 6.3: To be able to identify and address
discrepancies in polling process
Voters to come last to Presiding Officer
No crisscross movement to be allowed by voters
Presiding Officer to maintain visit sheet- wherein anyone who
visits PS is to sign, be it Observer, DEO, you, your ARO or ARO,
candidate/Election agent.
All of them must record their visit an observations in visit sheet
Learning Module of RO/ARO 75Sub Learning Objective 6.3: To be able to identify and address
discrepancies in polling process
ONLY following people can enter or be inside the Polling
Station:
– Voters in Manageable numbers
– Candidate for that AC
– Candidate’s Election Agent in that AC
– One Polling Agent per candidate for that AC
– Authorized media personnel
– Election Officials
– Micro Observers (and their seating arrangements inside
PS when deployed)
– Child in arms accompanying elector
– Person accompanying blind/infirm voter(18+ years)
– Elector/Candidate with Z+ security with one security
personnel in civilian clothes and one concealed small
arm
Every person allowed to enter the PS must have valid
authorization properly displayedLearning Module of RO/ARO 76Sub Learning Objective 7.2: To be able to identify and address
discrepancies in voting process
PrO’s entry into Voting Compartment
during poll when s/he feels:
Elector who has
Elector has remained
BU kept in voting entered voting
inside compartment
compartment isn’t compartment is
for unduly long
functioning properly tampering/interfering
period
with BU
Learning Module of RO/ARO 77Sub Learning Objective 7.2: To be able to identify and address
discrepancies in voting process
PrO to record
Diaries to be
relevant events of
serially numbered
poll in his PS in
with machine
PrO Diary
Account to be
Any lapse in filling
maintained of
up of diary to be
diaries supplied to
seriously viewed
PrO
SO/Observers to
give special
attention to this
aspect
Learning Module of RO/ARO 78Sub Learning Objective 7.3: To have knowledge of the manner of
close of poll
CLOSE OF POLL BY PRO
Poll to be closed at exact hour fixed for same
All electors present at that hour to be allowed to vote
Pre-numbered slips to all electors present to be given
starting from last person in queue
Press “Close” button on CU to close EVM after last voter
has voted
Total No. of votes recorded will be displayed on CU Panel
Learning Module of RO/ARO 79
which is to be recorded in Item 5 of Part I of Form 17CSub Learning Objective 7.3: To have knowledge of the manner
close of poll
CLOSE OF POLL BY PRO
Put red line in register after entry of last voter giving date and
time; candidates/agents to be allowed to sign there
PrO to be absolutely certain that no elector is remaining to
vote as EVM will not accept any more votes once “CLOSE”
button is pressed.
Once done, PrO to prepare, in duplicate, Account of Votes
recorded in EVM in Form 17C: Part I (Annexure XXXVI)
One copy of Account of Votes in sealed cover while another to
be in unsealed cover to give to RO at reception centre
Furnish to every polling agent present without them asking
for it, an attested copy of Account of Votes after obtaining
receipt
Learning from them
Module of RO/ARO 80Sub Learning Objective 7.3: To have knowledge of the manner of
close of poll
CLOSE OF POLL BY PRO
Declaration by PrO as per Annexure XXXIII at close of
poll
Sealing of Voting machine and securing for
transportation
Sealing of Election Papers as per Rule 49U: Each
packet sealed with Seal of PrO. Candidate/Agent also
allowed to affix their seal
After such sealing, PrO to deliver/cause to be
delivered all materials to place directed by RO
Learning Module of RO/ARO 81CLOSING OF 17A REGISTER
Sub Learning Objective 7.3: To have knowledge of the manner of
close of poll
PrO can[u/s 57(1)] adjourn poll at PS when:
Natural calamity like flood, heavy snowfall, severe storm etc.
Non-receipt/loss/damage to essential materials like EVMs,
ballot papers, electoral roll etc.
Disturbance of peace at PS making it impossible to conduct
poll
Non arrival of polling party at PS due to obstruction on the
way or serious difficulty
Any other sufficient cause
He reports such fact to You and you shall report to ECI for
Learning Module of RO/ARO 83
further directionsSub Learning Objective 7.3: To have knowledge of the manner of
the close of poll
u/s 58, poll at any PS can be
declared void by ECI if at that PS:
EVM
accidentally/int EVM develops
EVM has been Any
entionally mechanical
unlawfully irregularity/erro
destroyed/lost/ failure during
taken away by r in procedure is
damaged and course of
unauthorized likely to vitiate
You are satisfied recording of
person the poll
that result can’t votes
be ascertained
Learning Module of RO/ARO 84Learning Point-11: To clarify the Role of
Polling Agent
Polling agent is a Polling agent has an
representative of candidate authority to challenge
who is appointed to safeguard the identity of voter by
interests of candidate within paying the challenge
constitutional framework fees that is 2 Rs.
No more than one
They cannot use
Polling agents can polling agent of a
mobile phone in
have relief polling candidate can be
100m perimeter of
agents inside the PS at
PS
any point in time
Their entry passes
are issued by the
10-04-2019
Presiding Officer
Learning Module for Micro Observers 85Learning point-12: To understand the
Security Arrangements
To verify the deployment of CPF personnel on
the entrance of polling station.
To report if any unauthorized person is allowed
to enter the polling booth by CPF personnel
To observe if CPF personnel performs his duty
according to the commission’s instruction.
Security Personnel cannot enter PS unless called
upon by PrO for a specific purpose
10-04-2019 Learning Module for Micro Observers 86Learning Objective -13: To report Deviations
to the Observer
In this session you will
These are examples of
be able to understand
deviations that might
the deviations in
occur, it should not be
election process to
considered as an
report them to General
exhaustive list
Observer..Learning Objective -13: To report Deviations
to the Observer
• Mock Polls not conducted
• Secrecy of voting is been violated by polling party or
media or polling agents
• Security guard interferes with the election process
• Unauthorized persons allowed to enter polling booth
• The entries in register of voters is not done
• Indelible ink is not marked properly
• Bogus voting takes place
• Booth capturing takes place
• Law and Order in and around PS not maintained
10-04-2019 Learning Module for Micro Observers 88Scrutiny of form 17A etc.,
(ECI No. 464/INST/2007 PLN-I dt. 12.10.2007) -
• For PS where a polling has crossed a specific %, the
ECI may order to RO and Observer to scrutinize
register of voters (17A) and other documents, like PO
diary, visits sheet, complains etc.
• Scrutiny in presence of/ under intimation to candidates
- advance notice to be given.
• Procedure to be followed strictly
• Cross check the entries of Form 17A, PO diary, visit
sheet, complaint register of control room, diaries of
Magistrates, marked copy of roll, remarks column of
17A, Form 17C, photography if taken.
89THANKS 90
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