Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz

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Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Why to look into Horizon 2020’s
work programmes for
Transport, Energy and ICT

20 November 2017

Mareike Lutz
Grants Office
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Information event on last calls in Horizon 2020
Chalmers, 9 November 2017
Information material
https://www.vinnova.se/sa-framjar-vi-
innovation/kalender/?current=periods&lightbox=lightbox&numberofhits=&take=70&type=calendar
&url=%2Fkalenderhandelser%2F2017%2F11%2Finformationsdag-om-horisont-20202%2F
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Horizon 2020

                    Societal Challenges                                                JTI
                                                                                   ECSEL, IMI2,
    Excellent                                            Industrial               Clean Sky, BBI,
                                                                                       FCH
    Science                                             Leadership
                                                                                  Contractual
                                                                                     PPP
                                                                                     EeB, FoF,
 research driven                                              market driven       SPIRE, EGVI, 5G

                                                                                      PPP
      Pillar I                Pillar II                      Pillar III              EDCTP2;
   ERC, FET, MSCA    health; food security; energy;   LEIT (ICT, NMPB, space);        EMPIR;
                      transport; climate action;        access to risk finance;     Eurostars2;
                        inclusive, innovative &          innovation in SMEs            AAL
                      reflective societies; secure
                                societies
                                                                                                    4
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Where can you find Horizon 2020 calls?

• Participant Portal
  https://ec.europa.eu/research/participants/portal/desktop/en/home.html

• Research Professional
   Chalmers subscribes to a database which covers world-wide research funding opportunities
    Save time with custumized searches for global research funding
    Receive tailored funding news to your inbox
    Bookmark items or add them to your calendar for later reference
    Forward information to colleagues
    Find information on previous grant winners
       MoFingerprint matches your publication profile to search terms
   www.researchprofessional.com/site/chalmers
   re information here:
   http://www.chalmers.se/insidan/SV/utbildning-och-forskning/soka-pengar/ansokningar/research-professional
                                                                                                              5
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Horizon 2020
  2018-2020 Work Programme

  Focus areas
  •   Winning the race for a low-carbon,
      climate resilient Europe
                                         SC transport
  •   Digitisation
  •   Connecting economic & environmental gains –
      the Circular Economy
  •   Supporting the Security Union

SC energy                     LEIT ICT

                                                        6
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Smart, Green & Integrated Transport
2018-2020 Work Programme
⇒ boost competitiveness of the European transport
  industries and achieve a European transport system that
  is resource-efficient, climate-and-environmentally-
  friendly, safe and seamless for the benefit of all citizens,
  the economy and society
Calls for proposals
•   Mobility for Growth (MG)
•   Digitising and transforming European industry and services:
    Automated Road Transport (ART)
•   Building a low-carbon, climate resilient future: Green Vehicles (GV)

http://ec.europa.eu/research/participants/data/ref/h2020/wp/2018-2020/main/h2020-wp1820-transport_en.pdf   7
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Smart, green and integrated transport
(societal challenge 4)
Call schedule 2018-2020

                                        8
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
9
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Horizon 2020: WP 2018-2020
Transport Info Day
•   13 December 2017, Brussels
    http://ec.europa.eu/programmes/horizon2020/en/news/horizon-2020-wp-2018-2020-transport-info-day
      •      webstream
•   ETNA2020 Networking and Brokerage event
    https://www.b2match.eu/h2020transportcall2018/

•   Two conferences that the Swedish national reference
    group alerted
    http://www.egvi.eu/calendar/122/20/EGVIA-ERTRAC-1st-European-Conference-Results-from-road-transport-
    research-in-H2020-projects
    http://www.traconference.eu/

•   Info on events related to SC transport
    http://ec.europa.eu/research/transport/index.cfm
Why to look into Horizon 2020's work programmes for Transport, Energy and ICT - Mareike Lutz
Secure, clean and efficient energy
2018-2020 Work Programme

⇒ transition to a competitive energy system
  7 objectives & research areas:
      ⇒   Reducing energy consumption & carbon footprint
      ⇒   Low-cost, low-carbon electricity supply
      ⇒   Alternative fuels & mobile energy sources
      ⇒   A single, smart European electricity grid
      ⇒   New knowledge and technologies
      ⇒   Robust decision making & public engagement
      ⇒   Market uptake of energy and ICT innovation.

Priorities:
•   Energy efficiency
•   Low carbon technologies
•   Smart cities & communities
•   Policy driver

                                                           11
Secure, clean and efficient energy
2018-2020 Work Programme
Calls for proposals
•   Building a low-carbon, climate resilient future:
    secure, clean & efficient energy
     •   Energy efficiency
     •   Global leadership in renewables
     •   Smart and clean energy for consumers
     •   Smart citizen-centred energy system
     •   Smart Cities and Communities
     •   Enabling near-zero CO2 emissions from fossil fuel power plants and carbon
         intensive industries
     •   Joint Actions
     •   Cross-cutting issues
•   Transforming the energy sector through digitization
•   Other actions
http://ec.europa.eu/research/participants/data/ref/h2020/wp/2018-2020/main/h2020-wp1820-energy_en.pdf   12
Secure, clean and efficient energy
(societal challenge 3)
Call schedule 2018-2020

                                     13
Information & Communication Technologies
2018-2020 Work Programme
⇒ response to the need to maintain a strong expertise in key
  technology value chains, and to the necessity to move
  quicker from research excellence to the market;
  strong support to industrial roadmaps with new
  mechanisms to encourage disruptive innovation
    •   Photonics
    •   Content technologies & information management
    •   Micro & nanoelectronics
    •   Robotics
    •   Future internet
    •   A new generation of components & systems
    •   Advanced computing

                                                               14
Information & Communication Technologies
2018-2020 Work Programme
Calls for proposals
•   Information and Communication Technologies
•   Digitising and transforming European industry and services:
    digital innovation hubs and platforms
•   Cybersecurity
•   EU-Japan Joint Call; EU-Korea Joint Call
•   Other

http://ec.europa.eu/research/participants/data/ref/h2020/wp/2018-2020/main/h2020-wp1820-leit-ict_en.pdf   15
Information & Communication Technologies
(LEIT)
Call schedule 2018-2020

                                           16
17
What to think about when
writing a project proposal?

20 November 2017
Silvia Durmeier
Grants Office
Preparation (1)
 Keep an eye on the Work Programmes for the next years
 Read the Call topic carefully!
 Specific Challenge
    Can your research contribute to solve this challenge?
 Scope: What does the Call expect?
    “Proposals should address one or several of the following”
    “The proposed actions should include all of the following aspects”

                                                                          2
Preparation (2)

What are the specific requirements?
   “Proposed actions should build on the knowledge and results of ongoing projects
    addressing …..”
   “In line with the Union's strategy for international cooperation in research and innovation,
    international cooperation is encouraged. In particular, proposals should consider
    cooperation with projects or partners from ……
   Proposals should foresee twinning with entities participating in projects funded by …. to
    exchange knowledge and experience and exploit synergies.
   “The research will help achieve the European White Paper "X" objective by contributing
    to (…..). On a longer term, the research will also contribute to reach (e.g.) Sustainable
    Development Goal 3”

                                                                                                   3
Preparation (3)
 Budget frame
   “The Commission considers that proposals requesting a contribution
   from the EU between EUR X to Y million would allow this specific
   challenge to be addressed appropriately. Nonetheless, this does not
   preclude submission and selection of proposals requesting other
   amounts.”
    This gives you an idea about the expected size of the project.
 Expected Impact
    Does your proposal clearly contribute to the expected Impact?

                                                                         4
Preparation (4)
Consortium
 Do you have the main scientific players in the area on board?
 Do you have important non-academic players on board?
 Involvement of end users?
 Collaboration outside Europe required/an asset?
 Use partner search tools:
   https://ec.europa.eu/research/participants/portal/desktop/en/organisations/partner_search.html
   http://h2020viz.vinnova.se/#/

                                                                                                    5
The Writing (1)

To get familiar with the required structure and content of the
proposal and the criteria your application will be judged against:
 Take a copy of the proposal template Part B
 Take a copy of the standard evaluation form
 Follow the instructions in the proposal template carefully!

                                                                     6
The Writing (2)
 Try to catch the reader’s attention from the beginning!
 On the first page of your proposal it should be clear
    What you want to achieve and how are you going to do this
    Why this is important (in line with Work Programme/contributes solving a challenge)
    Why your project is best suited to deal with this topic (expected Impact)
    Why your consortium is the right one (scientific excellence, other sectors,
      complementarity, involves end users, …)

                                                                                           7
The Writing (3)
A proposal is evaluated against three criteria:
   1. Excellence
   2. Impact
   3. Implementation
Excellence is important, but not all
Impact and Implementation are equally important
 Pay the same effort and attention to all criteria

                                                      8
The Writing (4) – Pay special attention to:

1. Excellence
1.2 Relation to the work programme
 How does your proposal address the specific challenge and scope of
  the topic, as set out in the work programme?
1.4 Ambition
 Advance of your proposal beyond current state-of-the-art
 Innovation potential (ground-breaking objectives, novel concepts/approaches, new products,…)

                                                                                             9
The Writing (5) – Pay special attention to:

2. Impact
2.1 Expected impacts
     Relate to each of the impacts listed in the Work Programme
     Other impacts on: strengthening innovation capacity and competitiveness, society, (…)
     Describe potential obstacles (regulations, standards, public acceptance, …)

2.2 Measures to maximise impact (tbc)
 Dissemination and exploitation of results (mainly for scientific audience, end users)
 Communication activities (other target groups)

                                                                                              10
The Writing (6) – Pay special attention to:
Dissemination and exploitation of results :
Your plan to disseminate and exploit the project's results is key to
maximising the project’s impact.
       What is the area in which you expect to make impact?
       Who are the potential end users of your results?
       What are the appropriate channels to reach the target audience?
Communication activities:
       Who outside the scientific community is interested in your results?
       What are the appropriate channels to reach the target audience?

                                                                              11
The Writing (7) – Pay special attention to:

3. Implementation
3.1. Work plan with work packages and deliverables
     Describe the different components of your work plan and the timing
     Give enough details to justify resources and to monitor success
     Include management, dissemination and communication in your work plan
3.2. Management structure, milestones and procedures
     Describe decision-making processes within the consortium
     Innovation– and risk management are important, describe in detail!

                                                                              12
The Writing (7) – Conclusions

                                 The successful proposal:
   Well structured, clear, concise language
   Strong research idea - strong consortium – strong impact
   Original and innovative approach
   Covers all issues required in the work programme/ template
   Leaves no open questions/doubts
   Clear objectives and work plan
   Understandable language, reader-friendly lay-out (enough space, appropriate
    amount of useful figures, no optical overload)

                                                                                  13
The Writing (8) – Conclusions

                                 Common shortcomings:
   Unclear structure, long, complicated sentences
   Strong research idea, but impact not sufficiently well explained
   Originality not sufficiently explained
   End-users not taken into account
   Consortium lacks important players
   Too many general statements
   Weak work plan
   Proposal is difficult to read (long, complicated sentences; no space between paragraphs;
    too many different styles, too many figures not adding any value; too many repetitions)

                                                                                              14
The Writing (8) – Conclusions

               Evaluators are also only human beings…
 They have to read many proposals in a short time
 They often read proposals after a long working day
 One of them might not be a specialist in your area, but a generalist
    Don’t take it for granted that everybody knows everything about your area

                                                                                 15
Do you have any questions?
Are you looking for templates or documents?
Do you need help with your proposal?

Contact:
grantsoffice@chalmers.se

                                              16
How Grants Office provides
support during proposal
writing and beyond
20 November 2017
Jacqueline Plette
Grants Office, Operations Support
Grants Office Support for EU-funded Research
                                                    How to plan, apply for and conduct an EU-funded project
                                                                         Pre-award                                                                                         Post-award
                                             CALL                                                PROPOSAL                 Submission      EC
                                                                                                                          DEADLINE     DECISION
                Project planning
Applicant

                             Analyse                Analyse the       Project concept
                             funding                call              Applicants,                                                                                            Coordination
                             opportunities                            collaborators,           Writing proposal                                                              Dissemination
                                                    Check             infrastructure           WHY bother
                             Attend funder          Chalmers policy                            WHY now                                                                       Research Utilization
                             seminars               for funder        Roles, tasks, time       WHY you
                                                                                                                                                                 Project
                                              Information     Application kick-off     Content support                                      Grant                 starts
                                              about call                               based on evaluation criteria                         Negotiation
                Research policies             and funder      Advice on format,        (e.g. excellence, impact, implementation)            Grant & consortium              Project management
Grants Office

                Competitive Intelligence                      content, budget,         providing checklists, budget templates,              agreements                      incl. kick-off meeting
                                              Seminars &      intellectual assets      legal counselling (e.g. NDA)
                Lobbying                      workshops
                                                                                                                                                                            Follow up
                Strategic inputs                                                       Application review                                                                   Reporting
                                                                                       Hearings & interview training
                                                                                       Cross-reading
                                                                                       Letter of Support
                           Golden Lane = first contact with GO >9 months before deadline
                                                              Silver Lane
What to expect from Grants Office

Golden Lane (>9 months)     = full proactive customized support throughout the entire process

Silver Lane (
Grants Office Support by a Crossfunctional Team

                     Also linked to
                      Procurement
                      Innovation Office      4

                      HR
EU Research Support = Integrated Part of Grants Office

                          Anders Friberg              Mareike Lutz
                               Research Adviser       Research Adviser
                        Coordinator Grants Office

       Silvia Dürmeier                                                    Jacqueline Plette
           Research Adviser
                                                                          EU Grant Manager

Stefan Forsaeus Nilsson
            Research Adviser
                       40 %
                                                                                  grantsoffice@chalmers.se

                        Michelle Abraham              Per Eklund
                                  Legal counselling   Financial Officer
                                                      75 %

                                                                                                             5
Proposal Support from Grants Office
•   Upfront information about calls from funders
•   Review and/or cross-reading of proposal
•   Interview trainings and hearings
•   Content support based on evaluation criteria
    (in collaboration with the Innovation Office)
•   Budget and filling in the forms
•   Legal counselling, review, negotiation
    (e.g. consortium agreement, non-disclosure agreement, memorandum of understanding,
    contract with third party, subcontracting)
•   Start meeting for granted projects

                                                                                         6
Enhanced financial support from
Grants Office
•   Best practice
    • Checklists, templates, working procedures
•   Internal network for financial officers at all departments
    • To get more efficient, simplified and improved EU reporting
    • To raise actual questions with colleagues
    • To share and build common knowledge
•   Audit support                                                               Per Eklund
                                                                    per.eklund@chalmers.se
•   Helpdesk function for financial questions                                  phone: 5191

                                                                                        7
Pre- and Post-award Project Management Support
                        For H2020 projects with Chalmers as coordinator
                           Coordination of administrative setup
                           (e.g. EC grant agreement, EC participant portal, Chalmers internal requirements incl
                           financial structure, project specific requirements for communications and documentation)

                           Coordination of legal counselling, review, negotiation
                           (e.g. consortium agreement, non-disclosure agreement, memorandum of understanding,
                           contract with third party)

                           Coordination and planning of start meeting

   Want to get rid of
   this feeling?

                                                                                             Jacqueline Plette
                                                                               jacqueline.plette@chalmers.se
                                                                                                 phone: 5260

                                                                                                              8
Not there yet but curious about H2020?
 Register to become a Horizon 2020 evaluator
 https://ec.europa.eu/research/participants/portal/desktop/en/experts/index.html

 Open consultations
 e.g. food safety, trans-European networks, environment, research & technology,
 energy, transport, climate action
 https://ec.europa.eu/info/consultations_en

 Register of Commission expert groups
 http://ec.europa.eu/transparency/regexpert/index.cfm?do=calls.calls_for_app

                                                                                   9
Grants Office
    EU Support Team
   Offers project management support
   Offers enhanced financial support
   Operates as crossfunctional team
   Is integrated in Chalmers Grants Office

    Do not hesitate to contact us!

      grantsoffice@chalmers.se                10
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