Working safely during COVID-19 in or from a PNG vehicle
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Working safely during COVID-19 in or from a PNG vehicle
Pass N Go Driving School Guidance for
Driving Instructors, Instructor Trainers, and
our Students.
Document Created: 17 May 2020
Document Updated: 12/06/2020
Document Updated: 26/06/2020
Document Latest Update: 03/07/2020
1.
Working safely during COVID-19 in or from a vehicle Introduction This document is to help Instructors, Trainers and our Students throughout the UK, understand how to work safely during the COVID-19 pandemic. We hope it gives you a practical framework to think about what you need to do to restart operations during the COVID-19 pandemic. We understand how important it is for Instructors to teach safely and support their Students health and wellbeing during the COVID19 pandemic. This document sets out guidance on how to work safely. It gives practical considerations of how this can be applied in the workplace. 2.
Table Of Contents Introduction 2 1. Risk Assessment 4 2. Mandatory Training Courses 5 3. Introduction of new mandatory safety measures 6 4. PPE Mandatory Instructor & Student Requirements 7 5. Vehicle Cleaning Techniques 11 6. Limiting Contamination in Vehicle 12 7. Limiting Contamination out of Vehicle 13 8. End of working day – Deep Clean 14 9. The ‘New Normal’ on Driving Tests – Instructor 15 10. What are the Symptoms of COVID-19? 20 11. What to do if exhibiting symptoms of COVID-19 21 12. Don’t be an Idiot, Follow the Guidance, Stay Safe 23 3.
1. Risk Assessment
Pass N Go has completed a full in depth risk
assessment on conducting driving lessons during
the COVID-19 pandemic.
This risk assessment has helped build a platform
for the publication of this document and our
additional safety measures.
You can find the results of our risk assessment
along with our ‘Staying COVID-19 Secure in 2020’
poster at:
https://www.passngo.net/covid-19/
4.
2. Mandatory Training Courses
Pass N Go Instructors and Trainers are required to
complete a minimum of two training courses
before they are permitted to teach driving lessons.
These courses are as follows:
Introduction to infection prevention and control:
https://www.virtual-college.co.uk/courses/health-and-
safety/introduction-to-infection-prevention
How to put on and remove personal protective equipment
(PPE):
https://openwho.org/courses/IPC-PPE-EN
We highly recommend our Students
complete these online courses. This will
raise their awareness of our new policies
and train them on how to correctly wear
Personal Protective Equipment to
minimise risk when conducting
driving lessons.
5.
3. Introduction of new mandatory safety measures
Pass N Go has introduced further policies in order to
limit the chances of contamination, and increase safety
on driving lessons during the COVID-19 pandemic.
No acceptance of cash.
Handling cash is one of the many ways the virus can
be transmitted.
Students are required to pay for all lessons via
debit/credit card using the Pass N Go online system.
All driving lessons to be booked using the
Pass N Go online diary system to ensure full
record keeping as per government guidelines.
Temporary relaxation of the Pass N Go
uniform policy.
Instructors permitted to wear
non Pass N Go branded clothing for the
foreseeable future.
This will allow Instructors to have a
higher rotation of clean clothing
to limit contamination.
Instructor to wear Pass N Go
branded clothing
whenever safely
possible.
6.
4.1 PPE – Mandatory Instructor Requirements
Instructors and Trainers are required to wear the
following mandatory PPE:
Face Mask/Face Covering or Face Visor/Face Shield
Face visors/Face Shields should cover the forehead, extend below
the chin, and wrap around the side of the face.
Fresh Gloves or Wash Hands with alcohol-based
handrub/sanitiser (Minimum 60% Alcohol).
Gloves to be disposed of following completion of the lesson
and fresh gloves to be used for the next lesson/student.
Alcohol-based hand sanitisers (with at least
60% alcohol) are a practical alternative
when soap and water aren’t available.
You need to make sure you cover your
hands (including between your
knuckles, wrists, palms, back of your
hand and your fingernails) fully,
rubbing it in for at least 20
seconds.
For more information
please see the next
page.
7.
4.2 PPE - Washing Hands Procedure
If a driving instructor or student conducts a driving
lesson without wearing gloves they must ensure they
follow these mandatory safety measures:
Wash hands using a minimum of 60% alcohol based
handrub/sanitiser.
Wash hands before each lesson begins.
Wash hands after each lesson ends.
(Where possible wash hands during the lesson.)
Ensure their student follows the same
procedures
For in depth steps on how to correctly
wash your hands please read our
supporting document ‘Pass N Go
Hand Cleaning Guide – use of
handrub/sanitiser.
This can be found at:
www.passngo.net/covid-19
8.
4.3 PPE – Optional But Recommended PPE
This is a list of our optional but recommended PPE for
our Instructors and Trainers, we highly recommend
the use of all of the below PPE measures:
Apron or overalls covering clothing
Disposable Vehicle Seat Covers
Covers to be disposed of following completion of the lesson
and fresh covers used for the next lesson/student.
Disposable/Washable Steering Wheel Cover
In addition to the above we recommend
both Instructor and Student to wear a long
sleeved top and pants or leggings, even if
its tempting not to do so when in
hot weather.
9.
4.4 PPE – Student Mandatory Requirements
Our Students are required to follow these mandatory
PPE guidelines:
Wear gloves or wash their hands with an alcohol-based
handrub/sanitiser (Minimum 60% Alcohol).
Wear a Face Mask or Face Covering
Our Instructors and Trainers shall remind the
students of these requirements:
When Booking The Lesson
(unless student books directly online)
On The Day Of The Lesson
For Safety Reasons - If a Student turns up for
a lesson without the required PPE, they’ll be
asked to return to their home to collect
their PPE. The time this takes will be
deducted from the lesson time.
If a Student cannot get/locate
their PPE, the lesson will not
commence and the Student
will forfeit the lesson fee.
10.5. Vehicle Cleaning Techniques
Instructors will ensure the vehicle is cleaned down prior
to and after each lesson following Pass N Go’s official
‘Vehicle Cleaning Techniques - Checklist’ document.
The vehicle cleaning checklist is as follows:
Exterior Door Handles
Interior Door Handles
Window Controls
Seat Adjusters
Steering Wheel
Steering Wheel Position Adjuster
Parking Break
Gear Lever
Indicator Stalks
Wiper Stalks
Light Controls
Interior Mirror
Door Mirror Controls
Vehicle Keys
Seat Belt
11.6. Limiting Contamination in Vehicle
In order to reduce contamination in the vehicle
the following steps should be taken:
Instructor and Student to wash their hands before
they enter the vehicle…
Or Fresh Gloves used for each lesson.
Gloves to be disposed of following completion of the lesson and fresh gloves used
for the next lesson/student.
Face Mask/Face Covering or Face Visor to be worn
on all lessons, until end of the working day.
Improved ventilation – Open a window at all
times.
Cleaning down the vehicle prior to and at
the end of each lesson.
Store used PPE in Ziplock bags on the
backseat area of the vehicle.
Store fresh PPE in the boot of
the vehicle.
12.7. Limiting Contamination out of Vehicle
In order to reduce contamination out of vehicle the
following steps should be taken by the Instructor:
Never return home or go to any other place in
between lesson.
If you must travel home for a comfort break, you should try and limit
the amount of separate occasions.
When you go home, make minimal contact with any surface or person
and leave home again immediately following your comfort break.
Take a packed lunch – Do not return home for
lunch and/or do not visit the high street for lunch.
Do not run errands in between lessons.
Basically limit the journeys from driving lessons
to high streets or other locations and home.
This will vastly reduce the chances of
contracting and/or spreading the virus.
Ideally you should remain in your
vehicle from the beginning, to the
end of your working day.
13.8. End of Working Day – Deep Clean
Instructor will ensure on returning home, at the end
of the working day to perform a ‘Deep Clean’.
This includes:
Clean down the vehicle
Safely dispose of used disposable PPE equipment
Deep clean the reusable PPE
Removal of clothing immediately on entering
Home, place in washing machine to be cleaned
Instructor to immediately shower/bathe
to clean away any contamination.
Limiting contact points from the vehicle
to the inside the home is of the highest
priority to reduce the chances of
contamination.
14.9.1 The ‘New Normal’ on Driving Tests – Instructor
The Instructor shall adhere to the social
distancing measures put in place by the
DVSA.
Following the completion of the test and
once the Examiner has left the vehicle the
Instructor shall clean the vehicle contact
points listed in our ‘Vehicle Cleaning
Techniques’ policy - Page 11 of this
document.
15.9.2 The ‘New Normal’ on Driving Tests – Student
Do not arrive for your driving test more than 5 minutes
before your appointment time.
The driving test centre waiting room and toilets will be
closed to help prevent the spread of coronavirus.
However, you’ll be able to use the toilet if you have a
disability or medical condition, or you’re pregnant.
Keeping you safe when you take your test
DVSA has introduced social distancing measures and
safety precautions, these include:
Driving examiners wearing face coverings –
they might also choose to wear gloves and
use disposable seat covers
Limiting the number of people arriving
for a driving test at the same time
Not allowing your driving
instructor or supervising driver
to sit in the back during
your test
16.9.3 The ‘New Normal’ on Driving Tests – Student
Students must bring and wear a face covering when they
come for their tests, unless they have a good reason not
to.
Where a Student turns up for test wearing a face
covering/mask, Examiners may ask the Student to
temporarily remove their face covering/mask so their
identity can be confirmed.
Where Students present for test wearing glasses
and a face covering/mask, Examiners should make
them aware of the increased possibility of
glasses/eye protection fogging up.
If you have a problem with your face covering
during the test, your driving examiner will
ask you to stop so you can adjust it. Your
driving examiner will end the test early if
it becomes a safety issue.
Please Note- Your test will be
cancelled if you come for your test
without a face covering and you
did not declare you could not
wear one when you
arranged your test.
17.9.4 The ‘New Normal’ on Driving Tests – Student
At the end of your test
Your driving examiner will:
ask you to get out of your vehicle before they
give you your test result feedback
ask if you want your instructor to come over
to listen to the feedback if it’s safe to do so
This is to minimise the amount of time
you need to spend in the vehicle.
18.9.5 The ‘New Normal’ on Driving Tests – Student
When you must not come for your test
You must not come for your driving test if:
you or someone you live with has coronavirus
symptoms
you’ve been told by the NHS Test and Trace service
that you’ve been in contact with a person who has
coronavirus
you have entered or returned to the UK in the
last 14 days, except in very limited situations
You have to stay at home (self-isolate).
Change your driving test appointment if
you need to self-isolate on the day of
your driving test.
You can do this free of charge if you’re
self-isolating, including if you do it
at short notice (within 3 clear
working days of the test).
References:
https://www.gov.uk/guidance/coronavirus-
covid-19-driving-tests-and-theory-tests
19.10. What are the Symptoms of COVID-19?
There are two main symptoms of COVID-19:
a high temperature – this means you feel hot to touch
on your chest or back (you do not need to measure
your temperature)
a new, continuous cough – this means coughing a lot
for more than an hour, or 3 or more coughing
episodes in 24 hours (if you usually have a cough,
it may be worse than usual)
The 111 online coronavirus service will ask about
your symptoms and tell you what to do:
https://111.nhs.uk/covid-19/
Only call 111 if you cannot get help online
References:
https://www.nhs.uk/conditions/coronavirus-
covid-19/check-if-you-have-coronavirus-
symptoms/
20.11. What to do if exhibiting symptoms of COVID-19
If any of our Instructors, Trainers or Students
exhibit symptoms of COVID-19 they should:
Inform Pass N Go head office immediately, lessons will
be put on hold.
Self isolate for 7 days
After 7 days:
If you do not have a high temperature, you can
stop self-isolating.
If you still have a high temperature, keep
self-isolating until your temperature returns
to normal
You do not need to keep self-isolating if
you just have a cough after 7 days. A
cough can last for weeks after the
infection has gone.
References:
https://www.nhs.uk/conditions/coronavirus-
covid-19/what-to-do-if-you-or-someone-
you-live-with-
has-coronavirus-symptoms/staying-at-home-
if-you-or-someone-you-live-with-has-
coronavirus-symptoms/
21.11. What to do if exhibiting symptoms of COVID-19
If you live with someone who has symptoms, self isolate
for 14 days from the day their symptoms started.
This is because it can take 14 days for your symptoms
to appear.
If more than 1 person at home has symptoms, self-
isolate for 14 days from the day the first person
started having symptoms.
If you get symptoms while self-isolating – you
should self-isolate for 7 days from when your
symptoms started, even if it means you’re
self-isolating for longer than 14 days.
If you do not get symptoms while
self-isolating – you can stop
self-isolating after 14 days.
References:
https://www.nhs.uk/conditions/coronavirus-
covid-19/what-to-do-if-you-or-someone-
you-live-with-
has-coronavirus-symptoms/staying-at-home-
if-you-or-someone-you-live-with-has-
coronavirus-symptoms/
22.12. Don’t be an Idiot, Follow the Guidance, Stay Safe
It is the Instructors and Trainers responsibility to ensure
they’re following this safety guidance.
Lessons will be cancelled if they’re found to be:
Not wearing their Mandatory PPE
Teaching Students who are not wearing their PPE
Accepting Cash for lessons
Booking Students in ‘Off-Books’ – i.e. not
using the Pass N Go online booking system
For the health and safety of our
Instructors, Trainers, Students and
their families, it is imperative this
guidance is followed.
We shall not hesitate in cancelling
lessons and restricting use of our
online system if we find any
of our team members being
irresponsible during this
pandemic.
Stay Safe ☺
23.13. Disclaimer Notice This guidance is produced in line with our ‘Risk Assessment’ and ‘Vehicle Cleaning Techniques - Checklist’ Documents. This publication is created to clearly outline our operating guidance in order to mitigate the spread of COVID-19 whilst carrying out driving lessons and tests. Important Notice: Even with all of our additional safety measures and new safety policies in place there will always be an element of risk of catching COVID-19 whilst conducting driving lessons. Anybody that is or lives with someone at higher risk (i.e. someone 70 or over, has a long-term health condition, is pregnant or has a weakened immune system) should not participate in driving lessons for the foreseeable future and do so at their own risk. Any Students that don’t feel comfortable doing lessons, your lesson credit expiry dates will be extended. Your Safety, is Our Priority. 24.
14. Where to obtain further guidance Where to obtain further guidance COVID-19: what you need to do https://www.gov.uk/coronavirus 25.
& 15. Terms of Document © Copyright 2020 Pass N Go Driving School Limited. This publication is also available on our website at: https://www.passngo.net/covid-19/ Contact us if you have any enquiries about this publication. 26.
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