Working with contractors and visitors
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Working with contractors
and visitors
A practical guide for farmers and growers
Managing contractors and In this guide, we’ll take you through the 4 simple
visitors can feel like a complicated steps to managing contractors on your property:
process — especially on properties 1 Select
with lots of entry points and where 2 Induct
risks frequently change. 3 Monitor
4 Evaluate
www.getonside.com
1. How to select a contractor
When using contractors you’ll want the work
to be cost effective, completed efficiently and
Tip
of a high standard. Add the risks contractors bring to your property to
You also need to be comfortable the job will be done your Onside risk register so your team and other visitor
safely. If an incident occurs it wastes time, costs money know what to watch out for when they’re on site.
and causes headaches on both sides, not to mention
someone could get hurt!
Here’s what to do:
All potential contractors need to provide evidence of
their safety plan, their ability to complete the work and
details of any risks they will create on your property.
This is what you need to ask for:
Low risk work High risk work
• Current health and (e.g. construction)
safety policy • Current health and
• Evidence of training safety policy
and competency • Evidence of
• Public or general competency
liability insurance • Public or general
• Any risks they are liability insurance
bringing • Any risks they are
bringing
• Site specific safety
plan (SSSP)
Contractors who have robust safety systems in place
will already have this information on hand, so it won’t be
a big deal to provide it.
www.getonside.com Page 22. How to induct a contractor
Managing contractors is a two-way process.
You need to know about the risks they create Tip
and they need to know about yours. Invite contractors to use the Onside mobile app so
they can self-induct when they arrive. This is quick,
An induction process communicates the risks you’ve
easy, won’t cost them anything, and they can use the
identified on your property and any information they
app on any property that uses Onside.
need to stay safe. It’s a good idea to keep a record of
contractors who’ve been inducted for future reference.
Tip
Add your team to your Onside account and make
sure they have the app on their phones so they’ll
receive alerts when contractors arrive.
h // getonside.com
ttps:
Admin
Jim Smith
JS
Admins
jim@allseasons.com
All Seasons + Add
Properties
Name Email
Teams
Company Kelly Carter kelly.carter@gmail.com
Members
A2min Brent Mackintosa brent.mac@gmail.com
Pro7ile
Billing
Log off
Birnjmook Stgtion
Checked-in 2:16 p.m.
Check out
Current Visitors
Gerry Jones
GJ +64 21 125 5567
All of your team
Harris
members can H +61 22 125 5523
access a list of Bruce Smith
BS
who’s on the 021 445 5535
property, their BT Barry Thomas
021 IG7 5556
details and how
Tom
long they stayed. T 021 IG7 5556
Who’s here Safety Emergency Chat
www.getonside.com Page 33. How to monitor a contractor
When contractors are on your property, you
want to be sure they’re working safely and Tip
that no one is at risk of injury. Use the ‘report an incident’ feature in the Onside app
If you or your team notice something unsafe, here’s what to report and record unsafe situations as a near miss
you need to do: to make them aware.
h // getonside.com
ttps:
Discuss the issue with the contractor Birchwood Station
Jim Smith
JS jim@allseasons.com
All Seasons Incidents
Properties
All Properties New incidents for review (1)
Reporting
Agree on a workable solution Teams No Injury - Near Miss Dave Moody | Employee 1 April 2021
Company
Pro;ile Reviewed incidents
Billing
Implement the solution and continue Fracture/ Break - Doctors Visit Michael Williams | Employee 29 March 2021
to monitor No ÏnÍurÊ - Near Çiss Jacà Mills | Øisitor 2ì March 2021
Log off
10:12
Record the incident with photos if necessary
10:12
Tuesday, 30th November
ONSIDE
Bob Smith, created an incident
for Birchwood Station on
29/03/2021 at 10:12am.
Get in touch with them on
0255534584
www.getonside.com Page 44. How to evaluate contractors’ work
When the job’s done or at the end of each
season it makes sense to evaluate the Tip
performance of your contractors. Use the Onside reporting feature once a month to
review any incidents involving contractors. This will
You want to always make sure:
highlight issues you need to address. You can also
download the visits history for your property.
h // getonside.com
ttps:
Property Reporting
Jim Smith
JS jim@allseasons.com
All Seasons Please select properties to report onZ
Properties
Select all
1 Timeframes were met All Properties
Reporting
Birchwood Station
Teams
2 The work was of a high standard Company
Kowhai Vineyard
Pro;ile Sacred Tree Vineyard
3 You got value for money Billing
Type o; report
Incidents
From date To date
4 The job was conducted safely 28 Feb 2021 2¢ arch 2021
Download
Log off
From a safety standpoint, the purpose of this evaluation
is to look for ways to improve, and to make sure that
risks have been well managed.
www.getonside.com Page 5You can also read
