Online Registration Guide - for First Year Undergraduate Students Registry - Academic Records and Registration - NUI Galway
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Registry - Academic Records
and Registration
Online Registration Guide
for First Year Undergraduate Students
2017/2018
Undergraduate Registration Guide 2017/2018
Léarscáil den Champas Campus Map
Baile na Coiribe Campas Thuaidh, an Daingean North Campus, Dangan
Campas Thuaidh,
Bóth
ar an
Chai
Corrib Village
sleái
nN
Áras Spóirt, an Daingean
The Sports Pavilion
Na Foirgnimh The Buildings
23
24
Foirgneamh Taighde na mBitheolaíochtaí
Biosciences Research Building
An tÁras Cúrsa Saoil agus Sochaí
Lifecourse and Society Building
President’s
Message
an Daingean
ua U
a
North Campus, Páirc Ghnó an Daingin A
chtar
21
Dangan 22 Dangan Business Park A Páirceáil agus Taisteal
ach
Park and Ride
Uppe
Foirgneamh DERI
r New
20 DERI Building
castl
24
e Roa
d
Na Foirgnimh 19
Droichead
na gCúig Ch
éad 23
The Buildings nial
Quincenten Chuig an Aerfort &
Institiúid na hEolaíochta Cliniciúla Bridge Bóthar Bhaile Átha Cliath
1 Baile na Coiribe
Clinical Science Institute To Airport &
B ót
Dublin Road Corrib Village
har
Suíomh na hÁise Beartaithe
an
2
Dear Student,
Cha
18
isleá
do Thaighde Aistritheach agus Cliniciúil
in N
Deasc Eolais na Mac Léinn An Naíolann
ua U
Site of Proposed Clinical
acht
Translational Research Facility Student Information Desk (SID)
racha
The Creche
Upp
3 Oileán Ealtanach I am delighted to welcome you as a student to NUI Galway.
er N
ewca
Nuns Island 17 Na Seirbhísí Tacaíochta Míchumais
stle R
Disability Support Services
I hope your time with us will be both enjoyable and
o
Ionad na hÉireann do Chearta an Duine ry Rd.
ad
4
Distllie
Irish Centre for Human Rights lainne
na Driog
5 Oileán an Iarla Bóthar rewarding.
Earls Island
Eochair Legend
6 Scoil Scannán & Meán Digiteach Huston
Huston School of Film & Digital Media
7 Áras Mháirtín Uí Riain An Séipéal
16 Príomhbhealaí isteach d’fheithiclí This guide outlines the registration process.
Ryan Institute (Martin Ryan Building) Chapel Main vehicular entrances
14
8 An Chearnóg Príomhbhealaí isteach do choisithe
15
Quadrangle
13 Main pedestrian entrances I urge you to take the time to read this guide carefully as it will
B ót h a
9 Áras na Mac Léinn (Sciathán Bailey Allen)
Áras na Mac Léinn (Bailey Allen Wing) Slí inrochtana trasna an champais answer many of the queries you may have at this time and
r an C
12 (do dhaoine maolghluaiste)
10 Suíomh Fhoirgneamh Beartaithe na Bitheolaíochta Daonna
contains important instructions regarding the registration
haisl
Site of Proposed Human Biology Building Accessible route across campus
eáin
11 Áras Uí Chathail (S.I.D.) (for the mobility impaired) process at NUI Galway.
Nua
Áras Uí Chathail (S.I.D.) 11
Foirgnimh do sheisiúin eolais
Íochtarach Lower Newcastle
12 Áras Uí Argadáin 10
The Hardiman Building (Library) na chéad bhliana
13 Áras Dán na Mílaoise 9 Buildings for first year In addition, the website www.nuigalway.ie/new-students
Arts Millennium Building undergraduate orientation
14 Slí Dála na nDán agus na hEolaíochta Forbairtí nua ar an gcampas
provides a range of material and advice to help you in
Arts & Science Concourse
15 Áras Oirbsean
New campus development sites your first year.
8
Orbsen Building Ardaitheoirí
oad R
16 Foirgneamh IT Elevators
IT Building 7 I wish you every success in your academic endeavours
17 Oifig Slándála Caiféanna agus bialanna
Security Office Bóth
ar na Cafés and restaurants here at NUI Galway.
18 An tIonad Spóirt hOlls 6 5
coile Beár an Choláiste
Sports Centre Univ
ersit Bar
19 An tIonad Taighde agus Nuálaíochta yRoad
Research & Innovation Centre Yours sincerely,
20 Áras Mhaighe Seola
Moyola Building (Áras Moyola) Áiteanna Páirceála ar an gCampas
21 Innealtóireacht
4 Parking Locations on Campus
Engineering
22 Áras Cairnes
Cairnes Building Spásanna Roinnte Comhaltaí
Ospidéal Choláiste na Foirne & Mic Léinn
An A thedral
hOllscoile, Gaillimh Staff & Student Shared Spaces James J. Browne Ph.D., D.Sc., MRIA, C.Eng
Ca
rdea
d
stle Roa
University College Spásanna Foirne President
glai
Hospital, Galway Staff Spaces
s
a Newca
Spásanna Íoc & Taispeáin (Í & T)
leáin Nu
Pay & Display Spaces (P&D)
Spásanna Mac Léinn
an Chais
Student Spaces
Bóthar
2 Spásanna do Chuairteoirí Amháin
Reserved Visitor Spaces
1 3
Cuasa do Dhaoine faoi Mhíchumas
Bóthar Mhic Coisteala Costello Road Disabled Access Bays
©Buildings Office 2013 - No Unauthorized Reproduction or Changes Maps by www.proviz.ie
1
Undergraduate Registration Guide 2017/2018
Registration Guide for First-Year Students
Contents
President’s Message ............................................................................................................ 1
Login to Register ...................................................................................................................4
Overview of your
Student Account....................................................................................................................5
Agree to Terms & Conditions ............................................................................................6
Update Personal Information .............................................................................................6
Photo Upload .........................................................................................................................7
Fee Payment Instructions ...............................................................................................8/9
HEA Equal Access Survey ................................................................................................10
Important Things To Know ......................................................................................12/13
Check List .............................................................................................................................14
2 Undergraduate Registration Guide 2017/2018 3
Congratulations on getting your Undergraduate Registration Guide 2017/2018
course at NUI Galway.
Now you must register ONLINE Register STEP Overview of
easy O2
to become a student of this
in your Student
University. ONLINE Registration
opens on 24th August 2017 and
closes on 11th September 2017.
What is Registration?
Registration is the collection and
7 steps Account
The COURSES page will outline the details of the course
you are going to follow at NUI Galway. You only use your
maintenance of student data. All information CAO course code when applying to NUI Galway. Now that
is stored centrally on the Student Record you are a student you will use the NUI Galway course instance
codes click here for details.
System. It is compulsory that all students at
NUI Galway register each year.
i Contact reghelp@nuigalway.ie if there are any
Why Register? errors on the Courses page.
The FINANCE page will outline all your fees details and
Registration allows you to collect your
STEP
Login
O1
student ID card, select your modules, gain
any queries on this page should be directed to
to Register
access to the library, labs etc. Join up with
fees@nuigalway.ie
Clubs and Societies and access all of the on
campus facilities available to students. i If you are a past student of this University, please note The PROFILE page will list your personal details based on
that it is NUI Galway policy to retain your full student your CAO application. The name given here should match
What is ONLINE Registration?
What is my NUI Galway Login? history under your first or old NUI Galway ID that on your birth certificate, passport or driver’s license.
ONLINE Registration is compulsory and number. You will therefore be required to register
allows you the freedom to register for your
course, pay your fees and select your modules
Your Login is made up of a user name
and password.
using your existing NUI Galway student number and i If your name is incorrect continue to register and
should not register using your CAO application
(where relevant) online. To register ONLINE Your user name is your CAO number which is now your when you come to collect your student ID card,
number. If your new CAO number has not been
NUI Galway student ID number e.g. 17123456.* Your we will make the necessary changes for you.
go to www.nuigalway.ie/registration and merged back to your old NUIG number, you must
password will be the word ‘galway’ followed by the first
follow the instructions provided. contact undergradadmissions@nuigalway.ie to get
Please use the EDIT button to update your mobile number
4 digits of your date of birth (in the format ddmm).
this issue resolved. Please note the implications of not
Non EU Students If your date of birth is 21st May 1996 then your password is
using your old/existing number here.
and your term address if different from your home address.
You must contact the Fees Office before ‘galway2105’.
registering. Pay any monies owed and It is very important once you have completed the
Note: you must have a passport sized vertical facing
Add in your personal email address if not already there.
then you can register ONLINE. More registration process that you activate your Campus
photo ready to upload when you start the
Click here for information on how to access your
Information here. Account (CASS). You will find more information on this
registration process
NUI Galway student email account
. process later in the brochure.
*If you are having difficulty with accessing your Once you are finished click on the ‘COURSES’ tab at the top
Student Hotline student account, you can contact the Library & IT of the page. Then to confirm your registration click on
What do I next? Service Desk. Click here for information on how to ‘Register Here’ on the right hand side of the screen.
091 493999 Press “Login” to enter your Student account
contact the Library & IT Service Desk.
View video for
more assistance
4 Undergraduate Registration Guide 2017/18 5
Undergraduate Registration Guide 2017/2018
STEP Agree to the STEP
Upload
O3 O5
Photograph Guidelines
Terms and a Photo
Once you read the “Terms and Conditions” you should Acceptable Photos:
enter a tick in the tick box. If you do not tick the “Terms and
Conditions
Conditions”, you will not be able to proceed any further in
this application.
You must upload an appropriate front facing photo (head
and shoulders) of you ‘only’ which will be used on your
4 4 4
student ID card. Please note that this card is valid for the Photos that will not be accepted:
duration of your programme.
To upload your photo you must:
6 6 6
Click browse and
Click on your Click
search for your
photo and upload
photo (vertical
choose your
facing) in the If you did not upload your photo before the 27th
file type and
location where August, you must now wait until 11th September to
click open
you have stored it
collect your ID card from the Registration Help Desk,
1st Floor, Áras Uí Chathail. MAP Click here
STEP Update
O4
In this section you need to update all fields marked with the You must upload a vertical facing photo before the
Personal
asterix *. Domicile your country of permanent residency prior 27th August 2017 otherwise it will not be available for
to entry to the programme of study. It is not necessarily the View video for collection during orientation.
Information
correspondence/term address. more assistance
Neither is it the same as your nationality and does not alter as
you progress through your academic career e.g. a Polish
i Failure to upload a suitable photograph You must bring either your birth certificate, passport or driver’s licence
person comes to Ireland 2 weeks prior to commencing a may result in you paying €20 for the when collecting your ID card. You will not be issued your student ID card
higher education course.
1st issue of your student ID card. if you do not bring one of the above forms of identification.
While their nationality is Polish and their
correspondence address is in Ireland, their
country of permanent residence is still
Poland.
Only in the case where students have
been residing in Ireland for 3 years or more
prior to commencing their course would
their Domicile Ireland. Their Domicile
must not change throughout the duration
of their study.
View video for
more assistance
6 Undergraduate Registration Guide 2017/2018 7
Undergraduate Registration Guide 2017/2018
i
Fee
STEP i
O6
In order to be a fully registered student, you Fee Payer PPSN – Tax relief is available for specified tuition fees.
For more details please see http://www.revenue.ie/en/tax/it/leaflets/it31.html
Payment
must pay the appropriate fees. The questions
listed below will determine the fee you must pay.
Please note that some Debit cards have a transaction limit of
Instructions
Please see the fees website at €1,500. Please pay any balance outstanding using the Pay Fees
http://www.nuigalway.ie/fees
for more details Your fee payment will be processed while you are online. Please wait for the screen below to load as it
may take a few minutes. Once your payment has been processed you will receive an emailed receipt
to your NUIG email account. If there is a problem with the online payment, you will be notified here.
What amount do I need to pay
Select
Total Amount Student Tuition Fee Student to move to the next screen and,
2017-2018
Payable by Contribution Levy €224 if you are happy that your details are correct,
Student €3,000 press
To be paid by government
EU student, with free tuition €224 To be paid by SUSI Yes
fees and on a SUSI grant
EU student, with free tuition €3,224 Yes To be paid by government Yes
EU Student not eligible Please see www. Yes Yes Yes
What amount do I pay?
for free tuition and not nuigalway.ie/fees
on a grant for updates on fees (1) Tuition - are you eligible for ‘free tuition fees’?
payable
Fees payable in full N.A. Criteria for determining eligibility:
Non EU student prior to registration • EU Nationals (ie holders of an EU Passport and Birth Certificate)
• Residency for 3 of past 5 years
A fee is comprised of three elements:
• Never been to third level before
• Tuition fee • Student Contribution • Student levy
I want to pay my fees online. For more information please click on this link: www.nuigalway.ie/fees
What do I need to do?
(2) Student Contribution
In 2017/18 the Student Contribution will be €3,000. If you
are eligible for a higher education grant the Fees Office will
invoice SUSI for this charge.
For more information please click on this link: www.nuigalway.ie/fees
Once you have completed all the questions, a fee will
be calculated based on your answers. This is the fee (3) The Student Levy
you must pay online or using a bank giro. If you Enter your Credit / Debit card details In 2017/18 the student levy will be €224.
answer ‘yes’ to question 6 above you must choose and then press This levy is payable by all students and is not covered by SUSI or any other funder.
SUSI funding from the ‘Funded by’ drop down box
and it is vital that you enter your SUSI number in the Your payment will be directed to a secure website. The levy relates to student services, e.g. health care, sports and recreation, students union.
format W1718XXXXXXXX (SUSI queries to NUI Galway does not have access to these details and
support@susi.ie, information on www.susi.ie) the only detail recorded is the cardholder’s name. For more information please contact the students union at studentsunion@nuigalway.ie
View video for
8 Undergraduate Registration Guide 2017/2018 more assistance 9
View video for
Undergraduate Registration Guide 2017/2018
more assistance
STEP Complete the
O7 HEA Equal
Access Survey
HEA Equal Access Survey
The HEA (Higher Education Authority) require us, on
their behalf, to survey students on their social,
economic and cultural background at registration.
The survey is confidential and responses provided
are returned to the HEA without names or
addresses. Please see www.hea.ie for more
information. Please continue and fill out the HEA
survey online now.
10 Undergraduate Registration Guide 2017/2018 11
Undergraduate Registration Guide 20172018
Congratulations i
you are now a
Video guide to How do I edit my term address, If you did not upload your photo before the
selecting your modules now I have one? 27th August, you must now wait until
registered student Go to ‘Profile’ on the first page and click on EDIT tab under
11th September to collect your ID card from
!
the Registration Help Desk,
of NUI Galway
Term Address and then type in your new address and click on
i Blackboard Access: UPDATE.
1st Floor, Áras Uí Chathail.
You can access your Blackboard account 24 hours
Please note your home address is the address you gave on
after you have completed your registration. You must have completed Stage 1 of
your CAO application.
To see your modules/course information within Registration before you can collect your ID card.
Backboard; you must log on to the ONLINE
Registration System and register for your modules.
i If you wish to change your home address you will
need to do so at the Student Information Desk I still need more help!
IMPORTANT
You will have access to these modules within
Blackboard 24 hours later. (SID), ground floor, Áras Uí Chathail. A registration helpdesk will be open
Mon – Fri from 22nd August – 11th September.
things you must
www.nuigalway.ie/sid for opening hours and map
Details are as follows:
do now
How do I print my Module Registration
Opening hours: 9.00am – 5pm
Click the PRINT tab at the top right hand corner How do I get my student ID card? Phone number: 091-493999
of the first screen of your student account. Email: reghelp@nuigalway.ie
Come along to Áras Uí Chathail, 1st Floor (Map) on the
Web: www.nuigalway.ie/reg
dates listed HERE to collect your student ID card.
Activate your Campus Account (CASS) How do I print proof of my Registration? Make sure you have loaded your passport photo during
You should now immediately activate your Campus Account Click the tab PROOF OF REGISTRATION on the ONLINE registration or else you must log back into
(CASS). This step is very important. You MUST change right hand side of the first screen of your student account. ONLINE registration www.nuigalway.ie/reg before the Please quote your CAO number,now your NUI Galway
your password to secure your account. Passwords must be 27th August 2017 and upload your photo. Student ID number on all correspondence.
alphanumeric, have at least 8 characters, include upper,
lower case and a special character, e.g. Tool12kit! Your
How do I upload a photo if I omitted to You must bring the following on your ID card collection
Campus Account provides access, using a single user ID and do so during the online registration? day:
password, to PC Suites, Email & Microsoft Office 365 Apps, • your birth certificate, passport, or driver’s license which
Go to ‘Profile’ on the first page and click on the
UPLOAD PHOTO
WiFi, Blackboard, Library Systems, Online Registration, will be checked before we can issue your student ID card
tab under Personal Information
MyCampus, Exam Timetables and Exam Results. to you. (We will not issue you an ID card if you do not
and follow the instructions.
bring one of these forms of identification with you on
To activate your Campus Account click here
your ID card collection day)
For more information on IT services available within
NUI Galway click here
I have selected SUSI funding during • your SUSI number (if applicable)
the online registration but I have not • your PPSN number which we are required to supply to
the HEA (Higher Education Authority).
Module Selection entered my SUSI number?
Click here for information on what a module is. All queries Go to ‘Profile’ on the first page and click on the EDIT Your student ID card identifies you as a student of
with regards to module selection should be directed to your tab under SUSI Number. (SUSI queries to: NUI Galway and you will be required to carry it at all times
relevant College see here for links. When you know what support@susi.ie, more information on www.susi.ie) on campus, to gain access to the library, when requesting
modules you are taking you must register for them ONLINE. documents e.g. transcripts and for entry into your
24 hours after you select your modules you will have access to Student Planner examinations.
them on Blackboard. See more information at
2017/18
www.nuigalway.ie/reg View video for
more assistance
12 Undergraduate Registration Guide 2017/2018 13
Check list
Registered Online
Photo Uploaded (Vertical facing)
Fees Paid
SUSI Number Entered (if applicable)
HEA Access Survey Completed
Campus Account (CASS) Activated
Hotel Meyrick
To bring with you at Orientation
Your birth certificate, passport,
or driver’s license
Your PPSN number
Your SUSI number (if applicable)
www.nuigalway.ie/new-students
House Hotel
Registry - Academic Records
and Registration
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