2019 Facility Rentals - City of Vancouver
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2019 Facility Rentals
For further information contact:
5251 Oak St., Vancouver, BC V6M 4H1 Phone: (604) 257- 6915 / Fax: (604) 257-8679
www.vandusengarden.ca E-mail: VanDusenRentals@vancouver.ca BEST CEREMONY VENUE
Outdoor Wedding Rentals
Amanda Coldicutt Photography A Stylish Event - Wedding Planning
Jelger & Tanja Photographers
Aly Armstrong - Wedding Planning Sweet Heirloom Photography Amanda Coldicutt Photography
We’d like to start by congratulating you on your upcoming nuptials and want to thank you for considering VanDusen
Botanical Garden as your wedding venue. We offer three beautiful outdoor wedding locations to choose from. Please
read through the options available to determine which space would best suit your needs. With an outdoor wedding
rental, you and your guests have the opportunity to explore all 55 acres of VanDusen Garden.
Reception Venue/Rain Backup
Since our wedding venues are outdoors and Vancouver has been known to rain - we encourage renting one of our indoor
halls as your ceremony rain backup and for your evening reception. Alternately, you may wish to rent a tent depending
on which location you choose.
Standard Rate Special Rate if Halls Booked
Hall/Capacity - All rates subject to GST
(full day booking) with an Outdoor Venue
BMO Great Hall & Peggy Gunn Woodland Hall A & B*
$3,040.00 $1,860.00
200 ceremony/120 seated reception
Floral Hall
$1,336.00 $821.00
150 ceremony/120 seated reception
* Please note that on Saturday’s only from April-October, if you would like to rent the Visitor Centre Halls you must book all 3
rooms combined (BMO Great Hall/Peggy Gunn Woodland Hall A & B).
Page 1 of 4
Outdoor Venue - 2019 Rental Rates (all rates subject to change)
The Great Lawn For any 2020 bookings - if you wish to keep the 2019 rate,
full payment is due by December 6, 2019.
This location can accommodate everything from small intimate ceremonies all the way up to large tented receptions.
The Great Lawn (Ceremonies & Receptions) - All rates below subject to GST
Ceremony Only
Capacity: 40 - 800 for a ceremony
Rates: $1,970.00 rent, includes admission up to 120, $6.75+GST/person after 120
Entrance: Guests enter through Gate 2 (West side of the parking lot off 37th Avenue)
Vendors, bridal party & guests with mobility issues, enter through Gate 3 (37th & Hudson)
Additional Costs: $35.00/hour for Security at the service entrance (Gate 3), minimum 4-hour call out
$10.00 SOCAN fee if music is played (non-taxable)
$42.00/hour for Event Liaison if event is over 4 hours, or more than 200 people
Please note: • It is the responsibility of the renter to supply tent, chairs and décor
• All tenting should be weighted.
• One power outlet available by request
• no food or beverages allowed unless booked as a reception (see pricing below)
Ceremony and/or Reception (luncheon or dinner)
All receptions must be finished by 10pm and cleaned up & out by 11pm as we are located in a residential area
Capacity: 40 - 800 for a reception
Rates: $3,840.00 rent, includes admission up to 120, $6.75/person after 120
$1,920.00 rent – if tent set up the day before or move out the day after
Entrance: All guests, vendors and bridal party enter through Gate 3 (37th & Hudson)
Additional Costs: $1,000 Reservation/Damage deposit - non-refundable until after your event
$35.00/hour for Security at the service entrance (Gate 3), minimum 4-hour call out
$35.00/hour Additional Security on site during reception hours
$42.00/hour Additional Liaison required for any event with over 200 people
$42.00/hour Additional Liaison required over 8 hrs (initial 8 hours included)
$625.00 power, water access & garbage bins
$10.00 SOCAN fee if music is played (non-taxable)
Please note: • It is the responsibility of the renter to supply tent, chairs and décor etc.
• All tents should be weighted
• Catering, portable washroom trailer, lighting (for an evening reception) are required
• You must have a wedding planner
*With a Great Lawn wedding reception booking, a production meeting involving all of your vendors must be scheduled at least 2 weeks prior to
your booking This meeting helps all the main vendors and facility communicate the logistics for your event.
Page 2 of 4
Outdoor Venue - 2019 Rental Rates (all rates subject to change)
Heron Lake
This wedding location offers a lovely mix of both garden and lake setting. Our large willow tree overlooking Heron Lake
makes this the perfect backdrop for a stunning wedding ceremony.
Heron Lake (Ceremonies only) - All rates subject to GST
Capacity: 120 maximum for a ceremony (including bridal party and vendors staying on site)
Rates: $1,970.00 rent for the garden, includes admission to the garden
Entrance: Guests enter through the Visitor Centre
Vendors, Bridal Party & Guests with mobility issues, enter through Gate 6 (33rd & Osler)
Additional Costs: $35.00/hour for Security at the service entrance (Gate 6), minimum 4-hour call out
$42.00/hour for a Liaison should you require more than 4 hours (initial 4 hours included)
$10.00 SOCAN fee if music is played (non-taxable)
Please note: • it is the responsibility of the renter to supply tent, chairs and décor
• maximum tent size 20’ x 40’ and must be weighted - no staking permitted
• one power outlet available by request
• no food or beverages allowed
Meadow Pond
This beautiful stand up wedding ceremony location is the perfect spot for a small intimate gathering.
Meadow Pond (Ceremonies only) - All rates subject to GST
Capacity: 30 maximum for a ceremony (including bridal party)
Rates: $690.00 rent for the garden, includes admission to the garden
Entrance: Gate 4 (37th & Cartier)
Please note: • no food/beverage, chairs, tenting, or décor allowed
• no power outlet available
Page 3 of 4
VanDusen Garden Map & Additional Information
Heron Lake Entrance
Service Gate 6 & Bride Entrance (33rd & Osler)
Heron Lake
E
6915
E Electrical outlet
W Water Hook-up
E
Heron Lake Ceremony
Guest entrance
Great Lawn through Visitor Centre
Large Reception Area
W
E W E
E
E
Great Lawn
Meadow Ceremony Area
Pond Gate 2
Great Lawn Ceremony
Guest Entrance
Meadow Pond Entrance Great Lawn Reception Guest Entrance / Ceremony Service Entrance
Gate 4 - Guest & Bride Entrance (37th & Cartier) Service Gate 3 & Bride Entrance (37th & Hudson)
Additional Outdoor Booking Information
It is a 4-hour rental for ceremonies. All rentals must be in and out of the site within that time frame. If you require
additional time, you will need to inform the facility rentals staff, and additional security and liaison charges will apply.
Wedding Party and guests may remain on the site after the ceremony to enjoy the garden (during garden hours). Please
note that the use of drones is not permitted in the Garden. Please let your photographer or videographer know when
you are booking with them.
A Reservation Deposit of $500 is required upon booking for all wedding ceremonies, or $1,000 deposit for all outdoor
receptions. The renter will also obtain liability insurance for rental of indoor or outdoor venues to indemnify and save
harmless the City of Vancouver, as represented by its Board of Parks & Recreation any claims or charges arising from the
renter’s use of the facility. A $10 SOCAN fee is charged if music is played.
Wedding Rehearsals
With every wedding booking, you may schedule a rehearsal at no additional charge. Please note: We cannot guarantee
the date since we may get a booking for your rehearsal location. We will give as much advance notice as possible in
the event that the rehearsal needs to be re-scheduled. We recommend choosing a weekday evening since there is less
chance that the outdoor locations will be booked.
Wedding Photographs/Small Wedding Ceremony for 20 or Less
The Garden is an exceptional setting for wedding photographs or small stand up ceremonies for 20 people or less.
Up to 4 people: $ 90.00
5 to 8 people: $174.00
9 to 15 people: $246.00
- Free admission for the wedding photographer
- For more than 15 people, each additional person receives 10% off his/her regular admission price (max. 20 guests)
- No reservation required, one person pays for the group, no chairs, etc., allowed. The ceremony cannot obstruct any
main attractions in the garden.
updated 01.03.19 Page 4 of 4
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