BECOMING A RACKHAM STUDENT - E-Learning Lesson 4

BECOMING A RACKHAM
STUDENT

E-Learning
Lesson 4

Training Objectives
This training you will learn the following:
 How a student accepts the offer of admission.

 How an international student can view status
  of their immigration documents.
 How a student is notified of their UniqName.

 How to tell if a student is matriculated.

 How students with a conditional admission is
  contacted to satisfy their admission
  requirement.
 What a GSI report is and how to get it.

Web Application Status:
Response to the Offer of Admission

Web Application Status:
    Response to the Offer of Admission
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       Applicants receive an admission email one
        business day after Rackham has certified the offer
        of admission
       The admission email directs the applicant to their
        web application status pages through wolverine
        access (also known as a Friend account) where
        they can view the admissions decision online.
       Program staff can view an applicant’s web
        application status pages in M-pathways.
           M-Pathways Navigation: Student Admissions>Self
            Service Staff Pages>Web Application Status for Staff

Web Application Status: Response to
    the Offer of Admission
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                               Applicants respond
                              to an offer of
                              admission by
                              indicating
                              acceptance of the
                              offer or by declining
                              the offer.
                               Applicants who are
                              conditionally
                              admitted for an
                              official final
                              transcript can
                              matriculate online.

I-20 or DS2019 Status
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I-20 or DS2019 Status
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       Non-U.S. Citizens who require a J1 or F1 visa, can view the
        status of their immigration document through their Wolverine
        Access, Friend Account.
       On this page they can:

           See the program they have been admitted to.
           See if their financial documents have been received.
           Verify that their bio/demo information is correct for
            themselves and their dependants.
           See the information that will appear on their immigration
            documents for funding and funding sources.

       Once SEVIS has processed the documents, the panels will
        contain the SEVIS ID number which they can use to pay their
        SEVIS Fee.

I-20 or DS2019 Status for Staff

•   Program staff can view a new student immigration
    document status in M-Pathways

•   M-Pathways Navigation: Student
    Admissions>Self Service Staff Pages>I20 or
    DS2019 Status for Staff

•   Current UM students (ex: undergraduate or an
    applicant from another school or college) cannot
    see these panels.

Uniqname Process

Uniqname Process
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        The uniqname is a students University of Michigan computing ID. It will
         be part of their permanent e-mail address and give them access to the
         campus's basic computer package.

        The uniqname process is an automated daily process. Applicants will
         automatically receive their uniqname setup email the 24 to 48 hours after
         they logged into their Wolverine Access Friend account and accepted the
         offer of admission, thus gaining matriculated status.

        Their uniqname setup email will contain their One Time Identifier (OTID)
         that is computer generated. The One Time Identifier is a security code of
         numbers and letters the applicants are assigned randomly. Rackham
         and other UofM Staff are unable to view this information. Only the
         applicant can see this information via their email.

Helping applicants that have not received
 Uniqname email or needs assistance setting up
 account:
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 1. Confirm the student’s identity.

 2. Make sure they have matriculated in M-Pathways; the applicants have
     logged into their Wolverine Access Friend Account and accepted the
     offer of admission.
     -The most common reason for not getting the Uniqname email is not
     being Matriculated.

 3. If matriculated, forward applicants to extension 4-Help or (734) 764-
       4357. ITS has also set up a website for assisting applicants at:
       http://www.itd.umich.edu/uniqname/

 4. If they are not matriculated, have the applicant accept the offer online or
       contact your admission officer.

Is an applicant Matriculated?
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         Navigate to Application Program Data: Student
          Admissions > Application Maintenance >
          Maintain Applications.

         Select the Application Program Data Tab.

         View the “Program Action” Field. If it says
          “MATR” the applicant has matriculated,
          accepted the offer of admission.

Maintain Applications Screen
Program Action = “MATR”
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How Students are Notified to Submit an
Official Final Undergraduate Transcript

How Students are Notified to Submit an
     Official Final Undergraduate Transcript
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        Newly enrolled applicants and current students given a
         Rackham Conditional Admission will be reminded of
         their obligation to fulfill their transcript requirement
         each semester till the requirement is satisfied.

              There will be no follow-up with students who have earned a U
               of M Ann Arbor degree. Rackham will obtain these students’
               transcripts from the Registrar’s Office.

How Students are Notified to Submit an
     Official Final Undergraduate Transcript
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       Below is a schedule of notification to programs and students to fulfill the academic
       record/official transcript requirement. The process repeats itself Fall and Winter
       terms till an official final transcript is received at the Rackham Graduate School

     Action                         Fall Semester              Winter Semester
     Students are sent an e-mail    October                    April
     asking for final transcript.
     Transcripts will be due by the
     third week of classes the
     following semester.

     Official final transcript or   Third week of classes in   Third week of classes in
     credentials with               January                    September
     undergraduate degree
     posted are due from
     students.

GSI (Graduate Student Instructor)
Reports/English Language Institute

GSI (Graduate Student Instructor)
     Reports/English Language Institute
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    Rackham creates and provides three types of Prospective GSI
     Reports
        The three reports are:

            The Rackham Summary Report for Fall Matriculates and the
             Undergrad Institution where their degree is completed or expected.
             This report is created once a year in mid-November and made
             available for each Rackham program.

            The Overseas Institutions Whose Language of Instruction is English
             Exclusively. This report is created once a year and made available in
             mid-November.

            The Rackham LS&A Summary Report for Fall Admits and the
             Undergrad Institution where their degree is completed or expected.
             This report is created every two weeks from mid-March through the
             end of May and made available to certain LS&A Rackham programs
             who hire 1st year students as a GSI.
    These three reports are easily accessible at the Admission
     Toolbox website at http://www.rackham.umich.edu/faculty-
     staff/information-for-programs/coordinators/admissions-toolbox