Building Committee Update & Recommended Action - 9 May 2016 - Abiding Savior ...

Building Committee Update
 & Recommended Action
        9 May 2016

Agenda

Welcome

Opening Prayer

Building Committee Update

Action Item

Adjournment & Closing Prayer

                      2

Our Mission
Communicate Christ’s love to everyone,
  everywhere, and our love for Him
                 3

Strategic Mission Plan
     Outcomes/Ends

A. Enterprise

   1. The congregation of Abiding Savior Lutheran
      Church and School (ASLC) commits to
      increasing the number of people it serves in
      mission in the surrounding 7 mile radius of the
      church by 2000 each year through June 2019
      inclusive of all ministries.

                          4

Strategic Mission Plan
     Outcomes/Ends
B. One Mission Outreach and One Major Program
   (Expand Strengths)

  1. Abiding Savior Lutheran School will be recognized
     as a premier school in South Orange County serving
     congregation members, our constituents, and friends
     and families of our congregation with a student
     population at capacity (300) by August 2019.

  2. Abiding Savior Lutheran Preschool will increase the
     enrollment in our preschool to capacity (75) by
     August 2019.

                            5

Strategic Mission Plan
     Outcomes/Ends

C. Significant Relational Groupings and Shepherding
   Visitation (Add Strengths)

   1. 100 percent of our active members and
      constituents will be a part of at least one
      Significant Relational Grouping by June 2019.

                          6

Options Considered

        7

Gym/Kitchen Renovation & Youth
 Center Above Admin Building

                8

Gym/Kitchen Renovation & Youth
 Center Above Admin Building
 Pros:
   Meets all missionary needs
   Keeps all green space
 Cons:
   Cost is more than approved loan
   Requires additional design time and costs
   Requires temporary office move
   Glulam Beam Capacity of Admin Building is designed for roof
   loads only, not capable of supporting a second floor
 Cost: Approximately $2.3M + $2.5M = $4.8M (hard & soft costs)

                                9

Gym/Kitchen Renovation
  & Parking Structure
Pros:
  No reduction in Green Space
  Added parking space
Cons:
  Does not fit with SMP
  Does not provide adequate youth space, meeting
  space or storage space
  Project is highly unlikely to be approved by City
Cost: Approx. $2.3M + $2.5M = $4.8M minimum (does not
include all soft costs for parking garage)
                           10

Gym/Kitchen Renovation &
Underground Parking Structure
Pros:
   No reduction in Green Space as that would be the top level of the parking
   structure
   Added parking space
Cons:
   Does not provide adequate youth space, meeting space or storage space
   Does not fulfill SMP
   Needs substantial retaining wall along Whistler St., Gym and Teachers
   Parking Lot.
   Requires 100’ to 200’ feet of ramp
   Providing approximately 18 spaces
Cost: $2.3M + $2.5M = $4.5M minimum (does not include all soft costs for
parking garage)

                                    11

Gym/Kitchen Renovation &
Renovation of 2nd Story E Bldg.
 Classrooms to Youth Rooms

                12

Gym/Kitchen Renovation &
Renovation of 2nd Story E Bldg.
  Classrooms to Youth Room
Pros:
  Avoids loss of Green Space
Cons:
  Does not aid in fulfilling Strategic Mission Plan
  Does not provide enough storage space
  Loss of 4 classrooms limiting growth potential of school
  Large Print Center, English Learning Lab and School Wear Shop would
  need to be relocated - To where?
Cost:
  Requires the upgrade of all redesigned building rooms to current
  building and ADA codes. Estimated: $2.3M + Unknown Additional Cost
  Additional Architectural study and G.C. involvement needed

                                   13

Gym/Kitchen
        Renovation Only
Pros:
  No reduction in Green Space
Cons:
  Does not provide youth space
  Does not provide adequate meeting space
  Does not provide adequate storage space as
  renovation includes the elimination of the Youth Center
  due to stage upgrades
  Hinders fulfillment of Strategic Mission Plan
Cost: Approx. $2.2M (hard & soft costs included)
                           14

Concept Level Drawings (Space Plans)

                     15

Concept Level Drawings (Space Plans)

                     16

Crean Lutheran High School
Example of a Permanent Modular (Prefabricated) Building
                          17

Gym/Kitchen Renovation & Youth
 Center (Multi-Purpose Building)
         At Back Of Lot
Pros:
  Meets all Strategic Mission Plan Outcomes
  Allows for 66’ x 92’ Green Space (approx. 6,100 SF)
  Allows for overflow parking
  Total Construction Time: Approximately 90 days
  (including 6 weeks on site)
Cons:
  Reduces Green Space by 38%
Cost: Approx. $2.3M + $600K = $2.9M (hard & soft costs
included)
                          18

Preliminary Construction Budget
 Revised Cost Estimate
   Gym Renovation Construction:                    $1,293 K
   Prefabricated Youth Center NTE:                   $600 K
   Plan Check & Permit Fees:                           $38 K
   Architecture & Engineering:                       $234 K
   Equipment & Furnishings:                          $773 K
   Additional Contingencies:                           $30 K
   TOTAL PROJECT INITIAL COST ESTIMATE:          $2.9 MILLION
 Initial Budget of $3.3M reduced to $2.9M through alternate
 construction methods and we continue to review other
 alternatives to reduce/mitigate overall construction costs.
                               19

BTB Fund Thru April 30
    Total Pledges:                                      $939,012*

    Received:                                           $267,217¤

    Expended:                                            $133,170

    Balance:                                             $134,293
* Includes PTL Pledge of $20,000
¤ Includes PTL funds and over $7,000 youth/student raised funds

                                     20

LCEF Loan
LCEF has reviewed our loan application and green lighted the
project based on:
  Total Loan: $2,811,000 = $2.9M + $700K - $800K (Building To
  Bless Funds as buy down of principle over next 3 years)
  Current Interest Rate: 3.875% adjustable monthly plus 1%
  during construction
  Monthly payment on the total would be $13,218 with pay down
  using Building To Bless Pledged Funds (current loan payment
  $9,500)
  20 year loan
  30 year amortization
We pay interest only on the construction loan and only for the
amounts actually funded during construction
                                21

Why Gym/Kitchen AND
    Youth Center
Supports fulfilling Strategic Mission Plan
Promotes growth of the school
Promotes growth in membership
Helps communicate importance of youth ministry
and aids in keeping youth engaged through high
school
Provides much needed storage space
Provides additional meeting space
                         22

Action Item
            The Leadership Board moves
            that the congregation approve:
            (1) a construction project for
            renovating the gym and
            building a new youth center,
            with a budget of $2.9 million
            for completing the project, and
            (2) obtaining a loan with LCEF
            in the amount of $3.6 million to
            cover the construction
            project’s $2.9 million
            estimated cost and refinance
            of our existing loan of
            approximately $700,000
            resulting in a monthly payment
            of approximately $13,218.

       23

BUILDING TO BLESS FROM GENERATION TO GENERATION

            THANK YOU 27