CHARTING THE COURSE 2021 FCCFA ANNUAL CONVENTION & TRADE SHOW July 15-17, 2021 | Boca Raton Resort & Club - Boca Raton, Florida - Florida ...
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EXHIBITOR PROSPECTUS
AND SPONSORSHIP
OPPORTUNITIES
CHARTING THE COURSE
2021 FCCFA ANNUAL CONVENTION & TRADE SHOW
July 15-17, 2021 | Boca Raton Resort & Club – Boca Raton, Florida
AN INVITATION TO EXHIBITORS & SPONSORS
On behalf of the Florida Cemetery, Cremation & Funeral Association, it is my pleasure to invite your company to
participate in the 2021 FCCFA Annual Convention & Trade Show. The convention will take place July 15 - 17 at the
Boca Raton Resort & Club in Boca Raton, Florida.
The theme for the 2021 Convention is “Charting the Course” and that has never been more relevant than now. This
year our convention will be held in the historic Boca Raton Resort & Club where we will focus on the importance of
“charting a course” for improving service to families through our funeral homes and cemeteries and related
partners. The relationships we have with you, our vendors and suppliers, are paramount components of the success
in all of our businesses. I encourage you to participate in the FCCFA convention. This is a great investment for your
company and will also provide you with valuable networking opportunities that will increase your return on
investment as an exhibitor and/or sponsor.
The FCCFA Convention is unique in design. The trade show, general sessions, as well as other activities will all take
place in one location in the trade show hall. We have scheduled lunch on Friday, a reception on Friday evening,
breakfast on Saturday and trade show breaks each day between the educational sessions to provide your company
networking opportunities with the attendees while showcasing your products and services. This convention is a
great way to meet the most providers in one location during 2021 and provide an exceptional experience for your
company.
We invite you to participate in this excellent opportunity and look forward to seeing you in July in Boca!
Sincerely,
Lisa Coney
FCCFA President
2021 SCHEDULE OF EVENTS
THURSDAY, JULY 15 3:00 p.m. – 3:30 p.m. Trade Show & Beverage Break
2020 Vicki Uselton Memorial Golf 3:30 p.m. – 4:15 p.m. FCCFA Business Meeting & Elections
Tournament 4:30 p.m. – 5:30 p.m. Networking Reception in Trade Show Hall
Exhibitor Registration & Setup
6:00 p.m. Dinner On Your Own
Registration Desk Open
FCCFA Welcome Reception SATURDAY, JULY 17
8:00 a.m. – 12:00 p.m. Registration Desk Open
8:30 a.m. – 10:00 a.m. Breakfast with Exhibitors in Trade Show Hall
Breakfast On Your Own
8:30 a.m. – 12:00 p.m. Trade Show Hall Open
Exhibitor Registration & Setup
9:30 a.m. – 10:30 a.m. GENERAL SESSION
Registration Desk Open
10:30 a.m. – 11:00 a.m. Trade Show Break
Trade Show Hall Open
11:00 a.m. – 12:00 p.m. GENERAL SESSION
9:45 a.m. – 10:00 a.m. President’s Welcome
12:00 p.m. – 2:00 p.m. Exhibits Breakdown
10:00 a.m. – 11:00 a.m. GENERAL SESSION
12:15 p.m. – 6:30 p.m. Afternoon on Your Own / Local Activities
11:00 a.m. – 11:30 a.m. Trade Show Break
6:30 p.m. – 10:30 p.m. Celebration of Life and Closing Banquet
11:30 a.m. – 12:30 p.m. GENERAL SESSION
12:30 p.m. – 2:00 p.m. Lunch with Exhibitors in Trade Show Hall (Note: Each exhibit booth and table top display package includes (2)
2:00 p.m. – 3:00 p.m. GENERAL SESSION tickets to the Reception & Banquet Dinner on Saturday evening.)
2 - 2021 FCCFA ANNUAL CONVENTION & TRADE SHOW
EXHIBIT BOOTH & TABLE TOP DISPLAY PACKAGES
$995 – 8’ X 10’ Booth – Member $875 – Table Top Display – Member
$1,250 – 8’ X 10’ Booth – Non-Member $1,150 – Table Top Display – Non-Member
Exhibit Booth Package Includes: Table Top Display Package Includes:
⚓ One (1) 8’ X 10’ exhibit booth, 3’ high side rails and ⚓ One (1) 6’ x 8’ table top display, 6 ft. skirted table, 3’
8’ high back draping, 6ft. skirted table, two (2) chairs, high side rails on three sides, two (2) chairs, wastebasket
wastebasket & identification sign & identification sign
⚓ Two (2) Exhibitor name badges with full access to all ⚓ Two (2) Exhibitor name badges with full access to all
sessions and events in trade show hall sessions and events in trade show hall
⚓ Two (2) Tickets to the Reception & Banquet Dinner on ⚓ Two (2) Tickets to the Reception & Banquet Dinner on
Saturday Evening Saturday Evening
⚓ Recognition in the convention program and on signage ⚓ Recognition in the convention program and on signage
at the convention at the convention
⚓ Recognition as an exhibitor on the FCCFA website ⚓ Recognition as an exhibitor on the FCCFA website
Hall Security
The exhibit area will be locked at the close of each day for the protection of the exhibits. Only authorized personnel will have access
to the exhibit area during non-show hours. The hotel management and FCCFA will take all reasonable precautions to avoid the loss of
exhibitor’s property by theft or fire, but under no circumstances shall the hotel management or FCCFA be responsible for such losses. It
is recommended that exhibitors cover their property with suitable insurance. Children are allowed in the exhibit areas, but please take
the necessary precautions for their safety as well as for your display. NOTE: All booths and table top displays will be assigned on a first-
come, first-served basis upon receipt of payment in full. An exhibitor kit with order forms, deadlines and additional information will be
emailed to each confirmed exhibitor. Additional exhibitor name badges may be purchased once you receive your exhibitor
confirmation and information. All shipping, additional furnishings and equipment unless stated above will be at the expense of the
exhibitor.
ENTRANCE
CHARTING THE COURSE - 3
2021 SPONSORSHIP OPPORTUNITIES
Every sponsorship option will receive the following, in addition to what is
listed under the individual sponsorships:
⚓ Recognition on the FCCFA Convention webpage
⚓ Recognition in convention promotional emails to all FCCFA members
⚓ Company recognition in the bi-monthly electronic newsletter
⚓ Complete list of all FCCFA attendees and contact information (one week
prior & one week after convention)
⚓ Recognition in the onsite convention program given to all attendees
⚓ Verbal recognition and recognition on event signage at the convention
⚓ PowerPoint recognition slide run in general session
FCCFA BOARD OF DIRECTORS MEETING – GOLF TEE SIGNS – $150
$500 Tee sign with sponsor logo at golf hole
CONVENTION KEYNOTE SPEAKER – $5,000 SATURDAY EVENING RECEPTION – $1,500
(3 available) (2 available)
THURSDAY WELCOME RECEPTION – $2,000
(3 available) SATURDAY EVENING BANQUET DINNER –
$2,500 (6 available)
FRIDAY LUNCH IN THE TRADE SHOW HALL –
$2,000 (5 available) SATURDAY EVENING BANQUET DINNER
ENTERTAINMENT – $1,500
FRIDAY PM BEVERAGE BREAK – $1,000
CONVENTION TOTE BAGS – $2,000
FRIDAY NETWORKING RECEPTION – $1,500
(3 available) (2 available) ATTENDEE LANYARDS – $1,250
SATURDAY BREAKFAST IN THE TRADE SHOW HOTEL KEY CARDS – $2,500
HALL – $1,750 (4 available)
FCCFA GOLF TITLE SPONSOR TOURNAMENT –
$2,750
(NOTE: Sponsorships will be assigned based on the date contract is received with payment in full. All sponsorships will be
reserved on a first-come, first-served basis. All sponsorships must be paid in full to receive benefits described in sponsorship
details.)
For more information on sponsorship opportunities, please contact Elizabeth Lane, FCCFA Senior Meeting Planner, at
elane@executiveoffice.org or 800.226.3332.
4 - 2021 FCCFA ANNUAL CONVENTION & TRADE SHOW
FCCFA TERMS OF EXHIBITOR / SPONSOR AGREEMENT
AGREEMENT: The following terms shall exhibit space during exhibit show hours. ELIGIBLE EXHIBITS: FCCFA reserves the
become binding upon acceptance of No exhibitor shall assign, sublet or share right to determine the eligibility of any
this agreement between the applicant exhibit space. company or product(s) for inclusion in the
and his/her employees and the Florida convention and/or trade show. FCCFA
Cemetery, Cremation and Funeral LITERATURE DISTRIBUTION: All literature reserves the right to reject, evict or
Association (FCCFA), the meeting and must be distributed within the booth prohibit any exhibit in whole or in part, or
exhibits host. space assigned. No materials may be any exhibitor, or his representatives, with
placed on tables or chairs, attached to or without giving cause.
BOOTH ASSIGNMENT: Exhibit space will meeting space walls or ceilings, or left
be assigned based on the date contract in public places or distributed in aisles, NOISY AND OBNOXIOUS EQUIPMENT:
is received with payment in full. In the lounge areas or other exhibitor booths. Exhibitors are not allowed to disrupt the
case of multiple contracts received on the Items found in these places will be booths around them and all noise must
same date, priority will be given to those disposed of without question. be contained within the exhibit booth
exhibitors who are also sponsors and to areas.
those who have previously exhibited with DAMAGE TO PROPERTY: Exhibitors are
the FCCFA. liable for any damage caused to building, EXHIBITOR RESPONSIBILITY CLAUSE:
floors, walls, columns, or to standard To the fullest extent permitted by law,
SPONSORSHIPS: Sponsorships will be exhibit equipment or to other exhibitor’s the person/legal entity described as
assigned based on the date contract property. “Exhibitor” in this clause and in this
is received with payment in full. All exhibitor contract (regardless whether
sponsorships will be reserved on a first- CANCELLATION: Cancellation requests such person/legal entity is also described
come, first-served basis. All sponsorships must be made in writing to the FCCFA. as “Exhibitor” in this contract) hereby
must be paid in full to receive benefits Cancellations requests made after assumes full responsibility and agrees
described in sponsorship details. receipt of signed agreement will be to indemnify, defend and hold harmless
Sponsorships are non-refundable. granted minus a $150.00 administrative Boca Raton Resort & Club (“Hotel”), Hotel’s
fee if made on or before 5/1/2021. owner (Waldorf=Astoria Management LLC
PUBLIC POLICY: Exhibitors are charged Cancellation requests made after as agent for BRE/Baton Operating Lessee
with knowledge of all ordinances and 5/1/2021 but on or before 6/15/2021 LLC), Hilton Worldwide, Inc., and each
regulations pertaining to taxes, health will receive a 50% refund. No refunds for of their respective owners, managers,
prevention, customs and public safety while cancellation will be given after subsidiaries, affiliates, employees and
participating in this event. Compliance with 6/15/2021. agents (collectively, “Hotel Parties”), as
such laws is mandatory for exhibitors and well as Florida Cemetery, Cremation &
the responsibility of the exhibitor. FIRE AND SAFETY REGULATIONS: Funeral Association (“Group”), from and
All local regulations will be strictly against any and all claims or expenses
DISMANTLING: No part of an exhibit enforced and the exhibitor assumes all arising out of Exhibitor’s use of the Hotel’s
shall be removed during show hours. responsibility for compliance with such exhibition premises. Exhibitor agrees to
Exhibits must be kept intact until regulations. Fire hose cabinets and fire obtain and maintain during the use of
12:00 p.m. on Saturday, July 17, 2021. exits must be left accessible and in full the exhibition premises, Comprehensive
All exhibits must be dismantled and view at all times. All disposable materials General Liability Insurance, including
removed by 2:00 p.m. on Saturday, July and decorations must be flameproof and contractual liability covering the
17, 2021; otherwise FCCFA reserves the are subject to inspections. Exhibitor’s indemnity obligations in this
right to remove the exhibit at the clause. Such insurance shall be in the
exhibitor’s expense. LIABILITY AND INSURANCE: The amount of not less than $1,000,000
exhibit area will be locked at the close combined single limit for personal injury
EXHIBIT DIMENSIONS: 8’ X 10’ booths – of each day for the protection of the and property damage. The Hotel Parties
Height of any part of the display may not exhibits. Only authorized personnel and Group shall be named as additional
exceed 8’ from the floor or the display will have access to the exhibit area insureds on such policy, and Exhibitor
come forward by more than 10’. Table during non-show hours. The hotel shall supply the Hotel with a Certificate of
top displays – height of any part of the management and FCCFA will take all Insurance at least 30 days prior to the use
display may not exceed 6’ from the floor reasonable precautions to avoid the loss of the exhibition premises. The Exhibitor
or the displays come forward by more of exhibitor’s property by theft or fire, but understands that neither the Group nor
than 8’. Table top displays may not block under no circumstances shall the hotel the Hotel Parties maintain insurance
view of other table top displays. Please management or FCCFA be responsible covering the Exhibitor’s property and it is
review the exhibitor section for more for such losses. It is recommended that the sole responsibility of the Exhibitor to
information. exhibitors cover their property with obtain such insurance.
suitable insurance. Children are allowed
USE OF EXHIBIT SPACE: Exhibitors shall in the exhibit areas, but please take the
reflect their company’s highest standards necessary precautions for their safety as
of professionalism while maintaining well as for your display.
CHARTING THE COURSE - 5
HOTEL INFORMATION
BOCA RATON RESORT & CLUB
501 East Camino Real
Boca Raton, Florida 33432
https://www.bocaresort.com/experience/
Boca Raton Resort & Club, A Waldorf Astoria Resort
redefines luxury and fun in south Florida. Nestled in a
Mediterranean-inspired historic village and just a few
steps from the stunning south Florida coastline, the
resort is your luxurious home away from home. Many
of the charming and sophisticated guest rooms come
with a view of the Atlantic Ocean, Intercoastal Waterway,
or the marina, and all guest rooms offer the latest
amenities for your comfort.
Hotel Reservations:
Make your reservations directly with the Boca Raton
Resort & Club by calling 888.564.1312 and mention the
code AFCCFA to receive the reduced rate of $165 per
room per night. The Boca Raton Resort & Club will only
be able to offer this rate for rooms to the FCCFA until
July 4, 2021.
Note: The Association can only reserve a certain
number rooms at the discounted rate. Once the room
block is sold out, even if that day is prior to the cutoff
date, a higher prevailing room rate will apply. Make
your reservations today!
6 - 2021 FCCFA ANNUAL CONVENTION & TRADE SHOW
2021 FCCFA CONVENTION EXHIBITOR / SPONSOR AGREEMENT
2020 FCCFA CONVENTION EXHIBITOR / SPONSOR AGREEMENT
July¨15
July 23 – 25, 2020 - 17,Raton
Boca | Boca
2021Resort Raton¨ Resort
& Club & Club
Boca Raton, FL– Boca Raton, Florida
(Note: The pre-show contact will receive the exhibitor kit and other pre-show materi.)
Pre-Show Contact: ______________________________ Pre-Show Contact Email: _____________________________________
Company: ____________________________________________ Website: _______________________________________________
Address: __________________________________________________________ Phone: ____________________________________
City: _____________________________________________________ State: _______________ Zip: ________________________
Attach a description of your products and services, 50 words or less, to be used in Onsite Program Book.
EXHIBIT BOOTH & TABLE TOP DISPLAY SELECTION Note: FCCFA will assign booth/table top display preferences to
companies whose payment is received in full. If your company requests a booth/table top display that is already assigned, FCCFA
reserves the right to assign your company to the next best available booth/table top location.
1st Choice __________________________ 2nd Choice _________________________ 3rd Choice __________________________
If possible, do not place us next to the following companies (specific names):______________________________________________
Exhibit Booth Options (Please check all that apply)
Member Non-Member Member Non-Member
8X10 Booth ¨$995.00 ¨$1,250.00 Table Top Display ¨$875.00 ¨$1,150.00
SPONSORSHIP SELECTION
(Please check all that apply)
Board of Directors Meeting ¨$500.00 Saturday Banquet Dinner (6 available) ¨$2,500.00
Thursday Welcome Reception (3 available) ¨$2,000.00 Saturday Banquet Entertainment ¨$1,500.00
Friday Lunch (5 available) ¨$2,000.00 Convention Keynote Speaker ¨$5,000.00
Friday PM Break ¨$1,000.00 Convention Tote Bags ¨$2,000.00
Friday Networking Reception (2 available) ¨$1,500.00 Hotel Key Cards ¨$2,500.00
Saturday Breakfast (4 available) ¨$1,750.00 Attendee Lanyards ¨$1,250.00
Saturday Reception (2 available) ¨$1,500.00
CHARITY GOLF TOURNAMENT
Title Sponsor ¨$2,750.00 Drink Ticket Sponsor ¨$500.00 Longest Drive ¨$250.00
Event Sponsor ¨$1,000.00 Closest to the Pin ¨$250.00 Tee Signs ¨$300.00
Charity Golf Tournament Player Registration
Individual Registration ¨$175.00 Team Registration Number of players ______ X $175 $ ________
Team: 1. ____________________ 2. ____________________ 3. ____________________ 4. ____________________
Total Payment Due (including sponsorship, booth space, and/or golf registration): $_________________
---------------------------------------------------------------------------------------------------------------------------------------------------
Payment Information
¨ Check Enclosed (made payable to the Florida Cemetery Cremation and Funeral Association)
¨ Visa ¨ Master Card ¨ AMEX
Card #: _________________________________________________ Exp. Date: ____________ CVV Code*:__________
*This is the 3 digit number found next to the signature area on the back of the card. For AMEX it is the 4 digit code on the front of the card.
Name on Card: _________________________________________ Signature: __________________________________
Billing Address & Zip Code: __________________________________________________________________________
Contract Agreement:
The authorized signer understands that this agreement becomes a contract when signed below and is accepted by FCCFA. The
company then agrees to abide by the terms and conditions stated on page 5 in this agreement.
Authorized Signer (Print Name)________________________________ Signature __________________________ Date _________
(NOTE: Your signature acknowledges compliance to the terms and conditions set forth in the Exhibitor/Sponsor Agreement.)
Please return along with payment to the Florida Cemetery Cremation & Funeral Association, 325 John Knox Rd, Ste L103, Tallahassee, FL 32303.
For additional questions or requests, please contact Elizabeth Lane at (800) 226-3332 or email at elane@executiveoffice.org.
CHARTING THE COURSE - 72021 VICKI USELTON MEMORIAL GOLF TOURNAMENT
Thursday, July 17, 2021 | 1:00 – 5:00 pm
Boca Raton Resort & Club Golf Course
The FCCFA and the Boca Raton Resort and Club are working diligently to plan for a safe
experience for all FCCFA Annual Convention & Trade Show attendees in accordance with
guidelines from local health authorities. From interaction with event attendees, to
enhanced cleaning and sanitization procedures and better utilization of meeting space and
events for social distancing, the FCCFA will revise our processes to support the safety of
everyone attending the 2021 Annual Convention & Trade Show. Prior to the meeting,
FCCFA staff will share all event and hotel safety plans with attendees so everyone will know
what is expected prior to arrival. We are looking forward to a great event!
CHARTING THE COURSE
2021 FCCFA ANNUAL CONVENTION & TRADE SHOW
July 15 - 17, 2021 | Boca Raton Resort & Club – Boca Raton, Florida
Florida Cemetery, Cremation & Funeral Association • 325 John Knox Road • Suite L-103 • Tallahassee, Florida 32303You can also read
