Hyatt Regency Grand Cypress - One Grand Cypress Boulevard, Orlando, FL 32836
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Opening Reception
Wednesday, April 29, 2020
Exhibit Dates
Thursday, April 30, 2020 and
Friday, May 1, 2020
Conference Dates
Thursday, April 30, 2020 to
Saturday, May 2, 2020
Hyatt Regency Grand Cypress
One Grand Cypress Boulevard, Orlando, FL 32836
407.239.1234
®
aginglifecare.org
ATTENTION EXHIBITORS & SPONSORS
ATTENTION S P O N S O R S & E X H I B I TO R S
You are invited to join us as a sponsor and/or exhibitor at the 36th Annual Aging Life Care Association Conference 2020 in
Orlando, Florida. Your company’s message will be seen and heard by the leading Aging Life Care Professionals® from across
the country. Visit aginglifecare.org and click on the exhibitor/sponsor link today.
Who will be attending the 2020 ALCA Conference?
Up to 400 Aging Life Care Professionals are expected to join us in Orlando.
Aging Life Care Professionals are health and human service professionals who direct the plan of care for their clients --
older adults and others with ongoing health challenges.
Families count on the expert opinions of the Aging Life Care Manager to find solutions – that includes referrals
for the products and services that you provide.
HOTEL INFORMATION
Hyatt Regency Grand Cypress | One Grand Cypress Blvd., Orlando, FL 32836 | 407.239.1234
Discover one of Orlando’s most inviting escapes, Hyatt Regency Grand Cypress. The
outstanding array of resort amenities filling the resort creates an amazing retreat for
conference attendees. After exhibit hours, play golf and tennis, swim, sail, or treat
yourself to a massage. The resort offers an ideal location adjacent to Disney World –
kids of all ages will love exploring area attractions.
Group Room Rates: $219 Single/Double Rate
For reservations, call 1-877-803-7534 using the Group Reference Code: ALCA or visit
www.aginglifecare.org to book directly online before March 18th. A Discounted Hotel
Service Fee of $10 per night is available to ALCA attendees.
Airport Transportation
The Hyatt Regency Grand Cypress is approximately 18 miles/30-45-minute drive (depending on time of day) from the Orlando International
Airport (MCO). Multiple options for transportation are available, including:
• Uber and Lyft – Fares. . . . . $30 each way
• Taxi Cab – Fares. . . . . $50 each way
• Mears Transportation Group (Shuttles) 407.423.5566. . . . . $25 each way
Shipping Materials to Hotel
All package shipping/handling is handled through Shipping/Receiving Dept at the Hyatt Regency. You may ship your exhibit materials for
arrival at Hyatt Regency Grand Cypress no earlier than April 27, 2020 using the address below. Please note per package, per day storage fees
may be assessed for any boxes received prior to this date.
All materials, literature, products, etc. that are shipped to hotel should be sent with exhibitor’s name/company and return address to the
following address:
Exhibitors will be responsible for applicable inbound receiving/delivery and outbound HYATT REGENCY GRAND CYPRESS
handling charges for all boxes delivered to the hotel at approximately $15 per box. One Grand Cypress Blvd.
Orlando, FL 32836
ALCA or the hotel accept no responsibility for lost, stolen, or damaged goods. The hotel
Hold for: ALCA Exhibitor – COMPANY NAME
has limited capability for receiving, handling, and storage of any conference materials.
Box # __ of __Sp e c ia l
orships
All SI NpoCnLs U D E
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SPONSORSHIP
OPPORTUNITIES
WHO SHOULD
SPONSOR AND
$15,000
RUBY SPONSORSHIP
Sponsorship of the
$10,000
EMERALD SPONSORSHIP
(two opportunities)
E X H I B I T AT T H E 2 0 2 0 Keynote Opening Session Sponsorship of the
ALCA CONFERENCE? (one opportunity)
Opening Reception
(one opportunity)
If your company offers products, Opportunity to address attendees at
technology, or services that offer Thursday Morning Opening Keynote Opportunity to address conference
solutions – for families or the Aging (3 min) attendees before special Drum Circle
Life Care™ Experts caring for them Distribution of Promotional Materials begins (3 min)
-- then you should be part of this at Thursday Morning Opening Keynote Distribution of Promotional Materials/
special event! (pre-approved) Signage Displayed at Opening
Verbal recognition at Thursday Morning Reception
Reserve your space now – often
“sold out” out months in advance! Opening Keynote Verbal recognition at Opening
ALCA will host just over 40 Company Logo Displayed on LED Video Reception Drum Circle & Thursday
exhibitors this year. Wall On-site Morning General Session
Don’t miss out on this outstanding DOUBLE Tabletop Exhibit, Preferred
opportunity to showcase your location, plus electrical Sponsorship of the
products and services in front of FOUR full Conference Registrations Annual Business Meeting
these key decision-makers with a and Awards Luncheon (one opportunity)
TWO complimentary Hotel Rooms for
great attendee-to-vendor ratio. THREE Nights Opportunity to address attendees at
Thursday Business & Awards Luncheon
Any additional events need to Recognition as a Conference Sponsor
on ALCA website, including logo and (3 min)
be arranged through ALCA by
contacting Julie Wagner at contact information Distribution of Promotional Materials
jwagner@aginglifecare.org and On-site Conference Program: FULL- at Business & Awards Luncheon (pre-
will only be made available to our PAGE AD on INSIDE COVER approved)
Sponsors. Inside ALCA Magazine: Verbal recognition at Annual Business
ONE FULL-PAGE, color ad and Luncheon
Publication of your FULL-PAGE article
Included in all Emerald Sponsorships
$7,500 Company Logo Displayed on LED Video
Wall On-site
DIAMOND
Single Tabletop Exhibit, Preferred
SPONSORSHIP Single Tabletop Exhibit, Preferred location, plus electrical
location, plus electrical
Sponsorship of the TWO full Conference Registrations
Friday General Session ONE full Conference Registration
TWO Guest Meal Tickets to Business
(one opportunity) TWO Guest Meal Ticket to Business Meeting & Awards Luncheon
Opportunity to address attendees at Meeting & Awards Luncheon Recognition as Conference Sponsor
Friday General Session (3 min) Recognition as a Conference Sponsor on ALCA website, including logo and
Distribution of Promotional Materials at on the ALCA website, including logo contact information
Friday General Session (pre-approved) and contact information On-site Conference Program:
Company Logo Displayed on LED Video On-site Conference Program: FULL-PAGE ad
Wall On-site HALF-PAGE, color ad Inside ALCA Magazine: ONE FULL-PAGE,
Inside ALCA Magazine: HALF-PAGE, color ad and publication of your
Verbal recognition at Friday General
color ad FULL-PAGE article
Session
DESIGN YOUR OWN SPONSORSHIP Custom sponsorship packages are available – please contact
Julie Wagner at jwagner@aginglifecare.org or 520-881-8008.More SPONSORSHIP
OPPORTUNITIES
$6,500 $6,000 $4,500
JADE SPONSORSHIP SAPPHIRE SPONSORSHIP PEARL SPONSORSHIP
(three opportunities) (two opportunities)
Sponsorship of the
Hyatt Regency Hotel Sponsorship of the Tote Bag Sponsorship of a Saturday
(one opportunity)
Key Cards General Session
(one opportunity) Your Logo printed on Conference
Opportunity to address conference
Attendee Tote Bags
Distribution of your company’s logo attendees at Saturday General Session
on hotel key cards distributed to ALCA (3 min)
Sponsorship of
Conference attendees Distribution of Promotional Materials at
Conference Technology
Single Tabletop Exhibit, Preferred (one opportunity) Saturday General Session
location, plus electrical
Your Company Name will be the Wi-Fi Verbal recognition at Saturday General
ONE full Conference Registration login password Session
TWO Guest Meal Tickets to Business Conference attendees will be re- Single Tabletop Exhibit, Preferred
Meeting & Awards Luncheon directed to your website after login location, plus electrical
Recognition as Conference Sponsor Your logo will be displayed on the ALCA ONE full Conference Registration
on ALCA website, including logo and Conference App Home Page – where
contact information TWO Guest Meal Tickets to Business
our presenter materials are loaded and
Meeting & Awards Luncheon
On-site Conference Program: on digital signage throughout the hotel
HALF-PAGE, color ad On-Site Conference Program:
Sponsorship of the HALF-PAGE, color ad
Head Shot Photo Booth
(one opportunity)
$3,500 Sponsorship Signage Displayed at $3,000
Photo Booth
BREAK SPONSORSHIP F I R S T T I M E AT T E N D E E
(mulitple opportunities)
Included in all Sapphire RECEPTION SPONSOR
(one opportunity)
Sponsorships
Sponsorship of the Break
Single Tabletop Exhibit, Preferred
Single Tabletop Exhibit, Preferred Sponsorship of the First-time
location, plus electrical
location, plus electrical Attendee Reception
Recognition as Conference Sponsor
On-Site Conference Program: Sole sponsor of the First-Time Attendee
on ALCA website, including logo and
HALF-PAGE, color ad Reception
contact information
Providing a toast to the new attendees
ONE full Conference Registration
(one drink ticket provided to each first-
TWO Guest Meal Tickets to Business
DEMONSTRATION Meeting & Awards Luncheon
time attendee)
DISPLAY On-Site Conference Program:
10 admission tickets to the First-Time
Attendee Reception
Exhibit Spaces Available HALF-PAGE, color ad
Do you have equipment
to demonstrate? ALCA offers
a limited number of 10’ x 8’
demonstration spaces in the SPONSORSHIPS
exhibit hall. A great way to are available on a first-come, first-served basis,
demonstrate your product! so don’t wait, sign up today!Early Bir
EXHIBITOR d
REGI
ST
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Exhib er your
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EXHIBITOR BENEFITS and s 2019
ave
Tabletop Exhibit to include 6’x30” Draped and Skirted 2 Welcome Reception Tickets
$300 o
Table & 2 Chairs*
Listing in On-Site Conference Program
Breakfast & Coffee Breaks (Lunches
available at an additional fee)
publi
shed
ff
rates!
Pre-Show Mailing List (one-time use) High Exhibit Traffic
Post-Show Mailing List (one-time use) Conference Rates at Host Hotel
Printed On-Site Attendee List Optional: 50% discount on Full Conference
Registration for up to 2 Exhibit Staff
2 Badges for Exhibit Staff
*table not included with demonstration display exhibit spaces
EXHIBITOR FEES E X H I B I T D AT E S
SINGLE TABLETOP EXHIBIT: Thursday, April 30 – Friday, May 1, 2020
$2,000 (Member/Corporate Partner) EXHIBIT HALL HOURS & EXHIBITOR SETUP:
$2,500 (Non-Member/Non-Corporate Partner) Wednesday, April 29, 2020 | 4:00 pm – 7:00 pm
DOUBLE TABLETOP EXHIBIT: Exhibitors are encouraged to attend the Welcome Reception
$3,900 (Member/Corporate Partner) on Wednesday, April 29, 2020 | 6:00 pm – 7:00 pm
$4,900 (Non-Member/Non-Corporate Partner) DISPLAY TIMES:
DEMONSTRATION DISPLAY EXHIBIT SPACE: Thursday, April 30, 2020 | 8:00 am – 4:00 pm
(limited number available) Friday, May 1, 2020 | 8:00 am – 11:00 am
$3,900 (Member/Corporate Partner) EXHIBITOR TEAR DOWN:
$4,900 (Non-Member/Non-Corporate Partner) Friday, May 1, 2020 | 11:00 am – 2:00 pm
*Exhibitor schedule above subject to change.
RESERVE YOUR SPACE NOW!
Register your exhibit table by December 6, 2019 and save CANCELLATION POLICY
$300 with our Early Bird Pricing. Exhibit space is limited Cancellations must be received by February 28, 2020.
and assigned on a first-come, first-served basis, so be sure No refunds will be given after February 28, 2020.
to book your space today! Final deadline to register for Cancellations before that date will receive a refund
exhibits and sponsors is February 28, 2020. minus a $50 administrative fee.
Applications for exhibit space are subject to approval
by the conference committee and must include a
description of the products/services to be exhibited. If
the application is not approved, deposit will be returned
in full.
Exhibitor Space
For questions, contact Julie Wagner -
jwagner@aginglifecare.org or 520.881.8008.
Please send completed agreement with payment to:
is Limited!!
Make connections with Aging Life
Aging Life Care Association
Attn: 2020 Conference Care Professionals looking to
3275 West Ina Road, Suite 130
learn about new technologies and
Tucson, AZ 85741
Send form with credit card payment to: Julie Wagner at products that help them serve their
jwagner@aginglifecare.org or via fax at 520.325.7925 clients and do their jobs better!EXHIBITOR
“This is the
More BEST CONFERENCE
for lead generatio
n
I N F O R M AT I O N that I’ve been to
EXHIBIT SPACE POLICIES does not obstruct the general view of all year.”
Single Tabletop display areas include the tabletop surface area of a 6’x other exhibits in the Exhibition area.
30” table, 1’ on either side of display and 8’ in height. Double Tabletop If Exhibitor plans any special displays,
display areas include the tabletop surface area of two 6’x30” tables, 1’ Exhibitor shall submit drawings for such displays, in advance of the
on either side of display and 8’ in height. Demonstration Display Exhibit Exhibition, to ALCA for approval.
Spaces are 10’w x 8’d, and 8’ in height and do not include a table. We do Display material exposing an unfinished surface to neighboring
not use pipe and drape in our exhibit hall. exhibits is strictly prohibited. Nothing shall be posted on, tacked,
Each exhibit must have an attendant in the display area during break/ screwed, glued, or otherwise attached to columns, walls, floors,
display hours. Attendants must wear exhibitor badges and be registered or other parts of the building, equipment, or furniture. Anything
as exhibitors. Please note: lunches are not included but are available for necessary to protect the building, equipment, or furniture from
purchase. damage that may be caused by any part of Exhibitor’s display must be
All products and services to be exhibited must be identified on the obtained and used by the Exhibitor, at his or her own expense.
exhibit space agreement form. All demonstrations and interviews Exhibitor shall not do, nor permit to be done, anything that may
must be contained within the limits of your exhibit space/tabletop interfere with the effectiveness or accessibility of utility, heating,
display. No exhibitor shall assign, sublet, share, or apportion the ventilating, air conditioning, or fire safety systems, or thereof, in the
whole or any part of the space allotted to him or her without the facilities. Nor shall Exhibitor do or permit to be done anything that
knowledge and prior consent of ALCA Meetings Management Staff. may interfere with free access in and around the exhibit space areas in
Aisles must be kept clear and display shall be arranged so that it the facility or in the public areas adjacent thereto.
ON-SITE CONFERENCE ADVERTISING
ALCA TOTE BAG INSERTS* $1,000
(multiple opportunities)
“ Tr u e a
Opportunity to include a flyer or promotional item in every Conference Tote Bag authen nd
Recognition in the On-site Conference Program
attend tic
Recognition in Inside ALCA Magazine
intere ee
Quarter-Page Ad in Inside ALCA in post-event Summer issue st!”
ONSITE CONFERENCE PROGRAM ADVERTISEMENTS*
Members/Corporate Non-Member/
AD SIZES Partner Rate Partner Rate
Full Page Ad (7 ¼”w x 9 ¼”h) $625 $725
Half Page Ad (7 ¼”w x 4 ½”h) $375 $475
Quarter Page Ad (3 ½”w x 4 ¼”h) $275 $375
Business Card Ad (3 ½”w x 2 ¼”h) $200 $300
All advertisements must be paid in advance and received electronically in high resolution PDF, JPEG, TIF, or EPS files. (If EPS,
please ensure that all text is converted to outlines.) All ads must be received by February 28, 2020! A $200 graphic
design fee will be added for artwork or ads created in Microsoft Word.
*Exhibitors/
Sponsors SAVE $50 onopportunities!
all on-site advertisingExperience
ALCA Office Use Only:_____________
Date Rec’d:___________________
magic
Payment Rec’d:________________
the of
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SPONSOR /EXHIBITOR AGREEMENT FORM
Special Pre-Conference Sessions: Wednesday, April 29, 2020 • Opening Reception: Wednesday, April 29, 2020 at 6:00 p.m.
Conference Dates: Thursday, April 30, 2020 - Saturday, May 2, 2020
Hyatt Regency Grand Cypress | One Grand Cypress Boulevard, Orlando, FL 32836 | 407.239.1234
To register, simply complete this form. Agreement and payment must be received by February 28, 2020.
Space is limited and assigned on a first-come, first-served basis.
Organization/Company Name: ________________________________________________________________________________________
Mailing Address:____________________________________________________________________________________________________
City:_________________________________________________________ State:______________________ Zip:_______________________
Phone:_______________________________________________________ Web Address:__________________________________________
Primary Contact for Planning:____________________________________ E-mail:_______________________________________________
Primary Contact On-Site:________________________________________ E-mail:_______________________________________________
Please check the appropriate box(es).
SPONSOR REGISTRATION:
o $15,000 Ruby Sponsor – Opening General Session Keynote o $6,000 Sapphire Sponsor – o Tote Bags o Technology
(Thursday) o Photography
o $10,000 Emerald Sponsor – o Opening Reception o $4,500 Pearl Sponsor – General Session (Saturday)
o Annual Business and Awards Luncheon (Thursday) o $3,500 Break Sponsor
o $7,500 Diamond Sponsor – Morning General Session (Friday) o $3,000 First-time Attendee Reception Sponsor – (Wednesday)
o $6,500 Jade Sponsor – o Hotel Key Cards o Other _______________________________________________
EXHIBIT TABLE REGISTRATION:
SINGLE TABLETOP EXHIBIT PACKAGE
o Member / Partner Rate $2,000 o Non-member / Non Partner Rate $2,500 EXHIBITORS:
DOUBLE TABLETOP EXHIBIT PACKAGE
Register and Pay by
o Member / Partner Rate $3,900 o Non-member / Non Partner Rate $4,900 December 6, 2019
and save $300 OFF
NEW Demonstration Display Exhibit Space Package (Limited number available)
Published Rates!
o Member / Partner Rate $3,900 o Non-member / Non Partner Rate $4,900
ON-SITE ADVERTISING
o $1,000 ALCA Tote Bag Inserts
ON-SITE PROGRAM
o Full-Page Ad o Member / Partner $625 o Non-member / Non Partner $725
o Half-Page Ad o Member / Partner $375 o Non-member / Non Partner $475
o Quarter-Page Ad o Member / Partner $275 o Non-member / Non Partner $375
o Business Card Ad o Member / Partner $200 o Non-member / Non Partner $300
Custom sponsorship packages are available. Please call Julie Wagner at 520.881.8008 or email jwagner@aginglifecare.org
(continued on next page)ALCA SPONSOR /EXHIBITOR AGREEMENT FORM (CONTINUED) Please type or print:
Organization/Company Name: ________________________________________________________________________________________
o I am interested in paying ALCA Corporate Partner rates! Attached, please find the completed Corporate Partner Application.
o P
lease contact me when Conference Attendee Registration is open. I am interested in purchasing full Conference Registration at a 50% dis-
count for up to two exhibitor staff.
Please describe the product, equipment, or service you will be exhibiting (this will be used for company description on online app):
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
I would prefer not to be assigned to a table next to or near: ____________________________________________________________________
Two badges per table will be issued for personnel staffing your exhibit. Additional namebadges - meal tickets can be ordered at a later date.
Namebadge #1 ________________________________________________E-mail ___________________________________________________
Namebadge #2 ________________________________________________E-mail ___________________________________________________
Please note: Electricity, telephone, Internet, and hotel shipping and handling charges are not included in the exhibitor package and will be at
company’s expense. Details to follow prior to event.
Do you anticipate needing electrical access? m Yes m No
Do you anticipate needing telephone and/or Internet access? m Yes m No
PAYMENT INFORMATION:
o Enclosed is our check in the amount of $______________
Please make payable to the Aging Life Care Association and mail to address below by February 28, 2020.
Please charge my:
m VISA m MasterCard m American Express in the amount of $______________
Card # ________________________________________________________Exp. Date _________________________________________________
Cardholder’s Name (please print)__________________________________Signature: _________________________________________________
EXHIBITING TERMS AND CONDITIONS The exhibitor assumes the entire responsibility for losses, damages, and claims arising out of exhibit’s
activities on the Hotel premises and will indemnify, defend, and hold harmless ALCA, the Hotel, their agents, servants, and employees from any
and all such losses, damages and claims. Please note, your signature signifies acceptance of all terms and conditions of exhibiting.
Signature_____________________________________________________ Date _____________________________________________________
Schedule of cancellation fees are noted. No refunds will be made after February 28, 2020.
REGISTER NOW
Experience BY MAIL:
magic
Aging Life Care Association
Attn: 2020 Conference
3275 West Ina Road, Suite 130
the of Tucson, AZ 85741 | 520.325.7925
TM
For sponsorship or exhibiting
opportunities, contact Julie Wagner at
jwagner@aginglifecare.org or 520.881.8008.You can also read
