EXHIBITOR PACKAGE | MAY 7-9/2021 - Prince George BC
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EXHIBITOR PACKAGE | MAY 7-9/2021 Prince George BC | FanCon.ca
F A C T S
QUICK Northern FanCon
is Northern British Columbia’s
blockbuster pop culture event, featuring incredible
celebrities, artists, vendors, guests, workshops, panels, and more! Northern FanCon
runs May 7th to the 9th at the CN Centre and is an unforgettable event experience!!
WHY EXHIBIT AT THE EXPO
Northern FanCon is a large scale pop culture I’D LIKE TO EXHIBIT…NOW WHAT?!?
showcase that takes place May 7th, 8th & 9th
1. Consider what kind of booth will best suit
2021. The excitement is building as convention your needs (10x10, end cap, etc.) and THE VENUE
new-comers along with convention veterans indicate your choice in the application CN Centre, Prince George, BC
form.
prepare to descend upon Prince George for 2. Visit www.FanCon.ca/exhibitors for all The CN Centre is a 5,971-seat multi-purpose
this momentous event. additional information
event facility and has hosted many
3. Booth location will be tailored by
Northern FanCon at it's discretion internationally renowned acts and
NFC is an excellent, cost effective way to 4. Once submitted, you will receive entertainment. Such performers have
engage customers from a large multi-regional confirmation within 7 business days included: KISS, Avril Lavigne, Alexisonfire,
area who fit your demographic precisely. It 5. Official Accommodations can be found at Billy Talent, Elton John, the Blue Man Group,
www.FanCon.ca/about/
brings a variety of people and exhibitors with a Mötley Crüe, Nickelback, ZZ Top, Sarah
6. Move-In/Move-Out documents will be
available one month before the event McLachlan,Bonnie Raitt, and Brooks and
wide range of products together, which means
7. You will be required to check in, on-site to Dunn, to name a few. Besides concerts, the
you can also reach new consumers while
setup and receive your badges CN Centre has hosted David Copperfield,
staying in touch with your current buyers. If
Ringling Brothers & Barnum and Bailey
you want to tap into the pop culture crowd , Circus, mixed martial art events, monster
this is the place to do it! trucks, rodeos, and various ice shows. The
CN Centre links with the three Kincentre
WHO SHOULD EXHIBIT? EXHIBITOR SETUP arenas, creating a multi-functional four arena
Thursday 3pm - 7pm complex. Ticketmaster is the official ticket
If you retail any of the following: Friday 7am - 3pm supplier of CN Centre events. In 2015, the CN
Collectibles, Clothing or Accessory, Artist, Centre played an integral role as Prince
Author, Toy Manufacturer, Movie Studio, SHOW HOURS George hosted the 2015 Canada Winter
Comic, Magazine or Book Publisher, Video Friday 4pm – 9pm Games.
Game Developer, Costumer, Anime / Manga, Saturday 10am - 7pm
Trading Card. Sunday 11am - 5pm
VIP EARLY ENTRY FRIDAY @3pm
Even if you have something you’d love for a lot
of people to see, this is the place to show it off!
CUSTOMS & SHIPPING
Joining us Internationally? Contact us and let
us help you coordinate!
E X H I B I T OR A T I ON
2 0 2 1 N INF O R M
T R A T I O
REGISTIS
EXHIBIT SPACE PAYMENT LIABILITY & SECURITY
Exhibitor Badges must be worn for setup, during the Exhibitor understands the payment policy and The Northern FanCon (NFC) and the CN Centre are not
show, and for exhibitor move-out. Exhibitor agrees to agrees to pay the fees as listed on the Exhibitor responsible for any theft or loss. Exhibitor is responsible
remain setup during all open hours of the Northern Application Forms. If the Exhibitor is sharing or for their own security during the show hours. Security
FanCon. No early move out is permitted without prior subletting table space, then the person whose provided after regular show hours.
consent from the Expo Committee. name appears on the contract assumes full
responsibility for that booth. The Exhibitor agrees to protect, keep, and save NFC, the
BOOTLEG POLICY promoter of the event, forever harmless from any
REFUNDS & CANCELLATIONS damage(s) or charge(s) imposed for violations of any
Any exhibitors selling bootleg items will be asked to ordinance or regulation by the Exhibitor, his/her
remove these items from their booth(s). If these Exhibitors that cancel prior to August 31st 2020, employees or agents, as well as failure to comply with the
items are put back out for sale during the will be able to receive a full refund terms and agreements of this contract. Further,
convention, or if the exhibitor refuses to comply, the Exhibitors shall at all times protect, indemnify, save, and
exhibitor will be removed from the convention Requests made by non-Kickstarters between
keep harmless NFC against and from any loss, cost,
immediately, and will not be refunded any March 9th & April 5th 2021, will receive a 50%
damage, liability, or expense which arises out of or from
payment(s) made for their booth. refund
or by reason of any act or omission of the Exhibitor, his/
her employees, or agents.
FIRE REGULATIONS & CLEANLINESS Requests made after April 5th, 2021 will not be
refunded.
In the event that CN Centre or any part of the exhibit
Exhibitor must maintain their areas clean both during
area thereof is unavailable, whether for the entire event
and after the show. Exhibitors will be responsible for SALES TAXES
or a portion of the event, as a result of fire, flood,
any damage caused by them to the exhibit area.
Exhibitors are responsible for collection and tempest, snow storm, or other such cause, or as a result
Exhibitor displays must meet fire codes, and will be
payment of GST and PST as required by law. of governmental intervention, malicious damage, acts of
subject to fire marshal inspection. No portion of a
war, strike, labor disputes, riot, or agency which the NFC
display, boxes, packing materials, etc. shall obstruct
ADULT MERCHANDISE has no control, or should the NFC decide that because of
any aisle or doorway.
any such cause it is necessary to cancel, postpone, or re-
All Fire Extinguishers, Hose Cabinets, Fire Exits, Fire Exhibitor agrees not to sell or distribute any adult site the show, or reduce installation time, exhibit time, or
Alarms can not be blocked or covered at any time material to minors. All ‘Adults Only’ material must move-out time, the NFC shall not be liable to indemnify
during the show. Smoking or alcohol is not permitted be either behind the table, or if displayed, must be or reimburse the Exhibitor in respect of any damage or
in the Exhibitor Centre. bagged and/or covered so that minors cannot loss, direct or indirect, arising as a result thereof.
open it. Any adult material depicting nudity or
sexual conduct must be covered (blinded). Adult Northern FanCon shall have the full power in the
videos and magazines are not allowed to be interpretation and enforcement of all contract regulations
openly displayed. contained herein, and the power to
make such amendments thereto, and such further rules
and regulations as shall be considered necessary and
proper. The foregoing represents the agreement between
the undersigned Exhibitor and Northern FanCon, the
promoters of the Northern FanCon for the convention
held on May 7th to 9th, 2021
I n f o r m a t i o n
Registration
SETUP & MOVE-OUT PACKAGING ATTENDEE/PURCHASER HANDLING
Exhibitor setup and move-out instructions will be All bladed weapons, including knives, axes, swords, At no time can any weapon be lifted more
provided in advance. Exhibitors that require special katanas, and any other item deemed a weapon or
than
attention, please contact the NFC for special a bladed object, must from the time of purchase
6 inches from the table top by a prospective
arrangements. be kept in its original packaging by the purchaser.
Any purchaser who removes the weapon from its purchaser or attendee. The item must
EXHIBITOR COMPLIANCE remain horizontal to the table at all times.
original packaging, does so at the risk of having
The Northern FanCon Committee reserves the right to the item confiscated and/or having their
There cannot, under any circumstances, be
remove any person(s) who does not comply with the convention pass revoked.
any kind of jabbing, swinging, fighting,
rules and regulations outlined in the Exhibitor
Items may be removed from its packaging by the testing for weight, or horseplay of any kind
Agreement, and/or policies and procedures of NFC
vendor for the purpose of displaying or showing
with the weapons being handled by a
Northern FanCon maintains very strict standards the item to a potential purchaser.
prospective purchaser or attendee.
regarding the handling, selling, displaying, and usage of
If an item or weapon is sold to a potential
weapons by vendors and attendees. Vendors who wish to allow potential
purchaser or attendee, the item or weapon must
It shall be the vendor’s sole responsibility to ensure that immediately be placed back into its original purchasers the ability to heft, or test
all policies pertaining to weapons and weapons sales as packaging and sealed. weapons for weight must, at their own cost
posted by the Northern FanCon are followed by all
If an item or weapon cannot be packaged in a way
maintain an enclosed area in the middle of
attendees and staff at their booth. Any and all violations their booth that will be a minimum of 5 feet
that is acceptable to the Weapons and Prop
of the posted policies will be dealt with by the issuance
Compliance Team or to Northern FanCon staff, the away from any other customer, or attendee
of one warning. If there is a second infringement of the
item will immediately fall under the categorization of the show. The area must be fully enclosed
policy, the vendor risks being removed from the show
of “weapon” as outlined in this policy and must be so as to prevent any other person in the area
without refund, and being disallowed from exhibiting at
presented to the peace bonding table for a
future shows of Northern FanCon to visually see what is happening inside.
compliance check.
The vendor will be solely responsible to
SELLING TO MINORS ensure that the purchaser tests the weapon
in a safe manner, and that all policies of the
At no time is a vendor who is displaying at the Northern
Northern FanCon are observed and
FanCon allowed to sell any item, prop, or weapon that is
followed at all times.
classified in this policy to any person(s) who have not
reached the age of majority within the Province of British
Columbia. Any vendor being found to have sold a
restricted item to a minor (Person under 18 years of age)
risks being removed from the show with no refund, and
being disallowed from exhibiting at future shows of the
Northern FanCon.
NEED MORE INFORMATION?
INFO@FANCON.CA
p t i o n s
o o t h O
o r B
Exhibit
Check your
Booth Type Space Tables Chairs Badges Price Booth Type
Regular 10x10 1 2 2 $412.50 + GST
Double 10x20 2 4 4 $742.50 + GST
Triple 10x30 3 6 6 $1017.50 + GST
Quad 10x40 4 8 8 $1237.50 + GST
Corner 10x10 2 2 2 $495 + GST
End Cap 10x20 4 4 4 $907.50 + GST
*Small Island 20x30 8 10 10 $2447.50 + GST
*Large Island 20x40 10 12 12 $2887.50 + GST
**Artist Alley 8x6 1 2 2 $165 + GST
Economy 8x6 1 2 2 $247.50 + GST
Additional Badges $50 + GST
For power contact Sheldon at Central Display at 250 961-4006
*Eligible for celebrity sponsorship. Email Sponsor@FanCon.ca
** Limited number of spots available - must be approved by the Department Head of Artist Alley
Applicable taxes extra
at fa n c on
s t al l e y
arti
SPACE ASSIGNMENT Celebrity likenesses are considered to be fan Artists may not sell “mass produced” items.
art. Items made using licensed fabrics or Artist Alley defines “mass produced” as
Artist Alley space is reserved for comic
materials used under first sale doctrine are more than 100 units of a single item.
artists, illustrators, inkers and creative talent
considered fan art. Items which fall under Resellers and commercial artists are
only. Creative talent in other pop culture
first sale doctrine may include but are not welcome to purchase regular booth space.
areas will be accepted on a case by case
limited to stickers, comics , wall scrolls, and
basis. Artist Alley space is limited and not all
manga. Adult material is restricted and may only be
applications will be granted.
displayed in a manner approved by
Everyone knows that copying someone Northern FanCon.
ARTIST COMPLIANCE else’s work is wrong, but there is no
“magic rule” about how much must be
All vendors will obey federal, provincial and
changed to make it an artist’s own. The
local laws and ordinances regarding the sale
artist bears all responsibility and risk for the
of material that, intentionally or
items brought for sale at Northern FanCon.
unintentionally, infringes upon the
trademarks or copyrights of another party. Any questions regarding this policy will be
resolved by the Department Head of Artist
Artist Alley vendors may only sell their own
Alley, in consultation with Otakorp Inc.’s
original artwork and creations. Artists
lawyer when needed. If a piece of art
cannot sell licensed or logo merchandise
appears to be very similar to a licensed,
unless it can be considered “fan art.” Fan art
copyrighted, etc. piece of art, the artist may
may take up a reasonable amount of the
be asked to remove it from display and sale
display space regardless of mediums. For
at the discretion of the Department Head.
each piece of fan art displayed you must
The Department Head’s decision is final. Any
also display an original piece of similar size.
artwork containing a protected license
Artists must use personal discretion to a created by the copyright holder, under
limited number of duplicates in your display. commission of the copyright holder, or
When displaying fan art, artists must respect within the terms of a license agreement will
the source’s trademarks. This includes but is be considered original artwork. If your work
not limited to avoiding things such as use of falls under one of these categories be sure
logos in their display, signage referring to to have copies of all appropriate paperwork
the artwork by its series or signage referring on hand.
to the characters name.
NEED MORE INFORMATION? ArtistAlley@FanCon.ca
r ac t
b i t o r Co n t
Exh i
May 7th-9th/2021
The undersigned, (hereafter called “Exhibitor”), hereby applies for space in the Northern FanCon 2021 as indicated.
Company: __________________________________________ Name& Title: _________________________________________________
Address: ________________________________________________________________________________________________________
City: ___________________________________________Prov/State: ______________ Postal/ZipCode: ___________________________
Phone: ___________________________________________________ Booth Type: ___________________________________________
Email Address: ___________________________________________________________________________________________________
Subletting space: Subletting space is prohibited. No Exhibitor shall assign, sublet or apportion the whole or part of the space allotted, or
have foreign representatives equipment or materials in said space without the written consent of the show management.
50% Deposit to be paid upon registration. Remaining 50% to be paid by April 5, 2021. ALL
BOOTHS & DISPLAYS MUST REMAIN OPEN UNTIL :
INITIALS
9pm Friday, May 7 • 7pm Saturday, May 8 • 5pm Sunday, May 9
Signature: x ______________________________________________________________ Date: _________________________________
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