ANNUAL CONFERENCE & TRADE SHOW - 2021 SPONSOR AND EXHIBITOR BROCHURE - INCREASE EXPOSURE - Florida Society of ...
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2021 SPONSOR AND EXHIBITOR BROCHURE
INCREASE
CREATE YOUR SIGN UP
CONNECTIONS EXPOSURE NOW
Florida Society of Ambulatory Surgical Centers
ANNUAL CONFERENCE & TRADE SHOW
July 14-16, 2021 - Hilton Orlando Bonnet Creek
INVITATION TO EXHIBITORS
Exhibiting at the 2021 FSASC Annual Exhibitor Benefits & Services
Conference & Trade Show Exhibiting at the annual conference entitles you to many
benefits in addition to networking with key ASC industry
Join us at Hilton Orlando Bonnet Creek Hotel and connect with
professionals and gaining new business contacts.
surgery center administrators, physicians, clinical directors,
nurses, and other center staff from ASCs throughout Florida.
Enjoy building relationships and educating them about your Recognition in Conference Program
products and services in a relaxed environment. All exhibitors are listed in the conference program. To be
included, the application and payment must be received by
Connect & Build Relationships FSASC by June 21, 2021.
More than 70% of our attendees are ASC administrators,
directors and managers. Come and network with seasoned Education
Florida ASC leaders, as well as, the newly appointed Your exhibitor badge allows you to attend all educational
administrator. sessions and learn more about the ASC industry from leading
experts.
Sponsorships
We have excellent sponsorship opportunities available to fit Booth Equipment & Sales
all budgets. By becoming a sponsor and supporting FSASC, Each paid-in-full exhibitor will receive an 8x10 booth space
you will gain valuable exposure and receive special benefits with a 6ft skirted table, 2 chairs, a wastebasket, and an
available only to sponsors. Your company will be recognized identification sign. Exhibitors who need additional booth
throughout the conference. These exclusive sponsor benefits supplies including electricity, will need to order these from
include special reserved booth space, sponsored item or event, National Expo, the official show decorator. Information on
acknowledgement in the newsletter, conference program, shipping and ordering will be emailed to exhibitors 90 days in
conference signage, and website. advance of the show.
FSASC Corporate Sponsor & NEW
Marketing Opportunities
Want to bundle your Conference sponsorship with year-
round exposure to Florida’s ASC industry? Interested in NEW
marketing opportunities throughout the year? Find out more
by contacting Meghan Millard at meghan@ascmember.org
or call (850) 222-3000.
2 FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUS
SCHEDULE OF EVENTS
Wednesday, July 14, 2021 Thursday, July 15, 2021
1:30 p.m. – 5:00 p.m. Exhibit Hall Set-up 9:30 a.m. – 11:00 a.m. Refreshment Break and Visit
Exhibits
5:15 p.m. – 7:00 p.m. Exhibit Hall Opening
12:00 p.m. – 2:00 p.m. Lunch, Door Prizes and
Networking with Exhibitors
2:00 p.m. – 5:00 p.m. Exhibit Hall Breakdown
ABOUT THE HOTEL
Hilton Orlando Bonnet Creek
14100 Bonnet Creek Resort Lane
Orlando, FL
An official Walt Disney World Hotel, the Hilton Orlando Bonnet
Creek offers a magical resort experience with a three-
acre lazy river pool, waterslide, 12 dining options and direct
transportation to Walt Disney World Theme Parks and Disney
Springs. Tee off a the 18-hole championship golf course or
paper yourself with a spa treatment at the adjacent Waldorf
Astoria Orlando.
To make hotel reservations please email call (888) 353-2013
or visit https://book.passkey.com/go/FSASC2021.
When booking, please mention you are with FSASC in order
to receive the group rate of $179. These group rates will
be guaranteed through June 22, 2021. Please note FSASC
is NOT associated with any third party hotel reservation
companies.
FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUS 3
SPONSOR OPPORTUNITIES
Increase Brand Recognition
Gain Valuable Exposure
Make an Impact for Your Team
Receive Special Benefits Only for Sponsors
BECOME A
ALL SPONSORSHIPS INCLUDE:
•
•
Complimentary Choice Exhibit Space on the trade show floor
Recognition on website
SPONSOR!
• Recognition on signage
• Recognition in promotional materials**
• Recognition in post-conference newsletter
• Recognition for sponsored event
• Pre-registration attendee list available two weeks before the conference
SPONSORSHIP LEVELS
Gold Sponsors - $5,000 Bronze Sponsor - $3,400
• One full-page color ad in the conference program* • Complimentary listing on the FSASC Web site
• Badges will be determined closer to the conference • Badges will be determined closer to the conference
based on CDC guidelines. based on CDC guidelines.
• Complimentary listing on the FSASC Web site and a • Sole sponsorship of one of the following events:
direct link to your company’s Web site » Wednesday Afternoon Break
• Introduction during the conference sessions » Friday Morning Continental Breakfast
• Sole sponsorship of one of the following events: » Friday Morning Coffee Break
» Wednesday Night Welcome Reception » Thursday Morning Continental Breakfast
» Thursday Luncheon (Pre-function)
» Keynote Speaker » Pens
» Wi-Fi » Hand Sanitizer
» Conference Bags » Exhibit Hall Entertainment
» Company Banner or Logo on Attendee Email
Confirmation
Important Information
Silver Sponsor – $4,000 Sponsorships are assigned on a first come, first served basis
and will receive booth priority.
• ½ page color ad in the conference program*
• Badges will be determined closer to the conference
** Sponsorship/Exhibits must be paid in full and sponsor logo
based on CDC guidelines.
supplied by April 1, 2021 for recognition in the conference
• Complimentary listing on the FSASC Web site
registration brochure.
• Sole sponsorship of one of the following events:
» Bottled Water
*For on-site recognition, all sponsor logos and camera-ready ads
» Specialty Drink at Wednesday Night Reception
should be supplied by June 14, 2021.
» Door Prize Sponsor
» Lanyards
» Thursday Morning Coffee Bar Is there a sponsor item not listed above
» Thursday Morning Break that you are interested in? Please contact
» Clinical Seminar Sponsor tammy@ascmember.org or call (850) 222-3000
» Specialty Attendee Give Away Item to discuss.
4 FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUS
EXHIBITOR OPPORTUNITIES
Choice Exhibit Space- $2300 End-cap Dimensions
Floor Plan Available Closer to Conference Dates • End-caps are 10’ deep and 16’ wide
• Maximum backwall height is 8’ at the center
• Badges will be determined closer to the conference based • Maximum height for the 3’ on either side of center is 4’
on CDC guidelines
• (1) 8’x10’ exhibit space Exhibit Extras
• (1) 6 foot skirted table, 2 chairs, and 1 wastebasket Pick one or more of the following items to add on to your exhibit
• 7”x44” identification sign space to create a complete marketing package!
• Conference Program recognition
• Pre-registration attendee list available two weeks before
the Conference
Conference Program Ad - $400
• 1 full page color ad in the conference program
Select Exhibit Space- $1800 Conference Bag Insert - $400
Floor Plan Available Closer to Conference Dates
• 1 Conference tote bag insert supplied by vendor
• Badges will be determined closer to the conference based
on CDC guidelines
• (1) 8’x10’ exhibit space
• (1) 6 foot skirted table, 2 chairs, and 1 wastebasket
• 7”x44” identification sign
• Conference Program recognition
• Pre-registration attendee list available two weeks before
the Conference
Demographic Breakdown of
Conference Attendees
10%
15%
75%
FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUS 5
TERMS OF THE EXHIBITOR/SPONSOR AGREEMENT
1. AGREEMENT injury, loss or damage caused by or resulting indemnify same against any and all claims for
The following terms shall become binding from the negligence or willful misconduct of such loss, damage or injury.
upon acceptance of this agreement between FSASC, its officers, directors, agents, members
the applicant and his/her employees and the or employees. 12. LIMIT OF LIABILITY
FSASC, the meeting and exhibit host. Should the premises in which the FSASC
9. CANCELLATION meeting is to be held become, in the sole
2. PUBLIC POLICY No cancellation shall be acknowledged unless judgment of FSASC, unfit for occupancy, or
Exhibitors are charged with knowledge of all received in writing by FSASC’s Tallahassee should the meeting be materially interfered
ordinances and regulations pertaining to taxes, office. No refunds will be made for any with by reason of force majeure events
health prevention, customs and public safety cancellations if made within 60 days before beyond the control of either party including
while participating in this event. Compliance the set-up date except as otherwise provided but not limited to action of the elements(i.e.
with such laws is mandatory for exhibitors and herein. Should an exhibitor wish to cancel at a significant weather related or generated
the responsibility of the exhibitor. anytime prior to 60 days before the set-up event), strike, picketing, boycott, embargo,
date, a 50% refund will be made by FSASC if injunction, war, riot, natural disaster or any
written notice is given as stated above. Full state of emergency declared by government
3. BOOTH ASSIGNMENT
refunds shall be provided if FSASC cancels an agency or any other act beyond the control
Exhibit space will be assigned based on the
event or if cancellation results from a Force of FSASC, the contract for exhibit space may
date contract is received with payment in full.
Majeure event as defined in #12. be terminated. FSASC will not incur liability
In the case of multiple contracts received on
for damages sustained by exhibitors as a
the same date, priority will be given to those
result of such termination. In the event of
exhibitors who are also sponsors and to those 10. FIRE AND SAFETY such termination, the exhibitors expressly
who have previously exhibited with FSASC. REGULATIONS waive such liability and release FSASC of
All local regulations will be strictly enforced and from all claims for damages and agree
4. DISMANTLING and the exhibitor assumes all responsibility for that FSASC shall have no obligation except to
No part of an exhibit shall be removed during compliance with such regulations. Fire hose refund the exhibitor’s pro-rata share of the
show hours. Exhibits must be kept intact cabinets and fire exits must be left accessible aggregate amounts received by FSASC as rental
until 2:00pm on 7/15/21. All exhibits must and in full view at all times. All disposable fees for booths after deducting all costs and
be dismantled and removed by 5:00pm on materials and decorations must be flameproof expenses in connection with such exhibits,
7/15/21; otherwise, FSASC reserves the right and subject to inspections. including reasonable reserves for claims, such
to remove the exhibit at the exhibitor’s cost. deductions being hereby specifically agreed to
11. LIABILITY AND INSURANCE by the exhibitor.
5. EXHIBIT DIMENSIONS The individual exhibitor hereby assumes
Each exhibit area is 8’ x 10’. The height of any entire responsibility and hereby agrees to 13. ELIGIBLE SPONSORS AND
part of the display may not exceed 8’ from the protect, defend, indemnify, and save FSASC, the EXHIBITS
floor, nor may the display come forward by Hotel, its owners, its operator, Hilton Orlando FSASC reserves the right to determine the
more than 8’ or be wider than 10’. The sides Bonnet Creek, and each of their respective eligibility of any company or products for
must not block view of other booths. parents, subsidiaries, affiliates, employees, inclusion in the meeting and reserves the
officers, directors, and agents harmless against right to reject, evict or prohibit any exhibit
6. USE OF EXHIBIT SPACE all claims, losses, or damages to persons in whole or in part, or any exhibitor, or his
Exhibitors shall reflect their company’s or property, governmental charges or fines
representatives, with or without giving cause.
highest standards of professionalism while and attorney’s fees arising out of or caused
maintaining exhibit space during exhibit show by its installation, removal, maintenance,
hours. No exhibitor shall assign, sublet or occupancy, or use of the exhibition premises 14. NOISY AND OBNOXIOUS
share exhibit space. or a part thereof, excluding any such liability EQUIPMENT
caused by the sole negligence of the Hotel The operation of whistles or any objectionable
and its employees and agents. The individual device will not be allowed.
7. LITERATURE DISTRIBUTION exhibitor will obtain and keep in force during
All literature must be distributed within the the term of the installation and use of the
booth space assigned. No materials may be 15. EXHIBITOR SALES TAX
exhibit premises, policies of Comprehensive
placed on tables or chairs, attached to meeting Per Florida tax laws, this agreement prohibits
General Liability Insurance and Contractual
space walls or ceilings, or left in public places the exhibitor from making or offering to make
Liability Insurance, insuring and specifically
or distributed in aisles, lounge areas or other sales of taxable goods or services without
referring to the Contractual liability set forth
exhibitor booths. Items found in these places obtaining an Annual Resale Certificate
in this Exhibit Agreement, in an amount not
will be disposed of without question. (Form DR-13) from the purchaser. For more
less than $1,000,000 Combined Single Limit
information, contract the Florida Department
for personal injury and property damage. The
of Revenue or visit www.myflorida.com/dor/
8. DAMAGE TO PROPERTY exhibit company agrees to provide a Certificate
taxes/trade_sut.html.
Exhibitors are liable for any damage caused to of Insurance evidencing the coverage
building, floors, walls, columns, or to standard described above, if requested. The exhibitor, on
exhibit equipment or to other exhibitor’s signing this, expressly releases FSASC and Walt
property. The foregoing shall not apply to Disney World Swan and Dolphin and agrees to
6 FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUS
EXHIBITOR/SPONSOR AGREEMENT
July 14-16, 2021 - Hilton Orlando Bonnet Creek
Sponsorship Options (Gold, Silver & Bronze levels include any booth option).
O Gold: $5,000 O Silver: $4,000 O Bronze: $3,400
Event Choice 1___________________________________________________ Event Choice 2____________________________________________________________________
Exhibit Options O Single Choice Exhibit Booth $2,300 O Select Single Exhibit Booth $1,800 O Double Booth $4,100
(Booth location will be selected closer to conference dates and assigned based on sponsorship & the order forms are received)
If possible, please do not place me by______________________________________________________________________________________________________________
(List any companies you do not want to be near)
Other Opportunities Selection O Conference Program Color Ad $400 O Bag Insert $400
(Please type or print names exactly as they should appear in program, on name badges, and on signage)
Company Name:______________________________________________________________________________________________________________________________________
Address:______________________________________________________________________________________________________________________________________________
City: ___________________________________________State: _______________ Zip: _____________________Corporate Phone:____________________________________
Primary Contact:_____________________________Email:____________________________________________________ Phone:_____________________________________
(All information will be mailed or emailed to this individual for distribution to onsite representatives)
Onsite Representatives Two name badges are included with your booth space unless otherwise indicated in sponsor package.
Additional name badges can be purchased for $100. Print names as you want it to appear on name badges.
On-site Representative 1_______________________________________ Email______________________________________________________________________________
On-site Representative 2_______________________________________ Email______________________________________________________________________________
On-site Representative 3_______________________________________ Email______________________________________________________________________________
Company product/service – check one that applies:
O Architectural/Design Firms O Group Purchasing Organizations
O ASC Management Services O Human Resources
O Attorneys O Insurance Providers
O Billing/Coding/Collection Services O Medical Distributor
O Building Maintenance/Cleaning O Pathology/Laboratory/Anesthesia Services
O Refurbished/Pre-owned Medical Equipment O Software Company
O Consulting Services O Supplies/Medical Linens
O Equipment/Instrument O Other
O Financial Services
TOTAL AMOUNT DUE (SPONSOR+EXHIBITS+EXTRA BADGES): $___________
Payment Information: Register online at www.fsasc.org with a credit card or send this completed form with payment to: FSASC,
1400 Village Square Blvd #3-175, Tallahassee, FL 32312. Phone: (850) 222-3000; Email: tammy@ascmember.org.
Method of Payment: O Check Enclosed (payable to FSASC) O Credit Card (online only) www.fsasc.org
Authorized signature below indicates you have read this form and the terms of agreement on page 6 and that you agree to abide by
the conditions stated.
Authorized signature________________________________________________________________________Date_____________________________
FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUS 71400 Village Square Blvd #3-175
Tallahassee, FL 32312
(850) 222-3000
www.fsasc.org
AN INVITATION TO EXHIBIT
Florida Society of Ambulatory Surgical Centers
ANNUAL CONFERENCE & TRADE SHOW
July 14-16, 2021 - Hilton Orlando Bonnet Creek
8 FSASC 2021 ANNUAL CONFERENCE EXHIBITOR PROSPECTUSYou can also read
