COPPENS ACADEMY OPERATING GUIDELINES FOR COVID-19 - Updated July 17, 2020
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
COPPENS ACADEMY
OPERATING Policies and
Procedures
GUIDELINES FOR
COVID-19
Updated July 17, 2020COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Contents
A. Policy and Procedures ............................................................................................................................... 2
Policy................................................................................................................................................ 2
Procedure ......................................................................................................................................... 2
Health Screening Area Set Up ............................................................................................................ 3
B. Childcare capacity and group size ............................................................................................................. 4
Please note as per the ministry: ......................................................................................................... 4
C. Policies and procedures ............................................................................................................................ 5
D. Screening - ................................................................................................................................................ 7
At drop off: ....................................................................................................................................... 8
E. Management of children with possible COVID-19: ................................................................................... 9
F. Infection Prevention and Control ............................................................................................................ 10
Policy.............................................................................................................................................. 10
Cleaning and disinfecting: ................................................................................................................ 10
1. TOYS: ...................................................................................................................................... 11
2. FREQUENTLY TOUCHED AREAS: ................................................................................................ 12
3. DIAPERING AND TOILETING: ..................................................................................................... 12
4. OTHER ITEMS:.......................................................................................................................... 12
G. Actions to protect your health ................................................................................................................ 13
General guidelines: .......................................................................................................................... 13
Social distancing .............................................................................................................................. 14
Staff ............................................................................................................................................... 14
H. Resources ................................................................................................................................................ 16
Poster ............................................................................................................................................. 16
Seeking health care for COVID-19 ..................................................................................................... 16
5. Eastern Ontario Health Unit - Daily Health Assessment Tool:...................................................... 16
I. Appendixes................................................................................................. Error! Bookmark not defined.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
A. Policy and Procedures
Policy
The purpose of this policy is to provide clear direction for the Service Provider to
follow when conducting health screening procedures. This policy is designed to
help reduce risk of the spread of illness, including COVID-19.
In accordance with Ontario Regulation 137/15, s. 36(1), and in consideration of
the increased health risk associated with the spread of COVID-19, the Service
Provider is required to conduct a health screening of all individuals (staff, and
children) entering the child care premises. Parents dropping off children, although
not entering the centre, must participate in health screening on their child’s
behalf.
Health screening must be conducted in accordance with the procedures
described in this policy. All individuals entering the childcare premises, or
dropping their child off must pass health screening prior to entry.
In the interest of reducing risk of infection no visitors, volunteers or any other non-
essential individuals (e.g. placement student, or music instructor) shall be allowed
entry into the child care premises. Any essential visitors that must enter the
childcare centre must be screened (e.g. emergency maintenance).
Procedure
All staff, parents/guardians and children shall be subject to health screening upon
arrival at Coppens Academy Childcare.
The first staff to arrive at the centre will complete the health screening procedure
on themselves, and then perform the health screening procedure on
subsequently arriving individuals. Please note, subsequently arriving staff may
also conduct health screening on themselves, providing that they complete and
sign a health screening form (Appendix A). Health screening of children must be
carried out by the designated staff.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
It is permissible for one staff person to conduct the health screening, provided all
duties described in this policy are carried out.
Staff and children may be permitted to enter Coppens Academy centre only upon
passing the health screening.
Parents/guardians shall be not be permitted to enter the childcare centre, except
under exceptional circumstances (e.g. child has medical or additional support
needs and will need to train program staff.)
If any individual fails the health screening they shall not be permitted to enter the
childcare centre.
Health Screening Area Set Up
Wherever it is possible to do so, the Service Provider will conduct health
screening outdoors prior to any individual entering Coppens Academy Childcare;
If space does not allow for a health screening area to be set up outside of
Coppens Academy Childcare, the health screening area must be located
immediately inside the entrance of the childcare centre;
No individual shall be permitted to proceed into Coppens Academy without
successfully passing the health screening;
In order to ensure that all individuals are screened, only one building entrance is
to be used. All other doors must be secured to prevent entrance (doors must
remain functional to allow emergency exit); (Kitchen door at Golden Mile will be
inaccessible for delivery)
A table should be set up in the screening area with all needed materials:
Hand sanitizer (ensure hand sanitizer is visible to those entering the
building)
Screening questionnaires
Pens
Disinfectant wipes (Lysol Wipes)
Disposable gloves (only if the screener has broken skin on their hands)
Disposable Masks
Protective eyewear
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Thermometer (and disposable covers as necessary depending on
thermometer type) Public Health COVID-19 information resources
Trash receptacle (placed near table);
The health screening area should be set up to allow for physical distancing at a
minimum of 2 metres:
The staff conducting health screening should maintain a minimum of 2 metres
distance between themselves and the person being screened.
Visual guides should be set up to assist with physical distancing (e.g.,pylons) in
the event that a line-up forms while parents/guardians and their children are
waiting to be screened prior to entering Coppens Academy Childcare
Place signage describing the health screening process at the screening area and
on the door of Coppens Academy Childcare.
B. Childcare capacity and group size
Coppens Academy Childcare – following the advisement of the Ontario
Provincial government and the Ministry of Health will adhere to an overall
capacity of a maximum of 10 persons per childcare room or any new
provincial declarations (this includes children and staff, total for the
childcare room of 10 people).
Maximum number of children per classroom toddler cohort is 8 with 2
educators.
Maximum number of children per preschool cohort is 8 with 1 educator.
Maximum number of children per school age cohort is 9 with 1 educator.
Cohort groups will remain separate at all times. Cohorts will not merge
together.
IMPORTANT: At no time should any group mix with another group. Groups
should remain segregated from each other.1
Please note as per the ministry:
They will consider amending licenses as needed to
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
support mixed age groupings. The center supervisor will
request an amendment as necessary. Cohort groups will
not be mixed-age grouping unless approved by the
Ministry of Education in writing.
No classroom can exceed 10 people per the province’s declaration of
emergency. Note that this number may change as the pandemic
situation evolves.
As much as possible, the KFL&A health unit is recommending that siblings
remain together. This will allow for better management for infection control.
All field trips and events combining cohort with cohort, or cohort with the
opportunity to mix with the public will be suspended at this time. Cohorts will
remain within the Coppens Academy property boundaries for the protection of
both staff and children.
All volunteers, parents, and visitors of Coppens Academy will not be permitted
within the center until further notice.
C. Policies and procedures
The following Policies and Procedures are in addition to the Regular Operating
Policies and Procedures of Coppens Academy Childcare. If a discrepancy
between the Regular Operating Policies and Procedures and the Operating
Policies and Procedures of Covid-19 is found, the staff of Coppens Academy
Childcare will adhere to the Operating Policies and Procedures of Covid-19
during the time period as stated by the Provincial Government as a period in
which a ‘State of Emergency’ has been declared.
Policies and procedures for infection control should be up to date. If an employee
receives or has knowledge of current or updated information or if information
contained within is out of date, please advise an administrator immediately for
current documents. Administration will place priority on updating the Operating
Policy and Procedure of Covid-19 Binder and post the update in the staff room.
Amendments to the policies and procedures will be posted in the Policy and
Procedure Binder located in the administration office as well as posted in the
staff room. The following policies and procedures include but not limited to:
(View the Policy and Procedure binder for a full list of Coppens Academy
Policies and Procedures.)
Children will be excluded from a child care centre as individuals or as a cohort based
on direction from the Medical Officer of Health. The Medical Officer of Health may
direct that cohorts are also excluded, based on but not limited to, local epidemiology
or outbreaks associated with child care centres.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
At a minimum individual exclusion applies in all circumstances:
• If an individual answers “yes” to a screening question or become symptomatic
while in program, the individual is excluded from program.
• If a child becomes symptomatic while in program, they must be isolated
immediately and picked up as soon as possible as per the program’s Isolation
of Ill Children Policy and Procedure. The parent/guardian of the child must be
instructed to attend the local assessment centre for COVID-19 testing. Public
Health must be notified, Serious Occurrence Reporting is also required;
• If a staff becomes symptomatic while in program they must leave the centre as
soon as possible and be instructed to attend the local assessment centre for
COVID-19 testing. Public Health must be notified, Serious Occurrence
Reporting is also required;
• If the symptomatic individual has a negative COVID-19 test result, they may
return to program after being symptom free for 24 hours (48 hours symptom
free in the case of gastrointestinal symptoms)
• If the symptomatic individual has a positive COVID-19 test result, all children
and child care staff/providers in the same cohort, and siblings in the same or a
different cohort will be excluded from programming. Public Health will provide
any further direction on testing and isolation of these close contacts.
• In the event of an increase in COVID-19 activity within the community the
Medical Officer of Health may implement cohort exclusion, which would
require the following:
• If an individual answers “yes” to a symptom screening question and had
attended the centre in the two days prior, or becomes symptomatic while in
program, all children and child care staff/providers in the same cohort, and
siblings in the same or a different cohort are excluded. Public Health will
provide any further direction on testing and isolation of these close contacts.
Please Note: Specifics regarding individual and/or cohort exclusion may change
based on further provincial guidance or updated instruction from the Medical Officer
of Health.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
When considering readmission to program for individuals who have failed screening
and/or experienced symptoms of ill health:
• Readmission to the program will be at the direction of Public Health
• If the excluded individual does not undergo COVID-19 testing, they will be
excluded from the program for a minimum of 14 days, and after 14 days may be
readmitted at the direction of Public Health, provided they are symptom free.
• Once Public Health has approved the return of a previously excluded individual,
the individual should be contacted by (name of Centre) staff and notified that
they are welcome to return to program the next day.
Policy and procedure available for the health evaluation of children for
signs and symptoms of communicable disease.
Policy and procedure available for cleaning and disinfection practices.
Policy and procedure available for hand hygiene.
Policy available for reporting diseases, in a timely manner, to KFL&A
Public Health Unit.
Policy and procedure available for the management of/response to
infectious diseases in the childcare centre.
Policy available for the exclusion of sick children, staff, parents and/or
volunteers.
Policy and procedure available for diapering practices.
Policy and procedure available for toileting practices.
Policy and procedure available on infection control for
toothbrush and toothbrushing.
Policy and procedure available for cleaning up blood and body fluid.
Policy and procedure available for cleaning and disinfecting toys.
D. Screening -
Pick-up and drop-off of children should happen outside the childcare setting
unless it is determined that there is a need for the parent/guardian to enter the
setting.
Clearly communicate to parents/guardians Coppens Academy Childcare
expectations, policies, and procedures.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Parents and staff are both responsible for checking children’s temperature
before entering Coppens Academy Childcare centres.
• Persons who have a fever of 100.4o (38.0 oC) or above or
other signs of illness will not be admitted into the childcare.
• Parents are encouraged to be on the alert for signs of illness in
their children and to keep the child home when they are sick.
• Child/Children displaying any signs or symptoms of respiratory
infection, such as cough (dry or productive), loss of appetite,
chills, nasal congestion, headache, feeling unwell/fatigue, sore
muscles, runny nose/sneezing, sore throat/hoarseness,
wheezing, shortness of breath/difficulty breathing, diarrhea,
vomiting or other may not enter Coppens Academy
Childcare Centers (See Health Assessment Tool). If the child
within Coppens Academy Childcare Centers begins displaying
any of the above-mentioned symptoms, the child’s parents
must be immediately contacted and separated from the other
children. The child must remain within the same area as their
cohort, but as much as possible separated from the other
children.
All adults, including parents/guardians and staff must be screened upon
arrival using the Self Assessment Tool (Appendix A). Entrance is denied to
any person including the child of a parent/guardian who needs self-
isolation or medical assessment. Screening includes:
• Signs or symptoms of respiratory infection, such as
cough, shortness of breath, sore throat, and/or fever.
• Anyone who have travelled outside of Canada in the last 14
days.
At drop off:
Every day, as children arrive, a routine health check must be provided for each
child.
Infer-red thermometers are included in the health check kits to be
used at the entrance of each Coppens Academy Childcare. If the
infer-red thermometer is working incorrectly, Braun ear thermometers
have also been included as a back-up. Ear cap protective covers
must be used on the Braun ear thermometers. Touch thermometers
must not be used between children/staff without single-use protective
covers or disinfecting between use.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Do not permit children who are ill to attend enter Coppens Academy Childcare.
Ask about the well-being of the child and all household members at drop
off time. Ask the parents the questions on the Self-Assessment checklist (Appendix
A). Parents need to tell you about illnesses at home or any early sign of infection
their child or anyone in the household might exhibit. Do not permit children with
household members who need to self-isolate to attend childcare.
E. Management of children with possible COVID-19:
Any positive symptoms on the health assessment should be treated as possible COVID-
19, until assessed by the heath unit.
Coppens Academy Childcare administration will direct the cohort of the child
displaying symptoms of COVID-19 to hold in place (the cohort will not leave the
immediate area and will secure in place).
Administration will contact the KFL&A Health unit and follow the recommendations
of the Covid-19 nurses.
Administration will immediately contact the parents/guardians of the child
displaying symptoms of COVID-19 for immediate pick-up of their child.
Administration will also relay the information and recommendations of the KFL&A
Covid-19 nurse.
Symptomatic children will be immediately separated from others in the
supervised area until they can go home. In addition, where possible, anyone
who is providing care to the child should maintain a distance of 2 metres.
If a 2-metre distance cannot be maintained from the ill child, advice from
KFL&A will be necessary to prevent/limit virus transmission to those providing
care.
• While waiting for administration to contact KFL&A, educators should at
a minimum wear a surgical / procedure mask and a pair of gloves.
Educators may also use a blanket to shield their clothes from
contacting the clothes of the symptomatic child.
• Hygiene and respiratory etiquette should be practiced while the child is
waiting to be picked up.
• Tissues should be provided to the child for proper respiratory etiquette,
with proper disposal of the tissues and proper hand hygiene.
Environmental cleaning of the space the child was separated will be
immediately conducted once the child has been picked up.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Administration will contact KFL&A to notify them of a potential case and seek
input regarding the information that should be shared with other parents of
children in t h e childcare center. Administration will follow the
recommendations of KFL&A regarding the sharing and posting of information.
Administration will contact the Ministry of Education to notify them of a
potential case. Administration will create a serious occurrence if a child is
confirmed to have the Covid-19 virus.
Children with symptoms must be excluded from childcare for 14 days after
the onset of symptoms.
Children or staff who have been exposed to a confirmed case of COVID-19 or
symptomatic person(s), should be excluded from the childcare setting for 14
days.
F. Infection Prevention and Control
Policy
The purpose of this policy is to provide clear direction for environmental
cleaning and disinfecting practices in emergency childcare settings. This policy
is designed to help reduce risk of the spread of illness, including COVID-19.
In accordance with Ontario Regulation 137/15, s. 33 and in consideration of the
increased health risk associated with the spread of COVID-19, Coppens
Academy Childcare is required to strictly adhere to environmental cleaning and
disinfecting procedures, as described in this document.
All employees of Coppens Academy Childcare are expected to know and
understand these procedures, and carry out these procedures as per their job
duties.
Cleaning and disinfecting:
Where possible, use pre-mixed solution. (Only using disinfectants that have a
Drug Identification Number (DIN) Low level hospital grade disinfectants may be
used).
If using bleach for disinfecting, a solution of 1000ppm should be used with a
contact time of 10 minutes. The measurements for 1000ppm bleach solution
are 20 ml (4 teaspoons) household bleach + 1000 ml (4 cups) water. If using a
pre-mixed disinfectant manufacturer instructions for use and contact time must
be observed.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Check expiry dates of products used and always follow the
manufacturer’s instructions.
Respect contact time for the disinfectant to kill germs (see product label).
Cleaning and disinfecting logs which correspond with this policy must be
maintained. Logs corresponding with this policy are as follows:
Environmental Cleaning and Disinfecting Log (Appendix B).
Washroom Environmental Cleaning and Disinfecting Log (Appendix C).
Cot and Bedding Environmental Cleaning and Disinfecting Log (Appendix
D).
Outdoor Play Equipment Environmental Cleaning and Disinfecting Log
(Appendix E).
All tasks listed in these logs must be carried out with appropriate frequency as
described in this policy and indicated in the logs;
Each area will maintain a separate cleaning log (Classrooms, washrooms,
kitchen, etc)
At the end of day, logs must be filed in the administration office. All logs once
completed must be kept on file at Coppens Academy Childcare in the
administration office for a period of 4 weeks, at which point they may be
destroyed;
Any carpeting or upholstered furniture in the room must be vacuumed daily and
maintained in a sanitary condition;
Tables, chairs and countertops used for food service/meal routines must be
cleaned and disinfected immediately prior to use and again after food service
has ended;
Trash cans located within children’s reach should have a lid.
1. TOYS:
Increase frequency of toy cleaning and disinfecting (Mouthed toys should be
removed immediately after use for cleaning and disinfecting and not be shared
with other children in the same group).
Ensuring all toys used at Coppens Academy Childcare are made of material
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
that can be cleaned and disinfected (e.g. avoid plush toys). All fabric items,
such as pillows, stuffed animals, puppets, and dress up clothes should be
removed from the play environment;
Toys that are unable to be cleaned will be removed from the classroom areas
Increasing the frequency of cleaning and disinfecting objects, toys and
frequently touched surfaces;
Do not use water or sensory tables.
Personal comfort items (e.g. stuffy, special blanket etc.) must not be brought
from home daily.
outdoor play is encouraged in small groups in order to encourage physical
distancing. The climber may be used but must be disinfected on all high touch
areas (e.g. handrails, slide rails) between each cohort use. Balls and other
outdoor toys must be spray sanitized between cohort groups.
Encourage more physical space between children by:
• Spreading children out into different areas;
• Staggering, or alternating, lunchtime and outdoor playtime between
cohorts; and,
• Incorporating more individual activities or activities that encourage
more space between children.
2. FREQUENTLY TOUCHED AREAS:
Clean frequently touched areas twice a day. In addition to routine cleaning,
surfaces that have frequent contact with hands should be cleaned and
disinfected twice per day and when visibly dirty.
• Examples include doorknobs, light switches, toilet handles,
counters, handrails, and keypads.
Increased frequency of cleaning schedule for toilets, toilet seats, handwashing
sinks, countertop and fixtures to a minimum of once every 4 hours.
3. DIAPERING AND TOILETING:
All staff must adhere to diapering and toileting steps and ensure proper
cleaning and disinfecting between diaper change or toileting process.
4. OTHER ITEMS:
Linens must be laundered between children.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Children must not share cots or linens.
Toothbrushing and teeth brushing will be halted during this time.
Children must not share soothers, bottles, sippy cups, toothbrushes, facecloths,
etc. Label these items with the child’s name to discourage accidental sharing.
Reinforce “no food sharing” policies.
If meals or snacks are provided, ensure each child has their own individual
meal or snack. Multi-use utensils must be sanitized.
• Provided meals and snacks will only occur if a medical form has
been submitted to administration.
When holding toddlers, use blankets or cloths over educator clothing
and change the blankets or cloths between children.
Avoid getting close to faces of all children, where possible.
Increase the distance between nap mats. If space is tight, place children
head-to-toe or toe-to-toe. Cots and cribs should be disinfected after each
use.
G. Actions to protect your health
General guidelines:
Wash your hands often with soap and water or alcohol-based hand
sanitizer. Incorporating additional hand hygiene opportunities into the
daily schedule. Soap and water is the preferred method of washing,
hand sanitizer should only be used when access to soap and water is
restricted (outdoor play).
Sneeze and cough into your sleeve.
Avoid touching your eyes, nose or mouth.
Avoid contact with people who are sick.
Stay at home if you are sick and remind parents that they should be
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
monitoring their children’s health and keeping children who are unwell at
home.
If traveling outside of Canada, stay home for 14 days upon your return and
remind parents to do so as well.
Social distancing
Involves taking steps to limit the number of people you come into close contact with (i.e.
within 2 meters of another person) outside of your immediate family. It is recommended
to limit the spread of COVID-19 in the community.
Social distancing will be difficult to maintain in a child care setting however,
supervising smaller groups of children and offering increased outdoor play
are strategies that support social distancing.
Educators should incorporating more individual activities or activities that
encourage more space between children.
Educators will refrain from social singing.
Staff
Staff should respect the 2-meter recommendations from the Ministry.
Staff should not gather for lunch, break or other activities.
Staff are encouraged not to bring personal items into the classroom area or
unless the item will be needed throughout the day (e.g. a water bottle, keys etc.);
All hard surface personal items brought into the classroom area by any individual
must be cleaned and disinfected upon arrival.
Staff will communicate with parents using the Class Dojo application, email, and
phone. All face-to-face meeting will be suspended until further notice. If a
parent does require due to extenuating reasons a need to speak with a staff
member in person, the staff member will stand on the childcare side of the
screening table and the parent will stand behind the designated line maintaining
the 2 meter separation.
Meetings between the Coppens Academy locations will be held via the ZOOM
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
application, by phone, Microsoft Teams, and/or email.
Staff rotation will be limited to required breaks.
Staff shifts will be Monday to Friday from 8:00a.m. to 5:00p.m. Staff will work a total
of 44 hours a week. All staff have signed off on the overtime and will receive pay of
time and a half for all overtime hours.
Staff will arrive at the childcare center and move to their designated room and
cohort. Staff will remain with the cohort room until their designated break. The
breakroom has been set up to maintain distancing between cohort staff.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
H. Resources
Poster
What you need to know to help you and your family stay healthy
https://files.ontario.ca/moh-coronavirus-pec-poster-en-2020-03-09.pdf
For detailed information on surface cleaning, please visit
https://www.publichealthontario.ca/-/media/documents/ncov/factsheet-covid-19-
environmental-cleaning.pdf?la=en
Seeking health care for COVID-19
If you are unwell (cough, fever, breathing difficulties), you are strongly encouraged to
report your concerns to your employer, self-isolate immediately, and seek a health
assessment for COVID-19 as soon as possible. There are four options available:
1.A Self Assessment Tool available at: https://www.ontario.ca/page/2019-
novel-coronavirus
2. Telehealth Ontario at: 1-866-797-0000 (24/7)
3. Your primary care provider: You should call your primary care provider
and they will provide virtual assessment by phone or other technology. You
should not book an in-person visit for COVID-19 assessment without first
having a virtual assessment.
4. KFL&A Health Unit at: 613-549-1232
5. Eastern Ontario Health Unit - Daily Health Assessment Tool:
https://eohu.ca/files/resources/12086-icd-20e.pdf
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
KFL&A Public Health
To: All Businesses
Memo
From: Dr. Kieran Moore, Medical Officer of Health
Date: July 17, 2020
RE: Stage 3 Reopening and Amendments to the Mandatory Face Coverings
Order for Commercial and Municipal Establishments in KFL&A
On June 27, 2020, Dr. Kieran Moore, Medical Officer of Health for KFL&A Public Health, issued an order
which directed all persons who own or operate a commercial or municipal establishment in the KFL&A
area to prohibit persons from entering their premises or remaining in their premises if the person is not
wearing a face covering. Further, to ensure the availability of alcohol-based hand rub at all entrances and
exits for the use of all persons entering or exiting the establishment.
All commercial establishments permitted to re-open under the Government of Ontario’s
Stage 2 must adhere to O. Reg. 263/20 Emergency Management and Civil Protection Act (EMCPA). The
revised Section 22 mandatory order, issued July 17, 2020 to wear face coverings does not supersede
these requirements, including any exemptions to wear proper personal protective equipment.
Today, the Province of Ontario has moved forward into Stage 3. KFL&A Public Health have revised the
Section 22 mandatory order to wear face coverings to reflect the Stage 3 reopening. All commercial
establishments permitted to re-open under the Government of Ontario’s Stage 3 must adhere to O. Reg.
364/20 Emergency Management and Civil Protection Act (EMCPA).
This Order applies to any customer, client, employee, or visitor who enters the premises of a commercial
or municipal establishment including:
• Retail stores
• Convenience stores
• Malls/plazas
• Food premises and bars
• Personal service settings
• Grocery stores and bakeries
• Churches, synagogues, mosques, temples, or other places of worship and faith settings
• Farmer’s markets
• Areas of mechanics’ shops/garages/repair shops which are open to the public
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
• Libraries, art galleries, and museums
• Common areas of hotels, motels, and other short-term rentals, such as lobbies, elevators,
meeting rooms or other common use facilities
• Concert venues, theatres, cinemas, and other entertainment facilities
• Banquet halls, convention centres, arenas, stadiums, and other event spaces
• Premises utilized as an open house, presentation centre, or other facility for real estate purposes
• Community centres including indoor recreational facilities
• Private transportation (bus/taxi/limo/rideshare services)
• Public transportation (bus/train)
• Business offices open to the public
The following establishments are NOT subject to this revised Section 22 order, even if they would
otherwise fall within the definition of a commercial establishment:
• Schools
• Day Camps
• Childcare facilities
• Business offices not open to members of the public
• Hospitals
• Independent health facilities
• Offices of regulated health professionals
The areas of a commercial establishment that are subject to the face covering requirements of the
Section 22 order are:
• Any areas in which customers interact with one another or with staff members
• Any areas that are open or accessible to members of the public
Exceptions include:
• Areas that are outside, whether or not the area is covered (e.g. a restaurant patio)
• Areas that are within or behind a physical barrier (e.g., plexiglass)
• Public area prior to opening of or following closing of the establishment that members of the
public are not allowed to enter
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Face coverings can be removed for the following purposes in the following
establishments:
• Indoor physical activity including fitness studios and gyms.
• Public Health does, however, recommend that individuals wear a face covering when going to
and from the activity or equipment. (e.g., yoga mat, treadmill, weights)
• Restaurant or cinema while actively consuming food or drink. A face covering must be used when
an individual leaves their seat.
• For an emergency medical procedure in a medical facility
• Religious leaders providing sermons or speeches in places of worship
Although temporary removal of face coverings is acceptable in the instances above, KFL&A Public Health
strongly recommends individuals wear a face covering when possible.
Questions about face coverings
We have summarized key pieces of information found on the agency’s website at
www.kflaph.ca/FaceCoverings that we hope will assist you in complying with this new Order.
• A face covering is defined as a non-medical mask or bandana, scarf, or cloth mask that has
been purchased or made. It must cover the mouth, nose, and chin ensuring a barrier that limits
the transmission of infectious respiratory droplets.
• There are exemptions from wearing a face covering on the premises if:
a) The person is a child under the age of two years; or a child under the age of 5
years either chronologically or developmentally and he or she refuses to wear a
face covering and cannot be persuaded to do so by their caregiver;
b) Wearing a face covering would inhibit the person’s ability to breathe in any way;
or
c) For any other medical reason, the person cannot safely wear a face covering such
as, but not limited to, respiratory disease, cognitive difficulties or difficulties in
hearing or processing information.
d) The Person is unable to apply or remove a Face Covering without assistance,
including those who are accommodated under the Accessibility for Ontarians
with Disabilities Act (AODA) or who have protections under the Ontario Human
Rights Code, R.S.O. 1990, c.H.19, as amended
• If a customer not wearing a face covering enters your establishment, a friendly
reminder about the Section 22 order should be given to them. If the customer discloses
that they have an exemption; instead, of turning them away make every effort to serve them,
keeping 2 metres (6 feet) from them.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
• A medical note or proof of exemption is not required. All exemptions to the Section 22 order
should be enacted and enforced in “good faith”.
• If an employee is not wearing a face covering due to an exemption and a mask is not required for
their position under the EMCPA, the commercial establishment may want to consider informing
individuals prior to being serviced.
• A face shield is not a substitute for wearing a face covering as it does not filter
respiratory droplets. A face shield may provide additional protection for the wearer against
droplets expelled from another person; however, these droplets may still be inhaled around the
shield. Respiratory droplets expelled by the wearer may escape around the sides of the face
shield, which therefore provides less protection to others. Persons who wear a face shield are
recommended to also wear a face covering.
The exception would be for persons who have an exemption (i.e., unable to wear a face covering
but can wear a face shield). This approach is a “better than nothing” alternative.
• If a person requires an employee to remove their face covering to speak to them (e.g., for a
specific communication need like lip reading), it is acceptable. We remind the employee to be
aware of the safe handling procedures for their face coverings and to keep 2 metres (6 feet) away
from others.
• For persons in the establishment that are seen removing their face covering for extended periods
of time, a friendly reminder should be given to encourage the person to keep on their face
covering.
• Wearing a mask is not an alternative to physical distancing. Every effort should be
made to keep a 2 metre (6 feet) distance even when wearing a mask.
• There is a fine for owners or operators of commercial or municipal establishments that fail to
comply with this Order. They may be liable, on conviction, to a fine of up to $5,000.00 for every
day or part of day on which the offence occurs or continues.
• For visible signage indicating that face coverings are required inside the establishment, visit
www.kflaph.ca/Signage.
• Reopening in KFL&A: Toolkit for Businesses and Workplaces is availble to provide
public health guidance around COVID-19 for establishments and businesses in Kingston,
Frontenac, and Lennox & Addington (KFL&A) as they reopen their doors to employees, clients,
and customers. This business toolkit includes a checklist to help non-health care environments re-
establish operations in a way that reduces the risk of transmission of COVID-19.
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938COPPENS ACADEMY OPERATING GUIDELINES
FOR COVID-19
Increasing scientific evidence supports wearing a mask when in enclosed public spaces as an important
measure in reducing COVID-19 transmission. While the evidence is evolving, there are some ecological
studies and models that suggest COVID-19 transmission rates can be reduced with sufficient population-
level use of non-medical masks or face coverings along with hand hygiene, physical distancing, staying
home if ill, and testing for those who are exposed.
As we move to into the Stage 3 reopening of the province, there is the potential for resurgence of COVID-
19, as we have seen in other countries. Please continue to visit our website for the most up to date
information on COVID-19 at www.kflaph.ca/Coronavirus.
Sincerely,
Dr. Kieran Michael Moore, MD, CCFP(EM), FCFP, MPH, DTM&H, FRCPC
Medical Officer of Health
KFL&A Public Health
c/o KFL&A Public Health 221
Portsmouth Avenue
Kingston, ON K7M 1V5
672 Golden Mile Road * Kingston, Ontario * K7M 6K6 * (Phone) 613-331-3993 * (Fax) 613-384-1938
817 Division Street * Kingston, Ontario * K7M 4C2 * (Phone) 613-507-3993 * (Fax) 613-507-1938You can also read
