ENTRY INFORMATION PACK - IWAS
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ENTRY INFORMATION PACK
IWAS Youth World Games 2018
30 June – 6 July 2018
Dear IWAS Member Nations,
International Wheelchair & Amputee Sports Federation are delighted to invite the athletes, coaches
and staff of the IWAS Membership to the IWAS Youth World Games 2018 in Athlone, Ireland. The 12 th
edition of the Games previously known as the IWAS World Junior Games will be held in the centre of
the country, 120km from the nation’s capital of Dublin. We look forward to welcoming your teams to
Athlone and to another successful competition.
Organiser International Wheelchair & Amputee Sports Federation (IWAS)
Supported By Irish Wheelchair Association Sport (IWA-Sport)
IWAS Games Chairperson | Dina Sotiriadi
Committee Games Technical Manager | Jan Bockweg
Committee Member | Phil Galli
Committee Member | Abdel Nasser Brahamia
Committee Member | Gyorgy Urr
IWAS CEO | Charmaine Hooper
IWAS Head of Operations | Elin George
Location Athlone, Ireland
Dates 30 June – 6 July 2018
Sports Athletics, Swimming, Table Tennis & Wheelchair Fencing
Age Groups The competition will be split into three eligible age groups
(age as on 31 December 2018)
Under 23 born in 1996, 1997, 1998
Under 20 born in 1999, 2000, 2001
Under 17 born in 2002, 2003, 2004
Athletes must be aged at least 14 years of age to compete unless formally
agreed prior to entry
Registration Fee £200 per person (all members of the team)
Inclusive Day Rate £100 per person, per night (single supplement of £50 per night applies)
Includes accommodation with full board, arrival and departure airport transfers,
Games time shuttle transport and Opening & Closing Ceremonies
Contact games@iwasf.com
+441296 780212
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
DRAFT SCHEDULE
Sat Sun Mon Tues Wed Thurs Fri
30 June 1 July 2 July 3 July 4 July 5 July 6 July
Arrivals
Classification
Opening Ceremony
Technical Meetings
Team Managers Meeting
Athletics Training Training
Dependent on
Swimming Training Training entries
Table Tennis Training Training
Wheelchair Fencing Training Training
Closing Ceremony
Departures
This is a preliminary sport programme and IWAS reserves the right to remove any sports that are not
viable due to a low number of entries. The sport with the least number of entries after the first entry
deadline will be cut from the sports programme.
ENTRY PROCEDURE & DATES
All entries must be managed on the IWAS Management System (IMS) by the IWAS Member Nation.
In exceptional circumstances, ‘Secondary Users’ can be authorised to use the IMS providing full,
written authorisation is received from the IWAS Member in the country.
Please note, no entries received via email will be accepted.
Please adhere to the following deadline dates to ensure a smooth entry process for all
Entry Stage Deadline Obligations
First Entries Entry by Number 16 March 2018 Registration Fees due
Final Entries Entry by Name 23 May 2018 Inclusive Day Rates due
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
ACCOMMODATION
The Sheraton Athlone & Hodson Bay Hotel will accommodate all teams attending the Games.
The 4-star hotels are located 130km from Dublin airport and between 2km and 10km from the sports
facilities. The hotels have indoor swimming pools, free guest Wi-Fi, bar, gym and health clubs. Private
parking is also available at a surcharge.
SHERATON ATHLONE HOTEL 4*
www.sheratonathlonehotel.com
HODSON BAY HOTEL 4*
www.hodsonbayhotel.com
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
Limited wheelchair accessible rooms are available in the hotel therefore rooms will be allocated to
large teams with the most wheelchair users upon arrival. Two rooms with accessible bathrooms will
be available for communal use only. For those who are unable to manage in their allocated rooms,
shower room facilities in the hotel’s health clubs are also available.
Accommodation and full board (breakfast, packed lunch and dinner) costs are included in the
Inclusive Day Rate. Single occupancy rooms will be charged at a supplement detailed on the entry
system. If single rooms are unavoidable due to numbers/gender of teams, please contact
games@iwasf.com to arrange separately.
TRANSPORT
Transfers to and from Dublin airport will be provided on the arrival and departure days detailed on
the proposed schedule.
Shuttle transport will also be provided for teams to travel between the hotel and sport venue
throughout the Games (pre-competition and post-competition). Public buses also serve the area
between the sport venues and hotels so these can utilised should teams wish to travel outside of the
shuttle schedule.
The cost of all travel detailed above is included in the Inclusive Games Rate.
VISAS
Visa invitation letters will be automatically issued on the IWAS Management System (IMS) upon
request from the administrator.
Visa letters will only be approved when the registration fees are received in full. It is the responsibility
of the teams to check their visa requirements for the host country and to ensure applications for
visas are processed in a timely manner.
Visa invitation letters will not be issued until Registration Fees are received in full.
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
SPORT FACILITIES
ATHLONE REGIONAL SPORTS CENTRE
www.athlonersc.ie
The 25m short course competition will be hosted in the facilities of the Athlone Regional Sports Centre
ATHLONE INSTITUTE OF TECHNOLOGY
www.ait.ie
The 8-lane track and on-site sports hall will host the training and competition for athletics, table tennis & wheelchair fencing
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
SPORTS PROGRAMME
ATHLETICS
Status World Para Athletics approval in process
Training Dates 1 – 2 July 2018
Competition Dates 3 – 5 July 2018
Venue Athlone Institute of Technology
Track Outdoor – Mondo Track | 8 Lanes
World Para Athletics Rules & Regulations will apply
Competition Rules World Para Athletics Point Score System will be in use for combined
events
Classification Application to host classification under discussion
Events All events for athletes in physical impairment classes will be on offer
SWIMMING
Status World Para Swimming approval in progress
Training Dates 1 – 2 July 2018
Competition Dates 3 – 4 July 2018 (5 July dependent on entries)
Venue Athlone Regional Sports Centre
Competition Rules World Para Swimming Rules & Regulations will apply
Classification Classification application in progress
All events/distances for swimmers in for physical impairment classes
Events
will be on offer
TABLE TENNIS
Status No ranking points apply
Training Dates 1 – 2 July 2018
Competition Dates 3 – 4 July 2018 (5 July dependent on entries)
Venue Athlone Institute of Technology
Competition Rules ITTF Rules & Regulations apply
Classification Application to host classification under discussion
Maximum 6 athletes per country, per class
Team events – maximum 2 team per country, per class
Events
No restrictions on open -competitors must be entered in Team and/or
Individual event
WHEELCHAIR FENCING
Status IWAS Wheelchair Fencing Satellite Competition
Training Dates 1 – 2 July 2018
Competition Dates 3 – 4 July 2018
Venue Athlone Institute of Technology
Competition Rules IWAS Wheelchair Fencing Rules & Regulations apply
Classification Classification to be hosted
Events Foil, Epee & Sabre – Category A, B & C
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
ATHLETE REPLACEMENT/SUBSTITUTION
Nations can replace/substitute competitors of the same gender, class and event for those that have
had to withdraw for whatever reason up to two weeks (16/06/2018) before the start of the Games.
IWAS reserves the right to refuse any substitution or replacement after this time.
INSURANCE
Competitors must provide insurance for their own accident and liability. IWAS accepts no liability and
assumes no responsibility for loss or theft of materials or personal belongings during the games. All
participants have the duty to observe safety regulations and other rules of the facilities provided.
ACCREDITATIONS
A recent passport sized photo, with a clear, light coloured background must be uploaded to the entry
system for every member of the delegation. Accreditations will be available upon arrival to the Games.
ATHLETE LICENSING
IPC Licensed athletes must have a valid, current, IPC Review or Confirmed International Classification
to be eligible to have their results recognised by IPC, for purposes of rankings, records and
qualification for future events, prior to the start of competition. Please note, this is not a requirement
for entry into the Games – only for athletes requiring recognition of results from IPC.
ANTI-DOPING
The IWAS Anti-Doping Code, in compliance with the World Anti-Doping Agency (WADA) Code, will
apply to all sports. Athletes can be tested at any time, during or out of competition. For more
information on the IWAS Anti-Doping Code, please visit the IWAS website.
SPORT TECHNICAL MEETINGS
Sport Technical meetings will be held the day before competition begins or as appropriate. The time
and location of this meeting will be available upon arrival. Only sport specific matters can be raised
and resolved in this meeting. The Team Manager Meetings can deal with the issues unrelated to
sport.
TEAM MANAGER MEETINGS
Team Manager’s Meetings will address any issues excluding sport, for example, accommodation,
transport and issues relating to finance. The first Team Manager’s Meeting on arrival day will allow
teams to confirm their flag and anthem for medal presentations and ceremonies.
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
IWAS Youth World Games 2018
30 June – 6 July 2018
PAYMENT INSTRUCTION
Registration fees must be made to IWAS in Sterling (GBP/£) by bank transfer at the details below;
National Westminster Bank PLC.,
PO Box 54, 22 Market Square, Aylesbury, Bucks HP20 1TR, UK
Account Name: IWAS
ACCOUNT NO. 50848801
SORT CODE 60-01-31
SWIFT/BIC NWBKGB2L
IBAN GB59NWBK60013150848801
The following payment reference must be used for all bank transfers: YouthWorldGames*NATION*
Please retain proof of payments as this may be requested prior or on arrival.
Payment information for Inclusive Day Rates will be detailed on the invoices when issued. Please
ensure the correct details relate to the correct payment – information detailed on the invoices should
be used. Please ensure the same payment reference is used and invoice number.
Under no circumstances will monies owed by IWAS Members be exchanged at the Games. All monies
owed must be paid by bank transfer at the details above.
No accommodation will be booked for teams until payment is received in full.
CONDITIONS OF PAYMENT
Registration fees received in First Entries are non-refundable. Exceptional circumstances will be
dealt with on an individual basis.
All fees incurred on the bank transfer, including fees in domestic and foreign intermediary banks,
must be covered by the payer.
E: games@iwasf.com T: +441296 780212 FB: /IWASFed TW: /IWASFed
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