Exhibitor & Patron Prospectus - IEEE INERTIAL 2020 Please visit: 2020.ieee-inertial.org
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IEEE INERTIAL 2020
Exhibitor & Patron Prospectus
Please visit:
2020.ieee-inertial.org
Exhibitor & Patron Prospectus
IEEE INERTIAL 2020 will be held in Hiroshima, Japan March 23-26, 2020. IEEE
INERTIAL 2020 will be held at the Grand Prince Hotel Hiroshima. The hotel
stands directly by the beautiful Seto Inland Sea, a 40 minute train ride from
Hiroshima Station. Hiroshima Prefecture is located in the southwestern part
of the Japanese islands. It is rich in the natural beauty of the Inland Sea and
the Chugoku Mountains, with mountains, sea, rivers, valleys, plains, basins that
characterize Japan’s landscape.
IEEE INERTIAL 2020 is intended to provide a forum for scientists, engineers, and
practitioners to present their latest research findings, ideas, and emerging
applications in the area of modern inertial sensors. The Symposium solicits
original state-of-the-art contributions.
IEEE INERTIAL 2020 is expected to bring approximately 200 academics and
practitioners together to interact and network with colleagues, learn of the
latest inertial sensor technology innovations, and meet the vendors of inertial
sensors that supply products and solutions to technical needs. The exhibition
will be closely integrated with the technical program through tutorials, invited
speaker sessions, and social activities for delegates and exhibitors alike.
Additionally, exhibitors will have an opportunity to introduce their company
to all delegates of the symposium during the Lighting Round session at the
beginning of the Symposium.
To begin the booking process for exhibiting at IEEE INERTIAL 2020 contact us
today!
Additional information can be found
at www.ieee-inertial.org.
Information Contact
Rachel Brockoff
Symposium Manager
IEEE INERTIAL 2020
✉ RBrockhoff@conferencecatalysts.com
☎ +1 352 872 5544 *305
(352) 872 5545
2
Information for Exhibitors & Patrons
IEEE INERTIAL 2020 is expected to bring approximately 200 Inertial sensor
academics, students, scientists of defense laboratories, and practitioners
together in Hiroshima, Japan. Sponsored by the IEEE, the world’s largest
professional association for the advancement of technology, IEEE INERTIAL
2020 combines a robust and comprehensive exhibits program, lectures on
the latest Inertial Sensors technology, sessions that allow the interaction with
leaders in the field, and a social program that will allow all delegates to take
advantage of Hiroshima cultural attractions that are close to the venue's
prime location.
The IEEE INERTIAL 2020 exhibits program is closely integrated with the technical
program. Coffee breaks take place in the Exhibits area, ensuring maximum
exposure for exhibitors. Exhibitors and patrons also have a speaking opportunity
before the symposium audience (the “Lighting Round” session of exhibitors).
Exhibits Run March 24-26, 2020
Exhibiting at IEEE INERTIAL 2020 is a cost-effective way for companies, large and
small, to gain exposure in front of current and future world leaders in Inertia
Sensors.
Exhibitors
at the IEEE
INERTIAL 2018
Symposium
3
Official Symposium Dates
March 23-26, 2020
Symposium Location
Grand Prince Hotel Hiroshima
23-1 Motoujinamachi, Minami Ward,
Hiroshima, 734-8543, Japan
Website: www.princehotels.co.jp/hiroshima
Information Contact
Rachel Brockoff
Symposium Manager
IEEE INERTIAL Sensors & Systems 2020
✉ RBrockhoff@conferencecatalysts.com
☎ +1 352 872 5544 *305
(352) 872 5545
4
Promotional Patron Packages
IEEE INERTIAL 2020 provides a variety of options for patron packages. The
benefits of each package are summarized below.
Bag Lanyard Silver Gold
Patron Patron Patron Patron
Complimentary registration
* Tutorials not included 1
Listed as a patron on website
and printed materials Check-circle Check-circle Check-circle Check-circle
Identified as a patron on signs
during the Symposium Check-circle Check-circle Check-circle Check-circle
Identified as a patron in
electronic proceedings of Check-circle Check-circle Check-circle Check-circle
For More Info technical papers
One Minute Company
If your company Introduction speaking slot Check-circle Check-circle Check-circle Check-circle
would like to be an One-page ad inserted in
exclusive patron Symposium bag
Check-circle
* Patron must provide materials
or if you do not see
the opportunity Half Page Ad included in the
conference program Check-circle
you are interested
in, please contact Packages Still Available 1 1 5 5
Exhibits Manager.
$600 $1,000 $750 $2,000
** Exhibit Tabletops are NOT included in patron packages, these are booked separately.
Additional Patron Opportunities (non-exclusive)
Banquet Dinner Patron
* 1 Opportunities Available (exclusive sponsorship) Check-circle $1,000
Lunch Patron
* 3 Opportunities Available Check-circle $500
Welcome Reception Patron
* 1 Opportunities Available (exclusive sponsorship) Check-circle $1,000
Coffee Break Patron
* 5 Opportunities Available Check-circle $300
One Page ad in the Symposium Bag
* Production not included and subject to approval Check-circle $250
* All rates are shown in USD
Subject to 10% JCT
5
Exhibitor Packages
The benefits of the exhibitor package are summarized below.
5.9' x 2.0' table with 2 chairs 1
Exhibitor tabletop staff badges
* Badges grant access to exhibit hall, lunches and breaks Mon-Thurs 1
Discounted Symposium registration(s)
* Discounted registrations are $150/ per day and must be purchased Check-circle
separately for Additional Exhibitors.
Listed as exhibitor on website and printed materials Check-circle
Identified as an exhibitor on signs during the Symposium Check-circle
Identified as an exhibitor in electronic proceedings of technical papers Check-circle
One Minute Company Introduction speaking slot Check-circle
One-page ad inserted in Symposium bag
* Sponsor must provide materials Check-circle
Packages still available 25
$1,150
Subject to 10% JCT
Your Exhibit Tabletop Includes
» One draped table* with 2 chairs will be provided.
» Exhibits may be set up on Tuesday, March 24 beginning at 6:00 AM. Must
nd
be set up prior to the beginning of the first session.
» Exhibits tear-down will occur Thursday, March 26th beginning at 5:00 PM
» Power connections will be billed as incurred.
* Table Size:
W 180cm x D 60cm x H 70cm
W 5.9’ x D 2.0' x H 2.3' Information Contact
Rachel Brockoff
Symposium Manager
IEEE INERTIAL 2020
✉ RBrockhoff@conferencecatalysts.com
☎ +1 352 872 5544 *305
(352) 872 5545
6Patron & Exhibit Space Application/Contract Patron Gold Patron Silver Patron Bag Patron Lunch Patron 1 Please read this contract carefully and print or type all information requested. $2,000 $750 $600 $500 Bag Ad Welcome Reception Patron Banquet Dinner Patron 2 Complete, sign and send to: $250 $1,000 $1,000 Rachel Brockoff Lanyard Patron Break Patron IEEE INERTIAL 2020 $1,000 $300 ✉ RBrockoff@conferencecatalysts.com Exhibitor ☎ (352) 872-5544 Ext 305 (352) 872 5545 Exhibitor $1,150 * All rates are shown in USD Subject to 10% JCT Company Information Company Name Mailing Address State Zip Code Country City Web IPhone have read and agree to the terms and conditions of this contract. Print Name Title SIGNATURE Date Contact Information Name Email Phone Fax Mailing Address City State Zip Code Country Payment is due within 30 days of receipt of contract submission. Payment Information Please make checks payable to: IEEE INERTIAL 2020 Check Bank Transfer American Express Visa MasterCard Subject to 10% JCT Card Number Security Code* Expiration Date * The Credit Card Security Code, or Card Code, is a three- or four-digit security code that is printed on the back of credit cards (or on the front for American Express cards) in reverse italics in the card’s signature panel. Billing Address City State Zip Code Country 7
Terms and Conditions
1. Contract but not by way of limitation, fire, flood, epidemic,
earthquake, explosion or accident, blockage, embargo,
This application, properly executed by applicant
inclement weather, restraints or orders of civil defense,
(exhibitor) shall upon written acceptance and
or military authorities, governmental restraints, act of
notification of tabletops assigned by IEEE INERTIAL 2020
public enemy, riot or civil disturbance, strike, lockout,
management constitute a valid and binding contract.
boycott or other labor disturbance, inability to secure
sufficient labor, technical, or other personnel, failure,
2. Assignment of Space
impairment or lack of adequate transportation
Assignment of space to exhibitors and those making facilities, inability to obtain, or condemnation,
application will be made in the order of date and time requisition or commandeering of necessary supplies
received. IEEE INERTIAL 2020 will continue to receive or equipment, local, state or federal law, ordinance,
applications and assign exhibit space, as it remains rule, order, decree or regulation, whether legislative,
available, until shortly before the show opening date. equipment, local, state or federal law, ordinance,
In all cases, total tabletop payments must be received rule, order, decree or regulation, executive, or judicial,
prior to show opening. IEEE INERTIAL 2020 assignment of and whether constitutional, or act of god. Should IEEE
booths is final and shall constitute an acceptance of INERTIAL 2020 terminate this agreement pursuant to
the exhibitor’s offer to occupy space. After assignment, the provision of this paragraph the exhibitor waives
space location may not be changed, transferred or any and all claims for damages and agrees that IEEE
canceled by the exhibitor except upon written request INERTIAL 2020 may, after computing the total amount of
and with the subsequent written approval of IEEE INERTIAL IEEE INERTIAL 2020 cost and expenses in connection with
2020 management. IEEE INERTIAL 2020 management its preparation for and conducting of the IEEE INERTIAL
reserves the right to reassign exhibitor space in order 2020 event, (including a reasonable reserve for claims
to modify floor plan for overall benefit of the show. and other contingencies), refund to the exhibitor, as
and for complete settlement and discharge of all said
3. Subletting Space exhibitor’s claims an demands, and amount which
No exhibitor will assign, sublet, or apportion the whole or bears the same relationship to the fee paid by said
any part of the space allotted to him, nor exhibit therein, exhibitor as the total refundable amount as computed
nor permit any other person or party to exhibit therein, above bears to the total amount of fees paid by all
any other goods, apparatus, etc not manufactured exhibitors.
or distributed by the exhibitor in the regular course of
his business except upon prior written consent of IEEE 7. Losses or Damage
INERTIAL 2020 management. Exhibitor agrees that IEEE INERTIAL 2020 shall not be
liable for any damage or liability of any kind or for any
5. Payment Requirements and Cancellation loss, damage or injury to persons or property during the
Charges term of this agreement, from any cause whatsoever
Applications require full payment before tabletops are by reason of use, occupation and enjoyment of exhibit
assigned. Payment in full is required with submission of space by exhibitor or any person thereon with the
contract application or on the date indicated on the consent of exhibitor, and that exhibitor will defend,
invoice. All cancellations must be made in writing and indemnify and save harmless, IEEE INERTIAL 2020 from all
will be based on the following liability whatsoever, on account of any such damage,
or injury, whether or not caused by negligence of or
It is understood that IEEE INERTIAL 2020 reserves the right, breach of an obligation by exhibitor or its employees or
at its option, to reassign a canceled booth regardless representatives. Exhibitor will be liable for all damages,
of the cancellation rate assessed. In the event that or liability of any kind or for any loss, damage or injury
the premises in which the IEEE INERTIAL 2020 show is to persons or any property during the show from any
conducted shall become, in the sole discretion of IEEE cause whatsoever by reason of use, occupation and
INERTIAL 2020, unfit for occupancy, or substantially enjoyment of exhibit space.
interfered with by reason of any cause or causes not
reasonably within the control of IEEE INERTIAL 2020, this 9. Compliance
agreement may be terminated by IEEE INERTIAL 2020. For The exhibitor assumes all responsibility for compliance
this purpose, the term “cause or causes” shall include,
8
Terms and Conditions (continued)
with all pertinent ordinances, regulations and codes
of duly authorized local, state and federal governing
bodies concerning fire, safety and health, together
with the rules and regulations of the operators and/or
owners of the property wherein the show is held.
10. Policy
It is further agreed that the exhibitor will abide by and
comply with rules and regulations concerning local
customs that may apply, having agreements with the
show Facility or with authorized contractors employed
by IEEE INERTIAL 2020.
11. Management
The exhibitor further agrees that the conditions, rules
and regulations of the IEEE INERTIAL 2020 management
are made a part of this contract and that said exhibitor
agrees to be bound by each and all of these rules and
regulations, and that the management shall have the
full power to interpret, amend and enforce all rules and
regulations in the best interest of the show.
12. Alteration of Tabletop Space
IEEE INERTIAL 2020 management shall be entitled to
alter the layout if, in their opinion, this is in the general
interest of the exhibition.
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