GEELONG CROSS COUNTRY CLUB INC. GEELONG HALF MARATHON 2021 - COVIDSAFE PUBLIC EVENTS
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COVIDSAFE PUBLIC EVENTS
EVENT PLAN TEMPLATE FOR TIER 1 and TIER 2 EVENTS
GEELONG CROSS COUNTRY CLUB INC.
GEELONG HALF MARATHON 2021
COVIDSafe Event Plan V3 Page 1 of 49
Instructions
A COVIDSafe Event Plan is a unique and comprehensive plan that must be specific to your event and
venue. The plan sets out how high-risk activities will be managed to reduce the risk of transmission
of coronavirus (COVID-19) between participants, attendees and workers. This template should be
used to develop the COVIDSafe event plans for Tier 1 and Tier 2 major events in Victoria.
Detailed guidance on how to develop your COVIDSafe Event Plan can be found for preparing a
COVIDSafe Event Plan’ document.
The responsibility for the implementation of, and any amendments to your approved COVIDSafe
Event Plan will belong to the Event Organiser.
Submission guidelines
Please submit all COVIDSafe Event Plans through the Victorian Government’s Coronavirus website.
• COVIDSafe Event Plans for Tier 1 events must be submitted at least 8-10 weeks prior to the
event commencement.
• COVIDSafe Event Plans for Tier 2 events must be submitted at least 4-6 weeks prior to the event
commencement.
COVIDSafe Event Plan V3 Page 2 of 49
Section 1: Key Event Information
Contact Information
Please provide the relevant business details and contact information below:
Registered company / Geelong Cross Country Club Inc.
business name
Trading company / business
name
Business address PO Box 641, Belmont, Victoria, 3216
ABN 77 497 979 795
Event organiser name and
Kevin McNulty – Race Director, Senior Vice-President GCCC
title
Event organiser phone
0409 476 416
number
Event organiser email kevinmcnulty@bigpond.com
COVIDSafe coordinator
N/A
name and contacts (if any)
Liquor license type, number
N/A
and capacity
Event Details
Please provide the relevant event details below:
Event name Geelong Half Marathon 2021
Belmont Park Pavilion, opposite 163 Barrabool Road, Highton,
Event location
Victoria, 3216
10th April 2021 – race pack pick-up
Date (s) of event
11th April 2021 – the event
2.00pm to 4.00pm Saturday 10th April 2021
Duration of the event
5.30am to 11.30am Sunday 11th April 2021
The Geelong Half Marathon is solely organised by the Geelong
Cross Country Club (GCCC), and is run along the banks of the
Event description beautiful Barwon River in Geelong, from Belmont, to Breakwater
and then up to Fyansford and back to Belmont. It is a fast, fairly flat
and very scenic course with no road crossings. There is also an
accompanying 7 km event which is concentrated on the section
COVIDSafe Event Plan V3 Page 3 of 49
between Moorabool Street and Shannon Avenue. It is run by
runners, for runners and raises funds for cancer treatment in the
Geelong Region.
This is an annual event that is in its 33rd year and provides an
injection of much needed funds to the GCCC and the Barwon
Health Foundation, and the opportunity of promoting Geelong as a
healthy and active region. The Geelong Half Marathon is an all-
inclusive event that promotes health, wellbeing, diversity and
quality of life for Geelong residents and visitors alike. With a field
over between 600 and 1,000 runners/walkers, over 60% of the
entrants come from outside of the Geelong region, many of the
entrants therefore stay in Geelong and invest in our local
businesses and community.
With the running of both a 21.1km event and a 7km event, we can
cater for all ages and capabilities. All participants receive a
medallion (21.1km) and a keep-cup (7km) as a memento of their
marvelous visit to our region.
Due to COVID concerns, race entries are completely on-line and
will be closed on 26th March 2021. This will allow time for the mail
out of all race packs. There will be a pick-up of race packs at the
Information Tent between 2pm and 4pm on Saturday 10th April
2021.
Similarly, there will be no official presentations, and finishers will
be marshaled out of the finish area as quickly as soon as possible
and asked to disperse.
Only race entrants and marshals/volunteers are allowed inside the
compound marked on Map 3. There will only be one entry/exit
(separated) for all persons inside this area.
A full set of race maps is included in Appendix 1.
• 5.30am – 7.30am on Sunday 11th April 2021 - Course and
start/finish setup, volunteer/marshals allocation and
positioning
• 7.30am on Sunday 11th April 2021 - 21.2km race start
Timing of key event • 8.00am on Sunday 11th April 2021 – 7.0km race start
activities • 8.25am to 10.30am on Sunday 11th April 2021 – finish of 7km
and 21.1km races
• 9.30am on Sunday 11th April 2021 – presentations near
start/finish
• 10.30am to 11.30am on Sunday 11th April 2021 – clean site and
pack up
Serving of alcohol N/A
COVIDSafe Event Plan V3 Page 4 of 49
Event website http://www.gccc.asn.au/index.php/geelong-half-marathon/
Limited, restricted to organisation of a virtual race season in 2000,
as well as the virtual running of the annual Dawnbuster Fun Run in
Experience arranging a late December 2000.
COVIDSafe event
Experience with the development of COVIDSafe practices for grant
applications.
Attendance and tiers
Please provide details of the event attendees and event tier:
Expect between 700 and 1,000 competitors.
Total expected attendees Expect around 200 spectators.
Estimated 100 volunteers, marshals and contractors.
Expected peak attendees Expected 1,300
For healthy development reasons, we only allow 14yo and over to
enter the 7km and 16yo and over to enter the 21.1km race.
Attendee demographic
We encourage all abilities to participate and pride ourselves on an
all-inclusive mantra for our events.
The 2021 event will be the 33rd year the Geelong Half Marathon
has been held. Previous number of participants is summarised
below:
• 2008 419 finishers 21.1km
• 2009 484 finishers 21.1km
• 2010 674 finishers 21.1km
Attendance number from • 2011 782 finishers 21.1km
previous years if the event • 2012 953 finishers 21.1km
has been held previously • 2013 918 finishers 21.1km
• 2014 724 finishers 21.1km
• 2015 667 finishers 21.1km
• 2016 729 finishers 21.1km, 143 finishers 7km
• 2017 610 finishers 21.1km, 124 finishers 7km
• 2018 626 finishers 21.1km, 128 finishers 7km
• 2019 606 finishers 21.1km, 120 finishers 7km
• 2020 No official event due to COVID
Event Tier
Tier 2
(Tier 1 or Tier 2)
COVIDSafe Event Plan V3 Page 5 of 49
Venue Details
Please provide the relevant details of your venue or venues below:
Venue name Barwon River Trail (CCMA), Belmont Common (CoGG)
Corangamite Catchment Management Authority (CCMA)
Silvana Iannello
Project Officer - Water Infrastructure | Corangamite Catchment Management Authority | PO Box
159 (64 Dennis St) Colac VIC 3250.
Phone: 1800 002 262
Mobile: 0437 095 027
Email: silvana.iannello@ccma.vic.gov.au
Web: www.ccma.vic.gov.au
Venue contact City of Greater Geelong (CoGG)
OLIVIA LORENSENE
Events Officer
Event Services Unit, Economic Development & Events
City of Greater Geelong
P: 03 5272 4616
M: 0458 391 248
E: olorensene@geelongcity.vic.gov.au
Venue site map
(see Appendix 1
for full set of
site plans)
Venue site size
External entrants areas (see Map 3 in Appendix 1) – approx. 250m x 40m for start/finish
(in square
area. Spectators will be excluded from this area
meters)
COVIDSafe Event Plan V3 Page 6 of 49
Venue publicly
accessible floor
N/A
(in square
metres)
Maximum
Apply social distancing principles.
venue capacity:
Break down of
room / area (in
N/A
square meters)
and capacity:
Requested
maximum
On race day, as above, approx. 1,000 participants, 200 spectators and 100
number of
marshals/volunteers/contractors.
attendees at
the venue
Venue workers
number
(excluding
vendors, sub- Nil.
contractors,
volunteers)
Venue vendors, 1 x overnight (Saturday) security personnel
sub- 2 x barricade contractors
contractors, 1 x person for mobile toilet truck
volunteers 3 x persons for timing contractors
number 6 x first-aid contractors
Approx. 90 volunteers/marshals.
• Race Director – general control and supervision of all event related matters,
coordinators and volunteers/marshals
• Start/Finish Area Coordinator – set up and personnel involved in the start/finish
area
Event / venue
workers - key • Marshals Coordinator – allocation of marshals/volunteers, location, roles and
responsibilities
roles and
responsibilities • Drink Stations Coordinator – set up, personnel and supplies for drink stations
• Registrations Coordinator – registrations/entries, finishers, results
• Marketing Coordinator – sponsorship, advertising, signs, banners locations etc.
• Course Coordinator – course set-up, signs, barriers, cones
• Car Park Coordinator – marshalling of cars in and out of the site
• Car Parking – 3 entry/exit points – Barrabool Road (2No.), Belmont Market (1No.) –
see Map 8 in Appendix 1.
Number of
• Entrants – single entry/exit point from entrants fenced area, start line to be set
entry / exit
up with 4 x 1.5m shuts (steel barricades and cones) – see Maps 3 and 4 in
points
Appendix 1.
- at finish – 2 x 1.5m shuts (steel barricades) set up to guide finishers to
dispersal point
COVIDSafe Event Plan V3 Page 7 of 49
• Spectators – general access, COVIDSafe Marshals will circulate amongst
spectators advising of social distancing requirements (see later)
Venue access COVIDSafe marshals (see Section 3) will strictly monitor and control movement in and
management out of the Belmont Park Pavilion, at the start and finish lines, and around the general
arrangements access areas.
Section 2: Event Site Map
Event site maps are shown in Appendix 1.
COVIDSafe Event Plan V3 Page 8 of 49
Section 3: Explanation of Event Public Health Risk Controls
All COVIDSafe Event Plans must incorporate controls to mitigate the risk of coronavirus (COVID-19)
transmission before, during and after the event. Consideration must be given to the following
aspects of event planning when creating a COVIDSafe Event Plan to identify and mitigate public
health risks:
• Event oversight and administration
• Attendee management
• Cleaning and hygiene
• Workers, vendors and subcontractor safety
Please note, this template only provides details of general event risk controls. Event organisers are
expected to also incorporate event-specific controls into their COVIDSafe Event Plans based on the
contextual needs of their event.
For detailed guidance on event specific risk controls please refer to ‘Guidance for preparing a
COVIDSafe Event Plan’.
Oversight and administration
Events must have an appropriate governance structure that incorporates communication of intent
to all event authorities, detail of key people involved in the COVIDSafe Event Plan and key
processes to plan and deliver COVIDSafe events.
• How will you ensure general governance arrangements are widely understood by all
facilitators of the event?
• How will you monitor the Victorian Government’s latest public health advice and incorporate
it into your planning?
• How will you ensure that attendees are provided with key public health messages and advice
to stay at home if unwell?
• How will you enable clear and detailed record-keeping to facilitate contact tracing?
• How will you assess and mitigate flow on implications to any surrounding local communities?
General Governance
Timing Plans / actions Responsible
Before Committee
• Appoint a COVIDSafe Sub-Committee (CSC) –
comprising the President, Secretary, Risk
Management Coordinator and one other
Committee member or general member
• CSC will have the following tasks: CSC
o to monitor DHHS guidelines and current
restrictions
COVIDSafe Event Plan V3 Page 9 of 49
o to prepare COVIDSafe plans for the club’s
operations
o to advise the Secretary to communicate with
the general membership re COVID related
matters
o to advise the Secretary to contact the media
with any relevant messages, notices or
advertising
o to monitor and report (to the full Committee
and DHSS if necessary) on the COVID related
performance of the club with regards to events
and the operations of a COVIDSafe Plan
During Committee
• Committee to receive reports from the CSC (and
DHHS if necessary) with regards to the COVIDSafe
Event Plans’ performance
• CSC to monitor the operation of COVIDSafe events CSC
and report to the Committee and DHHS if
necessary
• CSC to advise on COVIDSafe event requirements CSC
After CSC/Committee
• CSC to review COVIDSafe events and provide a
report to the Committee
• CSC to workshop improvement opportunities on
the process of developing a COVIDSafe Event Plan
and the monitoring of the performance of the
same
Communicate Expectations to Event Workers and Attendees
Timing Plans / actions Responsible
Before Secretary
• Email addresses and mobile phone numbers will be
compiled for all attendees and advice disseminated
as necessary
• Prepare a COVIDSafe Information Sheet for CSC
contractors, volunteers/marshals, participants and
spectators) – refer to samples in Appendix 2
• Volunteers Coordinator to distribute COVIDSafe Volunteers
Information Sheet to all nominated volunteers and Coordinator
marshals Registrations
• Registrations Coordinator to distribute COVIDSafe Coordinator
Information Sheet to all entrants
• Drink station participants to be advised that Drink Station
stations will be supplied with water and cups that Coordinator
are to be pre-filled by volunteers wearing masks
Secretary & Course
and gloves at all times
Coordinator
COVIDSafe Event Plan V3 Page 10 of 49• Secretary to prepare a spectators/public
COVIDSafe Information Sheet for erection around
the Start/finish area and along the course
During
• COVIDSafe Information Sheet to advise of
CSC
requirements for registration of all attendees by
Start/Finish
way of QR Code sheet placed around the site and
Coordinator
course, as well as paper-based forms that can
Registrations
alternatively be completed by attendees. Forms to
Coordinator
be carried by volunteers and available at
Drink Stations
Start/Finish area, Registration Area, and Drink
Coordinator
Station locations
• Drink Station leaders to ensure that tables of pre-
Drink Stations
filled cups are supplied before participants arrive
Coordinators
and the participants pick up the cups themselves
Record Keeping to Support Contact Tracing of workers, contractors and patrons
Timing Plans / actions Responsible
Before CSC
• QR Code to be obtained for the event – will need
separate codes for race pack pick-up (Saturday 10th
April 2021), start/finish area and course-general
for spectators around the course
• Drink stations to have paper-based forms for Secretary
COVID registration, to be coordinated by Drink
Station team leader
• Alternative paper-based recording sheets to be
prepared for each QR Code area
• All volunteers/marshals and entrants will be
emailed to ensure that all attendees have an active
COVIDSafe app
• COVID Marshals (2No.) to be organised, to have CSC
their own specific Information Sheet and to wear
COVID Marshal vests
During CSC
• QR Codes to be made available and all attendees
advised on their COVIDSafe Information Sheet
where to find it
• Alternative paper-based recording sheets to be CSC
maintained and made available at locations
mentioned above
• Regular announcements made as to where the QR
Codes and information sheets can be found and the Announcer
need to complete them
• COVID Marshals (2No.) to circulate through
attendees reminding them of their COVIDSafe
COVIDSafe Event Plan V3 Page 11 of 49event responsibilities and to ensure that they have Volunteers
registered their attendance Coordinator and CSC
After CSC/Secretary
• Collate QR Code entries and paper-based forms
• Securely file on club computer system including
cloud-based file
Impact on the Local Community
Timing Plans / actions Responsible
Before Marketing
• Advertising will market the event in a positive
Coordinator
manner locally and on running websites – this will
provide a positive message to the community about
pursing health & fitness in a COVID-affected period
• Signs to be erected around course to advise the
public of the impending event
During Couse Coordinator
• Signs erected around course advise the community
of the event
• Event in progress is a spectacular sight with
participants running/walking along the pristine
Barwon River trail Announcer
• Announcer is continually promoting the event,
including sponsors, participants, the Geelong Cross
Country Club and the healthy pursuit of running and
walking
Attendee Management
Arrangements must be in place to ensure physical distancing is maintained throughout the event.
All workers and attendees must be screened for coronavirus (COVID-19) symptoms before the
event, and first aid plans should incorporate the management of suspected coronavirus (COVID-
19) cases.
• How will you ensure that physical distancing requirements are maintained during the
event, including when alcohol is being consumed?
• What measures will you put in place to screen for coronavirus (COVID-19) symptoms?
• How will you monitor the number of people at the event at any given time?
• How will you incorporate the management of suspected coronavirus (COVID-19) cases in
your first aid plans?
• Can you please confirm if there will be a designated location area separate from the first
aid tent for any suspected COVID-19 cases? If so, where will this be located?
COVIDSafe Event Plan V3 Page 12 of 49Maintain Physical Distancing
Timing Plans / actions Responsible
Before
• Email to all entrants and registered volunteers
CSC & Secretary
advising of social distancing, sanitising and on-the-
day COVID registration via QR Code and paper-
based forms, the need to carry a mask at all times
• Signage on site regarding the need for all present to
CSC
either register or complete paper-based forms for
COVID registration – includes spectators – refer to
sample notice in Appendix 3
• Website to include above requirements Registration
Coordinator
Course Coordinator
• Event on-line registration process to include above
advice
CSC & Volunteers
• Erect event site plans that include layout of
Coordinator
start/finish area, and other measures to segregate
participants from spectators and the public –
includes chutes at the start and finish line, fencing
along finish straight and in cool-down areas,
locations of hand sanitiser, Entry/Exit Points sign at
the entrants’ comp[ound etc.
• Organise COVID marshals (2 No.) to move around
start area, then finish area, and spectator area
monitoring social distancing, advising of location of
hand sanitiser etc.
During Start/Finish
• Set up start and finish areas with chutes to maintain
Coordinator
social distancing – to consist of one barricade at the
start line for each chute and then cones spaced at
2m intervals for approx. 10m from the start line
Start/Finish
• Set up fencing to segregate participants from
Coordinator
spectators and the public
CSC & Course
Coordinator
• Ensure that site event signs are properly erected CSC & Announcer
CSC, COVID
Marshals,
• Participants and others to be advised by the
Volunteers
Announcer pre-race regarding the need to wear a
Coordinator &
face mask should social distancing not be
Announcer
achievable during the pre-race briefing and post-
race gatherings (people will be encourage to
disperse ASAP by the COVID Marshals – see next
item) Drink Stations
Coordinator
COVIDSafe Event Plan V3 Page 13 of 49• COVID Marshals (2No.) to circulate at start and then
finish area (including the general spectator areas) to
ensure that the COVID registration process, social
distancing, sanitising and mask message is
conveyed to those present
• Drink Stations volunteers to be instructed to
maintain social distancing etc.
Screening for symptoms of workers, contractors and patrons
Timing Plans / actions Responsible
Before CSC
• Erect event site signage to advise of above
requirements as well as the need to ensure that the
message is clearly conveyed, that” if you are not
feeling well, or have symptoms of COVID, please
return home immediately and seek medical advice
and/or get COVID tested ASAP”
• Club website to clearly convey the above message CSC & Secretary
including “stay at home” if any of the above
symptoms are experienced
During CSC & Volunteers
• COVID Marshals (2No.) to monitor all attendees for
Coordinator
any signs of COVID-like symptoms and advise them
accordingly if they are experiencing any COVID-like
symptoms
• COVID Marshals to be equipped with digital CSC & Volunteers
thermometers for use as deemed necessary Coordinator
• Drink Station leader to carefully observe all Drink Stations
participants in case someone displays COVID-like Coordinator
symptoms – participants to be asked to remove
themselves from the course should they display
symptoms
Entry Points
Timing Plans / actions Responsible
Before Car Parking
• Car parking layout and entry/exits points to be
Coordinator
carefully planned and included on event site plans
• Participants and spectators/public areas of Start/Finish
entry/exit and circulation to be clearly marked on Coordinator & CSC
event site plans
COVIDSafe Event Plan V3 Page 14 of 49• Signage and notices regarding social distancing. Start/Finish
COVID registration, wearing of face masks, Coordinator & CSC
sanitising etc. to be planned and erected at
Drink Stations
designated locations
Coordinator
During CSC
• COVID Marshals to ensure that adequate signage is
maintained Start/Finish
• Start/finish chutes to be maintained for the Coordinator
duration of the activity
• Site fencing used for the segregation of participants Start/Finish
and spectators/public to be maintained for the Coordinator
duration of the activity
End of event or patron departure for the event
Timing Plans / actions Responsible
Before Volunteers
• Volunteers to be instructed to ensure that all
Coordinator
attendees leave their area in an orderly fashion and
exercising social distancing
During
• Departure of parked cars to be coordinated to
Car Parking
ensure an orderly exit of all vehicles
Coordinator
• Dismantling and pack up of areas to be strictly
All Coordinators
controlled by the relevant coordinator, ensuring
that all volunteers are complying with the COVID
rules
• COVID Marshals to circulate and monitor departure CSC
activities
First Aid / In-Event Health Service Plans
Timing Plans / actions Responsible
Before
• First Aid station manned by professional first aid
Race Director
company (6No.) planned in the Start/Finish area as
per previous years. Includes 2 No. roving first-
aiders on bicycles
• Local emergency services and hospitals advised of
Race Director/First
event
Aid
• COVID Marshals briefed on their roles and the use
of digital thermometers, COVID symptoms etc, to
CSC
liaise closely with the first aid personnel.
COVIDSafe Event Plan V3 Page 15 of 49During First Aid
• First aiders to respond as necessary
• COVID Marshals to liaise with first aid personnel as COVID Marshals
necessary
• Any COVID related incidents to be reported to the COVID Marshals &
first aid team leader as well as thew Race Director First Aid
After First Aid, COVID
• Full debrief with first aid personnel and COVID
Marshals, Race
Marshals, to be reported to Race Director
Director
• COVID report to be prepared for DHHS CSC
Emergency services access
Timing Plans / actions Responsible
Before
• All emergency services to be advised of event
Race Director
• First Aid organised for event day
During Race Director
• Emergency services contacted as necessary
Evacuation
Timing Plans / actions Responsible
Before Risk Management
• Evacuation Plan as per the GCCC’s Risk
Coordinator &
Management Manual (copy can be provided if an
Couse Coordinator
email address is provided to forward it)
• Evacuation Plans to be erected around the site and
course
During Race Director
• Activate Evacuation Plan if necessary
Weather
Timing Plans / actions Responsible
Before Risk Management
• Weather forecast to be monitored in the week
Coordinator
before the event – Club’s Risk Management Manual
(RMM) to be confirmed (includes hot weather and
inclement weather conditions)
COVIDSafe Event Plan V3 Page 16 of 49During Risk management
• Activate risk management mitigation measures as
Coordinator
necessary as per the club’s RMM and ERP
Service of Alcohol
Timing Plans / actions Responsible
Before Not applicable (no alcohol to be available on-site)
During Not applicable
Cleaning and Hygiene
A regular and thorough cleaning schedule must be implemented before, during and after the
event with high traffic areas such as toilets and frequently touched objects such as door handles,
counters and railings regularly disinfected.
• How will you ensure that adequate provisions are made for handwashing and hand
sanitation throughout the event?
• How will you ensure that facilities are readily available throughout the event?
• How will you make sure that frequently touched objects are cleaned regularly?
• How will you make sure shared spaces like bathrooms are cleaned regularly?
Regular and Thorough Cleaning and Disinfection
Timing Plans / actions Responsible
Before CSC
• COVID Cleaning Marshals (2No.) to be allocated to
continuously circulate around the
start/finish/spectator areas and clean touch points,
tables, fences, etc. CSC
• Drink Station team leaders to be instructed to carry Drink Stations
out continuous cleaning & disinfecting of tables, Coordinator & CSC
containers etc, at their locations
During Drink Stations
• COVID Cleaning Marshals and Drink Station team
Coordinator & CSC
leaders to clean and disinfect as per their
instructions
After Drink Stations
• COVID Cleaning Marshals and Drink Station team
Coordinator & CSC
leaders to clean and disinfect all equipment as per
their instructions
COVIDSafe Event Plan V3 Page 17 of 49Hand Sanitiser and Hand Washing Facilities
Timing Plans / actions Responsible
Before CSC
• Event site plans to include location of hand sanitiser
and washing stations
• Hand wash stations to be the mobile toilets (truck
mounted), and public toilets
During CSC & COVID
• Set up hand sanitiser and hand wash stations and
Cleaning Marshals &
ensure adequate supplies at all times
Truck-Mounted
• COVID Marshals and COVID Cleaning Marshals to be
Toilet Contractor
equipped with hand sanitiser and spare face masks
Workers, vendors, volunteers and contractors
Workers, vendors, volunteers and contractors are essential in operating a COVIDSafe event. They
must understand and be responsible for their personal distancing and hygiene practices, and
support attendees to behave in a COVIDSafe manner. To enable this, they must undergo
appropriate coronavirus (COVID-19) training and have access to suitable personal protective
equipment.
• How will you ensure that workers have access to appropriate personal protective equipment,
and they receive training in its use? (see https://www.dhhs.vic.gov.au/infection-prevention-
control-resources-covid-19 for further information).
• How will you monitor the wellbeing of workers during the event?
• How will you ensure adequate physical distancing is maintained between workers and
attendees?
• How will you make sure staff have undergone training on COVIDSafe Event Plan requirements
for your event/venue?
Event organisers and general event workers
Timing Plans / actions Responsible
Before
• Only contractors will be the Saturday night security,
fencing suppliers, truck-mounted toilets contractor
and the first aid company
• Contractors to be supplied with a COVID Safe CSC
Information Sheet that will include all COVID
requirements – to be checked off by the CSC
• All participants including entrants, volunteers and CSC
event coordinators to be circulated with a
COVIDSafe Information Sheet
COVIDSafe Event Plan V3 Page 18 of 49• All coordinators to be briefed on COVID related
requirements
During CSC, COVID
• COVID Marshals and CVOVID Cleaning Marshals
Marshals, COVID
(4No. total) to monitor volunteers and contractors
Cleaning Marshals
throughout the event checking on the need for face
masks, social distancing etc.
Food and catering workers
Timing Plans / actions Responsible
Before
• No food or drink facilities planned to be provided
other than cups of water at the drink stations and
bottles of water at the finish
During N/A – as above
Cleaning workers
Timing Plans / actions Responsible
Before As above for Cleaning & Hygiene section
During
Security workers
Timing Plans / actions Responsible
Before Race Director
• Security personnel organised for the Saturday
evening patrol to protect equipment and tents etc.,
that have been erected for race day
• Security personnel to be provided with COVIDSafe
Information Sheet detailing their responsibilities
During Race Director
• Security personnel will only patrol overnight so no
contact necessary with participants or spectators.
Should contact be necessary during the night with
any member of the public, their instructions will
COVIDSafe Event Plan V3 Page 19 of 49include suitable PPE, social distancing and
cleaning/disinfection procedures
Volunteers
Timing Plans / actions Responsible
Before CSC
• All volunteers will be circulated with a COVIDSafe
Information Sheet for their area of responsibility
During Coordinators & CSC
• All volunteers to act in accordance with their
instructions above, this is to be monitored by the
relevant coordinator and/or the COVID Marshals
and/or the COVID Cleaning Marshals
After CSC
• All volunteers will be asked for feedback on the
COVIDSafe process that they experienced
Deliveries
Timing Plans / actions Responsible
Before Not applicable (bottled water already on-site)
During Not applicable
Other workers(if any)
Timing Plans / actions Responsible
Before Not applicable
During Not applicable
COVIDSafe Event Plan V3 Page 20 of 49Section 4: Event Specific COVIDSafe Controls (if relevant)
Operational Spaces
Events are often comprised of multiple discrete areas and/or spaces. These spaces may be
external (e.g., transport hubs, ticket offices, training/practice facilities), front of house (e.g. toilets,
retail outlets, grandstands), back of house (e.g. worker areas), or other spaces (e.g. fields of play,
stages).
• How will you demonstrate in your event plan that you can ensure workers, contractors and
patrons can access the parts of the venue or event as required? Eg. ‘attendee zones’ or ‘staff
only’ sections clearly demarcated.
• Can you please confirm if there will be a designated isolation area separate from the first aid
tent for any suspected COVID-19 cases? If so, where will this be located?
• What is your process of escalation if someone was to breach the COVID safe measures you
have in place?
• Exactly how many COVID marshals will be present at the event on each day? We recommend
a ration of 1:100, will you be able to comply with this?
Complete following sections as applicable to your event.
Public Transport: for large scale events, how will you incorporate public
transport or engage with the Department of Transport?
Timing Plans / actions Responsible
Before Not applicable
After Not applicable
Car Parks
Timing Plans / actions Responsible
Before Not applicable – covered earlier
During Not applicable
Ventilation – Indoor Spaces
Timing Plans / actions Responsible
COVIDSafe Event Plan V3 Page 21 of 49Before N/A During As above Food and Beverage Preparation and Service Areas Timing Plans / actions Responsible Before Not applicable – no food or beverage During Not applicable Other Queuing Areas Timing Plans / actions Responsible Before Covered in earlier sections During As above Attendee Seating and Viewing Areas Timing Plans / actions Responsible Before Covered in earlier sections During As above Fields of Play and Competition Areas Timing Plans / actions Responsible Before Not applicable During Not applicable COVIDSafe Event Plan V3 Page 22 of 49
Stages
Timing Plans / actions Responsible
Before Not applicable
During Not applicable
Market Stalls and Fetes
Timing Plans / actions Responsible
Before Not applicable
During Not applicable
Non-Allocated Seating or Picnic Rug
Timing Plans / actions Responsible
Before Not applicable
During Not applicable
Designated isolation area - location
Timing Plans / actions Responsible
Before Nil
During We will initially suggest that they go straight to COVID Marshals
hospital. We will allocate an area on the lower level of
the Belmont Park Pavilion which has an open chain
mesh fence compound. This will also be taped off as a
no-go zone and be patrolled by a COVID Marshal. It
would be our aim to have this person(s) seek medical
attention as soon as possible.
COVIDSafe Event Plan V3 Page 23 of 49Escalation process
Timing Plans / actions Responsible
Before Not applicable
During We would ask the person to abide by the safe COVID Marshals
measures, and if they refuse, we would have the Police
attend the site as it is a legal requirement to follow the
COVID requirements.
Covid Marshals ratio to attendees
Timing Plans / actions Responsible
Before Not applicable
During We will have 10. COVID Marshals available on the day. Marshals
coordinator
Section 5: Supporting information
Please ensure you attach any supporting information that may be helpful to illustrate aspects of your
COVIDSafe Plan. This could include, but not be limited to:
• Event Operations Plan
• Floor Plans
• Previous COVIDSafe Event Plans (in Australia or overseas)
• Existing COVIDSafe Event Plans for other events – currently under review or recently approved
• Cleaning schedule
• Photos
COVIDSafe Event Plan V3 Page 24 of 49Section 6: Legal Terms Liability and indemnity You control and accept sole responsibility, risk and liability for all aspects of your public event. You must conduct your own investigations, assessments and interpretations and seek independent professional advice on all aspects of your public event. The State of Victoria does not control and accepts no liability for your public event nor for any loss, damage, injury or death in connection with your public event, including (without limitation), any change to requirements for your public event or the cancellation or postponement of your public event. You will indemnify the State of Victoria against any liability to or claims by a third party for any loss, damage, injury or death in connection with your public event, including (without limitation), the cancellation or postponement of your public event. Consultation, review, assessment and approval process To the extent permitted by law, the State of Victoria excludes liability for any loss, damage, injury or death caused by use of or reliance on any consultation, review, assessment or approval process in connection with your public event. The State of Victoria may amend or withdraw from the consultation, review, assessment or approval process at any time without notice. The State of Victoria may amend or withdraw any consultation, review, assessment or approval at any time without notice. You will not be relieved from compliance with any of your obligations at law as a result of: • any consultation, review, assessment, or approval (or failure to consult, review, assess, or approve) or any other act or omission by the State of Victoria in connection with your public event (including, without limitation, any failure by the State of Victoria to detect any errors, inaccuracies, mistakes, non-compliances or omissions in connection with your public event) • your implementation of and compliance with the Plan for your public event. Purpose / use of template This template is provided for general information and guidance only. The State of Victoria does not represent or warrant that the content of this document is accurate, authentic or complete or that the information contained in this document is suitable for your needs. You must not rely on this document as a statement of government policy, except where clearly stated. You should assess whether the information is accurate, authentic or complete and where appropriate, seek independent professional advice. To the extent permitted by law, the State of Victoria excludes liability for any loss, damage, injury or death caused by use or reliance on this document. The State of Victoria may amend of withdraw material in this document at any time without notice. This document provides links to external websites and other sources. The State of Victoria does not control and accepts no liability for the content of those external websites and other sources or for any loss arising from use or reliance on those external websites and other sources. The State of Victoria does not endorse any external websites and other sources and does not warrant that they are accurate, authentic or complete. Your use of any external websites and other sources is governed by the terms of that external websites and other sources. The provision of links to external websites and other sources does not authorise you to reproduce, adapt, modify, communicate or in any way deal with the material. COVIDSafe Event Plan V3 Page 25 of 49
COVIDSafe Event Plan V3 Page 26 of 49
Section 7: Appendices COVIDSafe Event Plan V3 Page 27 of 49
Appendix 1 – Event Site Plans COVIDSafe Event Plan V3 Page 28 of 49
Map 1 – 7km Course COVIDSafe Event Plan V3 Page 29 of 49
Map 2 – 21.1km Half marathon Course
Map 3 – Start/Finish Overall Area
COVIDSafe Event Plan V3 Page 30 of 49Map 4 – Start/Finish Layout COVIDSafe Event Plan V3 Page 31 of 49
]Map 5 – Breakwater Section COVIDSafe Event Plan V3 Page 32 of 49
Map 6 – Rowing Sheds Section COVIDSafe Event Plan V3 Page 33 of 49
Map 7 – Fyansford Section COVIDSafe Event Plan V3 Page 34 of 49
Map 8 – Parking Areas COVIDSafe Event Plan V3 Page 35 of 49
Appendix 2 – COVIDSafe Event Information Sheets
Information Sheet – Entrants
COVIDSafe Event Plan V3 Page 36 of 49COVIDSafe Event Plan V3 Page 37 of 49
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Information Sheet – Management, Volunteers/Marshals & Sub-Contractors COVIDSafe Event Plan V3 Page 40 of 49
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Information Sheet – Cleaning Volunteers COVIDSafe Event Plan V3 Page 45 of 49
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Appendix 3 – COVIDSafe Registration of Attendees
General Notice with QR Code
GEELONG HALF MARATHON
COVID
REQUIREMENTS
All people attending this event must register their
attendance by either using the QR Code below, or asking
one of the volunteers to fill out an attendance form.
COVID Marshals will be moving around the site checking
that everyone has registered their attendance.
Please assist by registering your attendance so that we
can complete a successful COVIDSafe Event.
QR Code
COVIDSafe Event Plan V3 Page 49 of 49You can also read
