Industry Prospectus July 30th, 2019 - ERA-EDTA
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Courtesy of Philips Lighting
Industry Prospectus
July 30th, 2019
Contents Contact details/Important information....................page 3 Facts & Figures .....................................................page 4 Deadlines & Congress Timetable...........................page 5 Congress Venue Map............................................page 6 Exhibition opportunities.........................................page 8 Innovation Hub 2020.............................................page 10 Industry Symposia.................................................page 11 Sponsorship opportunities.....................................page 13 Educational opportunities......................................page 14 Profile opportunities...............................................page 15 Congress services.................................................page 16 Terms and conditions............................................page 17 Enclosures: Form A Exhibition Space Form A-IH Exhibition Space Innovation Hub 2019 Form B Exhibitors’ Registration Form - ONLINE ONLY Form C Industry Symposium - First Submission Form D Industry Symposium - ONLINE ONLY Form E Sponsorship Opportunities Form F Visitors’ Registration Form - ONLINE ONLY 2
Contact Details
Congress dates Visa
Saturday, June 6, 2020 to Tuesday, June 9, 2020 Visa must be requested at least 3 months in advance
visa@era-edta.org
Congress Venue
MiCo - Milano Convention Centre ERA-EDTA Operative Headquarters
Piazzale Carlo Magno, 1 Via XXIV Maggio 38
20149 Milan, Italy 43123 Parma, Italy
www.micomilano.it/en/ Phone: +39-0521-989078
secretariat@era-edta.org
ERA-EDTA President
Carmine Zoccali Registrations
CNR-IBIM e Unità Operativa di Nefrologia The ERA-EDTA Industry Relations Team will handle all con-
Ospedali Riuniti gress registrations.
89124 Reggio Calabria registrations@era-edta.org
Italy
czoccali.president@era-edta.org ERA-EDTA Industry Relations Team
Via E. Mattei, 92
Congress President 40138 Bologna, Italy
Loreto Gesualdo Phone +39-0514595093
University Hospital Policlinico Consorziale Bari E-mail: industry@era-edta.org
Piazza Giulio Cesare, 11 paolo.zavalloni@era-edta.org
70124 Bari www.era-edta.org
Italy
loreto.gesualdo@uniba.it AIFA - Italian Ministry of Health
ERA-EDTA is in charge of collecting the requests to be pre-
Chairperson of the Scientific Committee sented to the AIFA - Italian Ministry of Health.
Peter J. Blankestijn Please contact
University Medical Center ERA-EDTA Industry Relations Team at industry@era-edta.org
Dept. of Nephrology the deadline is March 9, 2020.
NL-3508 GA Utrecht
The Netherlands Exhibition Service Management Company
p.j.blankestijn@umcutrecht.nl Gielissen Interiors | Exhibitions | Events
P.O. Box 87
Accommodation & 1170 AB Badhoevedorp, The Netherlands
Destination Management Services Phone: +31-20-5811411
Fax: +31-20-5811414
era-edta@gielissen.nl
www.gielissen.com
AIM GROUP INTERNATIONAL – Milan Office
Via G. Ripamonti, 129 Logistics / Freight Forwarding Company
20141 Milan – Italy Schenker Deutschland AG
Phone: +39.02.56601245 Geschäftsstelle Berlin-Messe
eraedta2020.hotel@aimgroup.eu Servicegebäude Süd - Jafféstr. 2
14055 Berlin, Germany
Phone: +49-30-3012995-450
Fax: +49-30-3012995-459
axel.schiek@dbschenker.com
sandra.wickel@dbschenker.com
www.dbschenker.com/de
3
Fact & Figures
The congress in numbers
http://www.era-edta.org/Facts_And_Figures_2019.pdf
The congress9.129
6.766 2.298 65 3
in numbers
CONGRESS MEMBERS EXHIBITORS VISITORS CEP
The congress in numbers
The congress in numbers
TOTAL PARTICIPANTS
9.129 6.766 TOP 10 COUNTRIES
2.298
363 Germany
65 PARTICIPANTS BY WORLD AREA
3.288
58.64% Europe
9.1299.129 6.766 6.766 2.298 2.298 65
CONGRESS MEMBERS 65 3.288
343 Italy3.288
EXHIBITORS VISITORS
23.09% Asia
CEPD ATTENDEES
332 Japan
TOTAL PARTICIPANTS 5.26% North America
330 United Kingdom
CONGRESS CONGRESS
MEMBERS MEMBERS EXHIBITORSEXHIBITORS VISITORS VISITORS CEPD ATTENDEES CEPD ATTENDEES 4.43% Mediterranean Sea
TAL PARTICIPANTS 313 P.R. China
TOTAL PARTICIPANTS
299 Spain 3.19 Central & South America
TOP 10 COUNTRIES PARTICIPANTS BY WORLD AREA
284 France 2.30% Middle East
363 Germany 58.64% Europe
0 COUNTRIES
TOP 10 COUNTRIES PARTICIPANTS BY WORLDBYAREA
PARTICIPANTS WORLD AREA 257 U.S.A. 1.92% Oceania
343 Italy 23.09% Asia
216 Hungary
363 Germany 58.64% Europe
363 Germany 332 Japan 58.64% Europe 206 America
Philippines
1.17% Africa
343 Italy 343 Italy 5.26% North
33023.09%
UnitedAsia
23.09% Asia
Kingdom
332 Japan332 Japan 4.43% Mediterranean Sea
3135.26% North
P.R. China America
5.26% North America
330 United330
Kingdom
United Kingdom
2994.43%
Spain Mediterranean Sea 3.19 Central & South America
313 P.R. China 4.43% Mediterranean Sea
313 P.R. China
2843.19
France
Central3.19
& South America 2.30% Middle East
299 Spain 299 Spain Central & South America
257 U.S.A.
284 France284 France
257 U.S.A. 257 U.S.A.
2.30% Middle
216 Hungary
2.30%
1.92% Oceania
EastMiddle East
225
1.92% Oceania
1.17% Africa
2.178 1.833 1.668 1
1.92% Oceania
206 Philippines
216 Hungary216 Hungary
1.17% Africa
1.17% Africa
206 Philippines
206 Philippines
SPEAKERS ABSTRACTS ABSTRACTS POSTERS
SUBMITTED ACCEPTED COMM
225 2.178 1.833 1.668
SCIENTIFIC PROGRAMME 165TOP 10 AREAS OF INTEREST
225 225 2.1782.178 1.8331.833 1.6681.668 16513 CEPD 165
COURSES 2194 CKD
2082 Clinical Nephrology
SPEAKERS ABSTRACTS POSTERS
ABSTRACTS 4 PLENARY LECTURES FREE 1710 Hemodyalisis
SPEAKERSSPEAKERS ABSTRACTS
ABSTRACTS ABSTRACTS
ABSTRACTS POSTERS
SUBMITTED ACCEPTEDFREE2 SPECIAL
POSTERS FREESESSIONS COMMUNICATIONS 1221 AKI
SUBMITTED
SUBMITTED ACCEPTEDACCEPTED COMMUNICATIONS
COMMUNICATIONS
39 SYMPOSIA
944 Diabetic Nephrology 3
873 Glomerular Diseases
SCIENTIFIC PROGRAMME TOP 10 AREAS
32 FREEOFCOMMUNICATION
INTEREST SESSIONS 788 Tranplantation
CIENTIFIC PROGRAMME
SCIENTIFIC PROGRAMME TOP 10 AREAS OFAREAS
TOP 10 INTEREST
OF INTEREST
13 CEPD COURSES 2194 CKD 778 Basic Science in Nephrolo
27 INDUSTRY SYMPOSIA
13 CEPD COURSES
13 CEPD COURSES 2194 CKD 2194 CKD 772 Anaemia
2082 Clinical Nephrology
4 PLENARY LECTURES
2082 Clinical
2082Nephrology
Clinical Nephrology 763 Hypertension
4 PLENARY4LECTURES
PLENARY LECTURES 1710 Hemodyalisis
1710 Hemodyalisis
1710 Hemodyalisis
2 SPECIAL SESSIONS 1221 AKI
3.288
2 SPECIAL2SESSIONS
SPECIAL SESSIONS 1221 AKI 1221 AKI
944 Diabetic Nephrology
39 SYMPOSIA
39 SYMPOSIA
39 SYMPOSIA 944 Diabetic
944Nephrology 3.2883.288
Diabetic Nephrology
873 Glomerular Diseases
873 Glomerular Diseases Diseases
3.450
873 Glomerular
119
32 FREE COMMUNICATION SESSIONS 788 Tranplantation
32 FREE COMMUNICATION SESSIONS SESSIONS
32 FREE COMMUNICATION 788 Tranplantation
788 Tranplantation
778 BasicSQUARE
Science in Nephrology
APP DOWNLOADS
778 Basic Science METERS
27 INDUSTRY SYMPOSIA 778 BasicinScience
Nephrology
in Nephrology
27 INDUSTRY
27SYMPOSIA
INDUSTRY SYMPOSIA
772 Anaemia
772 Anaemia
772 Anaemia 3.951
763 Hypertension
763 HypertensionEXHIBITORS 763 TOTALHypertension
EXHIBITION SURFACE
119 119 3.4503.450 119 3.450
APP DOWNLOADS
APP DOWNLOADS APP DOWNLOADS
15 million impressions
SQUARE METERS
SQUARE METERS SQUARE METERS more than 1.200 users involved
3.951 3.951 3.951 9.800 tweets
EXHIBITORS TOTAL EXHIBITION
EXHIBITORS SURFACE SURFACE TOTAL EXHIBITION SURFACE
EXHIBITORS
TOTAL EXHIBITION
4 THANK YOU FOR PARTICIPATING IN THE 56TH ERA-EDTA CONGRE
Deadlines
REGISTRATIONS
Early (individual and groups): March 19, 2020
Blank booking and prepayment ABSTRACTS
(groups only): March 19, 2020 Submission website open: November 4, 2019
Regular: May 14, 2020 Abstract submission close: January 17, 2020
Late: June 4, 2020 LBCT abstract submission: March 2-27, 2020
Blank - name list (groups only): May 21, 2020 Notification of abstract
Onsite: June 5-9, 2020 acceptance/rejection: March 25, 2020
& Congress Timetable
Friday, June 5 2020 - REGISTRATION DAY
11.00 - 19.00 Registrations
Saturday, June 6 2020 - CEPD DAY
07.00 - 18.30 Registrations
08.00 - 08.30 Congress Opening
08.30 - 16.30 CEPD Courses
17.00 - 18.00 Welcome Ceremony
16.00 - 20.00 Exhibition open for visit
18.00 - 19.30 Welcome Reception in the Exhibition
Sunday, June 7 2020 - DAY 1
07.00 - 18.30 Registrations
08.00 - 09.30 Symposia Free Communications + Mini Lectures
09.30 - 10.45 Poster session and coffee break Industry Symposia and exhibition visit
10.45 - 11.30 Plenary Lecture 1
11.45 - 13.15 Symposia Free Communications + Mini Lectures
13.15 - 14.45 Industry Symposia
15.00 - 16.30 Symposia Free Communications + Mini Lectures
16.30 - 17.00 Poster session, coffee break and exhibition visit
17.00 - 18.30 Symposia Free Communications + Mini Lectures
09.30 - 17.30 Exhibition open for visit
Monday, June 8 2020 - DAY 2
07.00 - 18.30 Registrations
08.00 - 09.30 Symposia Free Communications + Mini Lectures
09.30 - 10.45 Poster session and coffee break Industry Symposia and exhibition visit
10.45 - 11.30 Plenary Lecture 2
11.45 - 13.15 Symposia Free Communications + Mini Lectures
13.15 - 14.45 Industry Symposia
15.00 - 16.30 Symposia Free Communications + Mini Lectures
16.30 - 17.00 Poster session, coffee break and exhibition visit
17.00 - 18.30 Symposia Free Communications + Mini Lectures
09.30 - 17.30 Exhibition open for visit
Tuesday, June 9 2020 - DAY 3
07.30 - 13.00 Registrations
08.30 - 10.00 Symposia Free Communications + Mini Lectures
10.00 - 10.15 Coffee break
10.15 - 11.00 Plenary Lecture 3
11.00 - 12.30 Nephrology Pearls
5
SOUTH N ORT H
WING WING
Congress
Venue Map
1
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54,000 SQM TOTAL EXHIBITION SPACE N ORT H
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7
.3 FLOOR
PAV
Exhibition
opportunities
Main Exhibition Space fees - subject to VAT if applicable
Minimum space purchase is 9 square metres/sq.m - 3x3.
Activities Location The booth is rented as “space only” for
Registration & Service Area Main entrance -
South Wing, Level 1 o EUR 580.00 per sq.m for bookings
received by January 31, 2020
Main meeting rooms
Space 1-2 +3-4 South Wing, Level 0 o EUR 680.00 per sq.m for bookings
Red 1-2, Blue 1-2, Yellow 1-2-3 North Wing, Level 1 received after February 1, 2020
Gold Plenary, Brown 1-2, Brown 3 South Wing, Level 2
Silver Plenary North Wing, Level 2 Publishers, journals and non-profit organizations will be
charged a reduced rate of:
Poster session North Wing, Level 1
Catering & Seating Area North and South Wing, o EUR 290.00 per sq.m for bookings
Level 0-1-2 received by January 31, 2020
Congress Exhibition South Hall, Level 0 o EUR 340.00 per sq.m for bookings
received after February 1, 2020
Max height 5 metres/NET
hanging point excluded The booth is rented as space only. This means that the
4 metres/NET booth site will be provided without any prefabricated walls,
hanging point included installations, furniture, electricity, carpet and furnishings or
Hanging Points any other technical supplies and facilities. The exhibitor
see relevant information on the technical floor plan must personally take care of the set-up and installation of
the booth.
Max weight per sq.m
see relevant information on the technical floor plan Exhibitor entitlements and benefits
• Attend the Exhibition;
Exhibition timetable • Attend the Industry Symposia;
Final timings for operational hours and various deadlines • Attend the Congress Opening, the Welcome Ceremony
will be confirmed in the Exhibitors’ Manual. However, the and Reception;
following timetable provides a guideline. • Free exhibitor badges with the name of the exhibiting
company (see relevant chapter);
Set up South Hall, Level 0 • Free full registration - only for full exhibitors (see relevant
Wednesday, June 3, 2020 08.00-20.00
chapter);
Thursday, June 4, 2020 08.00-20.00
• Company profile and logo in the final programme, if
Friday, June 5, 2020 08.00-20.00*
submitted by the deadline;
Stand decoration & cleaning • Company name and logo listed in the official website
Saturday, June 6, 2020 08.00-14.00** www.era-edta.org and in the Congress App, if
submitted by the deadline.
Exhibition
Saturday, June 6, 2020 16.00-20.00
Sunday, June 7, 2020 09.30-17.30
Monday, June 8, 2020 09.30-17.30
Dismantling
Monday, June 8, 2020 18.00-24.00
Tuesday, June 9, 2020 08.00-20.00
No prior dismantling is allowed. Times may be subject to
change.
* All booth construction should be completed by 20.00,
Friday, June 5, 2020. By that time aisles must be free of any
exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during
this time; booths should be operational.
8
How to reserve an exhibition space Free full registrations
Please fill-in the Form A (enclosed) and send it to In order to take advantage of the free registration/s, the full
the ERA-EDTA Industry Relations Team at details of the person/s must be uploaded by May 13,
industry@era-edta.org 2020 to https://cm.era-edta.org, using the username
no later than March 15, 2020. and password from industry@era-edta.org.
Spaces will be assigned according to: Registrations will only be given to full exhibitors
1. Participation in the Booth Selection Meeting (i.e. paying EUR 580.00 per sq.m) according to the
September 4, 2019: with priority selection according chart below.
to the 2019-2020 ERA-EDTA Ranking List; This benefit is not available to discounted/free exhibitors.
2. From September 23 to October 31, 2019: with priority These free registrations are meant for the personnel of the
selection according to the 2019-2020 ERA-EDTA exhibiting company who is
Ranking List; interested in attending the Booth size Free
registrations
3. Starting from November 1, 2019 on a first come, first scientific programme of the
9-50 sq.m 1
served basis. congress. Submitted by the
given deadline, these free 51-100 sq.m 2
Exhibitors’ badges full registrations cannot be 101-150 sq.m 3
These badges are reserved only for EXHIBITING reimbursed or exchanged 151-200 sq.m 4
COMPANIES and their branches. for other items/services. > 201 sq.m 5
Exhibiting companies: you can upload the relevant information
by April 30, 2020 to https://cm.era-edta.org using the username Visitors’ badges
and password received from industry@era-edta.org. These badges are for Visitors wishing to enter the exhibition
Affiliate companies: please visit https://www.era-edta.org/ only; please visit https://cm.era-edta.org/order-badges/ to
en/milan2020/sponsors-and-exhibitors/ to find out the order/purchase your badge(s).
relevant link to access the online purchase system. The cost per Visitor’s Badge is:
No. 5 badges, free of charge, will be given for every 9 • EUR 150.00, plus VAT if applicable
square metres of booth booked/confirmed. if pre-ordered by May 13, 2020
Only the name of the exhibiting company will appear on the • EUR 200.00, plus VAT if applicable
exhibitors’ badges. if booked after May 14, 2020 and/or on site.
Exhibitors’ badges will be available at the Exhibitors’- These badges do not allow access to the session
Visitors’ Desk, in the Registration Area from June halls or any other scientific activities.
5, 2020 (11.00-19.00) - unless otherwise agreed; plastic
badge holders and lanyards can also be collected at this
desk. BADGES WILL NOT BE MAILED IN ADVANCE.
The contact person of the company (exhibitor details) will
be fully responsible for receiving and distributing the badges
to colleagues/staff members. Make sure that the contact
person for the company hands out the badges to colleagues/
customers before they access the restricted areas.
These badges are only meant for the staff working at the
booth and must be used to enter the Exhibition Area during
the hours when the exhibition hall is open to visitors (these
are NOT set-up/dismantling badges). These badges do
not allow access to the session halls or any other scientific
activities, except the Industry Symposia.
Extra exhibitors’ badges
You can upload your request for extra badges by May 13,
2020 to https://cm.era-edta.org using the username and
password received from industry@era-edta.org; the cost of
each extra badge is EUR 60.00, plus VAT if applicable.
After May 13, 2020 it will be possible to purchase extra
exhibitors’ badges at the Exhibitors’-Visitors’ Desk located
in the Registration Area, from June 5, 2020 (11.00-19.00)
onwards at the rate of EUR 90.00 each, plus VAT if
applicable.
No refunds will be given in case of cancellation.
9
Innovation Hub
Application form A-IH enclosed
This is a new opportunity reserved exclusively for the start- Space fees - subject to VAT if applicable
up companies in the development stage of their nephro- A space in the Innovation Hub is provided fully equipped.
logical technology services.
o EUR 4,000.00 plus VAT if applicable, per module
A specific area has been assigned in the exhibition where a The Innovation Hub exhibitor is invited to customise the
space of approximately 6-9 sq.m will be allocated to each space on June 6 from 08.00 according to the options pro-
start-up company. The cost includes the full booth, basic vided.
furniture and the exhibition badges.
Exhibitor entitlements and benefits
How to reserve an exhibition space • Attend the Exhibition;
in the Innovation Hub • Attend the Industry Symposia;
Please fill-in in the Form A-IH (enclosed) and send • Attend the Congress Opening, the Welcome Ceremony
it to the ERA-EDTA Industry Relations Team at and Reception;
industry@era-edta.org no later than • No. 2 exhibitor badges with the name of the exhibiting
January 31, 2020. company (see relevant chapter);
Applications will be accepted considering the following cri- • Company profile and logo in the final programme, if sub-
teria/steps: mitted by the deadline;
1. The submission will be evaluated by the Congress Sci- • Company name and logo listed in the official website
entific Committee and if necessary by the Late Breaking https://www.era-edta.org/en/milan2020/sponsors-and-
Clinical Trial Committee; exhibitors/ and in the Congress App, if submitted by the
2. Global revenue must not have exceeded EUR 10,000.00 deadline.
over the last year (2018 or 2019).
3. Companies should be independent and have been pri-
vately owned for less than five years.
4. The technologies for exhibit should fall within the follow-
ing areas: medical devices, biotechnology, software in-
novations and medical equipment.
5. Companies must not have been ERA-EDTA exhibitors in
the past.
6. Companies can exhibit for a max. of 2 consecutive years
with this special discount.
10Industry Symposia
Application form C enclosed
Industry Symposia are industry initiated educational Travel & living of the Industry Symposium Faculty
activities held during the 57th ERA-EDTA Congress; they Travel and accommodation should be taken care of by the
are open to delegates and exhibitors to attend. Company and any agreement must be reached directly with
the Speakers. If your Speakers/Chairpersons are also part of
Who can organize them the Congress Faculty, they can be offered accommodation
Industry symposia are usually supported by exhibiting at the Congress Headquarters Hotels; the ERA-EDTA
companies only; however, depending on availability, non Industry Relations Team on behalf of ERA-Eurocongress
exhibiting companies are also welcome. Ltd will send you quotation for accommodation costs, and
the amount will then be invoiced after the congress.
Day-time-duration Catering service are not included in the fees.
The Industry Symposia will be organised during the The Industry Symposia Booklet will be printed by the
following time slots: ERA-EDTA Industry Relations Team and included in the
June 7, Sunday 09.30-10.45 (1) congress bags. The Final Programme will be available
60 minutes NET to start at 09.45 online, whereas onsite the printed version will only be
&
dedicated to the scientific programme available upon request.
June 8, Monday 13.15-14.45 (2)
60 minutes NET to start at 13.30 Proposals - First submission
The proposals - first submission / see “Form C” - are
The scientific part of the Lunch Industry to be sent to the ERA-EDTA Industry Relations Team by
Symposium is limited to 60 minutes; if the slot is November 15, 2019.
longer an additional 30 minutes must be considered for The first submission should include the main topic(s) of
walk-in and for the Industry to provide catering (if planned). the symposium, the preferred dates and symposium type
(1) The preceding session is due to end at 09.30 together with the expected numbers of participants.
(2) The preceding session is due to end at 13.15 and the
following session must start at 15.00 Proposals - Second Application
For the companies that have sent the Form C by November
Rates - subject to VAT if applicable 15, 2019, specific credentials will be emailed to access
The rates are based on the capacity of the requested/ the online application where they will be able to upload
confirmed room(s): the programme draft - including a short abstract. The
proposed Chairpersons-Speakers should also be included.
Morning symposia Lunch symposia The deadline is December 16, 2019.
June 7-8 June 7-8
The Scientific Committee (SC) will decide the dates, the
Rooms for
symposium type (morning or lunch) and the rooms of
1,000 people EUR 37,500.00 EUR 45,000.00
(1 available)
the symposia according to the submitted files (detailed
Rooms for programme, rationale, abstract and speakers’ CV), trying to
700/750 comply with the preferences marked in the application form
EUR 35,000.00 EUR 42,500.00 and to avoid overlaps or interferences with the congress
people
(3 available) scientific programme. The SC will carefully check the
Rooms for contents of the proposed symposia, thoroughly evaluate
450/500 the programme draft, ask the company to provide further
EUR 32,500.00 EUR 40,000.00 details and provide explanations when necessary. The SC
people
(4 available) can also request changes to be made, as well as make
them a mandatory condition for acceptance.
The rates include: Please note that at least 25% of the speakers
• Rental fee of the room with standard a/v equipment and should be women; it is highly advisable to include
technical assistance; young speakers in the programme, furthermore,
• Publication of the symposium programme in the Final regarding nephrological topics, it is recommended
Programme and on the website; to invite speakers who are ERA-EDTA members
• Double-page advertisement in the Industry Symposia (category A & B).
Booklet (artwork production costs not included); The SC might reject submissions that do not comply with
• Two digital posters and a literature rack available directly the above mentioned principles. The selection will be
at the Congress Venue for the day of the Symposium made on the basis of the scientific relevance perceived by
only (poster digital file and flyers printing at own cost); evaluating the second application.
• Use of the congress logo on your invitation and
promotional documents.
11-» Industry
Symposia
Preliminary acceptance and day/room allocation Companies are allowed to place posters, self standing
Once the draft preliminary programme has been banners or sign boards just outside the hall not earlier
evaluated by the SC, a confirmation letter will be sent by than an hour before the start of the symposium; all of them
the ERA-EDTA Industry Relations Team with confirmation must then be immediately removed after the end of the
of the exact day and the allocated room. symposium. Hand-outs of any kind, or signposting within
the congress centre, are strictly forbidden.
Final programme of the Industry Symposia It is not permitted to display or distribute any promotional
The final programme should be uploaded by March 15, material within the congress centre, at the entrance or in
2020, using the same online procedure as the second within 500 metres of the congress centre, with the exception
submission; the final titles, speakers and chairs need to be of the authorized spaces.
provided, using the online application. Failure to comply with these rules will result in the
loss of points in the ranking list (-20).
Promotion
The Industry Symposia will be included in a specially Policy
dedicated section of both the Final Programme and The ERA-EDTA Industry Relations Team is aware that
the website https://www.era-edta.org/en/milan2020/ companies involved in the organisation of an Industry
sponsors-and-exhibitors/ Symposium are unlikely to receive confirmations from the
The Industry Symposia Booklet will be printed by the ERA- Speakers/Chairpersons in the early stages. For this reason
EDTA Industry Relations Team with the Congress layout and the ERA-EDTA Industry Relations Team will accept the fact
will include the artwork provided by the company by that Speakers/Chairpersons in the preliminary draft may differ
April 30, 2020 as a high resolution file (as in previous from those in the final programme. All information contained in
years at least 10 days before the deadline, a low-resolution- the programme drafts will be handled as strictly confidential.
artwork should be e-mailed for graphic/content check). Although the ERA-EDTA Industry Relations Team understands
The Industry Symposia Booklet will be included in the that some speakers may have committed to participating
congress bags and in the relevant section at in an Industry Symposium, please be aware that the policy
https://www.era-edta.org/en/milan2020/sponsors- does not permit a speaker to repeat lectures given during
and-exhibitors/ Industry Symposium. Furthermore there is a strict limitation of
a maximum of one/1 talk and one/1 chair per person.
Two digital posters and a literature rack will be provided for If the ERA-EDTA Industry Relations Team finds out that
each company that is organizing an industry symposium. a Speaker/Chairperson has an overlap of two parallel
The ERA-EDTA Industry Relations Team will be in charge symposia, it will promptly inform both companies in order
of displaying them in two different visible places in the to resolve the matter.
congress centre. You will receive a detailed floor plan closer
to the congress dates. It is not allowed to display or distribute any promotional
Companies are entitled to place their posters and fliers on material within the congress centre, at the entrance or
display only on the day the symposium is held. within of 500 metres of the congress centre.
Failure to comply with these rules will result in the
loss of points in the ranking list (-20).
12Sponsorship
opportunities
Application form E enclosed
The opportunities listed below could be combined in a Profile Opportunities
Sponsorship package so as to take full advantage these Final Programme from EUR 10,000.00
beneficial options to provide a higher impact at a reduced Industry Symposia Booklet EUR 15,000.00
cost. Please fill-in in the Form E (enclosed) and send it to
the ERA-EDTA Industry Relations Team, E-mail: industry@ Congress Services
era-edta.org no later than March 31, 2020. Congress Note Pads EUR 10,000.00
Congress Pens/Pencils EUR 7,500.00
Networking Opportunities Congress Bags EUR 15,000.00
Company Hospitality Suite Cost: upon request Congress Lanyards EUR 15,000.00
Company Meeting Room Cost: upon request Programme at a Glance EUR 12,500.00
VIP Room Cost: upon request Congress Map EUR 10,000.00
Internet Corner EUR 10,000.00
Educational Opportunities
Educational Webinar from EUR 20,000.00
Industry Symposia from EUR 32,500.00
Abstract Online Cost: upon request
Poster Online Service Cost: upon request Rates subject to VAT if applicable.
13Educational
opportunities
Educational grants
Cost: upon request
Sponsor companies will be entitled to:
• Acknowledgement in the Final Programme/Sponsors
section
• Sponsor acknowledgement on the website
https://www.era-edta.org/en/milan2020/spon-
sors-and-exhibitors/.
Industry Symposia
See page 11
The fees include:
• Rental fee of the room with standard a/v equipments and
technical assistance;
• Publication of the symposium programme on the Final
Programme and on the website https://www.era-edta.
org/en/milan2020/sponsors-and-exhibitors/
• Double-page advertisement in the Industry Symposia
Booklet (artwork production costs not included);
• Two digital posters and a literature rack available at the
Congress Venue for the day of the Symposium only
(poster digital files and flyer printing at own cost);
• Use of the Congress logo on your invitation and promo-
tional documents
Travel & living of the Industry Symposium Faculty
not included.
Catering service is not included in the fees.
Please see the full conditions mentioned in the relevant
chapter “Industry Symposia”.
Abstracts Online
Cost: upon request
All abstracts accepted for presentation will be available
online a few weeks before the congress and for one year
after the congress.
Sponsor company will be entitled to:
• Sponsor acknowledgement on the website
https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/
Poster online service
Cost: upon request
The poster online viewing stations will be located within
the congress venue and will include all of the accepted
posters of the 57th Congress.
Sponsor company will be entitled to:
• Company name and logo on each touch screens
• Sponsor acknowledgement on the website
https://www.era-edta.org/en/milan2020/spon-
sors-and-exhibitors/
14Profile
opportunities
Final Programme - FP Industry Symposia Booklet
The Final Programme will be printed in May 2020, made The Industry Booklet will be printed in May 2020, made
available to the delegates, posted on the website https:// available to the delegates, posted on the website
www.era-edta.org/en/milan2020/sponsors-and-exhibi- https://www.era-edta.org/en/milan2020/spon-
tors/ and distributed at the congress. sors-and-exhibitors/ and distributed at the congress.
Page artworks should be received by April 30, 2020. Page artwork should be received by April 30, 2020.
Internal back cover - Outside back cover -
3rd cover page, in colour EUR 15,000.00 4th cover page, in colour EUR 15,000.00
Inside page, in colour EUR 10,000.00
to be included in the Industry dedicated section of the Final Sponsor companies will be entitled to an acknowledge-
Programme ment on the website https://www.era-edta.org/en/
milan2020/sponsors-and-exhibitors/
Sponsor companies will be entitled to an acknowledgement
on the website https://www.era-edta.org/en/milan2020/
sponsors-and-exhibitors/
15Congress services
Congress services Congress lanyards & programme at a glance
Congress note pads & pens/pencils These items provide the sponsor company with a high level
for the congress bags of visibility as all delegates will receive a badge; the same
A note pad and a pen/pencil are included in every congress applies for exhibitors, staff people and press representa-
bag. Approximately 7,000/8,000 pieces are required (defi- tives.
nite number to be specified closer to the congress date). Approximately 12,000 pieces are required (final number to
Pads and pens, complete with the company logo/inscrip- be confirmed closer to the congress date).
tion, are provided by the sponsor and must be eco-friendly. Visibility fee - Congress Lanyards EUR 15,000.00
The ERA-EDTA Industry Relations Team can also take care Visibility fee - Programme at a glance EUR 12,500.00
of the production/shipment and provide the sponsor com- Eco-friendly production and transportation to the congress
pany with the suppliers cost estimations. centre for distribution is at company’s own cost.
Visibility fee - Congress note pads EUR 10,000.00
Visibility fee - Congress pens/pencils EUR 7,500.00 Sponsor company will be entitled to:
• Being sole sponsor;
Eco-friendly production and transportation to the con- • Sponsor acknowledgement on the website
gress centre for bag preparation is at company’s own cost. https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/
Sponsor company will be entitled to:
• Being sole sponsor; Congress Maps
• Sponsor acknowledgement on the website The congress maps are inserted in every congress bag, on
https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ the website and also on the congress app.
Approximately 7,000/8,000 pieces are required (final num-
Congress Bags/Shoppers ber to be confirmed closer to the congress date).
All delegates and press representatives will receive a con- Visibility fee EUR 10,000.00
gress bag. Approximately 7,000/8,000 pieces are required Production and transportation to the congress centre for
(final number to be confirmed closer to the congress date). bag preparation is at company’s own cost.
Visibility fee - Congress Bags/Shoppers EUR 15,000.00 Sponsor company will be entitled to:
• Sponsor acknowledgement on the website
Eco-friendly production and transportation to the congress https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/
centre for distribution is at company’s own cost.
Sponsor company will be entitled to: Internet Corner
• Being sole sponsor; Internet Corner will be housed within the congress venue/
• Sponsor acknowledgement on the website registration area and it will feature a minimum of
https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ 4 workstations + a printer.
Visibility fee EUR 10,000.00
Sponsor company will be entitled to:
• Company name and logo prominently displayed;
• Sponsor acknowledgement on the website
https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/
Storage rooms, hospitality suites
and meeting rooms
Cost: upon request
16Terms and conditions
1. Industry Symposium - IS The Industry Symposia Booklet will be printed by the
An IS should fit in the allotted time slots as per contracts ERA-EDTA Industry Relations Team and it will include all
sent as confirmation. the company layouts (double-page-advert) according to
Please also note that all meeting rooms should be vacated the graphic frame provided.
as agreed so that the cleaning staff can collect all the emp- Companies failing to submit the artworks by the deadline
ties and refresh the rooms. will not be included in the ISB.
The IS must be open to all congress participants. Reproduction of logo.
All attendants must be registered as full partici- The ERA-EDTA Industry Relations Team will send the or-
pants or as exhibitors. Persons without a badge ganising company the official congress logo for use in
will not be allowed to enter the room. All other any printed documents etc. related to the IS. However, all
scientific sessions are not open to exhibitors. printed materials containing this logo need to be officially
It is strictly forbidden to hold an IS outside the congress approved by the ERA-EDTA Industry Relations Team prior
premises starting from three days prior to the congress, to printing.
during the official days and for two days after the con-
gress, unless it is an Official Congress Satellite Sympo- Room dressing.
sium. Any formal presentations taking place in a hospi- The ERA-EDTA Industry Relations Team will agree with the
tality suite will be regarded as an IS, to which the above organising companies on specific slots for rehearsals and/
mentioned rules apply. or soft set-up. All costs involved must be paid by the com-
Application to hold an IS - Form C (enclosed) - containing panies. The IS meeting rooms must be left with their own
a draft title, the field of interest and prospective Speakers/ congress set-up/lay-out as per the signed contract.
Chairpersons (if applicable) should be sent to the ERA-ED-
TA Industry Relations Team by November 15, 2019. Promotion onsite.
The programme draft - including a short abstract and the Organising companies will have the chance to promote
proposed Chairpersons-Speakers - need to be uploaded their IS by producing two posters and flyers for each ses-
online, according to the instructions received, sion. No. 2 digital posters and a literature rack will be made
by December 16, 2019. available within the congress centre only on the day of the
Please note that at least 25% of the speakers IS.
should be women; it is highly advisable to include A self-standing banner or roll-up may be placed at the
young speakers in the programme, furthermore, entrance of the session room one hour before the IS and
regarding nephrological topics, it is recommended removed at the end of the session.
to invite speakers who are ERA-EDTA members It is not allowed to display or distribute any promotional ma-
(category A & B). terial within the congress centre, at the entrance or within of
The final programme must be sent to the ERA-EDTA 500 metres of the congress centre.
Industry Relations Team by March 15, 2020 using the Failure to comply with these rules will result in the
online application. Please note that there is a strict limita- loss of points in the ranking list (-20).
tion of a maximum of one/1 talk and one/1 chair per
person. If the ERA-EDTA Industry Relations Team finds Payment. Payment is requested within 30 days from the
out that a Speaker/Chairperson has an overlapping in two invoice date.
parallel symposia, it will promptly inform both companies
in order to solve the matter. The ERA-EDTA Industry Rela- Cancellations. Cancellation of an IS after receiving the
tions Team will include the IS scientific programmes in a official confirmation will be subject to the following charges:
special section of the Final Programme. With the same lay- Within January 31, 2020 50% of the amount due
out of official sessions; the acknowledgement will be “or- from February 1, 2020 full amount due
ganised by” on the bottom of the page. In case a cancellation is received before the official confir-
mation is sent, no cancellation charge will be made.
Travel & living of the Industry Symposium Faculty
Travel and accommodation should be taken care of by the
Industry and any agreement about must be made directly
between the Speaker and the Company. If your Speakers/
Chairpersons are also part of the Congress Faculty they
can be offered accommodation at the Congress Head-
quarters Hotels; the ERA-EDTA Industry Relations Team on
behalf of ERA-Eurocongress Ltd will send you a quotation
for the accommodation costs, and the amount will be in-
voiced after the congress.
17Terms and conditions
2.6 Changes.
The ERA-EDTA Industry Relations Team reserves the right
to alter time schedules. Deferring the congress date, al-
teration of the time schedule or change of venue eventually
made by the ERA-EDTA Industry Relations Team shall not
justify partial or total cancellation by the exhibitors.
3. Sponsoring opportunities
3.1 Priorities. The ERA-EDTA Industry Relations Team
reserves the right to assign a sponsoring opportunity to
a company according to:
• the position in the ERA-EDTA Ranking List
• the previous congress sponsorships
• the date of receipt of the application form
• the fact that the company is an exhibitor or not
• the fact that an item might be part of a Participation
2. Exhibition space Comprehensive Package.
2.1 Regulation compliance. The exhibitors agree to ob-
serve all the regulations and requirements stipulated in this 3.2 Denial. The ERA-EDTA Industry Relations Team re-
document and shall not see them as merely administrative. serves the right to deny a sponsoring opportunity to any
The ERA-EDTA Industry Relations Team and the authorities company or organisation whose activity does not directly
of the congress venue will exercise full power in the duties concern the general topic of the congress or whose prod-
vested in their rank to find the means necessary in order to ucts fail to meet the level of performance required by the
enforce the present regulations to their full extent. Organising Committee.
The exhibitors accept to comply with all regulations thereof
and any new provision and/or amendment that may be 3.3 Payment. Payment is requested within 30 days from
brought due to the circumstances at that time; the organis- the invoice date.
ers reserve the right to the even/also convey new informa-
tion verbally. 3.4 Cancellations. All partial or total cancellations by the
companies must be made in writing to the ERA-EDTA In-
2.2 Mandatory forms. dustry Relations Team. All partial or total cancellations by
ERA-Eurocongress Ltd will confirm the booth assignment the companies will be subject to the following cancellation
with an e-letter and in due time it will provide the Congress penalties:
Venue Technical Guidelines: Before December 31, 2019 10% of the amount due
from January 1,
2.3 Payment. to March 30, 2020 50% of the amount due
Payment is requested within 30 days from the invoice date. from March 31, 2020 full amount due
2.4 Cancellations.
All partial or total cancellations by the exhibitors must be
made in writing to the ERA-EDTA Industry Relations Team.
All partial or total cancellations by the exhibitors will be sub-
ject to cancellations penalties as follows:
Before December 31, 2019 30% of the amount due
from January 1, 2020
to March 30, 2020 75% of the amount due
from March 31, 2020 full amount due
2.5 Insurance.
The ERA-EDTA Industry Relations Team recommends the
exhibitors to have appropriate insurance covering the civil
responsibility against third parties.
18Application form A EXHIBITION SPACE - by March 15, 2020 to be e-mailed to industry@era-edta.org Exhibitor details: Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_________________________________________________________________________________________ Contact person_________________________________________________________________________________________ Telephone/mobile _______________________________________________________________________________________ E-mail ________________________________________________________________________________________________ Invoicing (legal address): Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country__________________________________________________________________________________________ Vat registration number __________________________________________________________________________________ o PO is requested Space fees - Rates subject to VAT if applicable. Minimum space purchase is 9 square metres/m2 - 3x3. The booth is rented as “space only” for o EUR 580.00 per sq.m for bookings received by January 31, 2020 o EUR 680.00 per sq.m for booking received from February 1, 2020 Publishers, journals and non-profit organizations will be charged a reduced rate of o EUR 290.00 per sq.m for bookings received by January 31, 2020 o EUR 340.00 per sq.m for bookings received from February 1, 2020 Booth choices (in order of preference): Surface (in sq.m):______________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ List any exhibitor(s) you do NOT wish to be near _____________________________________________________________ List any exhibitor(s) you do wish to be near __________________________________________________________________ Are you a non-profit organisation or a Medical Publisher? o Yes o No We agree to pay the amount due for the exhibition space within 30 days from the invoice date; we accept also the terms and conditions reported in this Industry Prospectus. PRIVACY POLICY – TERMS AND CONDITIONS o I have read, understood and accepted the ERA-Eurocongress privacy policy and terms and conditions http://www.era-edta.org/Era_Eurocongress_privacy-policy.pdf - http://www.era-edta.org/Era-Eurocongress_T&C.pdf DATA TO THIRD PARTIES Era-Eurocongress Ltd can give data to third parties for service purposes, whether directly or indirectly. ERA-Eurocongress Ltd never sells the personal data it collects. o I agree o I do not agree Since you have clicked on “I do not agree”, you will not be able to receive any proposal from the appointed suppliers, thus you should contact them proactively. ERA-Eurocongress Ltd is not responsible for possible delays or miscommunications related to this. Signature____________________________________________ Date signed _________________________ Send this form by March 15, 2020 to: ERA-EDTA Industry Relations Team - Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.org
Application form A-IH 2020 Innovation Hub 2020 SPACE - by January 31, 2020 to be e-mailed to industry@era-edta.org Exhibitor details: Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_________________________________________________________________________________________ Contact person_________________________________________________________________________________________ Telephone/mobile _______________________________________________________________________________________ E-mail _________________________________________________________________________________________________ Invoicing (legal address): Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country__________________________________________________________________________________________ Vat registration number __________________________________________________________________________________ o PO is requested Space fees - Rates subject to VAT if applicable. Innovation Hub 2020 package (see page 11) o EUR 4,000.00 The submitting company declares that: 1. The 2020 expected revenue will not exceed EUR 10,000.00; 2. The company is independent and privately owned for less than 5 years; 3. The company has never attended an ERA-EDTA Congress as exhibitor Please provide/include a detailed description about the technology/product/device you would like to showcase at the 57th ERA-EDTA Congress: ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ We agree to pay the amount due for the exhibition space within 30 days from the invoice date; we accept also the terms and conditions reported in this Industry Prospectus/see Exhibition. PRIVACY POLICY – TERMS AND CONDITIONS o I have read, understood and accepted the ERA-Eurocongress privacy policy and terms and conditions http://www.era-edta.org/Era_Eurocongress_privacy-policy.pdf - http://www.era-edta.org/Era-Eurocongress_T&C.pdf DATA TO THIRD PARTIES Era-Eurocongress Ltd can give data to third parties for service purposes, whether directly or indirectly. ERA-Eurocongress Ltd never sells the personal data it collects. o I agree o I do not agree Since you have clicked on “I do not agree”, you will not be able to receive any proposal from the appointed suppliers, thus you should contact them proactively. ERA-Eurocongress Ltd is not responsible for possible delays or miscommunications related to this. Signature____________________________________________ Date signed _________________________ Send this form by January 31, 2020 to: ERA-EDTA Industry Relations Team - Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.org
Application form C - IS2020
INDUSTRY SYMPOSIA APPLICATION FORM
by November 15, 2019 to be e-mailed to industry@era-edta.org
Applicant details:
Company name_________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country_____________________________________________________________________________________________
Contact person_________________________________________________________________________________________
Telephone/fax__________________________________________________________________________________________
E-mail/mobile__________________________________________________________________________________________
Invoicing (legal address):
Company name________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country_________________________________________________________________________________________
Vat registration number___________________________________________________________________________________
o PO is requested
Agency working on behalf (if any appointed):
Company name_________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country_________________________________________________________________________________________
Contact person_________________________________________________________________________________________
Telephone/fax__________________________________________________________________________________________
E-mail/mobile___________________________________________________________________________________________
Draft title (if any) ________________________________________________________________________________________
Field of interest _________________________________________________________________________________________
Proposed speakers/chairpersons (if any)____________________________________________________________________
_______________________________________________________________________________________________________
The scientific part of the Lunch Industry Symposium is limited to 60 minutes; if the slot is longer about
30 minutes are left for walk-in and for the Industry to provide catering, if programmed.
Rates - The rates are based on the capacity of the requested/confirmed room(s):
Morning symposia Lunch symposia
June 7-8 June 7-8
Rooms for 1,000 people (1 available) EUR 37,500.00 EUR 45,000.00
Rooms for 700/750 people (3 available) EUR 35,000.00 EUR 42,500.00
Rooms for 450/500 people (4 available) EUR 32,500.00 EUR 40,000.00
Rates subject to VAT if applicable.
Preferred date(s)/time(s) o June 7, 2020 o 09.30-10.45 o 13.15-14.45
o June 8, 2020 o 09.30-10.45 o 13.15-14.45
Estimated attendance _________________________________
Requested room
o for 450/500 people o for 700/750 people o up to 1.000 people o other capacity __________
Please mark from 1 (most preferred) to 3 (less preferred)
We agree to pay the amount due for the industry symposium within 30 days from the invoice date; we accept also the
terms and conditions reported in this Industry Prospectus.
PRIVACY POLICY – TERMS AND CONDITIONS
o I have read, understood and accepted the ERA-Eurocongress privacy policy and terms and conditions
http://www.era-edta.org/Era_Eurocongress_privacy-policy.pdf - http://www.era-edta.org/Era-Eurocongress_T&C.pdf
DATA TO THIRD PARTIES
Era-Eurocongress Ltd can give data to third parties for service purposes, whether directly or indirectly. ERA-Eurocongress Ltd never sells the
personal data it collects. o I agree o I do not agree
Since you have clicked on “I do not agree”, you will not be able to receive any proposal from the appointed suppliers, thus you should contact
them proactively. ERA-Eurocongress Ltd is not responsible for possible delays or miscommunications related to this.
Signature____________________________________________ Date signed _________________________
Send this form by November 15, 2019 to: ERA-EDTA Industry Relations Team -
Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.orgYou can also read
