NOTICE INVITING TENDER - VFPCK
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VEGETABLE AND FRUIT PROMOTION COUNCIL KERALAM
Mythri Bhavan, Near Doordarshan Kendra Kakkanad, Kochi-37
IR1/VFPCK/IRG/ETenders/2021-22/ 02/07/2021
NOTICE INVITING TENDER
Vegetable and Fruit Promotion Council Keralam [VFPCK] is a
company registered under section 8 of the Companies Act 2013.
The main objectives of the company is to support, maintain,
increase and promote the commercial production of fruits and
vegetables in the state of Kerala.
E-Tenders are invited by the Chief Executive Officer, VFPCK,
Mythri Bhavan, near Doordarshan Kendra, Kakkanad, Kochi –
682037, Kerala from firms for year round supply of Banana
Suckers (all varieties).
E-Tenders should be submitted in single bid system. Cost of
tender form including GST is Rs.9000/- [Non-refundable] and
EMD will be Rs.1,00,000/- . The last date for submission of the
bid is 2.00PM of 19/07/2021, IST in the presence of desirous
tenderer[s]. The bid should be submitted online at website
http://etenders. kerala.gov.in by the due date and time, as
specified in the tender. The server Date and Time as appearing on
the website http://etenders.kerala.gov.in shall only be considered
for the critical date and time of the tender. Offers sent through
post, telegram, fax, telex, email, courier will not be considered.
Sd/-
Chief Executive OfficerSUPPLY OF Banana Suckers
Tender Document
IR1/VFPCK/IRG/ETenders/2021-22
Vegetable and Fruit Promotion Council Kerala [VFPCK]
Mythri Bhavan Near Dooradharshan Kendra
Kakkanad, Kochi, Kerala
Phone: 0484- 2427455, 2427560, 2881333, Fax: 0484-2427570
Email – vfpckorg@gmail.com
1TENDER DOCUMENT FOR SUPPLY OF BANANA SUCKERS
INSTRUCTION TO TENDERERS
1.1 GENERAL INSTRUCTIONS
1.1.1 The tenderers are advised in their own interest to carefully read the instructions and
understand their purpose and unless the tenders specifically states to the contrary in
respect of any particular clause, it shall be presumed that all tender conditions have been
accepted as laid down in this document..
1.1.2 The tenderers strictly follows the specifications in the tender.
1.1.3 The tenderer shall deposit EMD of Rs 1,00,000/- by online.
1.1.4 2% of the quantity of the items ordered should be supplied additionally to cover
normal damages without extra cost.
1.1.5 Tenderer shall deposit cost of tender form worth Rs.9000/- (including GST) as online
payment in the e tendering portal.
1.1.6 All the documents and communications in connection with the bidding shall be made in
English.
1.1.7 The Tender should have the detailed Profile, Address and phone no of the party
inclusive of past history and expertise in the field. They should also enclose details of
major supplies made by them with address and contact number.
1.1.8 The Tender is not transferable.
1.1.9 The exact location of supply will be informed as per our orders and direction from the
CEO, VFPCK.
1.1.10 The supply shall be made at any location within the state of Kerala as specified in the
purchase orders from time to time.
1.1.11 The suckers supplied should confirm to the specification given in this document and its
amendments from time to time.
1.2 COST OF BIDDING
The tenderer shall be responsible for all the cost associated with the preparation of their bids
and their participation in the bidding process.
1.3 QUOTATION OF PRICES
21.3.1 Prices are to be quoted in BOQ. While quoting the price, the item code given in the
specification in the tender document should be noted.
1.3.2. GST shall be specified wherever applicable along with HSN code. Any other taxes or
duties shall be included in the price quoted. Request for change in price will not be considered
after opening of the tender.
1.3.3 All direct and indirect costs including transportation with loading and unloading charges
arising in connection with the supply if any, shall be exclusively borne by the successful
tenderer and the price quoted will be deemed to be inclusive of all and valid for 1 year.
1.4 SUBMISSION OF TENDER
1.4.1 Tendering will be done via single bid system. The tenderers should follow the procedures
and formalities of the two bid system while submitting the tender.
1.5 BID DUE DATE
The bids should be submitted before 19/07/2021 at 2.00PM, IST the bid due date. Vegetable &
Fruit Promotion Council Keralam, in its sole discretion, may extend the bid due date.
1.6 PERFORMANCE GUARANTEE
1.6.1 The earnest money deposit (EMD) will be treated as part of performance security of the
successful bidder and the balance amount of performance security if any will be deducted from
the purchase bills.
1.6.2 The performance guarantee of the selected tenderer will be returned by Vegetable and
Fruit Promotion Council Keralam without interest only after successful completion of tender
period.
1.7 OPENING & EVALUATION OF THE BIDS
1.7.1 Vegetable and Fruit Promotion Council shall open the bids at 2.00PM of 21/07/2021 IST.
1.7.2 The tenderers or their authorized representatives may attend the opening of the tender, if
they so desire.
1.7.3. Vegetable & Fruit Promotion Council Keralam shall prepare minutes of the bid opening.
1.8 Specifications of Nendran Suckers
Ø The sword suckers of should be 3-4 months old and taken from healthy clumps.
Ø Banana suckers shall have a portion of pseudostem to a length of 15-20 cm
Ø The suckers shall be free of diseases and pests
3Ø Suckers should be of uniform size (Average : 1 - 1.5kg/sucker)
1.9 DOCUMENTS TO BE SUBMITTED
Sl No Items
1 Profile of the Agency
2 Places where supply has undertaken earlier
3 Evidence for supply of planting material (Purchase Order)
Name, Address, and telephone ( Land no & Mobile), Fax no of the
4 Tenderers who may provide information if contacted by the Council
5 Signed copy of Notice Inviting Tender & Tender Document
6 Notary Attestation
1.10 SELECTION OF THE TENDERER
1.10.1 Vegetable & Fruit Promotion Council Keralam will not be bound to accept the lowest
tender.
1.10.2 After selection, a Letter of Acceptance (LOA) will be issued in duplicate by Vegetable &
Fruit Promotion Council Keralam to the selected tenderers and the selected tenderer shall within
7 days of receipt of LOA should sign and return the duplicate copy of the LOA.
1.11 RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS
1.11.1 Not withstanding anything contained in the tender Vegetable & Fruit Promotion Council
Keralam reserves all the right to accept or reject any bid and to annul the bidding process and
reject all bids at any time without any liability or any obligation for such acceptance, rejection or
annulment and without assigning any reason therefore.
1.11.2 Vegetable & Fruit promotion Council Keralam reserves the right to reject any bid and
appropriate the performance guarantee at any time if a material misrepresentation is made or
uncovered.
1.12 WARRANTY
The successful tenderers shall warrant that plants/ Products supplied under this contract shall be
free from all defects and disease and shall be of highest quality and consistent with the
established and generally accepted standards for materials and in full conformity with the
4contract specifications. The successful tenderer shall replace the goods/items in case of
complaints at their own cost anywhere in Kerala.
1.13 SUPPLY AGAINST ORDERS
The supply orders will be in a staggered manner over a period of one year and the plants shall be
supplied at any location in the state of Kerala within a period of one week time. Timely supply
on receipt of supply order is of utmost priority. Non deliverance within the stipulated time will
not be entertained and VFPCK reserves the right to take appropriate actions without any notice
under these circumstances.
1.14 TERMS OF PAYMENT
1.14.1 The invoices shall be prepared in duplicate in favour of Chief Executive Officer,
Vegetable & Fruit Promotion Council Keralam, Mythri Bhavan, near Doordarshan Kendra,
Kakkanad, Kochi – 682037 and shall be signed by the supplier or his authorized signatory.
1.14.2 Payment as per the invoice will be made only after the item/s has been received
satisfactorily at the specified location as per the specifications and delivery at spot. Tenderer is
liable to replace the plants immediately on receipt of complaints.
Payment will be made only in Indian Currency on fulfillment of the supply satisfactorily.
1.15 GENERAL TERMS AND CONDITION OF E-TENDERING
1.15.1 the bid should be submitted online http://etenders.kerala.gov.in by the due date and time ,
as specified in the ‘Critical Dates’ view of the ‘Work item details’ of the tender . Late or delayed
tenders submitted on the line after the due date and time, what so ever reasons will not be
considered. The Server Date and Time as appearing on the website http://etenders.kerala.gov.in
shall only be considered for the critical date and time of tenders. Offers sent through
post,telegram,fax,telex,email, courier will not be considered.
1.15.2 All communication regarding the tender queries if any and submission of offers shall be
done online within the e-Procurement system at website http://etenders.kerala.gov.in.
1.15.3 Bidders shall be required to arrange all resources, including Digital Signature Certificate
and Internet Connections at their own cost, for participating in online tenders
http://etenders.kerala.gov.in.
1.15.4 VFPCK shall not be responsible for any delays reasons what so ever in receiving as well
as submitting offers, including connectivity issues. VFPCK shall not be responsible for any
postal or other delays in submitting bid security /Tender cost wherever applicable.
1.15.5 Please note that queries related to tender specification, terms and conditions etc... Should
be submitted online only by logging in at http://etenders.kerala.gov.in before the clarification end
date /time specified in the ‘Critical Dates’ view of ‘Work Item Details’. VFPCK, at its sole
5discretion, may not entertain the queries sent by post / fax / email or through any other mode of
communication.
1.15.6 The bidders are requested to go through the instruction to the bidders in the website
http://etenders.kerala.gov.in . The bidders who submit their bids for this tender after digitally
signing using their Digital Signature Certificate [DSC], accept that they have clearly understood
and agree the terms and conditions in the website including the terms and conditions of the
tender.
1.16. Bidding system
Bidders are required to submit the Finance cover in the schedule of work [BOQ] only. Please do
not quote / mention rates anywhere in the tender other than BOQ.
1.16.1 Bidders shall remit the tender fees by using the online payment option of E-procurement
system only. Bidders are advised to visit the “Downloads” of e-Procurement website
[www.etenders.kerala.govt.in] for detailed instruction on making online payment using internet
banking facility of SBI or please ensure the following:
1.16.2 Single transaction for remitting Tender document fee: Bidder should ensure that tender
document fees are remitted online.
1.16.3 EMD should be remitted online.
1.16.4 Account no as per Remittance Form only: Bidder should ensure that account no entered
during NEFT remittance at bank counter or during adding beneficiary account in internet
banking site is the same as it appears in the remittance form generated for that particular bid by
the e-Procurement system. Bidder should ensure that tender document fees and EMD are
remitted only to the account no given In the Remittance form provided by e-Procurement system
for that particular tender.
1.16.5 Bidder should ensure the correctness of details submitted while remittance through NEFT.
Please also ensure that your banker inputs the Account number [which is case sensitive] as
displayed or appears in the Remittance form. Bidder should not truncate or add any other details
to the above account number. No additional information like bidder name, company name, etc.
should be entered in the account number column along with the account number for NEFT
remittance.
1.16.6 Only NEFT remittance allowed: RTGS payments, Account to Account transfers or Cash
payments are not allowed and are invalid mode of payments. Hence, the remittance form
provided by e-Procurement system is to be used only for NEFT payments.
61.16.7 UTR no: Bidders should ensure that the remittance confirmation [UTR no] received after
NEFT transfer should be updated as it is, without any truncation or addition, in the e-
Procurement system for tracking the payment
1.16.8 One Remittance form per bidder and per bid : the remittance form provided by e-
Procurement system shall be valid for that particular bidder and bid and should not be reused for
any other tender or bid or by any other bidder. The bids will not be considered for further
processing if bidder fails to comply on points I to V above and tender fees and EMD will be
reversed to the account from which it was received.
1.15 DISPUTES & LEGAL CLAUSE
Final decision in all issues arising in connection with the tender process, supply and supply
shall be taken by the Chief Executive officer, Vegetable & Fruit promotion Council Keralam,
Kakkanad and the said decision will be binding upon all.
All disputes relating to the tender process and installation and commissioning shall exclusively
be subject to jurisdiction of courts in Ernakulam.
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