Purdue University Dance Marathon - EXECUTIVE BOARD CALLOUTS PUDM 2021
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EXECUTIVE BOARD
CALLOUTS
PUDM 2021
Purdue University Dance Marathon
ONE DAY
WE WILL DANCE IN CELEBRATION…
UNTIL THEN
WE WILL DANCE FOR A CURE
22
2020 Organization Structure
PRESIDENTIAL BOARD
President VP External VP Finance VP Internal VP Membership
VP External VP Finance VP Internal VP Membership
Campus Relations Accounting Executive Logistics Executive Participant
Executive Communications
Executive
Fraternity, Sorority, Sponsorships Sponsorships Morale Executive Development Executive
In-Kind Monetary
Coopertive Life Executive Executive
Executive
Productions Productions Fundraising Executive Riley Relations Executive Internal Stewardship
Design Media
Executive Executive
Executive
Public Relations High School Marathon Special Events Executive External Stewardship
Executive Relations Executive Executive
33
Example Spring Schedule
SUN. MON. TUES. WED. THURS. FRI. SAT.
Chamber 5:00 Exec Meeting Office Hours Committee Office Hours Retreat
8:30 Meeting 6:30 Riley Tour
Retreat Exec Meeting Office Hours Committee Office Hours
8:30 Meeting 6:30
Chamber 5:00 Exec Meeting Office Hours Committee Special Event Office Hours
Canning? 8:30 Meeting 6:30
44
Example Fall Schedule
SUN. MON. TUES. WED. THURS. FRI. SAT.
Exec Meeting Office Hours Committee Office Hours Tailgate Canning
8:30 Meeting 6:30
Participant Participant
Callouts Callouts
Chamber 8:00 Exec Meeting Office Hours Committee All Committee Office Hours Bucket Blitz
8:30 Meeting 6:30 Meeting
Bucket Blitz Exec Meeting Office Hours Committee Riley Tour Office Hours Breakfast Club
Chamber 8:00 8:30 Fundraising Meeting 6:30 Stix 4 Kids Canning
Challenge
Canning Exec Meeting Office Hours Committee Bar Canning Office Hours
Chamber 8:00 8:30 Meeting 6:30
55
Minimum Expectations
◆ Being able to attend weekly Executive Meetings
◆ Holding weekly/biweekly Committee Meetings
◆ Manage/Lead Chairs & Committee Members
◆ Attend ALL PUDM Events
◆ Raise a minimum fundraising amount (2020 was $3,200 for example)
◆ Represent PUDM in a positive light all the time
◆ Put the kids first in all that you do (15-20 hours a week)
◆ Summer break may be a break from school but NOT PUDM
66
Desired Qualities
◆ The ability to work well in a team & with multiple types of people
◆ Time management
◆ Willingness to sacrifice for the betterment of the organization
◆ Delegation skills - asking for help if you need it
◆ Flexibility
◆ Supporting the events of the entire organization - not just your own
◆ Communication & transparency with our team of executives
◆ Unending passion to make miracles happen FTK
◆ Ideas & dreams for your position/the organization
77
Finance Positions Available:
- Accounting Executive
- Fundraising Executive
- High School Marathon Relations Executive
- Sponsorships Monetary Executive
- Sponsorships In-Kind Executive
88
Accounting Executive
Job Description Qualities/Skills Needed:
• Plans and •Highly organized
organizes weekly cann •Excellent time-
ings for PUDM. management
• Counts, deposits, & kee •Proficient in Excel
ps track of all of the •Self-Motivated
physical donations to • Flexible
PUDM.
• Works with the bursar
and BOSO to handle
and secure monetary
donations properly.
• Adaptable role in Spring
2021
99
Fundraising Executive
Job Description Qualities/Skills Needed:
• Plans and organizes •Strategic Thinker
fundraising challenges •Extroverted
and campaigns for •Intrinsically motivated
PUDM. and can share their
• Plans and runs major motivation with others
fundraising push days • Self-motivated
such as 100 Days and
Day of Miracles.
• Provides resources and
tools for members to
fundraise with.
1010High School Marathon Relations Executive
Job Description Qualities/Skills Needed:
• Works with each of •Motivated
PUDM's high school •Able to work with various
marathons as a mentor age groups
to students and school •Organized
advisors. •Great communicator
• Oversees high school
marathons' fundraising.
• Attends high school
marathon events and
marathon day.
• Will help high schools
plan virtual marathons
1111Sponsorships Monetary Executive
Job Description Qualities/Skills Needed:
•Place buckets at local •Professional
businesses to collect •Well-spoken, not afraid to
donations. reach out to strangers
•Research, pitch to, and •Thinks strategically
secure donations from
corporate sponsors
locally and state-wide.
•Maintain multi-year
professional
relationships with our
various partners.
1212Sponsorships In-Kind Executive
Job Description Qualities/Skills Needed:
•Put on two Stix 4 Kids •Reliable
events •Professional
•Secure and organize food •Ability to plan ahead and
donations for each meal execute in a timely
of the marathon manner
•Secure and organize food •Flexible- able to think on
donations for all special your feet
events
1313Membership Positions Available:
- Development Executive
- Participant Communications Executive
- Internal Stewardship Executive
- External Stewardship Executive
1414Participant Communications Executive
Job Description Qualities/Skills Needed:
• In charge of all • Strong communicator
participant communications and storyteller
throughout the year • Inclusive
• Runs
• Strategic Thinker
participant engagement initiat
ives all year long,
• Individualizer
including connecting them to
our WHY, to our organization,
and strategically giving
them participation
opportunities
• Creates resources and
toolkits for participants to use
1515Development Executive
Job Description Qualities/Skills Needed:
• In charge of all on- • Willing to invest in
boarding procedures, others
Spring and Fall • Educator
• Provides opportunities • Relator
for reflection and • Disciplined
meaningful discussion • Maximizer
of
participant experiences
in PUDM 2020
• Sends out the Miracle
Maker Messenger
• Hospital Relations
• Inclusion
1616Internal Stewardship Executive
Job Description Qualities/Skills Needed:
• Creative
• Researches and • Empathetic
implements best • Futuristic
stewardship practices • Personable
• Runs committee member
and
participant stewardship
programs
• Stewards other groups that
we work with, such as
other clubs, advisors, etc.
1717External Stewardship Executive
Job Description Qualities/Skills Needed:
• Runs all communication • Consistency
with Alumni regarding • Assertive
both stewardship • Strategic Thinker
and involvement • Personable
• Researches and
implements best
donor stewardship
practices
• Runs donor stewardship
programs
1818Internal Positions Available:
- Logistics Executive
- Morale Executive
- Riley Relations Executive
- Special Events Executive
1919Logistics Executive
Job Description Qualities/Skills Needed:
•Handles all things involved in •Exceptionally organized
marathon planning: stage •Strategical thinker
technicalities, coordination •Experience working with
of set up and tear down,
technology (sound,
security procedures, dancer
flow and management, etc.
lighting, etc.)
•Secures all entertainment acts •Collaborative
for the marathon •Flexible- able to think on
•Sets up and runs all your feet
technology behind the
marathon (except the
livestream)
• Will need to be very
flexible with lots of
potential changes like this
year
20
20Morale Executive
Job Description Qualities/Skills Needed:
•Create, mix, and teach the •Creative
line dance for the •Strong interpersonal skills
Marathon •A motivator, an encourager
•Provide logistical and •Ability to think logistically
organizational support to •Ability to control a large
the logistics committee group of people
for the marathon effectively and
•Lead participant teams and efficiently
color tracks at the
marathon
•Run marathon check-in and
marathon week
2121Riley Relations Executive
Job Description Qualities/Skills Needed:
•Builds close and lasting •Inclusive
relationships with all of our •Flexible- able to think on
Riley families
your feet and make
•Responsible for keeping all
families informed and for
alternate plans rapidly
inviting families to all
•Compassionate
major PUDM events •Effective and clear
•Pairs Riley families with communicator
Greek/cooperative houses • Driven
as well as with committee
•The main connection between
PUDM and our families
22
22Special Events Executive
Job Description Qualities/Skills Needed:
•Plans and promotes the 5K, •Organized
the Stewardship •Logistical/Strategic
Luncheon and Silent Thinker
Auction, Grill Out Chill •Strong Delegator
Out, the Riley Kid •Flexible- ability to change
Birthday Party, and any plans and think on their
other event PUDM may feet
choose to host
•Secures donations for these
events
•Works with other student
organizations who co-
sponsor events with
PUDM
23
23External Positions Available:
- Campus Relations Executive
- Fraternity, Sorority, and Cooperative
Life Executive
- Productions Design Executive
- Productions Media Executive
- Public Relations Executive
24
24Campus Relations Executive
Job Description Qualities/Skills Needed:
•Works with multicultural and •Extroverted
international groups on •Effective and timely
campus to get them communicator
involved with our cause
•Professional
•Stewards and enhances
student organization • Self-motivated
partnerships that are
already formed
•Works with athletic teams and
plans Boilers Got
Talent/the Athlete Hour at
the marathon
25
25Fraternity, Sorority, and Cooperative Life Executive
Job Description Qualities/Skills Needed:
•Engages all of the Greek •Actively involved in the
and cooperative life on FSCL community
campus with PUDM all •Efficient and timely
year long through communicator
recruitment and •Professional
empowerment
•Plans Greek fundraising
efforts
•Tracks and awards the
Greek Cup Awards
26
26Productions Design Executive
Job Description Qualities/Skills Needed:
•Creates all of the graphics •Artistically creative
that will be promoted •Strong delegator
externally •Experience with Adobe
•Responsible for design Creative Suite
of all merch for PUDM
•Responsible for knowing,
following, and updating
all branding guidelines
2727Productions Media Executive
Job Description Qualities/Skills Needed:
•Produces all of the •Artistically creative
pictures, videos, and •Strong Delegator
other media resources •Experience with Video
that PUDM uses Editing
•Manages the pudm.org
webpage
•Runs the livestream at the
marathon
•Develops and publishes the
app that is used for
marathon
communications
28
28Public Relations Executive
Job Description Qualities/Skills Needed:
•Plans the marketing •Strategic thinker
campaign for PUDM •Creative
•Manages all of the social •Able to think ahead and
media accounts for create social media
PUDM plans, sometimes weeks
•In charge of all promotion in advance
of PUDM externally •Flexible- ability to go with
(chalking, flyering, the flow and think on
radio ads, press their feet
releases, etc.)
29
29Application Process
◆ Applications are due by Wednesday, December 2nd at 2 PM submitted
via apply.pudm.org.
◆Applicants should be aware that the selection committee will base
their selection on potentially TWO rounds. The first round will be the
written application. Applicants will be invited to an interview ONLY if
the committee believes the decision requires them.
◆Applicants will be notified via email as to whether or not they received an
interview time-slot by 4 PM on Wednesday, December 2nd. Interviews
will take place on Thursday, December 3rd & Friday, December 4th. If
you are not currently on campus, or you have a conflict causing you to
miss the interview times, please email president@pudm.org to make
alternate arrangements.
▪ Note: If selected for an PUDM 2021 Executive Board position, you are required to
attend virtual transition brunch on Sunday, December 6th .
30
30Leadership Reference Forms
◆Strongly recommended every applicant aim for at least 3 references
from variety of sources (1 should be from a PUDM source)
▪ Within PUDM: VP/Exec as well as Chairs and Committee Members
▪ Outside of PUDM: Prior co-workers, bosses, coaches, professors, members of other
student
◆Link: https://forms.gle/NzGVWZZm2tpYPNBg8
◆Responses due Wednesday, (12/02) by 11:59 PM EST
◆All callout info will be sent out in email
3131Questions? Contact: Elise Winn – president@pudm.org
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