SENIOR CONTRACTS ADVISOR JOB DESCRIPTION - JACKSONSTONE ...
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Senior Contracts Advisor Job Description What’s the job? The Group’s work is guided by the public transport provisions of the Regional Land Transport Plan and the Regional Public Transport Plan. Every day we have thousands of people travelling with Metlink (across rail, bus, harbour ferry and Total Mobility) and every one of those journeys matters to us. Our role is to plan, develop, promote and deliver public transport services and supporting infrastructure in the Wellington region. Our goal is to be more than just a public transport service, we want to be a symbol of pride for the Wellington region, an integral part of what makes living in our region great. The Senior Contracts Advisor will lead the development and creation of timely, cost-effective and high-quality contracts. You will assist the Manager Commercial Partnerships to minimise Metlink’s exposure to commercial and/or contractual risks professionally and ethically, by drafting commercially sound contracts and mitigating any risks that are identified during the management of the contracts. You will be the group subject matter expert and you will provide financial and contract advice to assist procurement, commercial disputes and business case development within the Group. Alongside the GW legal and procurement team, you will contribute to the development of strategies for the procurement of Metlink’s needs to assist cost reduction targets and value creation. You will also support procurement activities to ensure they are carried out in an efficient and fully auditable manner. 01/2020 Senior Contracts Advisor Page 1
What you’ll do
1. Provide contract management and procurement thought leadership by:
Researching and advising on partnering contract obligations for GW and rail, ferry and bus operators,
and developing and implementing new/improved processes to support this
Managing contract schedule reporting activities, by implementing processes to ensure compliance,
price management (indexation and scope changes) and contract administration
Actively monitoring legal, financial, regulatory, and business risk in contract and subcontract terms and
conditions, and escalating these to the Commercial Partnerships Manager, and working through
resolutions for these
Leading the development of contract policies and practices and process improvement initiatives;
ensure contract practices, transactions and documentation comply with policies and procedures,
contract requirements, and Government regulations
Overseeing the management of documents for all Public Transport contracts, ensuring all files and
related commercial documents are accessible
Monitoring and interpreting NZTA standard procurement regulations and clauses for updates with a
focus on active contracts and future bidding impacts, and ensuring the Groups processes and practices
are compliant with these
Overseeing, developing and producing a wide range of complex contract documentation in response to
customer inquiries, to address PT contractual issues, and as otherwise required for the compliant and
complete administration of contracts
Developing summary materials to support training of GW staff on contract matters
Presenting and reporting on aspects of Pubic Transport contracts to internal and external parties as
required
2. Provide contract management advice for the Group by:
Participating in every element of Metlink acquisition, including requests for proposal, financial and
contractual analysis, programme management and subcontracting
Assisting with procurement of new contracts, including advice to support negotiations and
implementation activities
Researching and advising on internal process requirements to implement new functions, grow existing
functions or to inform new contracts or contract variations
Managing contracts including review/approval process for entering into new contracts, contract
negotiation, implementation, reporting, invoicing, closeout and compliance
Acting as an escalation point within the Group for consistent interpretation and application of
contracts and variations and for issues of an unusual nature
Reviewing, evaluating, drafting and negotiating various types of contract related documents (i.e.
Contracts, Subcontracts, Consultant Agreements, Vendor Agreements, Purchase Orders, RFQs, RFPs
etc.) for compliance with policies and procedures
Reviewing and processing variation documents to include changes in scope, period of performance,
funding levels and general updates in collaboration with the Manager Commercial Partnerships,
Strategy and Investments, Operations, and Finance
01/2020 Senior Contracts Advisor Page 2 Managing medium to high complexity interactions involving suppliers, customers and the overall
needs of Metlink
Working with the Strategy and Investments team, and the Principal Account Managers supporting the
performance and financial management of public transport contracts, including contributing to
financial modelling for ongoing contract management and performance monitoring
Providing financial and contract advice to assist with the contract commercial disputes, as required
3. Provide Relationship Management by:
Representing Metlink and GW credibly and professionally, internally and externally
Developing and maintaining effective long-term, collaborative relationships with key partners and
stakeholders
4. Consider sustainable resource management by:
Promoting sustainable resource management including making effective and efficient use of resources
available to the Group
Carrying out such other duties relating to resource management (air, land, water) as may be assigned
from time to time
5. Consider Health and Safety by:
Actively engaging in health and safety matters, compliance with relevant GW policies and processes
Who you’ll work with
These are the key relationships outside of the Group that you will need to develop and maintain
Internal External
Legal and Procurement External consultants, advisors and
Finance suppliers
GW Programme Management Office Ministry of Transport
Health and Safety Network Access Providers
Regional Transport Team New Zealand Transport Agency
Councillors Other relevant key public sector
organisations
Transport operators and service providers
Vendors, suppliers and contractors
Colleagues in equivalent organisations e.g.
Auckland Transport
01/2020 Senior Contracts Advisor Page 3What you’ll bring
These are the key behaviours, skills and experience you will bring to the role
Competencies Role specific qualifications and experience
Accountability -Takes personal ownership of An appropriate tertiary qualification,
decisions, behaviour, and development, and is preferably in law, finance, economics or
responsible for how these actions impact on the business, or equivalent knowledge, skills and
wider organisation and customers experience
Professional membership in a relevant
Customer focus - Is committed to understanding
industry association
the needs and best interests of both internal and
external customers, in order to provide them with Experience in a similar contract management
outstanding service and help them to make role
informed decisions Significant experience in providing advice on
contracts within a commercial environment
Relationship building - Develops and maintains
positive working relationships and networks Experience delivering high quality contract
internally and externally that are built on mutual management for internal customers
trust and respect Solid understanding and knowledge of
contract law
Collaboration - Builds positive partnerships and
Proven knowledge and experience in the
collaborates effectively with others to achieve
development of financial performance-based
objectives
contracts and contract negotiation
Curiosity and adaptability - Demonstrates a Knowledge of contracts and commercial and
willingness to engage in a changing environment legal realities
and is flexible and comfortable working with Ability to maintain and apply a broad
change understanding of financial management
principles to ensure decisions are fiscally
Motivation and drive - Is determined to achieve sound and responsible
goals and strive for excellence
Experience providing senior level guidance to
Personal proficiency - Is able to clearly assess own support user training in procurement
strengths, weaknesses, opportunities, and limits, processes
giving a foundation upon which to grow, develop, Demonstrated ability to work within tight
and take on new challenges schedules and under pressure, both
independently and as part of a team
An ability to build consensus with multiple
parties on the best way forward, especially
when dealing with differing opinions and
motives
An ability to communicate with a wide range
of audiences on complex issues to a high
standard and delivering messages in plain
English
A track record of creating practical solutions
to complex and ambiguous problems
01/2020 Senior Contracts Advisor Page 4Competencies Role specific qualifications and experience
An ability to work with and influence a range
of senior level stakeholders
An ability to draw on experience, evidence,
wisdom, judgement and expertise to build
capability of others
Excellent interpersonal, relationship and
influencing skills
*Knowledge of tikanga Māori *A full and current driver licence *Able to physically carry out the position
What we value
These are your personal qualities, which combined with your skill set, will make you a stand-out performer in
the role
Having a leadership style that influences, engages and motivates others to succeed and develop
Demonstrating courage and leading from the front with evidence and strategy to achieve agreed
outcomes internally and externally
Proactively sharing knowledge, ideas, time and expertise to assist with lifting capability across the
Group
Communicating in clear and compelling ways so that others are brought along on the journey both
internally and externally
Bringing innovative thinking to the Group, looking for opportunities to improve ways of working and
makes informed changes, escalating ideas where required
The GW behaviours are:
On the same side: One team working for one common goal
No sacred cows: Always looking for a better way
For people by people: Everyone here is for everyone out there
Own it: Take responsibility and own the outcome
01/2020 Senior Contracts Advisor Page 5Dimensions of the role
Group Public Transport
Team Metlink Commercial Partnerships
Location Wellington
Reports to Commercial Development Lead
Budget N/A
Delegations Financial: N/A
HR: N/A
Contract type Permanent
Last reviewed on 6 January 2020
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Roles at GWRC may change over time as the organisation develops, this role will require a proactive and flexible approach to manage tasks that support a
rapid and innovative customer centric environment. Therefore, we are committed to maintaining a flexible organisation structure that best enables us to
meet changing market and customer needs. Responsibilities for this role may change over time as the job evolves. This job description may be reviewed as
part of planning for the annual performance cycle.
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