Sponsor and Exhibitor Prospectus - February 16th - 19th Las Vegas - Omnitracs Outlook
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Sponsor and Exhibitor Prospectus
February
16th - 19th
Las Vegas
Sponsor and
Exhibitor Prospectus
Meet us in Las Vegas for Omnitracs Outlook
2020
Omnitracs Outlook 2020
It’s an exciting time to be part of the rapidly growing transportation industry.
Join us at our sixth-annual user conference for the Omnitracs customer and
partner community, bringing together hundreds of leaders in transportation.
Outlook is a major event for sponsors and exhibitors to:
• Network with fleet decision makers, thought
leaders, and future partners
• Make a lasting mark in the transportation space
• Announce new products and services
• Generate new leads and build relationships
There are many ways for you to maximize your brand
visibility to this extensive group of fleet executives,
power users, and industry leaders. All sponsors and
exhibitors will be recognized before and during
the conference.
I RECOMMEND
OMNITRACS OUTLOOK
TO EVERYBODY…
THE PEOPLE AND THE
PRESENTERS ARE
AMAZING.
— John Cole,
Safety Compliance
Manager, Len Dubois
Trucking
February 16th - 19th | Las Vegas 2
Sponsor and
Exhibitor Prospectus
Who attends Omnitracs Outlook? Omnitracs Outlook
2020
Outlook 2020 is expected to attract over 900 attendees, including senior
executives, directors, managers, and technical experts from leading
private and for-hire fleets of all sizes and operational profiles.
246 unique customer accounts
THE VALUE I GET IS 38 Exhibitors
6:1
NETWORKING Customer to
AND REALLY GETTING
Job Level Exhibitor
HANDS ON…I TALKED TO
A BUNCH OF DIFFERENT Ratio
VENDORS!
— Jeffrey Roche,
Performance Team
33% 35% Executives
Managers
Other
32%
Department
.5%
1.5%
Representation
Transportation Mgmt/
10%
14% Logistics/Distribution
26% Safety/Compliance
Strategy
16% Operations
90%
IT/Technology
25% United States
17% Financial/Consulting/
International
Analyst
Sales/Marketing
February 16th - 19th | Las Vegas 3
Sponsor & Exhibitor Prospectus | Omnitracs Outlook | 2020
DIAMOND PLATINUM
GOLD SILVER BRONZE EXHIBITOR
(Exclusive) (Exclusive)
SPONSORSHIP OPPORTUNITIES $45,000 $30,000 $20,000 $15,000 $10,000 $7,000
Omnia Nightclub Vegas Bash
Welcome Reception in the Expo Hall a
Tuesday Night Cocktail/Dinner Reception a
Conference Bags a
Badge Lanyards a
Water Bottles (Eco-Friendly, Reusable) a
Conference Wi-Fi a
Conference Notebooks a
Networking Lounges in the Expo Hall a
Charging Stations a
“Only in Vegas” Survival (Hangover) Kit a
Cell Phone Grips a
Mobile App a
Conference Breakfast a
Conference Lunch a
Conference Pens a
Hand Sanitizer Packets a
Full Page Ad – Inside Front Cover of Conference Program a
Full Page Ad – Inside Back Cover of Conference Program a
Refreshment Break – AM a
Refreshment Break – PM a
BRANDING, PROMOTIONS, AND ENTITLEMENTS
Exhibitor Space 10 x 20 10 x 20 10 x 20 10 x 10 10 x 10 10 x 10
Dedicated Meeting Room During Conference a
Exclusive Sponsorship Level a a
Host a Breakout Session on Your Product or
Service
a a
Advertisement in Conference Program* Full Page Full Page Full Page Half Page Half Page Quarter Page
Company Logo and Description in
100 Words 100 Words 75 Words 75 Words 50 Words 50 Words
Conference Program*
Recognition During Opening General Session a a a a a a
Company Logo on Conference Website and
Mobile App
a a a a a a
Company Logo on Sponsor Signage a a a a a a
Complimentary Conference Registrations 5 4 3 2 1 1
Guaranteed Early Bird Registration Rate of $899 for
Additional Attendees (from sponsor company only)
a a a a a a
* Full page and quarter page ads are vertical. Half page ads are horizontal.
Conference program specs must be submitted by 1/24/20 to make the February 16th - 19th | Las Vegas 4
print deadline.
ve
Exclusi
Sponsor and
Exhibitor Prospectus
Sponsorship Opportunities Omnitracs Outlook
2020
Diamond Sponsorship | $45,000 | ONE Available!
THE ULTIMATE SPONSORSHIP AT OMNIA NIGHTCLUB!
As the EXCLUSIVE Diamond Sponsor, your company will be the premier
sponsor of Omnitracs Outlook 2020 and the evening event on Monday, February
17th at OMNIA NIGHTCLUB – voted one of the hottest nightclubs in Vegas!
Our Diamond sponsor will receive the highest level of exposure and
marketing opportunities including a dedicated meeting room to use
throughout the conference.
PLEASE SEE PAGE 4 FOR A FULL LISTING OF ALL OF
THE BENEFITS TO BEING OUR DIAMOND SPONSOR!
OUTLOOK WAS AN EXCEPTIONAL
EVENT FOR US. THE BRANDING AND
VISIBILITY THAT WE ENJOYED WAS
UNLIKE ANYTHING I HAVE RECEIVED AT
OTHER EVENTS, AND THE ACCESS WE
HAD TO OMNITRACS CUSTOMERS WAS
SENSATIONAL.
— Doug Johnson,
Director of Marketing,
Drivewyze
February 16th - 19th | Las Vegas 5
ve
Exclusi
Sponsor and
Exhibitor Prospectus
Sponsorship Opportunities Omnitracs Outlook
2020
Platinum Sponsorship | $30,000 | ONE Available!
WELCOME RECEPTION AT CAESARS PALACE | PARTNER PAVILION
AND SOLUTIONS CENTER
Sponsor our conference KICKOFF event as we gather our attendees for a
welcome reception and dinner in the exhibit hall. Greet old colleagues and
meet new ones. You never know who you might see in Vegas…or at our
reception!
As our Platinum Sponsor, amongst the many marketing opportunities,
you will receive 4 complimentary conference passes AND a guaranteed
opportunity to lead one of our breakout sessions. This is a prime
opportunity to reach customers to let them know
about YOUR offering.
PLEASE SEE PAGE 4 FOR A FULL LISTING
OF ALL OF THE BENEFITS TO BEING OUR
PLATINUM SPONSOR!
February 16th - 19th | Las Vegas 6
Sponsor and
Exhibitor Prospectus
Sponsorship Opportunities Omnitracs Outlook
2020
Gold Sponsorship | $20,000 | FIVE Available
1 OPTION 1 - TUESDAY NIGHT COCKTAIL/DINNER RECEPTION
2 OPTION 2 - CONFERENCE BAGS
3 OPTION 3 - BADGE LANYARDS
4 OPTION 4 - WATER BOTTLES (ECO-FRIENDLY AND REUSABLE)
5 OPTION 5 - CONFERENCE WI-FI
CHOOSE ONE PLUS SEE ALL OF THE BENEFITS OF BEING
A GOLD SPONSOR LISTED ON PAGE 4!
Silver Sponsorship | $15,000 | ELEVEN Available
1 OPTION 1 - CONFERENCE NOTEBOOKS
2 OPTION 2 - NETWORKING LOUNGES IN THE PARTNER PAVILION AND
SOLUTIONS CENTER
3 OPTION 3 - CHARGING STATIONS
4 OPTION 4 - “ONLY IN VEGAS” SURVIVAL (HANGOVER) KITS
5 OPTION 5 - CELL PHONE GRIPS
6 OPTION 6 - MOBILE APP
7 OPTION 7 - CONFERENCE BREAKFAST (3 AVAILABLE)
8 OPTION 8 - CONFERENCE LUNCH (2 AVAILABLE)
CHOOSE ONE PLUS SEE ALL OF THE BENEFITS OF BEING
A SILVER SPONSOR LISTED ON PAGE 4!
February 16th - 19th | Las Vegas 7
Sponsor and
Exhibitor Prospectus
Sponsorship Opportunities Omnitracs Outlook
2020
Bronze Sponsorship | $10,000 | EIGHT Available
1 OPTION 1 - CONFERENCE PENS
2 OPTION 2 - HAND SANITIZER PACKETS
3 OPTION 3 - FULL PAGE AD – INSIDE FRONT COVER OF CONFERENCE PROGRAM
4 OPTION 4 - FULL PAGE AD – INSIDE BACK COVER OF CONFERENCE PROGRAM
5 OPTION 5 - AM REFRESHMENT BREAK (2 AVAILABLE)
6 OPTION 6 - PM REFRESHMENT BREAK (2 AVAILABLE)
CHOOSE ONE PLUS SEE ALL OF THE BENEFITS OF BEING
A BRONZE SPONSOR LISTED ON PAGE 4!
Exhibitor | $7,000 |
Showcase your products and services with a 10' x 10' booth in the exhibit hall.
SEE ALL OF THE BENEFITS OF BEING AN EXHIBITOR ON PAGE 4!
February 16th - 19th | Las Vegas 8
Omnitracs, LLC Outlook Conference 2020 Exhibitor Terms and Conditions
Omnitracs, LLC and its authorized agents and representatives acting within the to complete Omnitracs’ duties, reimburse Exhibitors for any exhibit rental fees to be
scope of their authority (“Omnitracs”) are hosting the Omnitracs Outlook Conference determined at Omnitracs’ sole discretion.
2020 (“Conference”), from February 16, 2020 through February 19, 2020 at Caesars PHOTOGRAPHY AND VIDEO RELEASE - Exhibitor grants permission to Omnitracs
Palace in Las Vegas, Nevada. Exhibitor, as used in these rules, means any person or for the rights of Exhibitor image, likeness and sounds as recorded on audio or video
company exhibiting at the Conference (“Exhibitor”). Signing the attached Sponsor- during the Conference without payment or any other consideration. Exhibitor under-
ship Agreement constitutes Exhibitor’s acceptance of the following provisions and stand that Exhibitor’s image may be edited, copied, exhibited, published or distributed
is conditional upon your continued acceptance of and compliance with the following and waives the right to inspect or approve the finished product wherein such likeness
provisions. appears. Additionally, Exhibitor waives any right to royalties or other compensation
CODES AND AGREEMENTS – Exhibitor hereby agrees to be bound by the Rules and arising or related to the use of Exhibitor’s image or recording.
Regulations of the Conference, and all amendments thereto. Exhibitor further agrees INSURANCE - All property of the Exhibitor will remain under Exhibitor’s custody and
to adhere to and be bound by: (a) all applicable fire, safety, utility and building codes control during transit to and from and within the confines of the exhibit hall, Exhibitor
and regulations; (b) any rules or regulations of the facility where the Conference is must maintain minimum insurance coverage for the following types of coverage:
held; (c) the terms of all leases and agreements between Omnitracs and any other general liability insurance with limits not less than $2,000,000 per occurrence, cover-
party relating to the Conference. ing liability for personal injury, property damage, liquor liability, and automobile liabil-
ASSIGNMENT OF SPACE – Omnitracs reserves the right to change location assign- ity, as well as Workers Compensation insurance per applicable laws and Employers
ments at any time, as it may in its sole discretion deem necessary without notice. Liability insurance. Upon written request, Exhibitor shall make evidence of coverage
No space will be assigned until the Sponsorship Agreement and payment in full has available to Omnitracs.
been received and accepted by Omnitracs. TAXES AND LICENSES. Exhibitor shall be responsible for obtaining any licenses,
PAYMENT – The cost of each exhibit, event, add-on and package is as indicated in permits, or approvals required under local, city, state, or national law applicable
the attached Sponsorship & Exhibitor Prospectus. Full Payment must accompany to Exhibitor’s activity at the Conference, including licenses to use music or other
the Sponsorship Agreement to reserve exhibit space. intellectual property. Exhibitor shall be responsible for obtaining any tax identifica-
EXHIBIT PERSONNEL – All exhibit personnel must be a registered attendee. Omni- tion numbers and paying all taxes, license fees, use fees, or other charges that may
tracs does not offer partial registrations. become due to any governmental authority concerning Exhibitor’s activities related to
EQUIPMENT – All equipment shall be provided by Exhibitor at Exhibitor’s own ex- the Conference.
pense. Exhibitor shall make arrangements for shipment, delivery, receipt and storage INDEMNIFICATION – Exhibitor agrees to indemnify, hold harmless and defend Omni-
of materials. tracs, Omnitracs’ officers, directors, employees, agents or assigns, from and against
FIRE PROTECTION – All draping and decorative materials used by Exhibitor shall any and all liability, loss, cost or expense, including reasonable attorney fees arising
be flameproof. All equipment shall be in keeping with and consistent with all rules, of any nature under contract from the activities of the Exhibitor.
codes and regulations referred to under Codes and Agreements above. Exhibits not CANCELLATION OR RELOCATION OF EXHIBITION – In the event that the Exhibition is
conforming to the outlined specifications, or which, in design, operation, or otherwise postponed due to any occurrence not caused by the conduct of Omnitracs or Exhibi-
are objectionable in the opinion of Omnitracs, will be prohibited. tor, whether such occurrence be an Act of God or the common enemy or the result of
INSTALLATION AND DISMANTLING – All exhibits must be erected and ready for war, riot, civil commotion, terrorist attacks, sovereign conduct, or the act of conduct
viewing by the earlier of (a) two hours prior to the date and hour announced as the of any person or persons not party or privy to this Lease, then the performance of
opening of the Conference or (b) the official inspection time announced by Omni- the parties under this agreement shall be excused for such period of time as is
tracs. Omnitracs reserves the right to engage labor on behalf of Exhibitor, if in the reasonably necessary after such occurrence to remedy the effects thereof, and in
opinion of Omnitracs, Exhibitor is unlikely to meet pre-designated deadlines. Exhibitor any event for the duration of such postponement. In the event that such occurrence
promises to pay promptly any invoices for such labor. Goods received by Exhibitor results in cancellation of the Exhibition, the obligations of the parties under the Lease
after the Exhibition opening must be delivered to the official decorator or exhibit hall shall be refunded to Exhibitor, less a pro rate share of expenses actually incurred by
manager, whom shall be designated by Omnitracs, and set up during times when the Omnitracs in connection with the Exhibition.
Conference hall is closed. Exhibit materials and displays may not, without approv- CANCELLATION OF EXHIBIT SPACE – Exhibit space may be canceled by the Exhibitor
al by Omnitracs, be removed from the exhibit hall until the hall has been officially up to December 18, 2019 (60 days prior to Conference start date). All cancellations
closed. The deadline for clearance of materials from the hall will be indicated in the must be in writing and an original document delivered to Omnitracs by 5pm CT on
official exhibitor’s service manual provided by Omnitracs and will be enforced. It is December 18, 2019. A refund of all sums, less a $500 service fee, will be made.
Exhibitor’s responsibility to have display dismantled, packed, identified and cleared No refund will be made if cancellation is received after 5pm CT on December 18,
for shipment by such time. 2019. In the event of cancellation by Exhibitor after December 18, 2019, Omnitracs
EXCLUSION OR REMOVAL OF THE EXHIBITOR’S PROPERTY – Omnitracs reserves the shall have the right to rent the space to anyone else, without obligation to return the
right to remove from the hotel or Conference hall premises any or all of the property amount already paid, and the right to retain such amount as liquidated damages.
of Exhibitor should the Conference be canceled or relocated or should the Exhibitor CONFERENCE HALL ACCESS – Omnitracs’ Conference is not a public show. Omni-
violate any of the conditions of the this agreement. Omnitracs shall have the right to tracs will have sole control over the admission to the Conference area of all persons
exclude, remove at Exhibitor’s expense, or to require modification of any display or including Exhibitor personnel and/or registrants. All persons visiting the Confer-
demonstration, which, in its sole discretion, considers unsuitable to or not in keeping ence area will be admitted according to authorized representatives of Omnitracs.
with the character of the Conference. If Exhibitor refuses Omnitracs’ demands, Omnitracs makes every effort to attract the maximum number of attendees to the
Omnitracs reserves the right to exclude or remove, at Exhibitor’s expense, the entire Conference, but does not guarantee specific volumes or levels of attendance. Traffic
display or demonstration. Omnitracs assumes no liability for damage to said property by a specific exhibit is a function of the particular exhibit and not a responsibility of
or obligation to return Exhibitor’s exhibit payment or any part thereof. Omnitracs.
DEFAULT OCCUPANCY – Failure to occupy space contracted for shall not relieve USE OF SPACE – All demonstrations, sales activities, and distribution of circulars and
Exhibitor from the obligation of paying for such space at the full rental price, and promotion materials must be confined to the limits of the exhibit. Exhibitor shall not
Omnitracs shall have the right to use such space as it sees fit to eliminate blank assign, sublet or share the space assigned, nor display articles or materials not man-
space in the Conference hall, provided such exhibit space is not set-up and occupied ufactured or sold normally by Exhibitor without prior written consent of Omnitracs.
two hours before the official Conference opening. RESERVED RIGHTS – As between Exhibitor and Omnitracs, Omnitracs reserves the
LIABILITY – The relationship between Omnitracs and Exhibitor shall be that of inde- sole and exclusive right to sell or serve on, in, or about the Conference any alcoholic
pendent contracting parties and this agreement shall not be construed as creating beverages, soft drinks, food, souvenirs, or other merchandise, and no food or bever-
a partnership, employer-employee relationship, joint venture or agency between age, samples or otherwise, may be served or distributed by Exhibitor without the prior
Omnitracs and Exhibitor. Omnitracs employees, members, service contractors, and consent of Omnitracs. Omnitracs likewise reserve the right to eject any objectionable
agents are not responsible for the safety of the Exhibitor from theft, fire, accident, persons from the Conference hall that has not received Omnitracs’ consent. Any
vandalism or other causes. Any protection to persons or property provided by such person so ejected shall be deemed to have waived any right and all claims for
Omnitracs including but not limited to provision of security watchmen and other pre- damages, reimbursement, or reinstatement, against Omnitracs and its respective
cautions that Omnitracs may take to protect property during installation, exhibition agents and employees.
periods and removal, shall be deemed purely gratuitous and shall not give rise to GOVERNING LAW – This agreement and performance hereunder shall be governed
any duty by Omnitracs or any liability on its part. Omnitracs shall not be liable for the and construed in accordance with the substantive laws of the State of Texas.
fulfillment of this agreement as to delivery of space, if non-delivery is due to any one CONFIDENTIALITY – All information provided by Omnitracs at and in relation to the
of the following causes: destruction of or damage to the building or the Conference Conference is confidential and proprietary information.
area by fire or act of God; acts of public enemy; strikes; war or war-like conditions;
terrorist attacks; the authority of the law; or any cause beyond Omnitracs’ control. © 2015 -2019 Omnitracs, LLC. Confidential and Proprietary v10.15.19
Omnitracs will, however, in the event it is not able for any of the above named causes
February 16th - 19th | Las Vegas 9
Sponsorship Agreement Form and Payment Information
Omnitracs Outlook | 2020
Once you have reviewed the sponsor and exhibitor prospectus, and completed and signed this page, please visit the
Outlook 2020 registration site to complete and secure your sponsorship purchase. You will choose your sponsorship
opportunity and upload a signed copy of this form there.
The system will guide you through the payment process, and once confirmed, a sponsorship liaison will be assigned
to you for further information and group registration.
On behalf of __________________________________________________ , I hereby agree to abide by the policies laid out in the
terms and conditions of this agreement, and have authorization to bind my organization to these terms.
Company Name (as you wish it to appear in all conference materials): _________________________________________________
Company Web Address: ______________________________________________________________________________________________
Printed Name: ________________________________________________________________________________________________________
Signature: ___________________________________________________________________________________________________________
Date: ____________________
February 16th - 19th | Las Vegas 10You can also read
