SPONSORSHIP & EXHIBITION OPPORTUNITIES - Baltimore Marriott Waterfront Baltimore, Maryland - SCDM 2019 ...

 
SPONSORSHIP & EXHIBITION OPPORTUNITIES - Baltimore Marriott Waterfront Baltimore, Maryland - SCDM 2019 ...
SPONSORSHIP & EXHIBITION
    OPPORTUNITIES
    Baltimore Marriott Waterfront
         Baltimore, Maryland
SPONSORSHIP & EXHIBITION OPPORTUNITIES - Baltimore Marriott Waterfront Baltimore, Maryland - SCDM 2019 ...
TABLE OF CONTENTS

Welcome..………………………………………………...………………………………………………………3

The Society for Clinical Data Management……..………………..…………………………………………..4

SCDM Annual Conference in Figures...………………………………..…………………..………………....5

Sponsorship Packages…..………………………………..………………………………...………………….6

Individual Sponsorship Items………………………………..………………………………….…………….11

Advertising in Destination Baltimore…………………………………………………………………………13

Exhibition Packages………………………………………………..………………………………………….14

Exhibitor Add-Ons………………………………….…………………………………………………………..14

Exhibition Floorplan..…..…………………………………..…………………………………………………..15

Contract……………………………………………………………………………………………..…………..16

                                    2
SPONSORSHIP & EXHIBITION OPPORTUNITIES - Baltimore Marriott Waterfront Baltimore, Maryland - SCDM 2019 ...
WELCOME

        Thank you for your interest in the SCDM Annual Conference,
     which will be held in Baltimore on September 29—October 2, 2019.

     To help maximize your investment at the conference, we are offering
     an extensive selection of sponsorship and advertising opportunities.

        Over recent years, we have studied which channels and plans
       offer the most effective exposure for sponsors. With this in mind,
    we have compiled tailored sponsorship and advertising opportunities in
        personalized packages. Nevertheless, you will have your own
      marketing and sponsorship goals: we provide flexibility for you to
                 choose options that best fit your strategic aims.

       The most successful conferences are ones that provide ample
     opportunities for sponsors and participants to share their expertise.
             Our aim is to host a successful conference for you;
         allowing you to tell your story, promote your products and
                       widen your professional network.

          These opportunities will allow you capture the attention of
              Clinical Data Management professionals before,
                  during and after the Annual Conference.

                 We are looking forward to working with you.

                             YOUR CONTACT

                   Society for Clinical Data Management
                            Global Headquarters
                        Boulevard du Souverain, 280
                              B-1160 Brussels
                            Tel: +32 2 320 25 29
                               info@scdm.org
                       annualconference@scdm.org

                                       3
THE SOCIETY FOR CLINICAL DATA MANAGEMENT

OUR MISSION
The Society for Clinical Data Management is a non-profit, international organization of 2,400+ members worldwide
founded to advance the discipline of clinical data management.
SCDM is organized exclusively for educational and scientific purposes, which reflects in all of SCDM’s services,
including the Certified Clinical Data Manager (CCDM™) program, online education offerings and publications. En-
gaged in collaborations and partnerships with other professional organizations, The Society for Clinical Data Man-
agement creates a network of professionals driving the industry forward on multiple fronts: technological, regulatory,
procedural and personnel.
SCDM strives to become the world’s leading advocate for the discipline of Clinical Data Management.

CORE VALUES
   Knowledge and Experience of our Members
       The intellectual capital and collective experience of our members are our greatest assets. We rely on and
       embrace the participation and contributions of our members and volunteers.

   Scholarship
       We encourage and promote rigor and discipline in the research of topics affecting our industry. Our positions,
       publications and programs will be the result of scholarly investigation.

   Quality and Continuous Improvement
       We are committed to the development and enhancement of products, services and relationships of the
       highest quality.

   Open Communication
       We encourage open communication and information sharing. We provide our members with insight to the
       organization’s initiatives and activities.

   Integrity
        We exemplify and expect honesty and integrity.

                                                          4
SCDM ANNUAL CONFERENCE IN FIGURES
Average based on past attendance

WHERE DO PEOPLE COME FROM?

                            More than 800 participants
                            From 5 different continents
                            From more than 27 different countries
                            US participants from more than 40 different states

WHO ARE THE PARTICIPANTS?
                                                     48%                 22%
                                                                                       22%
                                                CDM Management/          Pharma
                                                  Leadership
                                                                                       CROs
                                                                       Companies

                                                                         12%           10%
                                                     15%
                                                                      Top Industry    Biotech
                                                    Vendors
                                                                         Leaders     Companies

TYPE OF COMPANY/ UNIVERSITY

                                                       5
SPONSORSHIP OPPORTUNITIES
NOTE: Exhibiting is not required in order to participate as a sponsor

KNOWLEDGE PARTNER
Exclusive
Value: $27,000

Including all items:
   Status as the Knowledge Partner
   45-minute Product Demonstration (September 30 or October 1 - date and timing to be confirmed by SCDM)
   Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
         July 12, 2019
         August 9, 2019
         September 13, 2019
         Post-Conference

BRANDING & ADVERTISING
   1 x full page color advertisement in Destination Baltimore – Due by July 26, 2019
          Publication date August 29, 2019
   1 x full page advertisement in Data Basics – Winter 2019 Issue
   1 x conference bag insert (limited to a double sided flyer 8 ½ x 11 inches)
   1 x 2 min podcast to be posted on the SCDM AC website and SCDM social media channels
   Corporate logo on main conference signage
   Corporate logo in looping slides prior to all sessions
   Verbal recognition in the opening plenary session
   Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app
   Floor decal at Exhibit Hall entrance

EXHIBITION & REGISTRATION
   2 x Exhibit Booths (10’x10’)
   2 x lead retrieval licenses
   3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
   3 x Full Conference Passes – Registrations due by July 26, 2019
   Opportunity to register additional staff at the special SCDM Member Fee
   Sponsor & Exhibitor Ribbon

UNIQUE TO THIS PACKAGE
   Corporate logo on the conference bag
   Logo on ‘Save the Date 2019’
   Opening Keynote Speaker introduction on Monday, September 30

                                                          6
TECHNOLOGY SPONSOR
EXCLUSIVE
Value: $23,500

Including all items:
   Status as the Technology Sponsor
   45-minute Product Demonstration (September 30 or October 1 - date and timing to be confirmed by SCDM)
   Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
         July 12, 2019
         August 9, 2019
         September 13, 2019
         Post-Conference

BRANDING & ADVERTISING
   1 x full page color advertisement in Destination Baltimore – Due by July 26, 2019
          Publication date August 29, 2019
   1 x full page advertisement in Data Basics – Winter 2019 Issue
   1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
   1 x pre & post push notification through the SCDM AC mobile app
   Corporate logo on main conference signage
   Corporate logo in looping slides prior to all sessions
   Verbal recognition in the opening plenary session
   Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app
   Floor decal at Exhibit Hall entrance

EXHIBITION & REGISTRATION
   2 x Exhibit Booths (10’x10’)
   2 x lead retrieval licenses
   3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
   3 x Full Conference Passes – Registrations due by July 26, 2019
   Opportunity to register additional staff at the special SCDM Member Fee
   Sponsor & Exhibitor Ribbon

UNIQUE TO THIS PACKAGE
   Exclusive branding as SCDM mobile app sponsor
   Recognition as Mobile App Sponsor in all related marketing collateral
                AC website
                Destination Baltimore
                Pocket guide
                Onsite signage
   Logo on Mobile App opening splash screen & home screen

                                                        7
DIAMOND SPONSOR
5 OPPORTUNITIES
Value: $21,500

Including all items:
   Status as the Diamond Sponsor
   45-minute Product Demonstration (September 30 or October 1 - date and timing to be confirmed by SCDM)
   Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
         July 12, 2019
         August 9, 2019
         September 13, 2019
         Post-Conference

BRANDING & ADVERTISING
   1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
          Publication date August 29, 2019
   1 x full page advertisement in Data Basics – Winter 2019 Issue
   1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
   1 x pre & post push notification through the SCDM AC mobile app
   Corporate logo on main conference signage
   Corporate logo in sponsor slides prior to all sessions
   Verbal recognition in the opening plenary session
   Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION
   2 x Exhibit Booths (10’x10’)
   2 x lead retrieval licenses
   3 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
   2 x Full Conference Passes – Registrations due by July 26, 2019
   Opportunity to register additional staff at the special SCDM Member Fee
   Sponsor & Exhibitor Ribbon

A LA CARTE DIAMOND MENU
CHOICE OF ONE PER SPONSOR

   Co-Sponsor of the Opening Reception taking place on Sunday, September 29 in the Exhibit Hall—official AC kick
    -off (restricted to 2 sponsors)
                 Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                 site signage)
                 Participation in ribbon cutting ceremony as official AC kick-off
                 Opportunity to distribute promotional collateral via designated table during Reception
                 Opportunity for sponsor team to welcome and greet attendees
   Co-Sponsor of the SCDM Networking Reception taking place at an offsite venue (TBC) on Tuesday, October 1
    with 4 complimentary entrance tickets (restricted to 2 sponsors)
                 Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                 site signage)
                 Opportunity for sponsor team to welcome and greet attendees
                 Opportunity for sponsor representative to give a Welcome Speech
                 Opportunity to offer small gift to participants upon departure
   Small favors in the conference bag (item to be produced by sponsors and subject to approval by SCDM)
                 Item can include pens, branded business card holders, etc.

                                                                   8
PLATINUM SPONSOR
3 OPPORTUNITIES
Value: $17,000

Including all items:
   Status as Platinum Sponsor
   Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
         July 12, 2019
         August 9, 2019
         September 13, 2019
         Post-Conference

BRANDING & ADVERTISING
   1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
          Publication date August 29, 2019
   Thank You Sponsors banner in Data Connections – November 2019 issue
   1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
   Corporate logo on main conference signage
   Verbal Recognition in the opening plenary session
   Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION
   1 x Exhibit Booth (10’x10’)
   1 x lead retrieval license
   2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
   2 x Full Conference Passes – Registrations due by July 26, 2019
   Opportunity to register additional staff at the special SCDM Member Fee
   Sponsor & Exhibitor Ribbon

A LA CARTE PLATINUM MENU
CHOICE OF ONE PER SPONSOR

   Sponsorship of Monday, September 30 lunch
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Opportunity to distribute promotional collateral via designated table during lunch
                Sponsor recognition on signage on catering stations
   Sponsorship of Tuesday, October 1 lunch
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Opportunity to distribute promotional collateral via designated table during lunch
                Sponsor recognition on signage on catering stations
   Pocket Guide
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Sponsor logo on cover page
                Ad in Pocket Guide

                                                                   9
GOLD SPONSOR
5 OPPORTUNITIES
Value: $12,500

Including all items:
   Status as Gold Sponsor
   Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
         July 12, 2019
         August 9, 2019
         September 13, 2019
         Post-Conference

BRANDING & ADVERTISING
   1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
          Publication date August 29, 2019
   Thank You Sponsors banner in Data Connections – November 2019 issue
   1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
   Corporate logo on main conference signage
   Verbal Recognition in the opening plenary session
   Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION
   1 x Exhibit Booth (10’x10’)
   1 x lead retrieval license
   2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
   1 x Full Conference Pass – Registrations due by July 26, 2019
   Opportunity to register additional staff at the special SCDM Member Fee
   Sponsor & Exhibitor Ribbon

A LA CARTE GOLD MENU
CHOICE OF ONE PER SPONSOR

   Customized Hotel Key Cards (one-color logo imprint)
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Item to be produced by SCDM upon receipt of artwork from sponsor
   Audio Response System
   Co-Sponsor of Continental Breakfasts (Monday, Tuesday & Wednesday)
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Opportunity to distribute promotional collateral via designated table during all breakfasts
                Sponsor recognition on signage on catering stations
   Coffee Breaks – Day 1 (total of 2 breaks - AM & PM)
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Opportunity to distribute promotional collateral via designated table during the coffee breaks
                Sponsor recognition on signage on catering stations
   Coffee Breaks – Day 2 (total of 2 breaks - AM & PM)
                Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on
                site signage)
                Opportunity to distribute promotional collateral via designated table during the coffee breaks

                                                                  10
SILVER SPONSOR
MULTIPLE OPPORTUNITIES
Value: $9,500

Including all items:

   Status as Silver Sponsor
   Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
         July 12, 2019
         August 9, 2019
         September 13, 2019
         Post-Conference

BRANDING & ADVERTISING
   1 x full page color advertisement in Destination Seattle-Bellevue – Due by July 26, 2019
          Publication date August 29, 2019
   Thank You Sponsors banner in Data Connections – November 2019 issue
   1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
   Corporate logo on main conference signage
   Verbal recognition in the opening plenary session
   Recognition on Exhibitor Listing including company logo on the AC website & in the AC mobile app

EXHIBITION & REGISTRATION
   1 x Exhibit Booth (10’x10’)
   1 x lead retrieval license
   2 x Exhibit Hall Access Only Passes – Registration due by July 26, 2019
   1 x Full Conference Pass – Registrations due by July 26, 2019
   Opportunity to register additional staff at the special SCDM Member Fee
   Sponsor & Exhibitor Ribbon

                                                       11
INDIVIDUAL SPONSORSHIP ITEMS
NOTE: Exhibiting is not required in order to participate as a sponsor.

RECHARGE ME!
LOCKABLE CHARGING STATIONS
Exclusive
Value: $7,550

A breakthrough strategy that connects with AC participants. Provide an invaluable customer service with
this exclusive branding opportunity. The charging station sponsorship provides participants an easy way
to charge their handheld devices, tablets and laptops at no cost. These kiosks are customizable
depending on the branding initiatives. Highly visible with locations in key areas of the AC venue (to be
agreed upon by sponsor and SCDM).

ENERGIZE ME!
NETWORKING LOUNGE AREA
2 opportunities
Value: $7,000
The lounge allows attendees to network in a relaxed setting and to deepen their business conversations.
This offers the perfect opportunity for your company to promote your latest solutions and innovations.
The lounges are highly flexible options. Contact us to brainstorm on options to ensure you will get the
most out of your lounge (additional charges may apply for added visibility).

CONNECT ME!
2 MIN PODCAST DISPLAYED ON THE SCDM AC WEBSITE AND SCDM SOCIAL MEDIA CHANNELS
3 opportunities
Value: $5,000
The greatest thing about podcasting is that it makes it so easy to get in touch with your desired audi-
ence. Grow your brand by posting your 2 minutes podcast building momentum for your AC attendance
on SCDM’s platforms and reach more than 10,000 potential clients.

PRODUCT SHOWCASE
Multiple opportunities
Value: $1,950
Interested in showcasing your product? Sign up for your 45-minute session in our 20×20 demo booths
located in the near proximity of the exhibit hall and invite your prospects! Complete with audio and
seating.

CONFERENCE LANYARDS
Exclusive
Value: $6,650
Benefit from prime visibility by placing your company logo on the conference lanyards provided to every
participant registered to the conference. The lanyards will be customized with the sponsor’s logo as well
as the SCDM 2019 Annual Conference logo. The production cost of the lanyards including 1 x one color
logo imprint is included in the package value.

NOTEPADS & PENS
Exclusive
Value: $4,650
Take advantage of placing your company logo on notepads and pens distributed to all full conference
participants. The production cost of the notepads & pens including 1 x full colour logo imprint is included
in the package value.

                                                          12
GUEST ROOM AMENITY & ROOM DROP
    3 opportunities (one each night)
    Value: $2,250
    Reach out to the conference participants on peak nights with personal favors highlighting your
    company. Limited to 400 rooms and one item per room. Items to be provided by the sponsor (subject to
    approval by SCDM).

    PROMOTE ME!
    WEB BANNER
    3 opportunities
    Value: $5,000
    Advertise your company’s presence at the conference on the home page of our event website.

    SPECIAL REQUESTS
    The above high-visibility sponsorships are cost-effective, powerful solutions for increasing your presence and
    standing out from the crowd. With a wide variety of opportunities available for any budget, we are confident we
    can help you reach your goals. If the above sponsorship items do not meet your current marketing aims please do
    contact us at annualconference@scdm.org to discuss your needs and we will do our utmost to work on a tailor-
    made package that would fit your objectives.

                                                      IMPORTANT NOTE:
                           The lanyards, conference tote bags, notepads & pens, reusable water bottles
                         are based on a maximum production of 600 units. Should the participant number
                                exceed 600 participants, the additional item production cost will be
                                                   added to the package value.

ADVERTISING IN THE DESTINATION BALTIMORE
The ‘Destination Baltimore’ online document will be distributed to the entire SCDM database to share important &
detailed information about the scientific and educational program, information about the exhibiting industry leaders
as well as practical information on the conference and social program. The document will also be made available
on the official SCDM 2019 AC website.

    SPECIFICATIONS FOR DELIVERABLES
.

LOGOS
All corporate company logos must be vector logos (in .EPS or .AI formats) to guarantee good quality.

ADVERTISEMENTS IN DESTINATION BALTIMORE*
SCDM cannot be held responsible by the printed outcome of any logos or ads if they do not comply with these
specifications. All deliverables must be received by SCDM by July 26, 2019.

    Full page advertisements                                    Half Page advertisements
       Size:                                                      Size
            US Letter (8.5 x 11 in – 215,9 x 279,4 mm)                  5.5 x 8.5 in (139.7 x 215.9 mm)
            0.25 in (5mm) bleed and crop marks                          0.25 in (5mm) bleed and crop marks
       Format: .EPS or High Resolution PDF/JPG                    Format: .EPS or High Resolution PDF/JPG

                                                               13
EXHIBIT PACKAGE
The Exhibition, held from September 29—October 2, 2019 is an integral part of the SCDM 2019 Annual
Conference with the intention to provide a selection of top industry leaders, in one place for conference participants
to learn more about industry trends and to provide excellent networking opportunities.
Do not miss out!

ALL 10’X10’ EXHIBIT SPACES INCLUDE:
     2 x Exhibit Hall Access Only Passes
       (Exhibit Hall & Opening Reception access only)               Recognition on Exhibitor Listing on the AC website &
     Pre- & Post-attendee roster                                    in the AC mobile app
      (Name, job title, company, address, phone)                    1 x 6’ draped table
           July 12, 2019                                           2 x side chairs
           August 9, 2019                                          1 x wastebasket
           September 13, 2019                                      Exhibitor ribbon
           Post-Conference                                         1 lead retrieval license

     STARTUP ALLEY
     Every company founder knows that investors, customers and media exposure form the life blood of every early-
     stage startup. There is no better way to place your startup in front of these three essential groups than to exhibit
     in Startup Alley at SCDM 2019 Annual Conference. Whether you are a startup with an innovative solution for the
     CDM industry or a young company that would like to network with key industry representatives do not mist this
     chance!
     Strategically located at the entrance of the exhibit hall, our Startup Alley exhibitors receive a full complement of
     benefits to ensure maximum exposure.

    ALL STARTUP EXHIBIT SPACES INCLUDE:
      Pre- & Post-attendee roster                                  1 x Exhibit Hall Access Only Passes
       (Name, job title, company, address, phone)                     (Exhibit Hall & Opening Reception access only)
            July 12, 2019                                          Recognition on Exhibitor Listing on the AC website &
            August 9, 2019                                          in the AC mobile app
            September 13, 2019                                     1 x 6’ draped table
            Post-Conference                                        2 x side chairs
                                                                    Startup Ribbon

                                                           FEE                        STARTUP APPLICATION
             RESERVATION TYPE
                                                 10’x10’      STARTUP                           CRITERIA
 On-show reservation at SCDM 2018 AC             $3,800           $2,000             Spin-off, privately held company
                                                                                      started less than 3 years ago or with
 Early reservation
                                                 $4,200           $2,400              less than 15 employees
 (Sept 27, 2018 - Mar 25, 2019)
                                                                                     Annual sales does not exceed $2M
 Regular reservation                                                                 A registered non-profit organisation
                                                 $4,400           $2,600
 (Mar 26, 2019 - Sept 29, 2019)

NOTE: A 10% discount applies on the second 10’x10’ exhibit space.

                                                            14
EXHIBITOR ADD-ONS
(Exhibiting is required in order to benefit from the below add-ons)

UPGRADED WEB LISTING - $275
Benefit from additional visibility by adding your company logo and link to your website on the SCDM 2019
Annual Conference website.

UPGRADED LISTING IN MOBILE APP - $225
Take advantage of upgrading your company listing in the AC mobile app, available to all registered
conference participants and overall CDM community, by adding your company logo.

PROMOTIONAL GIVEAWAY CONTEST - $50
Generate traffic at your booth by nominating your company for this contest. The right trade show givea-
ways can help generate leads and support integrated marketing messages that will prompt participants
to tie that message back to your company long after the AC has ended. Attendees will be prompted to
visit your booth and vote for their preferred/ the most innovative promotional item. The winning company
will get the chance to promote their company in a 2 minutes podcast displayed on the SCDM marketing
channels.

To enter the contest please do submit a picture of your give-away by email to annualconference@scdm.org latest by September 3,
2018.

JOB POSTING IN MOBILE APP - $500
Increase your visibility and highlight your job openings by posting them in the mobile app. Available to all
registered conference participants and overall SCDM community, your job posting will reach over 2,000
individuals consistently throughout the year (app is available in the stores beyond the conference).

LEAD RETRIEVAL - $400 (1ST LICENSE) | $200 (2ND LICENSE)
Secure your lead retrieval unit so you can capture attendee information in real time as they visit your
booth.

              EXHIBIT HALL SCHEDULE
                      (Subject to change)
                                                                         DID YOU KNOW THAT?
           DAY & DATE                 OPENING HOURS
                                                                         SCDM 2018 Annual Conference Website
    Sunday, Sept 29, 2019           06:00 PM to 08:00 PM                 22,000 Total Visits
                                                                         6,400 Monthly Visits (August)
    Monday, Sept 30, 2019           10:30 AM to 06:00 PM                 50,736 Total Page Views

                                                                         SCDM 2017 Mobile App
    Tuesday, Oct 1, 2019            10:00 AM to 03:30 PM
                                                                         831 downloads
                                                                         475 daily users

                                                                    15
EXHIBITION FLOORPLAN (subject to change)

DATES
September 29 - October 2, 2019
LOCATION
Baltimore Marriott Waterfront
Harborside Ballroom

NOTE: A 24-hour security service will be provided during installation and dismantlement of the exhibit, as well as after-hours
security for the duration of the exhibit.

                                                              16
CONTRACTUAL AGREEMENT
  Baltimore Marriott Waterfront

                17
EXHIBIT & SPONSORSHIP CONTRACT

1. YOUR INFORMATION

First Name………………………………………………… Last Name ………………………………………………………….
Occupation………..…………………………………………………………………………………………………………………...
Email: ………...………………………………………………………………………………………………………………………..
Land Line………………………………………………….. Mobile ………………………………………………………………
Company………………………………………………………………………………………………………………………………
Adress………………………………………………………………………………………………………………………………….
City…………………………………………………………… State…….. ………………………………………………………….
Postal Code…………………………………………………. Country.... ………………………………………………………….
Web Address……..…………………………………………………………………………………………………………………..
Additional Contact Name:…………………………………. Email: ……………………………………………………………….

2. EXHIBIT RESERVATION

Booth Location First Preference…………………….…………..… Second Preference………………………..…………….
Special Request…..…………………………………………………………………………………………………………………

                                                         FEE
          RESERVATION TYPE
                                               10’x10’        STARTUP

 On-show reservation at SCDM 2018 AC           $3,800          $2,000

 Early reservation
                                               $4,200          $2,400
 (Sept 27, 2018 - Mar 25, 2019)
 Regular reservation
                                               $4,400          $2,600         TOTAL BOOTH COST $:...…………
 (Mar 26, 2019 - Sept 29, 2019)

                                  PRODUCT & SERVICE (please check all that apply):

        Authorized Education                                          eSource Software Solutions for Clinical
                                                                        Trials
        Biostatistics
                                                                       Functional sourcing (FSP)
        Clinical Data Management Staffing & Consulting
                                                                       Interactive Response Technologies
        Clinical Research Organization (CRO)
                                                                       Medical Writing/Publishing
        Clinical Services and Software for Clinical Trials
                                                                       Non-profit organization
        Clinical Trial Management & Support
                                                                       Professional Recruitment Services
        Data management
                                                                       Regulatory, Clinical, Processing Consulting
        Drug development
                                                                       Scientific communications
        Education, Research
                                                                       Standards development organization
        Electronic Data Capture (EDC)
                                                                       Other (please specify): ……………………..

                                                          18
3. SPONSORSHIP RESERVATION - À LA CARTE

                                      Unique to this package:
   KNOWLEDGE PARTNER                  Exclusivity
 Value: $27,000                        Corporate logo on the conference bag
                                       Logo on Save the Date 2019 item

                                      Unique to this package:
   TECHNOLOGY SPONSOR                 Exclusivity
 Value: $23,500                        Exclusive branding as AC Mobile App Sponsor

                                      Choice of one per sponsor:
   DIAMOND SPONSOR                    Co-Sponsor of the Opening Reception
 Value: $21,500                        Co-Sponsor of the SCDM Networking Reception
                                       Small favors in the conference bag

                                      Choice of one per sponsor:
    PLATINIUM SPONSOR
                                       Sponsorship of Monday AC lunch
 Value: $17,000
                                       Sponsorship of Tuesday AC lunch
                                       Pocket guide

                                      Choice of one per sponsor:
                                       Customized Hotel Key Cards (one-color logo imprint)
   GOLD SPONSOR
                                       Audio Response System
 Value: $12,500
                                       Co-Sponsor of Continental Breakfasts
                                       Coffee Breaks – Day 1 (total of 2 breaks - AM & PM)
                                       Coffee Breaks – Day 2 (total of 2 breaks - AM & PM)

   SILVER SPONSOR
 Value: $9,500

    RECHARGE ME Lockable charging stations                                    Value: $7,550
    ENERGIZE ME Networking lounge area                                        Value: $7,000
    CONNECT ME Podcast                                                        Value: $5,000
    PRODUCT SHOWCASE                                                          Value: $1,950
    CONFERENCE LANYARDS                                                       Value: $6,650
    NOTEPADS & PENS                                                           Value: $4,650
    GUEST ROOM AMENITY & ROOM DROP
      Day 1 – Sunday Day 2 – Monday Day 3 – Tuesday                            Value: $2,250
     (Circle the day of your choice)

    PROMOTE ME Web banner                                                     Value: $5,000

TOTAL SPONSORSHIP $:...…………………………

                                                 19
4. ADD-ONS

        Upgraded web listing (link to website & logo)                                $275

        Upgraded Listing in AC mobile app                                            $225

        Promotional Giveaway Contest                                                  $50

        Job posting in AC mobile app                                                 $500

        Lead retrieval—1st license                                                   $400

        Lead retrieval—2nd license                                                   $200

     *Please email logo in in .EPS or .AI format to annualconference@scdm.org

    TOTAL ADD-ONS $:...…………………………

SPECIFICATIONS FOR ALL DELIVERABLES
COMPANY DESCRIPTION
Please email your completed order form and company information form for use in the SCDM 2019 mobile app
(maximum 50 words) to annualconference@scdm.org by July 26, 2019.
IMPORTANT NOTE: Handwritten descriptions will not be accepted.

LOGOS
All logos must be vector logos (in .EPS or .AI formats) to guarantee good quality once printed.

ADVERTISEMENTS IN DESTINATION BALTIMORE
SCDM cannot be held responsible by the printed outcome of any logos or ads if they do not comply with these
specifications. All deliverables must be received by SCDM by July 26, 2019. Artwork must be emailed to
annualconference@scdm.org

Full page advertisements                                      Format: .EPS or High Resolution PDF/JPG
                                                           Half Page advertisements
   Size:                                                     Size
        US Letter (8.5 x 11 in – 215,9 x 279,4 mm)                 5.5 x 8.5 in (139.7 x 215.9 mm)
        0.25 in (5mm) bleed and crop marks                         0.25 in (5mm) bleed and crop marks

                                                          20
PAYMENT
TOTAL SPONSORSHIP $:...……………………….

TOTAL BOOTH COST $:...…………………………

TOTAL ADD-ONS $:...………………………………
                                                           GRAND TOTAL $:..……………………………

In making this application, we the undersigned agree to abide by all governing regulations set forth in the invitation to
exhibit. The signatory of this contract must have the authority to bind the undersigned company with regard to this
contract.

………………………………………………………………………………………………………………………………………..
Print Name/Title  Authorized Signature  Date

Make checks payable to Society for Clinical Data Management and return application to:
7918 Jones Branch Drive, Suite 300, McLean, VA 22102.
Fax: 703-503-3266 | E-mail: annualconference@scdm.org

PAYMENT BY CREDIT CARD
   AMEX
   MC
   VISA

Card Number ………………………………………………………………………………………………………………………
Cardholder Name …………………………………………………………………………………………………………………
Expiry Date ……………………………CVV……………………………… Zip Code ………………………..………………..
Signature ………………………………………………………………………………………………………………………….

    I agree that this application shall be deemed as valid and binding. Payment is due in full to reserve sponsorship
    packages, booth space, add-on items and in order to benefit from any of the included services. SCDM has final
    rights to move any reserved booth and will notify the exhibitor in writing no later than August 29, 2019.
   I agree to all exhibiting and sponsorship deadlines and regulations.

For further information, please contact us at annualconference@scdm.org

                                                          21
EXHIBITOR RULES & REGULATIONS
By applying for exhibit space, exhibitors agree to abide by the following regulations:

   Each exhibitor is responsible for compliance with the Americans with Disabilities Act (ADA) within its booth and
    assigned space.
   Attire of exhibit personnel should be consistent with the business casual atmosphere of the Annual Conference.
   Only SCDM-sponsored decals, pins, lanyards and ribbons may be affixed to participant or exhibitor badge
    holders during the Annual Conference and on show site.
   Demonstrations by exhibitors may not interfere with normal traffic flow nor infringe on neighbouring exhibits.
    Demonstrations will not be permitted outside of the exhibitor’s assigned booth space. Any demonstrations must
    be pre-approved by SCDM. Canvassing or distribution of advertising material by an exhibitor will not be permitted
    outside of the exhibitor’s booth space.
   Canvassing or marketing of any products or services in any part of the exhibit hall or meeting rooms by anyone
    representing a non-exhibiting firm is strictly prohibited.
   SCDM must be notified of an exhibitor’s intent to distribute food or beverage items in the exhibit hall. All such
    items must be approved by SCDM and ordered directly from the Annual Conference hotel, the Marriott
    Waterfront. Exhibitors are not permitted to bring in outside food or beverages.
   Subletting of exhibit space is not permitted. Sharing of exhibit space is not permitted unless it is within divisions of
    the same company. Any space sharing must be pre-approved by SCDM.
   SCDM reserves the right to reject any exhibit application submitted; to reject, prohibit, restrict or otherwise require
    modification of any exhibit for any reason; and to evict or bar any exhibitor whose conduct or materials are
    objectionable to SCDM for any reason.
   Exhibitors will not affix, nail or otherwise attach anything to the walls, doors, floors or columns of the exhibit hall
    except where a nail strip is provided or by the permission of SCDM and the Marriott Waterfront.
   All illuminated displays and other equipment requiring electrical current must conform to local electrical codes. All
    extension cords must be 3-wire grounded and U.L. approved. More information on the specific requirements for
    electrical equipment will be included in the exhibitor service kit which will be provided closer to the actual show.
   Exhibitors are required to conform to all local labor regulations in the installation and dismantlement of their booth
    and exhibit fixtures. More information on the specific labor regulations in effect will be included in the exhibitor
    service kit.
   SCDM must be notified of any on property or offsite events scheduled by exhibitors or sponsors. Scheduling of
    offsite events that compete with SCDM scheduled events in prohibited.

PAYMENT
All payments must be made in U.S. dollars (USD). To ensure proper credit, please send a copy of your invoice with
your payment. For questions about your invoice, please contact us at info@scdm.org.

Credit card payments, money orders and direct wire transfers in USD (and EURO) are accepted. If sending payment
by wire transfer, please use the following bank/wire transfer details;.

Bank/Wire Transfer Payable to:
Bank Account Holders Name: Society for Clinical Data Management
Bank Account Holders Address: Boulevard du Souverain 280, B- 1160 Brussels, Belgium
ING Belgium
IBAN Code: BE78310177451886
BIC: BBRUBEBB100

IMORTANT NOTE: Please clearly indicate your invoice reference or description and company name for any
processed payment. This is applicable for all means of payment, wire/bank transfer, credit card or check.

                                                            22
SPONSOR & EXHIBITOR CONTRACT INFORMATION

EXHIBIT, SPONSORSHIP & ADD-ONS PAYMENT
Payment is due in full to reserve booth space and to secure sponsorship packages and to benefit from any
advantages in return. Payment is due with the duly completed application and signed contract. If full payment is not
received latest by August 29, 2019, SCDM reserves the right to release booth space and/ or sponsorship
opportunities.

ADDITIONAL ATTENDEES
Limited complimentary registration and booth only passes are included in Knowledge Partner, Technology, Diamond,
Platinum, Gold and Silver sponsorships, as well as with a booth only package.

ASSIGNMENT OF EXHIBIT SPACE
Exhibitors select their space via an online exhibition floorplan. SCDM reserves the right to move any exhibitor to
another booth location if necessary and will inform exhibitors accordingly.

HOLD HARMLESS CLAUSE
The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or
damage to the exhibitor’s displays, equipment and other property brought upon the premises of the exhibit facility and
shall indemnify and hold harmless the Society for Clinical Data Management, the Marriott Waterfront, the exhibit hall
service contractor HERITAGE and each of their employees and agents from any and all such losses, damages and
claims. In addition, the exhibitor acknowledges that it is the sole responsibility of the exhibitor to obtain business
interruption and property damage insurance covering such losses by the exhibitor.

CANCELLATION POLICY
Written notification must be sent to the SCDM administrative office if an exhibitor, sponsor or advertiser wishes to
cancel or reduce exhibit space, sponsorship package, or add-ons, after assignment has been made. Please note that
when you cancel your sponsorship and/ or exhibit booth, all of the benefits included in the package are forfeited. The
following cancellation fees apply:

                      DATE OF CANCELLATION                    APPLICABLE PERCENTAGE OF TOTAL

              Contract signature – December 1, 2018           25% of total amount due

              December 2, 2018 – May 10, 2019                 50% of total amount due

              May 11, 2019 – Conference start                 No Refunds

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