Sponsorship Opportunities - Tapestry May 3, 2019 Allen County War Memorial Coliseum - Purdue University Fort Wayne
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Sponsorship Opportunities
Tapestry
May 3, 2019
Allen County War Memorial Coliseum
7:30 a.m. to 4:30 p.m.
Tapestry is a day of inspiration, renewal, and education for women
in all stages of life while also raising funds for women’s scholarships at
Purdue University Fort Wayne. In the past 17 years, nearly $1 million
has been raised and 89 students have received scholarships.
“Words cannot express how appreciative I am that I was a recipient of the Tapestry Parkview
Health Sciences Scholarship. I have always had the dream to go to college and to serve others.
Because of your scholarship, I am able to live out my dream. It means the world to me that people
in the community believe in this scholarship and in me.” ~ Scholarship RecipientHighlights for all Tapestry’s Sponsors
WHY SHOULD I / MY COMPANY SPONSOR TAPESTRY?
• Help raise money for PFW and IUFW students
• Impact the lives of students by awarding them financial freedom to fulfill their college dreams
• Participate in the long tradition of Tapestry in Fort Wayne
• Give back to our community as these students enter the work force
• Be a positive impact in the life of a student
HOW CAN I / MY COMPANY BENEFIT?
Tapestry is the ultimate showcase for the latest products and services for women and families, including
the very best in shopping, health, nutrition, fitness, financial planning, home décor, local artisans and more.
In addition to these fabulous perks outlined on the next page and a half, participating as a Booth Sponsor
or Breakout Session Sponsor at Tapestry will:
• Offer immediate sales at the event
• Provide product sampling to the Tapestry attendees
• Create brand awareness and lead generation
• Provide you with the ability to introduce and demonstrate new products / services
• Build your database of clientele
• Distribute new information about your company while building client relationships
Breakout Session Sponsorships
EMERALD: Full Session ($5,000)
• Opportunity to provide speaker(s) for one breakout session (one hour) to a captive audience of up to
300 attendees on a mutually agreed upon topic of your choice
• 12x10 trade show booth facing the audience with premier placement in the Expo Center
• Company name, speaker name/photo/bio on Tapestry website and in the registration brochure
• Company name with logo link posted to the Tapestry Facebook page
• 4 reserved tickets to attend Tapestry
• 2 passes to the private VIP reception with the keynote speaker
• ¼ page advertisement in the Tapestry Keepsake Program
• Company name and website listed in the Tapestry Keepsake Program
• Electronic mailing list of attendees’ names/addresses with attendee permission
• Opportunity to place item in attendee gift bags
PLATINUM: Half Session ($2,500)
• Opportunity to provide speaker for one half breakout session (30 minutes) to a captive audience of
up to 300 attendees on a mutually agreed upon topic of your choice
• 12x10 trade show booth facing the audience with premier placement in the Expo Center
• Company name, speaker name/photo/bio on Tapestry website and in the registration brochure
• Company name with logo link posted to the Tapestry Facebook page
• 2 reserved tickets to attend Tapestry
• 2 passes to the private VIP reception with the keynote speaker
• 1/8 page advertisement in the Tapestry Keepsake Program
• Company name and website listed in the Tapestry Keepsake Program
• Electronic mailing list of attendees’ names/addresses with attendee permissionBooth Sponsorships SAPPHIRE ($5,000) may be customized based on sponsor needs • 12x10 trade show booth facing audience with premier placement near main stage in the Expo Center • Advertisement in scrolling PowerPoint visible multiple times during the day • Company name in Registration Brochure • Company name and logo on website during registration period • Company name with logo link posted to the Tapestry Facebook page • 6 reserved tickets to attend Tapestry • 4 passes to the private VIP reception for the keynote speaker • Opportunity to place item in attendee gift bags • ½ page advertisement in the Tapestry Keepsake Program • Company name and website listed in Tapestry Keepsake Program • Electronic mailing list of attendees’ names/addresses with attendees permission PEARL ($2,500) • 12x10 trade show booth facing audience with premier placement in the Expo Center • Advertisement in scrolling PowerPoint visible multiple times during the day • Company name in Registration Brochure and on website during registration period • Company name with logo link posted to the Tapestry Facebook page • 4 reserved tickets to attend Tapestry • 2 passes to the private VIP reception for the keynote speaker • ¼ page advertisement in the Tapestry Keepsake Program • Company name and website listed in Tapestry Keepsake Program • Electronic mailing list of attendees’ names/addresses with attendee permission GOLD ($1,000) • 10x10 trade show booth facing the audience in the Expo Center • Company name in Registration Brochure • 2 reserved tickets to attend Tapestry • ¼ page advertisement in the Tapestry Keepsake Program • Company name and website listed in Tapestry Keepsake Program • Electronic mailing list of attendees’ names/addresses with attendee permission CORPORATE TABLE SPONSORSHIP ($1,200) • 10 reserved tickets to the day’s activities at a premier table near the front of the venue • Company logo on reserved table sign at Corporate Table • Company logo in scrolling PowerPoint visible multiple times during the day • Company name in the Tapestry Keepsake Program SILVER ($500) • 10x10 trade show booth with a corner location • Company name in Registration Brochure • 1 reserved ticket to attend Tapestry • Company name and website listed in Tapestry Keepsake Program • Electronic mailing list of attendees’ names/addresses with attendee permission BRONZE ($350) • 10x10 trade show booth • Company name and website listed in Tapestry Keepsake Program • Electronic mailing list of attendees’ names/addresses with attendee permission
MISSION ______ _______
Tapestry is a day of inspiration, renewal and education for women in all stages of life while also raising funds for
scholarships and Purdue University Fort Wayne and Indiana University Fort Wayne.
KEYNOTE SPEAKER ____ _______
The 2019 Tapestry keynote speaker will be announced soon. Stay tuned for this exciting news. Past keynote
speakers include Jane Seymour, Ann Curry, Vicki Lawrence, Jane Pauley, Marilu Henner, Sissy Spacek, Patricia
Heaton, Molly Ringwald, Sandra Lee, Clinton Kelly, Marie Osmond, Patty Duke, Linda Ellerbee, Dana Reeve, Dyan
Canon, Marlo Thomas and Erin Brokovich.
WHEN AND WHERE ____
Friday, May 3, 2019 from 7:30 a.m. until 4 p.m. at the Allen County War Memorial Coliseum
HISTORY OF SUCCESS ____
• In the past seventeen years, nearly $1,000,000 has been raised.
• The Tapestry Parkview Endowment has grown to over $550,000 to ensure future scholarships.
• Tapestry began with 390 women in 2002 and has reached a sold out crowd of 1,600 women.
• Quantity of Scholarships awarded: 89
VISIBILITY – Showcase your Products and Services_________________________________
§ Approximately 1,600 women
§ 160 exhibitors with over 500 booth workers and volunteers
§ Average age: 52. Guests ranging in age from 16 to 99.
§ Company Exposure on the Tapestry website during 6-week registration period
§ Company Exposure on the Tapestry Facebook Page
EXHIBITOR BENEFITS ______________________________________________________________________
• Varied and multiple promotional opportunities throughout the months preceding Tapestry
• Connecting you and your staff with over 1,600 women from northeast Indiana in one day
• Presenting your area of expertise to up to 300 women in a breakout session
• Advertising in the Tapestry Keepsake Program
• Networking with other sponsors at the private VIP sponsor reception with the Keynote Speaker
• Create brand awareness
• Immediate sales at the event and / or product sampling
• Opportunity to distribute new information as you are face to face with customers
• Chance to demonstrate your products / services to grow your client base
• Receipt of an electronic mailing list of event attendees with their permission
EVENT HIGHLIGHTS FOR THE ATTENDEES ____ ________
• Entertaining and inspirational breakfast and luncheon programs
• Opportunity to attend two of fourteen thought-provoking break-out sessions
• Over 160 Exhibitors highlighting everything from luxury boutiques and emerging designers to the very
best products and services available in our community
• Shopping artisan boutiques from all over the mid-west and leading companies, boutiques and brands
For more information, please contact Kim Boyce at boycek@pfw.edu or 260-481-6337.Sponsor Contract
May 3, 2019
Learn more about tapestry at pfw.edu/tapestry
Sponsor Information:
Please print clearly and completely as this will be used for all Tapestry promotional information.
Company Name: ______________________________________________________________________
Address: _____________________________________________________________________________
City, State, Zip: _______________________________________________________________________
Main Phone No.: ______________________________________________________________________
Website Address: _____________________________________________________________________
Contact Person Information:
Name: ________________________________________Title: _________________________________
E-Mail: _______________________________________ Phone: _______________________________
Address: (if different than above):___________________________________________________________
City, State, Zip: ______________________________________________________________________
Sponsorship Level: (select one)
Breakout Session Sponsors Booth Sponsors
o Emerald $5,000 0 Sapphire $5,000 0 Pearl $2,500 0 Gold $1,000
o Platinum $2,500 0 Silver $500 0 Bronze $350 0 Corp. Table $1,200
(no booth)
Booth Space Details:
1. Each booth may have up to four booth workers. Passes will be mailed to you by April 10th. Booth workers
must have their pass for admittance into Tapestry. No pass is needed on set-up day.
2. Box lunches are available for booth workers to enjoy during the lunch program. Each pre-ordered box lunch
is $14. The pre-paid lunches will be available for pick-up at a central location in the Expo Center.
How many box lunches will you need for your booth workers: 1 2 3 4
3. Unless requested, each booth will have one 8’ table with skirt and covering, an 8’ high back drop curtain, two
banner hooks and a 3’ high draped divider between booths. Back drop curtain may be used to hang a banner
only. Additional skirted tables are available for a cost of $15 each. You may have up to 2 chairs in your booth
at no charge.
How many skirted tables would you like in your booth?
0 - No Charge (No table, please) 1 - No Charge (Standard) 2 - $15 (one extra table)
How many chairs do you want in your booth? (no charge- check number needed) 0 1 2
Purdue University Fort Wayne
By signingBlvd.,
2101 E. Coliseum this agreement,
Fort Wayne, sponsor
IN 46805has entered into a binding agreement with Purdue University Fort Wayne and Tapestry and guarantees payment
260-481-6854 and participation in the Tapestry event. A cancellation will be considered a donation to the Tapestry Scholarship Fund.
EA/EOUSponsor Contract
May 3, 2019
Learn more about tapestry at pfw.edu/tapestry
4. Electrical outlets (120vac, 0-2000 watts, 20 amps) are available at an additional cost of $30 each. Each outlet has
four duplexes. Please note that electrical outlet requests on the day of set-up cost $50 each and $100 on the
day of the event.
How many outlets do you require? 0 1 2 3 4
Payment Summary:
1. Sponsorship Level ________________________ = __________
2. Extra Table Qty______ x $15 = __________
3. Electrical Outlets Qty______ x $30 = __________
4. Box Lunch for Booth Workers Qty______ x $14 = __________
5. Vegetarian Box Lunch Qty______ x $14 = __________
Total amount due = __________
Payment Options:
• Credit Card: Call (260) 481-6854 to reserve your booth and pay with a credit card. A signed contract will also need
to be submitted to the Tapestry office listed below.
• Check: Mail completed contract and check (payable to PFW) to the address below.
• If Invoice is Required: Complete this contract and send it into the Tapestry office. When your form is received by
our office, we will send you an invoice to the company address listed above. Payment will be due in full within 30
days from receipt of the invoice.
Tapestry office: Tapestry / PFW – DCS KT 139
Address: 2101 East Coliseum Blvd, Fort Wayne, IN 46805
Phone: (260) 481-6854 Fax: (260) 481-6949
E-mail: tapestry@pfw.edu Website: pfw.edu/tapestry
Indemnification:
Sponsor/Exhibitor agrees to indemnify and hold harmless PFW, its affiliates, officers, employees, and representatives from and against any losses, costs,
damages, attorney’s fees and expenses resulting from claims for bodily injury or property damage arising out of joint efforts through the term of this
agreement unless such bodily injury, property damage, or personal injury is determined to be the result of the negligence of PFW, their affiliates, officers,
employees, or representatives.
PFW’s obligation to hold Sponsor/Exhibitor, their affiliates, officers, employees, or representatives harmless shall be limited in substance by statutes and
constitutional provisions designed to protect the exposure and liability of the University as an instrumentality of the State of Indiana (e.g., actions and
conditions as to which the University is immunized by the Indiana Tort Claims Act, dollar limits stated in such Act, exemption from punitive damages, the
continued ability to defeat a claim by reason of contributory negligence or fault of claimant), so that its liability to indemnify, defend and hold harmless
shall not exceed what might have been its liability to a claimant if sued directly by the claimant in Indiana and all appropriate defenses had been raised by
the University.
Sponsoring Company Name: ________ Date:
Signature of Sponsor Contact: _______________ Date:
Signature of Tapestry/ PFW Rep: ________ Date:
Booth assignments are based on the date payment is received.
To guarantee your participation in Tapestry, payment is due in full by March 15, 2019.
Purdue University Fort Wayne
By signingBlvd.,
2101 E. Coliseum this agreement,
Fort Wayne, sponsor
IN 46805has entered into a binding agreement with Purdue University Fort Wayne and Tapestry and guarantees payment
260-481-6854 and participation in the Tapestry event. A cancellation will be considered a donation to the Tapestry Scholarship Fund.
EA/EOUYou can also read
