Standalone bushfire plan 2020-2021 Dunsborough Primary School - Dunsborough Primary ...
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Standalone bushfire plan
2020–2021
Dunsborough Primary
School
Standalone bushfire plan 2020-2021
Purpose
The Standalone bushfire plan document is a detailed plan of how your school is to prepare and
respond to a catastrophic fire danger rating alert or to a bushfire event.
You must complete this template to have a plan in place to respond to a bushfire emergency until,
during and after the attendance of Emergency Services. This plan is to be read in conjunction with the
Department of Education Principal’s guide to bushfire.
All staff, students, contractors and visitors on the school or facility site are to follow this completed
plan in the event of a bushfire emergency. All other emergencies are to be managed in accordance
with the school’s Emergency and critical incident management plan.
You are required to complete and lodge your plan online by the 31 August, before the bushfire season
begins.
Page ii Printed 15/07/2020
Standalone bushfire plan 2020-2021
Contents
1 School details ...................................................................................................................... 1
2 Emergency response contact list ....................................................................................... 2
2.1 Important bushfire emergency information contacts sources ................................................. 2
3 Incident management team ................................................................................................. 3
4 Bushfire response telephone tree ...................................................................................... 5
5 Emergency equipment ........................................................................................................ 6
6 Bushfire preparation checklist ........................................................................................... 7
7 Bushfire action plan maps ................................................................................................ 11
7.1 Onsite ‘safer building location(s)’ ......................................................................................... 11
7.2 Offsite evacuation locations ................................................................................................. 13
8 Bushfire mitigation management register ....................................................................... 15
9 Advice from Department of Fire and Emergency Services and other agencies............ 21
Appendix A – Bushfire warnings stages .................................................................................... 24
Appendix B – Procedures in event of a sudden bushfire .......................................................... 26
Relocate to onsite ‘safer building location(s)’ ............................................................................... 26
Offsite evacuation procedures...................................................................................................... 28
Appendix C - Pre-emptive (planned) closure procedures ......................................................... 30
Flow chart – Principal’s response to ‘catastrophic’ fire danger rating ........................................... 31
Appendix D – After hours or school holiday procedures .......................................................... 32
Appendix E – Communication templates ................................................................................... 33
Emergency text message alert templates .................................................................................... 33
School newsletter sample text...................................................................................................... 34
Sample text for a notice of temporary school closure ................................................................... 35
Page iii Printed 15/07/2020Standalone bushfire plan 2020-2021
1 School details
To complete this plan:
use the Principal’s guide to bushfire (Principal’s guide) to help you
on the front cover of the document, remove the word ‘template’ and replace it with your
school’s name
enter information into the grey sections of this document, following the prompts in the square
brackets where featured. You can add extra rows to tables where necessary.
When your plan is complete, access Prepare for bushfire season at your school on Ikon to lodge it as
one document (include appendices).
School name DUNSBOROUGH PRIMARY SCHOOL
(include name of co-located
school or facilities if applicable)
School address 40 Turner Street, Dunsborough WA 6281
Number of students 765 (K-Yr 6) in 2020
Number of staff 90
Number of students requiring 8 students (2x vision, 4x ASD, 1x ID, 1 x behavioural)
extra support if evacuating
Number of school sides bordered 2
by bush
Names of major roads bordering Turner Street
school Bird Crescent
School’s site-specific alert, for
example: School PA system clanging bell tone – continuous
siren/pause x 3 School megaphone siren continuous – if power outage
continuous handbell
continuous siren or short
whistle blasts
Plan prepared by Mr Garry Jones
(principal’s name)
Date prepared 31st August 2020
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2 Emergency response contact list
Enter the contact details into the table below.
Organisation Details Phone number /
Website
Local police Dunsborough Police Station 97813030
(eg name of nearest police Busselton Police Station 97542544
station) Bunbury (24 hr) 97222111
Local hospital Busselton Hospital 97536000
(eg name of nearest hospital
or medical emergency Bunbury Regional Hospital 97221000
facility)
Local fire brigade Dunsborough Fire & Rescue 97568605
(eg name of nearest fire DFES Manjimup RDC (24Hr) 97716820
station) DFES Manjimup Office 97716800
Bus contractors Brian Blum (1xbus) 0407916933
(ready for pre-emptive Wayne Thiele (1xbus) 0428945207
closure or offsite evacuation) Southwest Coachlines 97537708
Swan Transit 97537501 or 136213
Electricity provider - in the Western Power 131351
case of a power outage
(eg Horizon Power or
Western Power)
State emergency service (if SES 132500
known)
Poisons information (where Poisons Info 131126
relevant)
Regional Executive Director Neil Milligan (South West Region) 0428913870
– contact name
Dial 000 in an EMERGENCY
2.1 Other important emergency sources
1) Emergency WA website - https://www.emergency.wa.gov.au/
2) Department of Fire and Emergency Services
Information line – 13 33 37
Twitter - https://twitter.com/dfes_wa
3) Local radio
o ABC Emergency WA
o ABC local radio (684 AM)
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3 Incident management team
Enter the names and mobile numbers of the staff responsible for carrying out emergency procedures
during a bushfire event. The principal is responsible for coordinating the incident response to onsite or
offsite locations (refer to Appendix B & C procedures).
Examples of suggested duties include:
fire warden duties
checking all rooms
keeping a copy of school registers for roll call
monitoring the bushfires warnings stages (as per Appendix A)
send out text alerts to parents (refer Appendix E)
Position Staff Name Duties Mobile number
Principal Garry Jones Liaison with Regional Office, Education Garry
0427553128
Security, Emergency Services.
Make decisions regarding student
movement in consultation with above
named organisations.
Monitor media and ABC Radio
Emergency Information
Deputy Simon Bott (1.0) If Safer Buildings or Off-site Evacuation Simon
Principals Richard Lowe (1.0) called: 0458274993
Marianne Blythe (0.6)
Check no students left in vacated
classrooms or toilets, etc. Richard
0408398534
Communication with staff and students
via PA system (arrange backup power if Marianne
required – generator) 0421118286
Fire Wardens – ensure safe and orderly
movement of students to Safer
Buildings or to Off-site Evacuation
locations.
Ensure emergency telephone and
megaphone are ready for Off-site
Evacuation if required.
Manager Liz Schitt Ensure an accurate roll for all classes is Liz
corporate Kelly Blight 0428442898
available if off-site evacuation is called
services
or if class teachers do not have a paper Kelly
roll. 0428186734
Ensure an accurate and up to date
medical printout is available.
Ensure accurate Staff Roll and Visitor
Logs are ready
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Ready Evacuation kit, first aid kits , and
individual student medication from the
Medical Room
Send out text alerts to parents as
directed by Principal
Prepare to move the above items if
Off-site evacuation is required.
Contact Dental Van staff to ensure they
comply with Safer Building or Off-site
evacuation.
Ensure copies of all documents and
class rolls are retained.
Teachers Be personally familiar with school
Bushfire Plan
Respond to Safer Buildings call or Off-
site Evacuation call. Ensure a roll is
kept and that ALL students are
accounted for. Ensure the orderly
movement of students if required.
Simon Bott, Louisa
Accredited first Chapman, Kerry Broom, If staff are available (do not have class
aid officers Kelly Everett, Vanessa teacher responsibilities) report to the
Gleeson, Nikki S school Staffroom to assist with First Aid
(Chaplain)
– ensure Ventolin and spacers are
available to assist with students
affected by smoke.
Other (if Education Assistants Meet in staffroom and assist with Safer
applicable) Adult visitors on the Buildings or Off-site Evacuation as
school site. directed.
Dental Van staff
External providers
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4 Bushfire response telephone tree
Complete the information boxes with the contact details for the relevant stakeholders.
SMS Parents
sMS Send emergency
SMS SMS templates to
notify
Coordinator regional Regional executive Principal Staff
operations director Name: Garry Jones Send emergency
Name: Andrew Grono Name: Neil Milligan Mobile: 0427553128 SMS if school is
Mobile: 0434002780 Mobile: 0428913870 closed
Deputy Principal Department
Name: Simon Bott Security Unit
Mobile: 0458274993 T: (08) 92644632
Media Unit
T: (08) 9264 5821
Community Manager corporate Emergency School council, Neighbouring schools:
kindergarten services response contact board or P&C Name: Vasse PS
Name: N/A Name: Liz Schmitt list Name: Jemilah Wright Telephone:(08) 97554122
Mobile: N/A Mobile: 0428442898 (refer to Section 2) Mobile: 0438531343
Name: Our Lady of the Cape
Telephone:(08) 97553866
Buses Canteen Community Name: Cornerstone
Out-of-hours
Company: Multiple Name: Kellie Ashdown hirers Dunsborough
childcare
Telephone: ref Office Mobile: 0408551336 Name: Multiple Telephone:(08) 97421133
Name: Goodstart
Mobile:1800222543 Mobile: ref Office
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5 Emergency equipment
Identify the location and the type of emergency equipment at your site.
Equipment Details
(include location/s, date checked and any other comments)
Evacuation kit Location: Admin Block Store Room
Checked: Beginning of each term
First aid kit(s) Location: Admin Block – Medical Room
Checked: Weekly Quantity: 4 kits
Emergency warning or alert School Emergency Mobile Telephone (always charged) –
system, eg: located in Deputy Principal’s Office (on top of PA system)
mobile telephones
Hand operated megaphone/siren (always operable) – located
(charged)
in Deputy Principal’s Office
hand-operated fire
alarm (portable siren) Generator 2.4KVA unit – reserved exclusively for bushfire use
portable radios (can run school PA system) – located in Admin PA storeroom
spare batteries Power bank for non-mains charging of devices – located in
Evacuation kit
UHF radios (3x) – located in PE Office
Spare batteries (all types) – located in Deputy Principal’s
Office
Emergency communications School Emergency Mobile Telephone (always charged) –
equipment located in Deputy Principal’s Office (on top of PA system)
UHF radios (3x) – located in PE Office
Spare batteries (all types) – located in Deputy Principal’s
Office
Registers for: Registers for Students and staff kept in Evacuation kit –
students updated once per term.
staff Daily registers – printout kept in case of evacuation
visitors All visitors are logged through a real-time registration system
– log accessible via any web enabled device from anywhere.
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6 Bushfire preparation checklist
Principals must:
complete this bushfire preparation checklist annually
provide evidence in the form of notes to show that management activities have been actioned
inform all staff members of their responsibilities.
Management activities ☑ or Evidence
NA
The annual review of the Standalone bushfire plan
has been completed before the start of bushfire 31/08/2020
season.
Consulted and received advice in preparing your
Standalone bushfire plan from any of the below (as Recorded in Section 9
relevant):
local Emergency Services
Department of Fire and Emergency
Services
Department of Biodiversity, Conservation
and Attractions – Parks and Wildlife Service
local volunteer fire brigade
WA Police Force
local government local emergency
management committee or local
government representative
community emergency services manager if
there is one for the area.
Staff have been made aware of the Standalone
bushfire plan through: Bushfire Plan is part of the school
staff meetings staff Induction Process. Checklist
staff bushfire induction session that kept for all staff inducted.
includes:
o an overview of the Standalone
bushfire plan All staff are given a paper copy of
o how to turn off evaporative air the school bushfire plan annually.
conditioner units, the location of Staff have the plan explained
switches
(including use of evaporative air-
o how to close roof vents
conditioners and ridge vents)
o the types of Bushfire Warnings issued
by the Department of Fire and annually at the beginning of Term 4
Emergency Services and the on the School Development Day.
Emergency Alert telephone warning (12/10/2020)
system
o to direct bushfire media enquiries to
the Department’s media unit (08) 9264 All classrooms have a copy of the
5821. Bushfire Plan on clear display
Students and parents or carers have been made
aware of the Standalone bushfire plan through: School newsletters have regular
key bushfire safety messages incorporated articles regarding bushfire
into the curriculum
Page 7 Printed 15/07/2020Standalone bushfire plan 2020-2021
newsletters awareness and references to the
school information booklet (include actions school Bushfire Plan
and procedures)
school website
The School Bushfire Plan is
explained in the front section of
every student’s School Diary
The Bushfire Plan is referenced in
the School Parent Information
Booklet.
Bushfire safety is referenced
within the HASS syllabus (Natural
Environment/Natural Disasters)
and through the Health &
Physical Education syllabus
(Personal Safety in your
environment)
The School Bushfire Plan is
displayed on the Dunsborough
PS website:
Dunsborough.wa.edu.au
About Us – School Policies – DPS Bushire
Plan
Communication plans are in place:
‘emergency response contact list’
Section 2 – completed
completed (refer to section 2)
‘bushfire response telephone tree’ Section 4 – completed
completed (refer to section 4)
communication templates for sample
emergency text message, newsletter Appendix E - completed
content and school notice text are complete
(refer to Appendix D) Contact lists for Parents and Staff
within Integris (SIS) are constantly
updated. Parents are regularly
Note: Contact lists for staff and parents must be reminded to ensure that their contact
current. details are current.
Emergency equipment available and checked (as
listed in section 5): Evacuation kit checked once per term.
evacuation kit checked at least once per
term Alert system regularly tested
emergency warning or alert system works
emergency communications equipment Emergency communication equipment
available regularly tested and always charged
first aid kit(s) available
First Aid kits checked weekly
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registers for students, staff and visitors Paper copies of current registers
readily accessible for roll call readily available for roll call
Evacuation drills practised to your onsite ‘safer
building location(s)’: Three drills will be held this fire
season.
before the start of the bushfire season
Week 2 Term 4 2020 (date TBA)
at least once per term during the bushfire
Week 2 Term 1 2021 (date TBA)
season.
Week 1 Term 2 2021 (date TBA)
Note: You must do at least three drills per year.
Identified your onsite ‘safer building location(s)’
and:
DFES advice is that all Brick
Buildings are designated as Safer
shown in your school site plan in section Building Locations at Dunsborough
7.1 Primary School. Indicated on map in
regularly checked for readiness section 7.1
informed local emergency services of
Site plan included in section 7.1
location(s)
listed in the Emergency and critical incident Bushfire Plan –copy sent to
management plan Dunsborough Police Station
City of Busselton
Note: For further information, refer to section 4.2 in Dunsborough Fire & Rescue
Principal’s guide. DFES Manjimup Regional Office
Offsite evacuation location 1:
Old Dunsborough Boat Ramp Area
(walking distance from school –
approx. 7-10 min). City of Busselton
Two or more suitable offsite evacuation locations
approval pending.
have been identified in case one of the offsite
locations is under threat from the bushfire.
Offsite evacuation location 2:
Naturaliste Community Centre –
Local government authority has provided written or
Dunsborough Lakes Drive (possible
email approval on the use of these offsite locations.
walking distance – approx. 30-45
min). City of Busselton approval
Note: For further information, refer section 4.3 in
pending.
the Principal’s guide.
Offsite evacuation location 3:
Vasse Primary School – Kaloorup
Road (journey by bus only). Principal
of Vasse PS has approved.
Checked the asset protection zone, which is a Asset protection zone checked
minimum distance of 20 meters surrounding the regularly by school
school is: Gardener/Handyman.
clear of all rubbish, long dry grass, bark,
flammable and combustible materials, Remediation works as directed by
DFES have been undertaken by Dept.
including leaf litter and unused piles of
of Finance contractors.
mulch
maintained routinely throughout the year
Note: For further information, refer to section 4.3 in
the Principal’s guide.
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Checked the fuel load management (the clearing of
dry grass, leaves, twigs, dead vegetation and dead Some parts/aspects of hazard
bark) within the hazard separation zone (extending separation zone are not on school
80 meters from the outer edge of the asset property and are bush.
protection zone) has reduced:
the likelihood of crown fires developing
close to buildings
spot fire ignition potential within the zone
Made sure that the use of machinery (such as
angle grinders, mowers or machines with internal The only staff member likely to use
combustion engines) are restricted on severe fire such machines/devices is the School
danger days. Gardener/Handyman. This staff
Make sure that the use of any machinery or power member has been made aware of
tools that can generate sparks on total fire ban these requirements.
days are not permitted.
Note: No students should be using such
devices/machines at any time.
Any ‘hot works’ including welding and
grinding or the operation of plant,
equipment or machinery in bushland areas,
can potentially ignite vegetation and cause
bushfires.
Refer to the Principal’s guide to bushfire –
‘Terminology’ (section 13 of the guide)
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7 Bushfire action plan maps
7.1 Onsite ‘safer building location(s)’
Insert your school map and include:
The onsite safer building location(s) and routes to access this building
location of fire hydrants (insert ‘hydrant’ icon on map)
electrical switchboards (insert text boxes containing ‘switchboard’ on map)
phones and communication board (insert icon and text box on map)
first aid kits (insert ‘first aid’ icon on map)
evacuation kits (insert text box onto map to show ‘evacuation kit’ location).
A sample of an action plan map is available in section 9.2 of the Principal’s guide.
Emergency Dial 000
Primary action:
Determine if the bushfire is a
threat to the school. Monitor
official sources listed in
section 2.
Secondary action:
Refer to Appendix B for the
procedures to Relocate to
onsite ‘safer building
location(s).
DFES advice is that all brick
building on the Dunsborough
PS site can be deemed
safer buildings.
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Map last updated
31/08/2020
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7.2 Offsite evacuation locations
Insert the school site map and include:
assembly point(s) (insert ‘assembly point’ icon on map)
identify two offsite evacuation locations
include directional arrows to show routes to your offsite evacuation locations.
A sample of an action plan map is available in section 9.2 of the Principal’s guide.
Emergency Dial 000
Primary action:
Determine if the bushfire is a threat
to the school. Monitor official
sources listed in section 2.
Secondary action:
Refer to Appendix B for the
procedures to Relocate to offsite
evacuation location
Off-site Evacuation Location 1
Old Dunsborough Boat
Ramp/Blackhurst Park (Cnr
Finlayson and Geographe Bay
Road)
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Off-site Evacuation Location 2
Naturaliste Community Centre –
Dunsborough Lakes Drive.
Map last updated:
31/08/2020
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8 Bushfire mitigation management register
Attach your bushfire mitigation register for any treatment works or actions undertaken to reduce risk (refer section 3.2 of the Principal’s guide)
Note:
If your school has not received a bushfire risk assessment and treatment plan and had the identified works undertaken, you are not required to
complete this register.
Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
DFES map Treatment strategy / works Date The staff eg school Progress or issues Date
item required member name or central associated with the
(dd/mm/yyyy) (dd/mm/yyyy)
reference who will sign off funding work (including date
the action as of progress or
complete issues)
1 Christmas Simon Bott Central 29/01/2018
Immature trees adjacent Early
Holidays 2017 (Associate
Childhood Education block & library
x 5 trees . Principal)
Immature trees need to be
removed / relocated
2 Christmas Simon Bott Central 29/01/2018
Immature trees x 6
Holidays 2017 (Associate
Principal)
Half of the immature trees need to
be removed; the remainder need to
be trimmed where necessary
3 Christmas Simon Bott Central 29/01/2018
Significant amount of understorey
Holidays 2017 (Associate
vegetation (weeds & dead
vegetation) at the rear of the Early Principal)
Childhood Education block
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Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
Understorey area needs to be
cleared to 2m of the rear of the Early
Childhood Education block,
including removing dead vegetation
4 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging Early
Holidays 2017 (Associate
Childhood Education building
Principal)
Tree branches to be trimmed back
to at least 3m from the roof of the
Early Childhood Education building
5 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging Early
Holidays 2017 (Associate
Childhood Education building –
Room 3 (corner of Turner St & Bird Principal)
Cr)
Tree branches to be trimmed back
to at least 3m from the roof of Room
3 of the Early Childhood Education
building (corner of Turner St & Bird
Cr)
6 Christmas Simon Bott Central 29/01/2018
Significant amount of weeds
Holidays 2017 (Associate
Principal)
Weeds need to removed and weed
removal needs to be added to
Routine Maintenance
7 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging Early
Holidays 2017 (Associate
Childhood Education building –
Room 1 Principal)
Tree branches to be trimmed back
from the roof of Room 1 of the Early
Childhood Education building
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Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
8 Christmas Simon Bott Central 23/06/2018
Vent at the end of the Early
Holidays 2017 (Associate
Childhood Education building is
open Principal)
Ember mesh to be fitted to the vent
9 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging Early
Holidays 2017 (Associate
Childhood Education building –
Room 7 (near ablutions block) Principal)
X 6 trees
Tree branches to be trimmed back
from the roof of Room 7 of the Early
Childhood Education building (near
ablutions block)
10 Christmas Simon Bott Central 29/01/2018
Large gum tree
Holidays 2017 (Associate
Smaller gum tree
Principal)
Large gum tree to be removed, and
smaller gum tree to be trimmed
11 Christmas Simon Bott Central 29/01/2018
Tree too close to building and
Holidays 2017 (Associate
overhanging roof.
Principal)
Tree to be retained. It needs to be
trimmed and possibly thinned
12 Christmas Simon Bott Central 29/01/2018
Gum tree adjacent to transportable
Holidays 2017 (Associate
building
Principal)
Gum tree to be removed
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Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
13 Christmas Simon Bott Central 29/01/2018
Significant amount of dead bark
Holidays 2017 (Associate
near gum trees x 4
Principal)
Dead bark needs to be removed,
and gum trees thinned
14 Christmas Simon Bott Central 29/01/2018
Gum and pepper trees adjacent to
Holidays 2017 (Associate
Gardener’s shed
Principal)
Gum and pepper trees to be
removed
15 Christmas Simon Bott Central 29/01/2018
Dead tree near Gardener’s shed
Holidays 2017 (Associate
Principal)
Dead tree needs to be removed
16 Christmas Simon Bott Central 29/01/2018
Pepper trees x 2 are against gutters
Holidays 2017 (Associate
of Room 32
Principal)
Pepper trees to be pruned to
underneath gutters of Room 32
17 Christmas Simon Bott Central 23/06/2018
Vent at the end of the Art Room
Holidays 2017 (Associate
Principal)
Check whether ember mesh is
installed to the vent at the end of the
Art Room. If not, install ember mesh.
18 Christmas Simon Bott Central 29/01/2018
Area at the end of the rear of the
Holidays 2017 (Associate
Arts Room
Principal)
Vegetated area at the end of the
rear of the Arts Room needs to be
thinned
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Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
19 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging Room
Holidays 2017 (Associate
26
Principal)
Tree branches to be trimmed back
from the roof of Room 26
20 Christmas Simon Bott Central 29/01/2018
Gum tree closer than 3m to Room
Holidays 2017 (Associate
20
Principal)
Gum tree over Room 20 to be
removed
21 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging Room 8
Holidays 2017 (Associate
(on the road side)
Principal)
Tree branches to be trimmed back
from the roof of Room 8 (on the road
side)
22 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging building
Holidays 2017 (Associate
room 22
Principal)
Tree branches to be trimmed back
from the roof of the buildings
23 Christmas Simon Bott Central 29/01/2018
Significant amount of leaf litter under
Holidays 2017 (Associate
transportable buildings.
Principal)
Remove leaf litter.
24 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging room 14
Holidays 2017 (Associate
Principal)
Tree branches to be trimmed back
from the roof of the building
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Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
25 Christmas Simon Bott Central 29/01/2018
Tree too close to building 23
Holidays 2017 (Associate
Principal)
Remove tree.
26 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging new
Holidays 2017 (Associate
building works.
Principal)
Tree branches to be trimmed back
from the roof of the building
27 Christmas Simon Bott Central 29/01/2018
Tree branches overhanging library
Holidays 2017 (Associate
Principal)
Tree branches to be trimmed back
from the roof of the building
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9 Advice from Department of Fire and Emergency Services and other agencies
Record in the table below any bushfire advice received by the school from:
Department of Fire and Emergency Services, including the local DFES regional office
local fire brigades and community emergency services manager
local government
local government local emergency management committee
external experts.
Identify the date and source of the advice.
Date of Agency Advice received Name of officer Contact number or email
advice name (who provided address
advice)
18/10/16 DFES Mr Andy Thompson Mr Andy 97716800
Area Officer, Lower South West Regio, DFES WA Thompson
Verbal Feedback provided: Area Officer,
All brick buildings (specifically Art/Music block, Senior Block, Middle Block, Lower South
ECE block, Library, Admin, Rm 13 & 14, Rm 16 & 17) are deemed to be
suitable for use as Safer Locations within the school. All transportable
West Region,
buildings are not deemed Safer Locations. DFES WA
If students are requested to move to Safer Locations on the school site –
all students should take their schoolbags inside rooms.
PA system needs to work without AC power
Megaphones to be available on-site for evac purposes
Fire Wardens to be appointed and equipped with identifying hats and vests
Remove all leaves and clutter near gas bottles
Clean all gutters at start of summer fire season
Remove brushwood fencing near PP gate – near Rm 1
Entered by: Simon Bott
28/06/17 DFES/DOE Bushfire Risk Management Treatment Plan – Dunsborough Moira Darmody 92644111
Primary School received by school. Prepared by Moira (DFES – Bushfire
Darmody (DFES – Bushfire Risk Management Liason Officer – Risk
DOE) Management
Plan includes 27 individual items that require works. These include removing Liason Officer –
and/or pruning trees and vegetation, cleaning leaf litter and debris from under DOE)
transportable buildings, assessing ember mesh compliance with Building
Codes.
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Entered by: Simon Bott
31/08/18 DOE Mr John Marapody (DOE) – advised via telephone call that ridge vent Mr John Education Security
actuators in ECE and Middle blocks need to be operational. Marapody (DOE)
03/09/18 DFES Discussed off-site evacuation areas. Suggested that Andy Thompson 97716800
Dunsborough Lakes Golf Clubhouse may be a safer off-site (AO Geographe -
evacuation point than the Naturaliste Community Centre. DFES
Preferred off-site evacuation point is the Old Dunsborough
Boat Ramp Area.
Plan for an evacuation drill in early November 2018. Andy will
arrange for local volunteer brigade to attend for realism.
Simon to speak to Karen Roberts (BMA – Dep Fin) about
increasing regularity of gutter cleaning over fire season. Andy
offered to support this request.
Simon to liaise with BMA-Dep Finance about ensuring that all
ridge vents are operational (middle block, senior block and
ECE block) and that staff are familiar with use during a
bushfire. ie. During a bushfire these vents must be closed and
all evaporative air conditioners turned off.
Andy will schedule a staff professional learning session for the
correct use of fire extinguishers and fire blankets.
Students in classrooms need to take schoolbags inside
classrooms as these may catch fire in a bushfire. Applies to
evacuation and invacuation.
6/9/18 DOE Observations from drill Simon Bott – 97813777
Students should move all school bags into classrooms. (these feedback from
pose a fire risk and may contain asthma medication- which staff
may be needed). Students who move to safer buildings take
their bags with them. Students with asthma medication in
these rooms take this medication with them.
Teachers to ensure that transportable classrooms are not
locked on departure to safer buildings (door is to be closed
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only). All airconditioners are to be turned off and windows
closed.
All evap a/c units are to be turned off. All ridge vents are to be
closed.
Dental Van cannot hear the evacuation tones or
announcements – they will need to be telephoned or door-
knocked by a fire warden.
The admin to include in the evacuation kit an up to date list of
all students with asthma medical conditions.
02/09/19 DFES Ensure copies of the Dunsborough PS Bushfire Plan are sent to: Andy Thompson P: 97589704 l F:
Dunsborough Fire & Rescue A/DO Capes 97573133 l M:0419 146 169
Station dunsboroughvfrs@bigpond.com ; Lower South West Andy.Thompson@dfes.wa.gov.au
DFES Manjimup Regional Regional / Country
Office Manjimup.Reception@dfes.wa.gov.au Reception Operations
97716800 – Regional Duty Coordinator RDC Ph 9771
6820 (24hr)
Community Emergency Services Manager CESM Blake
Moore Blake.Moore@Busselton.wa.gov.au
Page 23 Printed 15/07/2020Standalone bushfire plan 2020-2021
Appendix A – Bushfire warnings stages
Issued by the Department of Fire and Emergency Services and Department of Biodiversity,
Conservation and Attractions – Parks and Wildlife Service.
Emergency services communicate information in a number ways during a bushfire event. Use these
warnings to understand when your need to activate your bushfire procedures (refer to Appendix B).
Bushfire warning stages
1 A fire has started but there is no known danger.
This is general information to keep principals informed and
up to date with developments.
Principals must:
turn off evaporative air conditioners and ensure roof
vents are closed.
check and patrol school regularly for bushfire
activity, paying special attention to the evaporative
air conditioners.
2 There is a possible threat to lives and property.
Conditions are changing.
Principals must prepare to:
evacuate
or
move students, staff and visitors to their pre-
determined onsite ‘safer building location’. They
must not be moved to an open area.
Evacuation orders are:
issued by emergency services if required.
relayed via a variety of official sources such as the
DFES website and Emergency WA website.
It is vital that the principal:
accesses bushfire information from official sources.
makes an informed decision to stay on-site or
evacuate offsite based on advice from emergency
services.
3 A school is in danger as its area will be impacted by
fire. Take immediate action to survive.
Principal will be advised whether staff, students and visitors
can leave the area or if they must shelter where they are as
the fire burns through the area.
An emergency warning may be accompanied by a siren
sound called the Standard Emergency Warning Signal
(SEWS).
Evacuation orders are:
directed by the emergency services
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relayed via a variety of official sources, such as the
Bushfire warning system, DFES website and
Emergency WA website.
It is vital that the principal:
accesses bushfire information from official sources
makes an informed decision to stay onsite or
evacuate offsite based on the advice .
4 The danger has passed and the fire is under control,
but stay alert in case the situation changes.
It may not be safe to return to school yet.
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Appendix B – Procedures in event of a sudden bushfire
Relocate to onsite ‘safer building location(s)’
You may be instructed to relocate to your onsite ‘safer building location(s)’.
Initiate the below procedure if the following occurs:
a ‘Watch and Act’ or ‘Emergency Warning’ alert is issued on the Emergency WA website or
the Department of Fire and Emergency Services Bushfire Warnings page of the Department of
Fire and Emergency Services website (refer to Appendix A for details about the alerts); and
instruction from the Department of Fire and Emergency Services, Emergency Services or your
Regional Executive Director.
Follow these procedures to relocate to the onsite safer building location(s).
Action Notes (if required)
Dial 000 for emergency services and follow advice.
Remain in contact with the Department of Fire and Emergency
Services and monitor official bushfire information sources shown
in section 2.1.
Activate your incident management team to carry out their
responsibilities (refer to section 3).
Use your emergency response contact list to contact
stakeholders (refer to section 2).
Follow your bushfire response telephone call tree to
communicate with the school community.
Ensure parents receive emergency text message alerts to:
inform them of relocation
keep them updated (use the emergency text message
alert templates).
Note: Parents must not collect students until instructed.
Confirm:
evaporative air conditioners are turned off
all building roof vents, windows and doors are closed
before anyone enters the onsite safer building location(s).
Take emergency equipment (refer to section 5):
registers for students, staff and visitors
evacuation kit
mobile phones (charged).
Sound school emergency warning or alert system.
Follow advice from the emergency services, the Manager,
Security and Emergency Management or the Regional Executive
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Director to move to the onsite safer building location(s) (refer to
section 7.1 for map)
Note: Students and staff must remain in classrooms unless they
are directed to move to an onsite safer building location.
Check student, staff and visitor registers after moving to an onsite
safer building location (roll call). Advise the police if anyone is
missing.
Note: You must give special consideration to students with known
respiratory conditions.
Update the emergency services on the location of students, staff
and visitors.
Wait for the emergency services to arrive or provide you with
further information.
Ongoing advice will also be provided by the Manager, Security
and Emergency Management or the Regional Executive Director.
Continue to monitor official bushfire information sources shown in
section 2.1.
The Department will consult the emergency services and notify
you when it is safe to return to classrooms or for students to be
collected by parents. You will receive advice from the Regional
Executive Director.
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Offsite evacuation procedures
You may be instructed to relocate to your offsite evacuation.
Initiate the below procedure if the following occurs:
‘Watch and act’ or ‘emergency warning’ bushfire warning alert on the Emergency WA website
or the Department of Fire and Emergency Services Bushfire Warning system is invoked (refer
to the bushfire warnings listed in Appendix A); and
Direction from Department of Fire and Emergency Services or Emergency services to
evacuate offsite; or
Direction from the Deputy Director General Schools or the Manager, Security and Emergency
Management. The Regional Executive Director will relay the decision to you to evacuate
offsite.
Follow these procedures if you need to evacuate to an offsite evacuation location during a bushfire
event.
Action Notes (if required)
Dial 000 for emergency services and follow advice. Remain in
contact with Department of Fire and Emergency Services and
your Regional Executive Director. Monitor official bushfire
information sources shown in section 2.1.
Activate your incident management team to carry out their
responsibilities (refer to section 3).
Refer to the ‘emergency response contact list’ to contact
stakeholders (refer to section 2).
Follow advice from the emergency services or the Manager,
Security and Emergency Management or the Regional
Executive Director to decide which of the school’s offsite
evacuation location(s) is the safest to use (refer to section 7.2).
Identify an assembly area where staff, students and visitors can
gather to prepare for offsite evacuation.
Note: Students and staff must remain in classrooms unless they
are directed to move to an onsite safer building location and/or
onsite assembly area.
Follow the ‘bushfire response telephone call tree’ to
communicate with the school community.
Ensure parents receive emergency SMS alerts to:
inform them of relocation
keep them updated (refer to emergency text message
alert templates in Appendix C).
Note: parents must not collect students until instructed.
Confirm:
evaporative air conditioners are turned off
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building roof vents and doors are closed.
Take emergency equipment (refer to section 5):
registers for students, staff and visitors
evacuation kit
mobile phones (charged).
Sound school emergency warning or alert system.
Move all students, staff and visitors from the assembly area to
evacuate offsite.
Check registers after evacuating staff, students and visitors (roll
call). Advise the police if anyone is missing.
Update the emergency services incident controller on location of
students, staff and visitors.
Wait for emergency services to arrive or provide further
information. The Manager, Security and Emergency
Management or the Regional Executive Director will provide
ongoing advice. Continue to monitor official bushfire information
sources shown in section 2.1.
The Department will consult the Emergency Services and notify
you when it is safe to return to classrooms or for students to be
collected by parents. You will receive advice from the Regional
Executive Director.
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Appendix C - Pre-emptive (planned) closure procedures
You may be instructed to pre-emptively close your school due to a predicted catastrophic fire danger
rating.
Initiate the below procedure if the following occurs:
Alert received from the Department of Fire and Emergency Services; or
Direction from the Deputy Director General, Schools or the Manager, Security and Emergency
Management. The Regional Executive Director will relay the decision to you.
Follow these procedures for a planned school closure in response to predicted catastrophic fire
conditions. Also refer to the Flow chart – Principal’s response to catastrophic fire danger rating below.
Action Notes (if required)
Monitor official bushfire information sources shown in
section 2.1.
Activate your incident management team to carry out their
responsibilities (refer to section 3).
Use your emergency response contact list to contact
stakeholders (refer to section 2).
If it is safe and there is no active fire in the region, two
nominated staff members (usually the Principal and one
other staff member) attend school from 8.00am to
10.00am on the day of pre-emptive closure. They:
inform community members of the school closure
secure the facility and activate the electronic
security system when leaving (only if it is safe to
do so) the site at 10.00am.
Communicate the pre-emptive closure, continued closure
or school reopening:
follow the bushfire response telephone tree (refer
to communication templates in Appendix C)
place the notice of temporary closure on external
school access points and on the school website
use social media channels to keep the school
community updated.
Note: Contact lists for staff and parents must be current.
Confirm:
windows and doors are closed
evaporative air conditioners are turned off
roof vents closed
money is removed from the school premises
expensive items of equipment secured.
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Secure school premises and activate security system.
Before departing, email
AssetPlanningServices.SecurityEM@education.wa.edu.au
or call 9264 4632 to confirm:
o all security systems armed
o site is secure.
Remove the notice of temporary closure from external
school access points if pre-emptive closure is reversed.
Flow chart – Principal’s response to ‘catastrophic’ fire danger rating
Catastrophic fire danger rating has been declared
Regional Executive Director (RED) notifies the Principal to prepare for pre-emptive closure.
Delegated Officer
invokes pre-closure, Principal notifies school community
no
prior to 4.30? closure will not go ahead – school will open as normal
yes
Principal follows the pre-emptive closure procedure
(refer to Standalone bushfire plan Appendix C)
Deputy Director General Schools and Manager, Security and Emergency
Management decides if school is to reopen next day. The Regional Executive
Director will instruct the Principal.
Principal notifies school community whether school remains closed or reopens
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Appendix D – After hours or school holiday procedures
You may be instructed to keep your school closed during the school holidays or after hours during a
bushfire event.
Initiate the below procedure if the following occurs:
‘Watch and act’ or ‘emergency warning’ bushfire warning alert on the Emergency WA website
or the Department of Fire and Emergency Services Bushfire Warning system is invoked (refer
to the bushfire warnings listed in Appendix A); and
Direction from the Deputy Director General, Schools or the Manager, Security and Emergency
Management. The Regional Executive Director will relay the decision to you.
Follow these procedures if a bushfire starts during the school holidays or after hours.
Action Notes (if required)
Remain in contact with your Regional Executive Director
and monitor official bushfire information sources shown
in section 2.1.
Use your emergency response contact list to contact
stakeholders (refer to section 2).
Follow the bushfire response telephone call tree to
communicate with the school community.
Send parents and staff emergency text message alerts to
inform them of the school closure (refer to emergency
text message alert templates in Appendix E).
Work with the Regional Executive Director to seek
alternative school and transport arrangements (if
required).
Department Media Unit uses media outlets to make
public announcements of:
the school closure
temporary alternative accommodation.
The Department will consult the Emergency Services
and notify you when it is safe for the school to reopen.
You will receive advice from the Regional Executive
Director or the Manager, Security and Emergency
Management.
Send parents and staff emergency text message alerts to
inform them when school can reopen (refer to
emergency text message alert templates in Appendix C).
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Appendix E – Communication templates
Emergency text message alert templates
You can use these sample text templates update parents, carers and staff about a response to a
bushfire. These texts are also located on Ikon – refer to Manage bushfire and emergency incident
communications.
Public schools to close tomorrow due to catastrophic fire danger rating
Dunsborough Primary School will be closed tomorrow [date] due to a catastrophic fire danger
rating for the area. See emergency.wa.gov.au/#firedangerratings for more information. There will
be no staff on site. Please ensure that you make arrangements for your child.
Students are safe and still on school site
Students from Dunsborough Primary School are safe and being supervised at school. We will
follow the instructions of emergency services and update you if the situation changes. Monitor
emergency.wa.gov.au or call your education regional office on 97910300 for more information.
Students have been relocated
Students from Dunsborough Primary School have been relocated for their safety. Please collect
your children from the relocation centre at [exact location]. Follow the instructions of emergency
personnel and monitor emergency.wa.gov.au or call your education regional office on [telephone
number] for more information.
Not safe to pick up children
Students from Dunsborough Primary School are safe and [are still on school site / have been
relocated for their safety]. Please wait for further instructions before attempting to collect your child.
We are working with emergency services and will advise when it is safe to do so. Monitor
emergency.wa.gov.au or call your education regional office on 97910300 for more information.
School to reopen on [day]
Dunsborough Primary School will reopen tomorrow/day [date].
Page 33 Printed 15/07/2020Standalone bushfire plan 2020-2021
School newsletter sample text
You can use this sample text below can be used to provide the school community with information
about a pre-emptive closure.
Pre-emptive (planned) school closure during the bushfire season
Dunsborough Primary School has been place on the Department of Education bushfire zone
register as it is located in a designated bushfire risk area.
If a ‘Catastrophic’ fire danger rating has been declared for the City of Busselton, the school may be
required to invoke a pre-emptive (planned) closure. A ‘Catastrophic’ fire danger rating poses a
significant threat to the school as if a fire starts, it is likely to be uncontrollable, unpredictable and
fast moving.
Parents will receive a text message to inform them of a possible Pre-emptive closure of the school.
The final decision to pre-emptively close the school will be confirmed with the principal no later than
4.30pm on the day before the pre-emptive closure. If the forecast changes after the 4.30pm
deadline, the school remains closed to limit confusion within the school community.
Parents will receive a text message to either confirm or reverse a Pre-emptive closure of the
school.
Typically, schools will only be required to close for a day at a time. However, this will depend on
changing weather conditions. Parents will receive a text message to advise if the school will reopen
the day after the pre-emptive closure, or whether it will remain closed.
Parents are encouraged to monitor official bushfire information sources for current information
about fire danger ratings:
1) Emergency WA website - https://www.emergency.wa.gov.au/
2) Department of Fire and Emergency Services
Information line – 13 33 37
Twitter - https://twitter.com/dfes_wa
3) Local radio
o ABC Emergency WA
o ABC local radio (684 AM)
Please contact the school on 97813777 with any concerns relating to Pre-emptive closures during
the bushfire season.
Garry Jones
Principal
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Sample text for a notice of temporary school closure
The sample text below can be used in a notice to be placed on:
the school main notice board at front of the school
main administration entrance doors
other entry/exit doors throughout the buildings
kindergarten and pre-primary, where relevant.
BUSHFIRE ALERT
NOTICE OF TEMPORARY SCHOOL
CLOSURE
As the result of a ‘Catastrophic’ fire danger rating, this school is temporarily closed.
The school will re-open on advice from the Department of Fire and Emergency Services (DFES).
For more information about the bushfire threat:
call 13 DFES (13 33 37)
visit www.dfes.wa.gov.au and Emergency WA
stay tuned to ABC local radio.
For more information about the school, contact the principal on 97813777 or the South West
regional education office on 97910300.
Thank you.
Garry Jones
Principal
Page 35 Printed 15/07/2020You can also read
