Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov

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Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Student Transcript System (STS)
 Non Public STS User Training
      December 2018
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Student Transcript System (STS)
                             Opening Delayed

The Office of Technology Services (OTS) had an unfortunate hardware failure that has
delayed the targeted implementation plans for STS by approximately one month. Until the
issue is corrected, STS will remain closed for the 2018-19 school year.

Both LOSFA and the Board of Regents have confirmed that this delay will cause no impact to
students, since their first data pull for the year is not until February 15th. Our goal is to open
STS by mid-January to give LEAs enough time to meet the February 15th deadline.

We will provide regular updates via the INSIGHT Coordinator Portal, and while OTS is
confident the issue can be corrected by mid-January, we will reach out directly to STS
coordinators immediately if there are any changes that would result in a further delay in
opening STS.

Please let us know if there is anything we can do to help you prepare for the upcoming
collection.

                                         For assistance, contact Barrett.Adams@la.gov                2
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Student Transcript System (STS)
                         Major Deadlines
           Date                                Action Item
Mid February           BOR/LOSFA Midyear Harvest – grade level updates, mid year
                       courses submitted, mid year graduates, and early evaluation of
                       TOPS tracker
Mid June               BOR/LOSFA End of Year Harvest – courses submitted and
                       graduates entered and are in OTS

Mid September          CATE Harvest – main used by public
Oct 1 – Dec 1          STS shutdown

                            For STS assistance, contact Barrett.Adams@la.gov            3
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Public vs Nonpublic STS

Public LEAs (anyone not sponsor code 500-999) must follow Act 837 which limits
Personally Identifiable Information (PII) such as name, date of birth, SSN, etc.
These LEAs must enter all students into eScholar before they can put into any
system. eScholar then provides a unique state id number also called a LASID.

Nonpublic LEAs (sponsor code 500-999) does not have to follow Act 837 and can
display full PII on their students. The SSN is used as the stateid since it is unique
to the student and these LEAs do not put students into eScholar.

* Note – The SSN is the primary key for nonpublics and cannot be edited. If you
determine a student has the wrong SSN a completely new student must be
created.

                                                                                        4
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
LDOE Non Public Personnel

STS System Coordinator:      Barrett Adams           barrett.adams@la.gov
•   Assists with student records in STS and OTS
•   Opens prior collection period if needed
•   Helps solve issues in STS (GPA calculations, IBC loads, etc)

STS Security Coordinator:    Lindsey Bush            lindsey.bush@la.gov
•   Add/Deletes users in STS
•   Unlocks/Enables user accounts in STS

OTS Security Coordinator:    Zoa Bain                zoa.bain@la.gov
•   Add/Deletes users in OTS
•   Unlocks/Enables user accounts in OTS
•   Takes requests for official transcripts in OTS

                                                                            5
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
What to do if Your Account is Locked Out?

• If you go to login to any system and the error message says you have been locked out,
please contact your security coordinator to unlock your account in TAS.
• Nonpublic users (sponsor code 500-999) your STS security coordinator is Lindsey Bush
(lindsey.bush@la.gov) and your OTS security coordinator is Zoa Bain (zoa.bain@la.gov)
• System coordinators do not have update access in TAS
• To get help with eScholar accounts email (support@escholar.com)

                                                                                          6
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Assigning & Establishing User Passwords

• Users should reset their initial password using the self-service Password Reset
  System (PRS). This site can also be used to change or reset a password at any
  time.
• Users should use the Password Reset User Guide (located here) or their local LEA
  Security Coordinator when having difficulties with their password.
• Passwords must follow specific rules:
    • Minimum length: 8 characters
    • Must contain at least 3 of the 4 complexity categories as follows:
             – Upper case characters (A-Z)
             – Lower case characters (a-z)
             – Numeric digits (0-9)
             – Non-alphanumeric characters (e.g., %, &, $)
    • Cannot be the same as any of the previous 5 passwords
    • Cannot contain the user’s ID or parts of the user’s full name that exceeds
        two consecutive characters

                      For assistance, contact your local LEA Security Coordinator    7
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Minimum Computer System Requirements

Minimum computer system requirements to access the LDOE Application
Systems:

  • Browser: LDOE Application Systems are optimized for Internet Explorer
    Version 9.0 or lower or later versions using Compatibility Mode
  • Screen Resolution: The optimum screen setting is 1024 x 768 or higher
    • To adjust your resolution, right-click on your desktop, click Properties,
      then Settings
    • Adjust the slider to a screen resolution of 1024 x 678 or higher, and then
      click OK
  • Software: WinZip (preferred), PKZip (permitted)

                   For assistance, refer to any LDOE Application System User Guide   8
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Setting up Internet Explorer

Users should check the following Internet Explorer (IE) options:
  • Go to Tools >> Internet Options >> Security>> Custom Level.
  • Make sure the “Allow script-initiated windows without size or position
    constraints” option is enabled
  • Also, make sure the “Display mixed content” option is enabled
  • Go to Tools >> Internet Options >>Privacy >> Pop-Up Blocker Settings
  • Enter leads3.doe.louisiana.gov in the “Address of Web site to allow” field
  • Go to Tools>>Pop Up Blocker Settings>>choose “Turn off Pop-up Blocker”

                 For assistance, refer to any LDOE Application System User Guide   9
Student Transcript System (STS) Non Public STS User Training December 2018 - Louisiana.gov
Setting up Internet Explorer

For IE versions 8 through 10, users must enable compatibility view by clicking the
“Compatibility View” icon to the right of the address bar to access LDOE systems
properly:

    The browser should reload the page and begin displaying the page in compatibility view mode.

                    For assistance, refer to any LDOE Application System User Guide                10
Setting up Internet Explorer

For IE version 11,
  • Click the “Tools” button on
     the menu bar, and then
     select the “Compatibility
     View Settings” option
  • Then, in the text box under
     “Add this website”, enter
     Louisiana.gov and click the
     “Add” button
  • Finally, close the
     Compatibility View Settings
     dialog box and close IE 11.
     Restart IE

                   For assistance, refer to any LDOE Application System User Guide   11
How to Login to STS?

There are two ways to get into STS:
• Insight – mainly used by Public LEAs
• LEADS – mainly used by Nonpublic LEAs

Your access is determined by the permissions in TAS. In both, you will find resources to
help you with STS.

https://insight.doe.louisiana.gov

https://leads3.doe.louisiana.gov/ptl/

                                                                                           12
LDOE INSIGHT Portal - My Apps

All LDOE Application Systems for which a user is authorized to access will be
displayed under the My Apps button. After selecting the LDOE application
system, the homepage for the system will be displayed.

                   For assistance, contact your local LEA Security Coordinator   13
LDOE INSIGHT - Coordinator Portal

• The LDOE INSIGHT Coordinator Portal is used to access the LDOE application
  systems and to view postings of pertinent information for LEA Data Managers
• Local LEA Security Coordinators can grant user access by:
    • Accessing the Totally Automated Security System (TAS) and adding
      LDS_LEAS_DATACOORD role under the Longitudinal Data Systems (LDS)
• To be added to the Insight Coordinators Portal, email barrett.adams@la.gov

                      For assistance, contact your local LEA Security Coordinator   14
LDOE INSIGHT Coordinator Portal - Systems

• Under the Systems link, system specific information and documents including
User Guides are posted.

                                                                                15
Student Transcript System (STS)
                       Videos in Training Library

On the Insight Coordinator
Portal, using the side panel
go to Training Library. In
there, you will find folders
for different data systems
with video training by
specific topic.

STS Videos run 10 minutes
or less.

                               For assistance, contact Barrett.Adams@la.gov   16
Accessing LDOE LEADS

• Authorized users also have the ability to access LDOE Application Systems
  directly through the LEADS Portal at https://leads3.doe.louisiana.gov/ptl/
• Authorized users must enter a User ID and Password on the LDOE login screen

                 For assistance, refer to any LDOE Application System User Guide.   17
Accessing LDOE LEADS

All LDOE application systems for which a user is authorized to access will be
displayed. After selecting the LDOE application system, the homepage for the
system will be displayed.

                                                                                18
LEADS Homepage

                 Dropdown
                 box gives
                 access to
                 specific
                 area
                 panels

                             19
STS Panel through LEADS

                          Using the
                          dropdown menu,
                          select Student
                          Transcripts to go
                          to the STS Panel.

                                              20
STS Panel

                                   General
                                   Announcements

           Links to useful files
           pertaining to STS

Other helpful resources

                                                   21
How STS Data Are Used

By Whom                     Purpose
                            To verify courses for determining whether or not
High School Staff
                            students meets graduation requirements.
                            College and university admission
Colleges and Universities   Scholarship eligibility
Board of Regents            FAFSA Completion
                            Parental Consent
LOSFA                       TOPS Awards eligibility
LDOE                        Cohort calculations

                                                                               22
Student Transcript System (STS)
                         Homepage

                                                 You can search
                                                 for a student
All Open                                         within your
Collection                                       entire LEA by
Periods for                                      entering the
your LEA are                                     student’s 10
displayed on                                     digit Unique ID
the Home                                         (State ID/LASID)
Page

                                                                    23
Accessing the Site List Screen

1: On STS Home
Page: Mouse Over                                    2: Click on “Site List”
“Student Data”

                                                                              24
Site List Screen

                                Information displayed
                                for the school:
                                • Count of Students
                                • Count of Graduates
                                • Graduates with
                                     Transcripts in OTS

Select the
school by
Clicking
on the
Site Code

                                                    25
Student Transcript System (STS)
                      Site Screen Changes
1. Diploma Path column will
   display a check mark if all
   categories are met.
2. Total Credit Earned column
   will display the total credits
   for each student.
3. IBCs Count column will
   display the total number of
   IBCs each student has
   earned.
4. Awards column is where
   both TOPS awards will be
   calculated. It will display a
   check mark if all are met.
   Does not mean the GPA
   requirement has been met.
                                    For assistance, contact Barrett.Adams@la.gov   26
Student List Screen

                      To Add a New
                      Student, select
                      the Add New
                      Student button

                                        27
Student Data Screen
Adding A Student - Nonpublic Schools

                               Enter the 9-digit State ID
                               and other Demographic
                               data for the student in the
                               appropriate fields.

                                                        28
Deleting a Student – Student Data Screen

                           Once you are in the
                           student detail screen
                           for the student you
                           need to delete, from
                           the Student Data tab,
                           you can delete the
                           student for that
                           collection year once
                           you select the option
                           Edit Student Record.

                                                   29
Deleting a Student – Edit Student Record Screen

                            The Delete All Student Records
                            button is at the bottom. It will
                            remove the Student 020 record,
                            all Transcript 030 records, and all
                            core calculations for the student
                            in the collection year.

                                                                  30
Deleting a Student – Pop Up Screen

                    This pop up window is to verify
                    you want to delete the student for
                    the collection year. This is a
                    safety precaution to make sure
                    you know you are removing all
                    records for this year.

                                                         31
Notes about adding/deleting a student

• The secure id should be the SSN of the student – please make sure it is correct as you
will have to recreate the student if it needs to be altered
• For students without SSN, please create a fake SSN that is 9 digits long and starting with
99 – they must be unique and you need to keep up with the ones you have used.
• 8th graders can go into STS but they cannot have a future 9th grade entry date
• Parental Consent can be added at any year and it will roll over
• FAFSA and GEE – these are not supposed to be applied to nonpublic LEAs, but OTS will
cause an error that will stop students from having official transcripts – please put a value
of 1-4 in the FAFSA and put a Y on Met GEE for all graduates.

• Deleting a student is permanent and cannot be undone.
• Only delete when a student rolls over after graduate, the record is incorrect, or the
student transferred out without earning any credits that year.

                                                                                               32
Graduation Pathways (TU and CA)

For traditional diploma pathways for students with a grade 9 entry of 2014 and above
there are two main paths:

• TU – TOPS University Path - requires 24 units
• CA - JUMP START TOPS TECH – requires 23 units and a Jump Start Pathway
       Must have an IBC in eScholar FTP to graduate
• L1 – JUMP START CARERR DIPLOMA (LAA1) – requires 23 units/experiences
       Must be identified in SER as LAA1 to be eligible
• ND – Not Declared – only used until April of 10th grade

For more information on the Graduation Pathways, click here: TU CA

                                                                                       33
Career Option Codes (Pathways)

When a student is on certain diploma paths (C5, C6, CD, CA), they require a career option
code in order to be calculated for graduation.

C5 and C6 uses A01-P04

CD uses CDV

CA uses R01-T10

Note: Any CA student with a blank or incorrect career option code will not be calculated
for graduation.

                                                                                            34
TOPS Awards (TC and TJ)

The are two main categories for TOPS calculations used in STS:
• TC – used in the TU diploma pathway, includes the TOPS Opportunity, Performance, and
  Honors award, requires core 19 units, uses 2.5 GPA calculation (Opportunity award), but
  does not account for ACT score
• TJ – used in the CA diploma pathway, TOPS Tech award, requires the 21 Jumpstart
  Career Path Core Units
For more information on the TOPS awards click here:     TC TJ
                                     TC                           TJ
 TOPS award                     Opportunity,                     Tech
                                Performance,
                                  Honors
 Diploma Pathway                     TU                          CA

 Core Units Required              19 units                   21 Units

 GPA                     2.5 (TOPS Opportunity Only)             2.5

                                                                                            35
TOPS 5 Point Rule Change

Beginning with students entering the 9th grade in 2014-2015 and graduating in the 2017-
2018 school year and thereafter, the calculation of the TOPS Core Curriculum grade point
average (GPA) will use a five- (5.00) point scale for grades earned in certain courses:
• Advanced Placement (AP) courses,
• International Baccalaureate (IB) courses,
• Gifted courses,
• Dual Enrollment courses,
• Honors courses, and
• Articulated courses

The courses currently designated to be calculated on the 5.00 point scale can be viewed at
https://www.osfa.la.gov/5scale. For the designated courses, five quality points will be
assigned to a letter grade of “A”, four quality points will be assigned to a letter grade of
“B”, three quality points will be assigned to a letter grade of “C”, two quality points will be
assigned to a letter grade of “D”, and zero quality points will be assigned to a letter grade
of “F”. Note that students earning credit in courses graded on the five (5.00) point scale
may earn a grade point average on the TOPS Core Curriculum that exceeds 4.00.

                                                                                                  36
STS – GPA Calculations

1.   Overall: calculated based on all transcripts using BOR rules

         Overall is used for Class Rank

2. Local: is supplied by the LEA – we do not calculate that one

3. TU/CA: uses BOR rules which all courses are 4 pt and any 5 pt are scaled down

4. TJ/TC: uses LOSFA rules which converts all letters in numbers based on course
code – only LOSFA approved course codes are 5s and all the rest are 4s.

         TJ/TC are used by LOSFA for TOPS eligibility and does not round

                                                                                   37
BOR/LOSFA 5 Point Values

     Grade               BOR (Diploma)                   LOSFA (TOPS)
       A                      4.0                             5
       B                      3.2                             4
        C                      2.4                              3
        D                      1.6                              2
        F                       0                               0
Note:
• Only the identified courses from LOSFA can be considered 5 point
• This is based off of the course code not the course type
• These only apply in their respective calculations
• These are converted by the DOE
• Putting in your own values may cause the GPA to be miscalculated

                                                                        38
Student List Screen
              Viewing Student Transcripts

Click on a
State ID to
see a
Student’s
Transcript
records

                                            39
Student Detail Screen with Transcript Records

                                                                                  A student ‘s
                                                                                  record can be
                                                                                  edited from the
                                                                                  Student Detail
                                                                                  Screen

                                                                                  Click on a
                                                                                  student’s
                                                                                  record to see
                                                                                  the Transcript
                                                                                  Detail

                                                                                  Blank under
                                                                                  “Award Usage”
                                                                                  signifies the course
                                                                                  was not used
                                                                                  toward Core
                                                                                  Progress

   All Awards where the course is being used toward Core Progress is displayed under “Award Usage”

                                                                                                     40
Transcript Record Detail Screen

                                  Transcript can
                                  be edited from
                                  Transcript
                                  Detail Screen
                                  by selecting
                                  Edit This
                                  Transcript

                                               41
Edit Transcript Screen

                         To update,
                         modify the
                         student’s
                         information in the
                         selected fields
                         then select
                         Update Transcript
                         record button.

                                       42
Core Progress can be accessed from
       Student Detail Screen

                                     1: Mouse over
                                     “Student
                                     Data”

                                     2: Mouse over
                                     Student’s
                                     Name from
                                     dropdown--
                                     Popup will
                                     appear with
                                     list of Awards

                                     3: Click on
                                     Core Progress
                                     you want to
                                     view

                                                43
Core Progress Screen
    TU Example

                       44
Core Progress Screen
    TC Example

                       45
Core Progress Screen
Mouse Over Relative Grade Points

                                                 1: Mou
                                                 Over
                                                 Relativ
                                                 Grade
                                                 Points
                                                 see ho
                                                 they w
                                                 calcula

                                   2: Popup appears
                                   with Relative Grade
                                   Point Calculation

                                                  46
Access Core Progress from Student List Screen

                                           The Various
                                           Awards for the
                                           student are
                                           hyperlinked to
                                           view the
                                           student’s Core
                                           Progress

                                     Note: A Check Mark
                                     will appear next to any
                                     Award where student
                                     has successfully met all
                                     of the categories

                                                            47
Update Menu: Certify Graduate Transcripts and
            Student Reassignment
                                                                     Update:
                                                                     1: Certify Graduate
                                                                     Transcripts
                                                                     2: Student
                                                                     Reassignment

Note:
• Non Public LEAs do not certify sites
• Student reassignment can only work with public to public or nonpublic to
  nonpublic sites.

                                                                                      48
Help Menu: Core Reference Tables and
          STS User Guide
                                   Help:
                                   1: View Core
                                   Reference Tables
                                   2: View STS User
                                   Guide

                                                 49
Upload Screen

                Beginning School
                Session Year: Select
                the school year being
                loaded: only years
                open for collection
                will be available

                Validate Only: Nothing
                is added to or changed
                on STS: only to check if
                your data is error free

                Delete all existing
                students: Should be
                rarely used. Only use
                this if you are sending
                a complete file with
                every student in your
                district. Do Not use
                with any partial file.

                                      50
View Upload Screen

Last 20 upload
submissions will be
displayed on the
View Upload Screen

                                           51
Upload Error Highlighting

                            52
The Export Summary to Excel Function

In the Student List screen on STS, right above the list of students is a button called Print &
Export. If you hover over this button, it will expand to give several options. The first option
is Export Summary to Excel.

                                                                                              53
Why was this Function Created?

The Export Summary to Excel was created to replace the STS Q04 Student Level Transcript
Summary Report.

The Q04 was built on another server which did not allow for modifications and could not
handle large request. We ran into several problems:
•   Could not update the new diploma and TOPS pathways
•   Could not add new columns
•   Could not filter the data
•   Any report larger than about 40 students would not complete

                                                                                          54
The Export Summary to Excel Function

This will create an excel spreadsheet for all students listed in the Student Site list. It will
display their grade levels, the 3 calculated GPAs (Overall, Diploma, and TOPS), the diploma
paths, the career option codes (pathways), FAFSA, GEE (assessment), and Parental Consent.
You can apply a Filter to sort out student you need for example:
•   Any 12 grader without a grad date or grad date error
•   Any CA student without a career option code
•   Any CA student without an IBC
•   Any student without a FAFSA
•   Any student without Parental Consent
•   9th graders with total credits earned

                                                                                              55
Student Transcript System (STS)
                      Exporting Records

All STS records types can be extracted in .txt format or just the 050 record
STS record types include: 020 Student Record
                           030 Transcript Record
                           050 IBC Record

                                      For assistance, contact Barrett.Adams@la.gov 56
Student Transcript System (STS)
                 Exporting Records (Continued)

Additionally, you can search by name or grade level to export just those students.
This will allow you to:
 • Fix one student at a time
 • Fix an entire grade level

                                  For assistance, contact Barrett.Adams@la.gov       57
Student Transcript System (STS)
                       Viewing the IBC

With the addition of the 050 record type, IBCs will now function like a transcript
record. They can be viewed, added, or edited under the transcripts in the student’s
record just like a normal transcript.

IBC documentation should be be loaded into site (school) level folders by year on
the eScholar FTP. They may be loaded in any standard format (e.g. jpg, pdf, docx,
zip) and may use any desired naming convention you choose. See new STS User
guide for upload instructions.

                               For assistance, contact Barrett.Adams@la.gov           58
8th Grade

Only students in 8th grade can be in STS.
• All students must be in eScholar before they can go into STS
• Leave 9th grade entry blank (can not be a future year)
• 7th grade credits can be entered in the 8th grade record using the correct year
• Classes can be either graded or P/F, but can not be both
• EOC subjects the student must pass the EOC to earn the credit
•   It is probably easier to enter students manually than to batch upload them at first
• The main reason for entering data on 8th grade is so they do not lose the credits in the
  transfer – the accountability points fall on the sending school not the receiving school

                                                                                             59
What is needed for graduation?

The main things required for graduation in STS:
•   11th or 12th grader in STS
•   Must have at least 23 credits in STS
•   Must have completed a diploma pathway (ex. TU, CA, L1)
•   Must have completed the Met GEE (assessments)
•   Must have a value for FAFSA (1-4)
•   CA students must have a career option code (R01-T18) and an IBC loaded into STS
•   Graduation date must be before September 1 of the next school year

                                                                                      60
What does the redline codes mean?

If a graduation date is red with a strikethrough and a number in parentheses, then an error
has occurred. These are the following codes:

  Code     Problem         Solution
     2     23 credits      Student does not have at least 23 credits. Check transcripts and course part
                           numbers.
     3     Core Progress   Student is missing at least 1 category in his/her diploma path. Run student
                           diploma calculation and see which category is not met.
     4     Pass GEE/EOC    Student does not have a Y in the GEE/EOC flag.
     5     CDV             Student on CD diploma pathway requires a CDV in career option code drop down.

     6     IBC             CA student does not have an IBC loaded correctly into eScholar and therefore is
                           missing the required IBC in STS

                                                                                                             61
Ways to check if a student is ready for graduation

The 3 ways to check if a student is eligible for graduation:
•   The check mark on the student site page
•   The Export Summary to Excel column K
•   The Diploma Calculation

                                                               62
The Diploma Calculation

The calculation tool found in the student’s record can show the transcripts, the diploma
pathway categories, and the TOPS pathway categories. These calculations drive the
checkmarks.

Missing categories are bold

The GPA for that category can be
found at the bottom.

                                                                                           63
What is the difference between STS and OTS?

STS – Student Transcript System – is the editable version of the student transcript where
information can be modified. For public LEAs, STS does not maintain PII. That is
maintained in eScholar. This system is accessed by data managers.

OTS – Official Transcript System – is a warehouse of transcripts that contain full PII and
cannot be modified. This is where colleges, LOSFA, BOR, and employers check for
transcripts.

                                                                                             64
Verifying Transcripts are in OTS

Once a student record is complete with a graduation date (and certified if public), the
record should be pulled into the OTS queue. When a record is put in the OTS queue an
Official Transcript History box will appear in the bottom, right column of the student data
window. If a student record has been pulled into OTS it will display like the picture below.

                                                                                               65
OTS Problem 1

If a student does not have an Official Transcript History box, please contact me to push
them into OTS. The format is BSSY, Sponsor, Stateid if you would like to help me be more
efficient. If you have a list of students, a column of State Ids would be great.

                                                                                           66
OTS Problem 2

If OTS rejects a student record, the error will be displayed in the Current OTS Rejection
Reasons box. Occasionally, a rule is applied to student record that shouldn’t be (FAFSA in
2016 or GEE for nonpublics). If this happens, please input a correct value to get the
student into OTS.

                                                                                             67
OTS Status Codes

There are 3 status codes:

Status Cd   Status Reason               Status Description

    Q       In OTS Queue                 This is the first status until an error is found or the transcript is successfully rendered
                                        in OTS. The status will change from ‘Q’ to either ‘S’ or ‘R’. This status can take
                                        several minutes and may require a screen refresh.

    S       Successfully sent to OTS    If the status shows ‘S’ the transcript should be found in OTS with a new version
                                        number if the transcript was updated or without a version number if this is the first time
                                        the record is being created in OTS.

    R       Rejected by OTS             If the status shows ‘R’ the transcript was not created to OTS and the rejection reason
                                        will be listed. The reason will include graduation requirements not met, site not
                                        certified, Met GEE/EOC flag incorrect or missing, etc. Make the corrections to the
                                        transcript record in STS and recertify the site to update from the status ‘R’ to ‘Q’ and
                                        eventually ‘S’.

                                                                                                                                       68
Non Public Newsletter

If you are not already receiving the nonpublic newsletter that comes out every Thursday,
please email nonpublicschools@la.gov to be added to the email list.

                                                                                           69
Contacting Us

When you email a system or security coordinator please include the following:
• Your name
• e# if it is about accounts/permissions
• Sponsor/Site code
• Stateid if it is about a student
• Screenshots
• As much detail about the problem as you can provide

For STS – barrett.adams@la.gov
For user accounts in STS – lindsey.bush@la.gov
For user accounts in OTS – zoa.bain@la.gov

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