TIMELINES SUPPORTING DOCUMENTS - ELECTRONIC RESIDENCY APPLICATION SERVICE
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ELECTRONIC
RESIDENCY
APPLICATION
SERVICE
TIMELINES
AND
SUPPORTING DOCUMENTS
Deb Heineman
Residency and Career Services
Office of Student Administration
April 2019
WHAT IS INCLUDED
RESIDENCY MATCH TIMELINE FOR ALL MATCHES (INCLUDES INDIVIDUAL TIMELINES) EARLY MATCH TIMELINE WITH SF, MILITARY AND UROLOGY THE ERAS PROCESS (DIAGRAM) APPLICATION SECTIONS LETTERS OF RECOMMENDATION LOR SCREEN SHOTS FAQS CONTACTS
TIMELINES
Roadmap to Residency Timeline - Class of 2020 (tentative)
3rd Year Applicants will receive an ERAS Token Request Form via email from the ERAS Office
(Student Services).
(2018-2019)
Presentation on Electronic Residency Application Service (ERAS), Curriculum Vitae,
November 10th
Medical Student Performance Evaluation (MSPE).
Begin working on your CV. You should have a draft so that you can provide a copy to those
Fall who will be writing Letters of Recommendation. In addition, it should be used to assist
with answering your MSPE questionnaire.
December 14th Photos for ERAS (after morning COMAT exam)
Winter Break Revisit Careers in Medicine website (http://www.aamc.org/students/cim/start.htm)
Review the AAMC publication, Roadmap to Residency , from application to the Match and
Winter Break Beyond
(https://members.aamc.org/eweb/upload/Roadmap%20to%20Residency%202ndEd.pdf)
Students are required to submit a comprehensive questionnaire which provides
January
information to compose the MSPE.
February 8th Photos for ERAS (after morning COMAT exam)
Presentation on ERAS the Application and Match Process
April 5th
Writing Your Personal Statement - after OMM COMAT exam
Applicants begin researching residency programs. Information about most programs is
Spring
available at the FREIDA website: http://www.ama-assn.org
Students can contact the Office of Student Services to review their MSPE - preferably April
Spring
to July as that will provide the most complete information.
MyERAS Website opens to students to Register and begin working on applications and
June
personal statements at: http://www.aamc.org/eras.
Urology applicants can register online at the AUA website (Urology Match) and will
receive an identification number within 2 weeks that should be given to every program
Early June
with which they interview: http://www.auanet.org. Students should register for the AOA
or ACGME Match since the program may require a preliminary surgery position (PGY-1).
1
Roadmap to Residency Timeline - Class of 2020 (tentative)
Applicants for Ophthalmology can register online at the San Francisco Matching
Service to begin working on their applicatins via the Central Application Service:
June 1st
http://www.sfmatch.org/. Students should register for the ACGME Match for their
preliminary position (PGY-1).
Military Match - Air Force applicants will use a proprietary form that explains how to
June
proceed. For details, go to: www.af.mil
4th Year
(2018-2019)
Military Match - Army applicants use the Electronic Residency Application Service
Mid July
(ERAS). For further information, go to: www.armymedicine.army.mil
Military Match - Navy applicants use the Electronic Residency Application Service
Mid July (ERAS) for PGY 1 applications. For further information, go to:
www.navy.com/healthcareopportunities/medicalcorps/
September 5th Deadline to have application submitted for San Francisco Match.
September Letters of Recommendation should be on file in the Residency and Career Services
Applicants for Military Match can begin submitting materials and must be complete
September
before November. You will receive information from your specific military branch.
September-January Prepare for interviews and interview at participating programs (Program dependent).
ACGME Applicants may begin selecting and applying to (paying for) programs in the
September 6th-14th
ACGME Match.
NBME, NBOME and Medical Schools can begin transmitting supporting documents for the
September 15th
ACGME Match.
September 15th ACGME Match Programs can begin downloading applications as of this date.
National Residency Matching Program (NRMP) (ACGME Match) is open for registration
September 15th
beginning at 12:00 noon EST at: http://www.nrmp.org
Deadline for Urology applications (Urology Match). Please remember deadlines are
September-October
PROGRAM SPECIFIC.
2
Roadmap to Residency Timeline - Class of 2020 (tentative)
MSPEs will be completed, scanned and uploaded for ERAS. MSPEs are released at 12:01
October 1st
am to Accredited Programs.
November Military Match deadline to submit supporting materials.
Urology applicants can begin submitting preference lists on line to AUA Residency
November
matching Program (Urology Match).
Early registration deadline for NRMP (ACGME Match). Applicants may register after
November 30th this deadline by paying an additional late registration fee of $100 when registering after
11:59PM Eastern time until registration closes.
December Military Match results are available.
December Registration deadline for Urology Match.
Deadline for Urology applicants to submit preference lists on line to AUA Residency
Early January
Matching Program (Urology Match).
Deadline for Ophthalmology applicants to submit their rank lists to the San Francisco
January 7th
Match.
January 14th San Francisco Match results are available.
Applicants begin to enter their Rank Order List for NRMP (ACGME Match) on-line as of
January 15th
12:00 noon EST at: http://www.nrmp.org
Urology Match results are available. If you match with a urology program, check to see if
Mid-late January you must go through the formality of the NRMP match for surgery training at that same
institution. If appropriate, submit your ranking list to the NRMP with code provided.
Applicants must finalize and certify Rank Order List for NRMP (ACGME Match) before
February 26th
9:00 PM EST.
Applicant matched and unmatched information for NRMP (ACGME Match) will be
March 16th
posted at 12:00 noon EST.
Locations of all unfilled positions for NRMP (ACGME Match) are released to applicants
March 16th and programs at 12:00 noon EST only to participants eligible for Supplemental Offer and
Acceptance Program (SOAP).
3
Roadmap to Residency Timeline - Class of 2020 (tentative)
Programs with unfilled positions in NRMP (ACGME Match) may start entering their
March 17th
Supplemenal Offer and Acceptance Program (SOAP) Preference lists at 11:30 AM EST.
Supplemental Offer and Acceptance Program (SOAP) offer rounds begin at 12:00 Noon
March 18th
EST for NRMP (ACGME Match)
NRMP (ACGME Match) Supplemental Offer and Acceptance Program (SOAP) concludes
March 19th
at 12:00 PM EST.
NRMP Results (ACGME Match) for applicants are posted on the NRMP website at 1:00
March 20th
pm EST.
Hospitals begin sending letters of appointment to ACGME Matched applicants who then
March 23rd
must sign and return the letters of appointment.
May Hooding and Graduation!
May 31st ERAS PostOffice closes to prepare for ERAS 2018.
Late June-Early July Residents start work!
4
2121 K Street NW, Suite 1000, Washington, DC 20037
www.nrmp.org Email: support@nrmp.org
Toll Free: (866) 653-NRMP Phone: (202) 400-2233
2020 Main Residency Match® Events
2018
• SEPTEMBER 15
Registration opens at 12:00 p.m. ET
• NOVEMBER 30
Applicant Early Registration Deadline at 11:59 p.m. ET
Applicants registering after November 30 will be charged a $50 late fee
2019
• JANUARY 15
Rank order list entry begins at 12:00 p.m. ET for all users
• JANUARY 31
Quota Change/Withdrawal Deadline for programs at 11:59 p.m. ET
• FEBRUARY 26
Rank Order List Deadline/Applicant Registration Deadline at 9:00 p.m. ET
Rank order lists must be certified by 9:00 p.m. ET
Applicants must register for or withdraw from the Main Residency Match no later
than 9:00 p.m. ET
• MARCH 16
Match Week begins
Applicants find out whether they matched
Program directors find out whether all positions filled
The Match Week Supplemental Offer and Acceptance Program® (SOAP®) begins
with release of the List of Unfilled Programs
• MARCH 19
SOAP concludes at 11:00 a.m. ET
• MARCH 20
Match Day! Results released at 1:00 p.m. ETEarly Match Timeline - Class of 2020
4th Year
April 5th Presentation on the ERAS Application, Match Process and "Writing a Personal Statement"
Urology applicants can register online at the AUA website (Urology Match) and will
receive an identification number within 2 weeks that should be given to every program
Early June
with which they interview: http://www.auanet.org. Students should register for the AOA
or ACGME Match since the program may require a preliminary surgery position (PGY-1).
Applicants for Ophthalmology can register online at the San Francisco Matching
Service to begin working on their applicatins via the Central Application Service:
June 1st
http://www.sfmatch.org/. Students should register for the AOA or ACGME Match for
their preliminary position (PGY-1).
Military Match - Air Force applicants will use a proprietary form that explains how to
June
proceed. For details, go to: www.af.mil
Military Match - Army applicants use the Electronic Residency Application Service
Mid July
(ERAS). For further information, go to: www.armymedicine.army.mil
Military Match - Navy applicants use the Electronic Residency Application Service
Mid July (ERAS) for PGY 1 applications. For further information, go to:
www.navy.com/healthcareopportunities/medicalcorps/
September 5th Deadline to have application submitted for San Francisco Match.
Applicants for Military Match can begin submitting materials and must be complete
September
before November. You will receive information from your specific military branch.
Deadline for Urology applications (Urology Match). Please remember deadlines are
September-October
PROGRAM SPECIFIC.
November Military Match deadline to submit supporting materials.
Urology applicants can begin submitting preference lists on line to AUA Residency
December
matching Program (Urology Match).
December Registration deadline for Urology Match.
1Early Match Timeline - Class of 2020
December Military Match results are available.
Deadline for Urology applicants to submit preference lists on line to AUA Residency
January 2nd
Matching Program (Urology Match).
Deadline for Ophthalmology applicants to submit their rank lists to the San Francisco
January 7th
Match.
January 14th San Francisco Match results are available.
Urology Match results are available. If you match with a urology program, check to see if
January 17th you must go through the formality of the NRMP match for surgery training at that same
institution. If appropriate, submit your ranking list to the NRMP with code provided.
May Hooding and Graduation Day!
Late June-Early July Residents start work!
2General Timeline
Results
Applicant CAS Rank list Results Results Post-match Training
released to
Specialty registration target/deadline submission released to released to vacancies position
medical
begins date deadline programs applicants posted on starts
schools
Thursday, Wednesday, Tuesday, Tuesday, Tuesday, Tuesday, Tuesday,
Ophthalmology July 2021
June 3, 2019 Sept 4, 2019 Jan 7, 2020 Jan 14, 2020 Jan 14, 2020 Jan 14, 2020 Jan 14, 2020Schedule of Dates
2020 Urology Residency Match Program Schedule
Dates in yellow are tentative so please check the AUA website after June 21, 2019
Summer 2019 – January 2, 2020
• Register online. A $75 non-refundable payment is required to receive an AUA ID number.
Match registration is accepted through December 21, 2019.
• Within 2-3 days after registration, you will receive your AUA ID number. This number should be
given to each program with which you interview. Apply to programs of interest to you. The
match programs have the option to participate in Electronic Residency Application Service (ERAS
®). You will find a list of accredited U.S. urology programs on our website. Each individual
program designates its participation in the current match and (ERAS ®).
• Note program application deadlines, but do not wait until the last minute, as they can change. If
you are offered an interview by a program, respond immediately, as interview slots can fill
quickly.
• The program you match with generally provides pre-urology training. Some programs require
that you also go through the National Resident Match Program (NRMP) as a formality for the
surgery year (s) – check with each individual program for their requirements.
Fall 2019 – January 2020
• Applicants interview at the urology training programs with which they have made previous
arrangements.
December 2019 – January 2, 2020
• All applicants and programs submit preference lists online to the Urology Residency Match
Program, showing their highest preference first and remaining choices in descending order.
These preference lists must be submitted to the Urology Residency Match Program no later than
January 2, 2020. View safeguards.
January 7 - 15, 2020
• The matching process is performed. A number of cross checks and safeguards will be utilized to
ensure fairness, accuracy and confidentially.
January 18, 2019
• Email results are sent to urology programs, applicants and medical schools.
January 18, 2019-NRMP Deadline
• If you match with a urology program, check to see if you must go through the formality of the
NRMP Match for surgery training at that same institution. If appropriate, submit your ranking
list to the NRMP with code provided.THE
ERAS
PROCESS
(DIAGRAM)The ERAS Process DWS
Designated Dean’s Office
Token
Supporting
Documents
PDWS
MyERAS
Programs
Applicants MyERAS Web
ERAS PostOffice
Application
USMLE/
Message Center COMLEX
NBME/NBOMEYou ERAS Programs Residency and Career Services
APPLICATION SECTIONS
ERAS APPLICATION SECTIONS
SECTIONS WHO IS RESPONSIBLE HOW TO GET TO PROGRAM
Profile You Automatically
Common Application Form You Automatically
Personal Statement You Assign
Letters of Recommendation You, Authors Assign
MSPE You, RCS Automatically (October 1)
Medical School Transcript You, RCS Automatically
COMLEX Transcript You Assign
USMLE Transcript (if applicable) You Assign
Photograph You Assign
Message Center You
Applicant Tracking You
**RCS = Residency and Career ServicesLETTERS
OF
RECOMMENDATION
(LOR)LETTERS OF RECOMMENDATION – SPECIALTY SPECIFIC
INTERNAL MEDICINE: 2 LETTERS FROM THE SPECIALTY; ANOTHER LETTER
FROM A RELATED SPECIALTY
MANY ACGME PROGRAMS WANT A LETTER FROM THE CHAIR OF MEDICINE. IN
THE EVENT THAT THERE IS NO CHAIR, THE FOLLOWING OPTIONS ARE AVAILABLE:
INTERNAL MEDICINE CLERKSHIP DIRECTOR (RECOMMENDED BY SEVERAL
PROGRAMS)
HOSPITAL CHAIR OF INTERNAL MEDICINE
HOSPITAL PROGRAM DIRECTOR OF INTERNAL MEDICINE
HOSPITAL VICE CHAIR OF INTERNAL MEDICINE
CORE MEDICINE CLERKSHIP DIRECTOR
COURSE DIRECTOR OF INTERNAL MEDICINE ROTATION
FACULTY MEMBER WHO WORKED DIRECTLY WITH THE STUDENT DURING IM
ROTATION
OBSTETRICS AND GYNECOLOGY: 2 LETTERS FROM THE SPECIALTY;
ANOTHER LETTER FROM A RELATED SPECIALTY
SOME ACGME PROGRAMS WANT A LETTER FROM THE CHAIR OF OB/GYN. IN THE
EVENT THAT THERE IS NO CHAIR, THE FOLLOWING OPTIONS ARE AVAILABLE:
OB/GYN CLERKSHIP DIRECTOR (RECOMMENDED BY SEVERAL PROGRAMS)
HOSPITAL CHAIR OF OBSTETRICS AND GYNECOLOGY
HOSPITAL PROGRAM DIRECTOR OF OBSTETRICS AND GYNECOLOGY
HOSPITAL VICE CHAIR OF OBSTETRICS AND GYNECOLOGY
CORE CLERKSHIP DIRECTOR
COURSE DIRECTOR OF OBSTETRICS AND GYNECOLOGY ROTATION
FACULTY MEMBER WHO WORKED DIRECTLY WITH THE STUDENT DURING
OB/GYN ROTATION
FAMILY MEDICINE
ONE OR TWO FM LORS WITH THE OTHER LORS IN RELATED FIELDS
PEDIATRICS
PREFERABLY TWO FROM SPECIALTY AND TWO FROM A RELATED SPECIALTYPSYCHIATRY AT LEAST TWO PSYCHIATRY LORS, BUT SOME PROGRAMS LIKE STONY BROOK WANT THREE PSYCHIATRY LORS. SURGERY MOST SURGERY PROGRAMS WANT LETTERS (AT LEAST THREE) FROM SURGERY ROTATIONS ONLY. THE FOURTH LETTER CAN BE FROM ANOTHER SPECIALTY. DIAGNOSTIC RADIOLOGY PREFERABLY TWO FROM THE SPECIALTY AND TWO FROM A RELATED SPECIALTY EMERGENCY MEDICINE MINIMUM 2 SLOES; BUT THERE ARE PROGRAMS THAT REQUIRE 3 SLOES AAMC STANDARDIZED EMERGENCY MEDICINE VIDEO ORTHOPEDIC SURGERY DEVELOPED A NEW FORM THAT LETTER WRITERS MUST USE: STANDARDIZED LETTER OF RECOMMENDATION FORM
LETTERS OF RECOMMENDATION (LOR)
LETTERS OF RECOMMENDATION (LORS) ARE AN IMPORTANT PART OF YOUR
APPLICATION. RESIDENCY PROGRAMS ARE HOPING TO LEARN YOUR LEVEL OF
KNOWLEDGE, CLINICAL JUDGMENT, INTERPERSONAL SKILLS AND PERSONAL
QUALITIES. JUST AS IMPORTANT IS WHAT TYPE OF STUDENT YOU ARE AND YOUR
POTENTIAL AS A RESIDENT.
IN ADDITION TO CLERKSHIP INFORMATION AND THE INTERVIEW, YOUR LORS
ARE ONE OF THE MOST ESSENTIAL FACTORS PROGRAMS USE WHEN
SELECTING CANDIDATES.
WHO TO ASK
THE MOST IMPORTANT FACTOR IS TO ASK SOMEONE WHO KNOWS YOU WELL AND
CAN DESCRIBE YOUR LEVEL OF KNOWLEDGE, CLINICAL JUDGMENT, INTERPERSONAL
SKILLS AND PERSONAL QUALITIES.
LETTERS SHOULD BE FROM FACULTY OR ATTENDINGS WHO HAVE OBSERVED YOUR
CLINICAL WORK OR PRECEPTORS WHO HAVE WORKED WITH YOU CLINICALLY.
A NUMBER OF LETTERS SHOULD COME FROM THE 4TH YEAR, PREFERABLY FROM THE
SPECIALTY THAT YOU ARE PURSUING. HOWEVER, IT DOES NOT NEED TO BE FROM
YOUR SPECIALTY BUT CAN BE FROM OTHER RELEVANT SPECIALTIES.
PEOPLE WELL KNOWN IN THE FIELD AND “WELL CONNECTED” SENIOR FACULTY ARE
THE BEST TO ASK.IN THE 4TH YEAR, YOU ARE MORE EXPERIENCED AND YOUR WORK IS LIKELY TO BE A
BETTER BASIS FOR A STRONGER LETTER.
LOR’S FROM THE 3RD YEAR ARE VALUABLE IF YOU PERFORMED WELL AND IF IT IS
FROM A RELEVANT SPECIALTY OR LATER IN THE YEAR.
ASK DIRECTLY AND IN PERSON. IT IS HELPFUL IF YOU CAN MEET WITH YOUR
LETTER WRITER TO DISCUSS YOUR CAREER GOALS, STRENGTHS AND INTERESTS.
IT IS EXTREMELY IMPORTANT WHEN REQUESTING AN LOR TO ASK YOUR LETTER
WRITER IF THEY CAN WRITE A STRONG LETTER. IF THE POTENTIAL WRITER DELAYS
OR MAKES AN EXCUSE, LOOK ELSEWHERE.
BE SURE TO GIVE YOUR LETTER WRITERS ADEQUATE TIME – ABOUT 4 TO 6 WEEKS!
REMEMBER – CHECK WITH THE PROGRAM FOR LOR REQUIREMENTS.
PROVIDE WRITER WITH
“LOR COVER SHEET” (BOTH ERAS AND NYITCOM VERSIONS)
o THE ERAS VERSION CONTAINS THE LETTER ID# WHICH DIRECTS THE
WRITER WHERE TO UPLOAD YOUR LOR.
o THE NYITCOM VERSION HAS YOUR AOA ID# AND/OR AAMC ID#,
CORRECT SPELLING OF YOUR NAME, AND A PLACE WHERE YOU SIGN
WHETHER YOU WAIVE/DO NOT WAIVE YOUR RIGHT TO REVIEW THE
LETTER.o YOUR LETTER WRITER SHOULD INCORPORATE YOUR ID# AS WELL AS
WHETHER YOU HAVE WAIVED/NOT WAIVED YOUR RIGHT TO REVIEW
THE LOR.
YOUR CV.
YOUR PERSONAL STATEMENT, IF COMPLETED.
LIST OF EXPERIENCES AND QUALITIES THAT YOU WOULD LIKE TO BE
HIGHLIGHTED.
WHETHER YOU WOULD LIKE THE LETTER TO BE SPECIALTY SPECIFIC OR
GENERAL.
FOLLOW-UP EMAIL SUMMARIZING MEETING.
THANK YOU NOTE AND FOLLOW UP.
REMEMBER - LORS SHOULD FOCUS ON DIRECT CLINICAL INTERACTIONS WITH
THE FACULTY MEMBER.
HOW MANY LETTERS WILL I NEED?
ACGME EMERGENCY MEDICINE PROGRAMS REQUIRE AT LEAST TWO
SLOES (STANDARD LETTER OF EVALUATION) – THIS IS A FORM DEVELOPED
BY THE COUNCIL OF EMERGENCY MEDICINE RESIDENCY DIRECTORS.
THERE ARE NOW THREE VERSIONS OF THE SLOE:
o AUTHORS WHO ARE FACULTY OF AN EMERGENCY MEDICINE
RESIDENCY PROGRAM
o AUTHORS FROM AN EM SUB-SPECIALTY ROTATION
o AUTHORS WHO DO NOT HAVE AN ESTABLISHED EMERGENCY MEDICINE
RESIDENCY PROGRAM AT THEIR INSTITUTION.
FOR MORE INFORMATION – VISIT
HTTPS://WWW.CORDEM.ORG/I4A/PAGES/INDEX.CFM?PAGEID=4091 FOR OTHER PROGRAMS, NUMBERS WILL VARY. MOST PROGRAMS REQUIRE
THREE (3), BUT CHECK WITH PROGRAMS DIRECTLY AS THIS IS PROGRAM
SPECIFIC.
SOME SPECIALTIES, ESPECIALLY INTERNAL MEDICINE, REQUEST A CHAIR’S
LETTER WHICH COUNTS AS ONE OF YOUR LORS. THIS IS NOW ALSO BEING
ASKED BY SOME OB/GYN PROGRAMS.
o SINCE WE DO NOT HAVE A CHAIR OF MEDICINE, THE FOLLOWING
OPTIONS ARE AVAILABLE (IN NO PARTICULAR ORDER):
INTERNAL MEDICINE CLERKSHIP DIRECTOR (RECOMMENDED
BY SEVERAL PROGRAMS)
HOSPITAL CHAIR OF INTERNAL MEDICINE
HOSPITAL PROGRAM DIRECTOR OF INTERNAL MEDICINE
HOSPITAL VICE CHAIR OF INTERNAL MEDICINE
CORE MEDICINE CLERKSHIP DIRECTOR
COURSE DIRECTOR OF INTERNAL MEDICINE ROTATION
FACULTY MEMBER WHO WORKED DIRECTLY WITH THE
STUDENT DURING IM ROTATION
o SINCE WE DO NOT HAVE A CHAIR OF OB/GYN, THE FOLLOWING
OPTIONS ARE AVAILABLE (IN NO PARTICULAR ORDER):
OB/GYN CLERKSHIP DIRECTOR
HOSPITAL CHAIR OF OBSTETRICS AND GYNECOLOGY
HOSPITAL PROGRAM DIRECTOR OF OB/GYN
HOSPITAL VICE CHAIR OF OBSTETRICS AND GYNECOLOGY
CORE CLERKSHIP DIRECTOR
COURSE DIRECTOR OF OB/GYN ROTATION
FACULTY MEMBER WHO WORKED DIRECTLY WITH THE
STUDENT DURING OB/GYN ROTATION SOME PSYCHIATRY PROGRAMS REQUEST MOST LORS BE FROM
PSYCHIATRISTS OR PSYCHIATRY ROTATIONS.
ALMOST ALL SURGERY PROGRAMS REQUEST LORS BE FROM SURGERY
ROTATIONS.
ORTHOPEDIC SURGERY PROGRAMS NOW REQUIRE: THE ORTHOPEDIC
SURGERY STANDARDIZED LETTER OF RECOMMENDATION FORM.
MAJORITY SHOULD COME FROM WITHIN YOUR CHOSEN SPECIALTY.
REQUEST EXTRA LORS. YOU CAN ASSIGN LORS TO DIFFERENT PROGRAMS,
SO YOU MAY HAVE FIVE (5) OR MORE ON ERAS, ALTHOUGH YOU ARE
SENDING THREE OR FOUR TO EACH PROGRAM.
ALL LETTERS OF RECOMMENDATION SHOULD BE ADDRESSED TO “PROGRAM
DIRECTOR” AND SENT OR EMAILED TO:
DEAN FELICIA BRUNO
NYIT COLLEGE OF OSTEOPATHIC MEDICINE
SEROTA 223
NORTHERN BOULEVARD
OLD WESTBURY, NY 11568
FBRUNO@NYIT.EDUHOW ARE THE LETTERS SENT?
ERAS
LORS ARE TO BE UPLOADED TO THE LOR PORTAL BY THE LETTER WRITER.
YOU SHOULD HAVE ALREADY BEGUN THIS PROCESS.
HARD COPIES SHOULD BE MAILED OR EMAILED TO THE OFFICE AT THIS TIME.
SAN FRANCISCO MATCH
APPLICANTS WILL HAVE THEIR LORS SENT TO ME. I WILL UPLOAD THEM
AND INCLUDE THEM IN THE APPLICATION PACKET THAT IS SENT TO SF
MATCH.
MILITARY MATCH
THE MILITARY USE THE MODS (MILITARY) PROGRAM FOR UPLOADING
DOCUMENTS INCLUDING LORS. LORS NEED TO BE SENT TO US SO THEY CAN
BE EMAILED TO THE SPECIFIC MILITARY BRANCH’S GME OFFICE.LOR SCREEN SHOTS
When you login or register at MyERAS, this is the first page you will see.
Under DOCUMENTS in the purple bar at the top, use the drop down menu and
click on Letters of Recommendation
1Once you have clicked on Letters of Recommendation, this is the next page you
will see.
Click the box - *Add New
2The “Add Letter of Recommendation” pop up will display
3If you plan on using a Letter of Recommendation for all specialties that you apply
to, then complete the:
♦ LOR Author Name
♦ LoR Author Title/Department
♦ Leave the “Specialty to which this letter will be assigned” BLANK
Complete “Additional LoR Information” as is appropriate
Waive your right to view the LoR (click “yes)
Then SAVE
4If your Letter of Recommendation is for a specific specialty, then complete the:
♦ LOR Author Name
♦ LoR Author Title/Department
♦ Specialty to which this letter will be assigned
Complete “Additional LoR Information” as is appropriate
Waive your right to view the LoR (click “yes)
Then SAVE
5Once saved, under LoR Information, the status will be listed as “Not Confirmed
for Upload”. You have correctly saved the information.
6If you want to create the LoR Cover Sheet for the author:
♦ Check the box
♦ Click on confirm
7Once you click confirm, you will be asked to re-enter your MyERAS Password.
Then CONFIRM
8Once you have confirmed for upload, the status will change to “Confirmed for
Upload – date”
Under “Actions”, Select “Print Letter Request Form”.
A “Letter Request Form” will be downloaded as a pdf file. This is the information
that you provide to the LoR Author which will enable uploading to the LoR
Portal. Please remember to also provide the NYIT-COM Cover Sheet to the
author so we have it for your residency file.
9FREQUENTLY ASKED QUESTIONS
FREQUENTLY ASKED QUESTIONS (FAQS) GENERAL CAN I SUBMIT MY APPLICATION BEFORE ALL MY LORS ARE IN? YES, YOU CAN APPLY TO PROGRAMS BEFORE ALL OF YOUR LORS ARE SUBMITTED. IF ALL MY LETTERS ARE NOT IN WHEN I APPLY TO PROGRAMS, DO THEY CHECK BACK OR RE-DOWNLOAD MY APPLICATION? PROGRAMS ARE SENT A MESSAGE EACH DAY THAT TELLS THEM WHEN APPLICANTS HAVE NEW INFORMATION. THEY WANT TO COMPLETE YOUR FILE SO THEY WILL DOWNLOAD ALL NEW INFORMATION. WHAT IF I HAVE ONE LETTER WRITER WRITING DIFFERENT LETTERS FOR DIFFERENT SPECIALTIES? YOU NEED TO DESIGNATE THE LETTERS SO THAT YOU KNOW WHICH IS WHICH. YOU MUST ADD THE NAME OF THE SPECIALTY AFTER THE LETTER WRITER’S NAME. CAN I APPLY EVEN THOUGH MY MSPE WON’T BE RELEASED UNTIL OCTOBER 1ST? YES, ALL MSPES WILL BE RELEASED ON OCTOBER 1ST. YOU APPLY WITHOUT IT. CAN I ADD MORE PROGRAMS TO MY LIST AFTER I APPLY? YES. YOU CAN APPLY TO AS MANY PROGRAMS AS YOU WANT, BUT BE SURE TO VERIFY THE “PROGRAM” DEADLINES.
CAN I HAVE MORE THAN ONE PERSONAL STATEMENT? YOU CAN HAVE AS MANY PERSONAL STATEMENTS AS YOU WANT. BUT, REMEMBER ONLY ONE PERSONAL STATEMENT CAN BE SUBMITTED TO EACH PROGRAM. HOW IMPORTANT IS THE “HOBBIES AND INTERESTS” SECTION ON THE ERAS APPLICATION? VERY IMPORTANT! IF YOU HAVE SPECIFIC INTERESTS AND HOBBIES, ADD THEM TO YOUR APPLICATION. BE SPECIFIC! DO NOT USE GENERAL STATEMENTS, I.E., TRAVELING. THIS CAN BE AN IMPORTANT PART OF YOUR APPLICATION IN THAT IT TELLS MORE ABOUT WHO YOU ARE AND CAN BE A “CONNECTION” BETWEEN YOU AND SOMEONE ON THE INTERVIEW COMMITTEE. REMEMBER THAT IF YOU LIST A HOBBY, YOU SHOULD SPEAK ABOUT IT WITH CONVICTION, “PASSION” AND KNOW WHAT YOU ARE TALKING ABOUT.
ERAS WHAT IS THE ERAS TOKEN? TOKENS ARE ELECTRONIC CODES THAT PERMIT YOU TO REGISTER AND ACCESS “MYERAS” (YOUR PERSONAL WORKSTATION ON ERAS) ONLINE. TOKENS WERE AVAILABLE MID-FEBRUARY AND WERE EMAILED TO YOU ONCE YOU SUBMITTED YOUR REQUEST FORM. THE NUMBER WILL BE USED ONE TIME ONLY TO ACCESS THE MYERAS APPLICATION, AT WHICH TIME THE AAMC ID# WILL BE ASSIGNED. ONCE YOU OBTAIN YOUR TOKEN, YOU SHOULD GO TO THE MYERAS WEBSITE AND CLICK ON “REGISTER”. AFTER REGISTERING, YOU WILL BE ASSIGNED AN AAMC ID#. WE RECOMMEND THAT YOU PUT THAT NUMBER IN A SAFE PLACE AS YOU WILL NEED IT SEVERAL TIMES DURING THE LENGTH OF THIS PROCESS. WHEN CAN I REGISTER ON “MY ERAS”? THE ERAS WEBSITE IS SCHEDULED TO OPEN IN EARLY JUNE FOR APPLICANTS TO REGISTER. IT IS IMPERATIVE THAT YOU REGISTER ON “MYERAS” AS SOON AS POSSIBLE - REGISTER EARLY. THE OFFICE OF RESIDENCY AND CAREER SERVICES CANNOT BEGIN WORKING ON YOUR “SUPPORTING DOCUMENTS” UNTIL YOU HAVE REGISTERED. TO REGISTER, GO TO THE “MYERAS” LOGIN PAGE AND CLICK ON THE “REGISTER” BUTTON TO ACCESS THE REGISTRATION PAGE. ENTER YOUR TOKEN # CORRECTLY AND ANSWER ALL REQUIRED QUESTIONS CAREFULLY. WHEN CAN I APPLY TO THE PROGRAMS? YOU CAN APPLY TO ALLOPATHIC PROGRAMS (ACGME MATCH) ON SEPTEMBER 6TH. HOWEVER, PROGRAMS CANNOT BEGIN TO DOWNLOAD YOUR INFORMATION UNTIL SEPTEMBER 15TH.
WHEN IS THE ERAS APPLICATION DEADLINE? ERAS DOES NOT SET PROGRAM DEADLINES BECAUSE THE INDIVIDUAL PROGRAMS SET THE DEADLINES. YOU SHOULD CONTACT THE PROGRAM DIRECTLY FOR THEIR DEADLINES. THE ERAS PO CLOSES AND PURGES ALL DOCUMENTS ON MAY 31ST EVERY YEAR TO PREPARE FOR THE NEXT ERAS APPLICATION CYCLE. WHEN CAN I UPDATE MY STATUS IN ERAS? YOU CAN UPDATE YOUR “PERSONAL INFORMATION” AT ANY TIME, EVEN AFTER YOU HAVE APPLIED TO YOUR PROGRAMS. ONCE YOU HAVE SAVED THE UPDATED PROFILE, THE NEW INFORMATION WILL BE TRANSMITTED TO ALL OF THE PROGRAMS TO WHICH YOU HAVE APPLIED PREVIOUSLY.
PERSONAL STATEMENTS AND CV
WHAT DO I SAY IN MY PERSONAL STATEMENT?
IT SHOULD BE FOCUSED; ABOUT FOUR PARAGRAPHS IN LENGTH AND INTRODUCE
YOU TO THE PROGRAM:
THE FIRST PARAGRAPH SHOULD INTRODUCE THE READER TO YOU.
THE SECOND PARAGRAPH SHOULD LET THE READER KNOW HOW YOU
SELECTED YOUR SPECIALTY.
THE THIRD PARAGRAPH SHOULD EXPLAIN WHY THIS IS THE CORRECT CHOICE
FOR YOU AND SHOULD INCLUDE CO-CURRICULAR OR RESEARCH ACTIVITIES
THAT ARE RELEVANT.
THE FOURTH PARAGRAPH SHOULD DISCUSS YOUR LONG TERM GOALS OR
HOW YOU SEE YOURSELF IN THE SPECIALTY.
SHOULD I WRITE A DIFFERENT PERSONAL STATEMENT FOR EACH
PROGRAM?
THERE IS NO NEED TO TAILOR YOUR PERSONAL STATEMENT TO EACH PROGRAM AS
IT SHOULD REFLECT YOUR CHOICE OF SPECIALTY.
WHY DO I NEED TO WORK ON A CV SINCE I HAVE ONE IN ERAS?
YOU NEED TO GIVE A CV TO YOUR LETTER WRITER. IT IS ALSO IMPORTANT TO HAVE
AN UP-TO-DATE PROFESSIONAL CV AT THIS POINT IN YOUR CAREER WHICH YOU
CAN BRING TO YOUR INTERVIEWS.LETTERS OF RECOMMENDATION WHEN SHOULD I BEGIN ASKING FOR LETTERS OF REFERENCE? YOU SHOULD GIVE YOUR LETTER WRITERS 4-6 WEEKS TO PREPARE YOUR LETTERS. YOU SHOULD HAVE ALREADY BEGUN ASKING IN YOUR THIRD YEAR, ESPECIALLY IF YOU HAVE A GOOD ROTATION. IT IS OUR HOPE THAT MOST LETTERS WILL BE IN BY SEPTEMBER 1ST. WHAT INFORMATION DO LETTER WRITERS NEED IN ORDER TO WRITE A LETTER FOR RESIDENCY? DRAFT OF YOUR CV DRAFT OF YOUR PERSONAL STATEMENT ERAS COVER LETTER REQUEST FORM (OR SF MATCH COVER LETTER) AAMC ID # HOW LONG DOES IT TAKE TO UPLOAD MY DOCUMENTS? LETTER AUTHORS ARE REQUIRED TO SCAN THE DOCUMENTS – SO IT IS DEPENDENT UPON THEM. YOU SHOULD, HOWEVER, HAVE A COPY SENT TO NYIT COM IN THE EVENT YOU APPLY TO EARLY MATCHES, PROGRAMS NOT PARTICIPATING IN ERAS OR NEED TO SCRAMBLE. PLEASE SEND TO (YOU CAN ALSO EMAIL TO FBRUNO@NYIT.EDU): DEAN FELICIA BRUNO NYIT COLLEGE OF OSTEOPATHIC MEDICINE SEROTA 223 NORTHERN BOULEVARD OLD WESTBURY, NY 11568
WHY CAN’T I SEE MY LETTERS IN “MY ERAS”? MY ERAS IS YOUR FILE THEREFORE IT CONTAINS ONLY INFORMATION THAT YOU ENTER. THE LORS ARE IN THE LOR PORTAL, THEREFORE YOU CANNOT SEE THEM. MEDICAL SCHOOL TRANSCRIPTS WHEN WILL MY TRANSCRIPT BE RELEASED? IN GENERAL, TRANSCRIPTS ARE RELEASED IN AUGUST BECAUSE WE WOULD LIKE TO BE SURE ALL THIRD YEAR GRADES ARE ON YOUR TRANSCRIPT BEFORE IT IS SENT. IS THE TRANSCRIPT COUNTED AS ONE OF THE LORS? NO, THE MEDICAL SCHOOL TRANSCRIPT HAS ITS OWN CATEGORY? PHOTOGRAPHY CAN I SUBMIT A PHOTO IF I DID NOT TAKE ONE ON CAMPUS? YES. THE PHOTO SHOULD BE RECENT AND PRESENTABLE – SUIT (AND TIE). IT SHOULD SHOW THE FULL FRONT VIEW OF THE INDIVIDUAL’S HEAD AND SHOULDERS WITH FULL FACE CENTERED IN THE MIDDLE OF THE PHOTO. THE PHOTO SHOULD HAVE A WHITE OR LIGHT COLORED BACKGROUND AND CAN BE DIGITAL. IT CANNOT BE A PASSPORT PHOTO.
CONTACTS
CONTACTS
DEB HEINEMAN
SEROTA 211
516.686.3729
DHEINEMA@NYIT.EDU
DEAN FELICIA BRUNO
SEROTA 223
516.686.1329
FBRUNO@NYIT.EDU
ADDITIONAL CONTACTS
CV, PERSONAL STATEMENT, INTERVIEWING SKILLS
JULIANNA VIVIANI
SEROTA 236
516.686.3868
JVIVIA01@NYIT.EDU
MSPE
DANIELLE ABBATIELLO
SEROTA 220
516.686.1431
DABBAT02@NYIT.EDU
MARIE ALDRIDGE
SEROTA 221
516.686.3983
MALDRIDG@NYIT.EDU
(SCHOLARS, MILITARY, EPP AND ALUMNI)ALL INFORMATION WILL BE ON THE NYIT-COM
WEBSITE:
NYIT-COM HOME PAGE
LINK TO STUDENT RESOURCES (LEFT NAVIGATION BAR)
SCROLL DOWN TO RESIDENCY SERVICES
ERAS: CLASS OF 2020
https://www.nyit.edu/medicine/eras_class_2020You can also read
