Trade Stand Brochure greatyorkshireshow.co.uk - TUESDAY 9 - THURSDAY 11 JULY 2019 - Great Yorkshire Show
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TUESDAY 9 - THURSDAY 11 JULY 2019 Trade Stand Brochure greatyorkshireshow.co.uk
The Great Index of Contents
Yorkshire Show
was first held in 4 Trade Stand Options & Costs 11 Official Advertisement Booking Form
1838. 5 Shedding Diagrams 13 Water Booking Form
Visitor Profile Since then it has grown to become one of the
leading agricultural shows in the UK, consistently
6
6
Tickets, Passes and Vehicle Labels
Caravan Park Details
14
16-23
Electricity Booking Form
Rules and Regulations
The Great Yorkshire Show delivers you a delivering you a quality audience of around 7 Classified Index 24-32 Health and Safety Policy
consistently large audience: 130,000 visitors.
8-9 Map of 2018 Showground
Age 18-34 :- 24%
35-54 :- 36% Index of Forms to Complete
of 55-74 :- 36%
Visitor 75+ :- 4% Return By Checklist
Average value at show stands
Application Form Enclosed 07 December 2018
Transaction £89 Risk Assessment Form Enclosed 07 December 2018
SEG Profile Advertisement Booking Form 19 April 2019
AB C1 C2 DE Water Booking Form 14 June 2019 (orders received after this date will
27% 46% 19% 8% be charged at a higher rate – please see booking form)
Electricity Booking Form 14 June 2019 (orders received after this date will
Number of Visitors be charged at a higher rate – please see booking form)
2016 Show Staff
2018
135,026 2017 Show & Trade Stands Coordinator Operations Manager
134,421
133,542 Michelle Mackey Nigel Morgan
01423 546204 / michellem@yas.co.uk 01423 546205 / nigelm@yas.co.uk
Show & Trade Stands Officer Marketing Manager
Emma Donnelly Charlotte Russell
01423 546224 / emmad@yas.co.uk 01423 546281/charlotter@yas.co.uk
Natalie Tam (covering maternity leave)
Facilities Manager
01423 546281 / natalietam@yas.co.uk
Garry Leahy
01423 546270 / garryl@yas.co.uk
PR Manager
Marketing & Advertising Jo Francisco
Sally Wall 01423 546215 / jof@yas.co.uk
01423 546218 / sallyw@yas.co.uk
Accounts
Darius Zebrauskas
01423 546279 / dariusz@yas.co.uk
Statistics from independent research conducted by Buckley Consult
2
at the Great Yorkshire Show 2017
England’s Premier Agricultural Show 3
2019 Trade Stand Options & Prices Shedding Diagrams
Prices shown are for 3 days (not daily rate) Temporary Shedding (diagrams 1 & 2)
3m x 6m bay (diagram 1) 3m x 3m bay (diagram 2)
Space Type Price per m²
(+ VAT)
OPEN SPACE – Sold only in full metres. Minimum size 6m x 6m.
Premium Open Space Sites – Avenues E, 5th, 6th, President’s & Collecting Ring £25.95
General Open Space Sites – All other avenues not mentioned in Premium £22.25
or Standard
Standard Open Space – Avenues T, U, V, W, Hound £21.20
Motor Vehicle Open Space – Second hand vehicles cannot be shown £21.20 • Temporary shedding is a long marquee that is • Wood or carpet flooring are NOT provided and
divided into bays with marquee sheet divisions cannot be booked through the Society
Agricultural Open Space – Sold only in full metres. Minimum size 6m x 6m. between each bay. • All exhibits must be within the confines of the
• The bays are either 3m frontage x 3m depth or 3m shedding and under no circumstances must they
General Agricultural Open Space Sites – All other Avenues not in Standard £11.12 frontage x 6m depth, approximately 3.6m to the eaves. encroach on the space outside.
• Temporary Shedding comes with canvas roof, • Temporary shedding will be dismantled at
back, sides and grass floor. Night drop sheets and 9am on Friday 12 July so all items must
side partitions are provided. be removed by this time.
Standard Agricultural Open Space Sites – Avenue T, U, V, W, Hound £10.60
• Banner Frames are 600mm high and the width of
the stand.
Machinery Open Space – For the exhibition of large agricultural machinery £5.90
and implements only ie tractors, combine harvesters etc. The display of used
Shedding (diagram 3)
or second hand equipment on machinery stands is prohibited.
Shedding / Food Hall / Cheese Show / Great Yorkshire Home & Gift Hall Price per bay
Premium Temporary Shedding – Avenues E & 5th, 3m Frontage x 6m Depth
£1040
(see diagram 1 on page 5)
General Temporary Shedding – Avenue Q, 3m Frontage x 3m Depth
£595
(see diagram 2 on page 5)
Shedding – (see diagram 3 on page 5) £958
• These are basic buildings in bays of 3m frontage x • All exhibits must be within the confines of the
Food Hall – Shell Scheme includes a fluorescent light and two 500W sockets 4.5m depth, and 0.9m overhang. Precast concrete shedding and under no circumstances must they
£118 Per sqm
Cheese Show – Stands are open space with electric socket included construction with brick back, fibre corrugated roof, encroach on the space outside.
exterior grade plywood sides / partitions and concrete
Great Yorkshire Home & Gift Hall – includes shell scheme, fluorescent light and floor. Exhibitors must provide their own padlocks to
two 500w sockets secure these stands. The Society will ensure that the
buildings are swept clean prior to arrival, however,
internal painting and decorating is the responsibility
Discounts – 25% for Registered Charities excluding Agricultural Open Space rates which are already discounted. of the exhibitor.
For Garden Marquee stands contact: Michelle Mackey on 01423 546204 • Banner frames are 900mm high and the width of the stand.
Exhibitors may hang their own banners.
Exhibitors must clear all items from the Shedding by Tuesday 16 July. Any items left are at the exhibitors
own risk as the Society cannot guarantee their security or be held responsible for any damage.
4 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 5
Tickets, Passes & Vehicle Labels Classified Indexes
These indexes will appear in the Show Catalogue. Please select ONE appropriate heading for your company to be
Size Sq M Day Ticket Free Allocation Pre-show set-up Pass listed under and complete the relevant number and heading on the Trade Stand Booking Form.
Open Space, Food Hall and
Home & Gift Hall
Allocation
01. Agricultural (including machinery 09. Fuel & Energy
0 - 12 9 1 and equipment) 10. Gardening
13 - 60 12 2
02. Business & Finance 11. Giftware
61 - 100 15 2
101 - 140 18 4 03. Charity 12. Health & Beauty
141 - 180 21 4 04. Clothing & Countrywear 13. Homeware
181 - 220 24 4 05. Conservation 14. Leisure
221 - 260 27 5
06. Education 15. Livestock
261 - 300 30 5
07. Equine 16. Property, Planning & Advisory Services
301 - 330 33 5
331 - 360 36 6 08. Food & Drink 17. Vehicles
361 - 390 39 6
Telephone & Broadband Connections
391 - 420 42 6
For telephone lines or broadband connections please contact us initially on 01423 546224 with your specific requirements.
421 & over 45 6 We may be able to supply these services depending on your stand location, if we are not able to help we will provide you
with the contact details for BT.
Day Ticket Free Day Tickets
WIFI
Allocation First Bay Every Additional Bay A Wifi system is available across most of the showground, below is the username and password. However exhibitors should
note the following points:
Premium Temporary Shedding 12 3 • The Wifi does not cover all areas of the showground
Shedding • We do not provide IT or technical support with the Wifi
• The signal is not guaranteed to work during the show so exhibitors should not be reliant on this system. Signals may
General Temporary Shedding 9 3 be blocked by marquees and signal strength may vary depending on the number of users at any one time
• Each exhibitor will be issued with pre-show vehicle delivery passes, as per the table above, which will admit the Username: GYS
vehicle during build up times until midnight Monday 8 July 2019 and for show breakdown on Thursday 11 July. Password: 2019
• Each exhibitor will also receive 1 Trade Stand Vehicle Pass. This will allow entry at a designated gate during Show Forklift Truck Hire
build up and between 8pm – 10pm and 6am - 7.30am on show days. It also allows parking in the forward area
A fork lift will be available on the showground at the following times. There will be a charge for this service.
trade stand car park.
Exhibitors tickets issued free of charge are for staff only and are not for resale. Any exhibitors or their staff
found selling these tickets will be prevented from trading at the Show and asked to remove their stand. Availability Charges
Additional Tickets
Monday 1 July 8am – 7pm £25 (inc VAT) Per 30 minutes.
Tickets above the free allocation can be purchased before 28 June 2019 on your Application Form or the Additional Ticket
Minimum charge £25.00
Booking Form sent in May. Tickets will not be sent until payment has been received and cheques will not be accepted after
14 June. Additional tickets are not refundable.
Tuesday 2 July 8am – 7pm (inc VAT).
Maximum time of hire is
Exhibitors’ Day Tickets £24.00 inc VAT (Admits one person on any one day of the Show) Wednesday 3 July 8am – 7pm
two hours.
Members’ Car Park Labels £20.00 inc VAT (Space guaranteed only up until 9.30am)
Thursday 4 July 8am – 7pm If a forklift is required for a
Caravan Park Passes longer period you will need
Please contact the Show & Trade Stand Officer for a booking form on 01423 546224 or email emmad@yas.co.uk
Friday 5 July 8am – 7pm to hire your own.
Access from 10am Saturday 6 July until Friday 12 July. Saturday 6 July 8am – 7pm The maximum weight is 3500kg
but this is dependent on size and
Sunday 7 July 8am – 7pm positioning of the load
Trade Stand Exhibitors Only – prices include VAT
on the vehicle.
Monday 8 July 7am – 8pm
Blue Caravan Park £115 inc VAT Brown Camping & Caravan Park £100 inc VAT Please check with the Show
Thursday 11 July 7.30pm – 9pm & Trade Stand Officer before
No electric hook-ups provided. Only 1 vehicle can be parked with each caravan / tent.
booking if you are unsure
Stand-alone and ‘factory in-built’ generators in caravans or vehicles are permitted between 06:00 – 23:00hrs Friday 12 July 8am - 4.30pm
providing they have the necessary test inspection certificates which must be kept with the vehicle.
Blue caravan park has toilets and access to the Squash Club showers. To book, please contact the Show & Trade Stands Officer on 01423 546224 if booking before 30 June, after that date please
Brown caravan park is on grass, has toilets and is a 5 minute walk to showers on the showground. contact the Facilities department when on site or on 01423 546212.
6 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 7
Tuesday
Based 10 - Thursday
on 2018 12 July 2018
trade stand numbers
Trade Parking
INFORMATION PARKING FIRST AID
BUSES & TAXIS FOR FOOD COURT DISABLED PARKING SHOWERS
755 - 759
Trade TOWN CENTRE
BC BABY CHANGING
PROGRAMME SALES BROWN CAR PARK
Caravans 749 - 754
TOILETS &
CATWALK / INFORMATION TRANSFER SERVICE
RABBITS, PIGEONS DISABLED TOILETS
1 - 11
& POULTRY 732 - 748
48 - 50
440 - 444
FEATURES HORSES ATM/CASHPOINT
435 - 439
41 445 - 462 FARMERS’
7-
42
722 - 731
MEET EDUCATION RABBITS HOSPITALITY
3 CLIMBING POLES 44 - 47
SHOPPING MACHINERY & AGRICULTURAL INTERNATIONAL
51 - 55
SH DEN
REGISTRATION
39 - 43
487 - 492
42
MEMBERS LIVESTOCK
OW
0
463 - 477
6
4- 707 - 721
41
R
41
43
GA
1
GARDENING
8-
1-
ADMINISTRATION HOUNDS & TERRIERS
39
CR OOD
41 SDALE
TEE
TS
& COUNTRY PURSUITS
AF
706
ERDA C
OV 694 - 705
W
L
33 - 38
DA HEES LESDAL
C
E
IRY E & IBB
SH 12 - 18
R
E
OW FO 43 477 - 486
O 2-
&C DS 43 DERDAL
3 ID
OO HOW
434
N
TH
E
K E
49 EATR RY 681 - 693 19 - 32
3- E SHIRE C 67
59
3
RK HO 5- 56 - 79
397 GI M 68
AF
YO
0
FT E &
E
59 H A
21
4- MEMBERS’
67 LL
4- 21 LOUNGE
8
4
13
39 MEMBERS’
PICNIC AREA 6
219 - 236
-2
LOUNGE
SPONSORS’
211
PAVILION
39 205 - 210
4
35 200 -
2 204
-3
53 187 - 197
19
5
39
8
-1
VETSPEC
99
333 178
COUNTRY 142 -
RENEWABLE
115
116
PURSUITS 145 132 - 141 117 - 131
-1
ENERGY ZONE
& WROUGHT
86
IRONWORKS 7 5
4 -1
8-
1
16 EET FOO
35
15 3 146 - 157 TR
103 - 106
16 107 - 114
D
8-
S
1767
17
34
283 - 285
39 - 39 0
RFEDA
-
MOBILITY HIRE 4 YOU
38 - 38 6
334 HA
80 - 91
1-
331
36 - 36
- 34
1
LE
W
332 -
35
7
7
39
5
3
0
318 6
29
328
- 32 354
7 6-
28
92 - 94
0
MEETING 28 1-
POINT 0- 28 2
27
17
R 28
-3
26 9
VE
26
RO CE
7-
241 - 248
NDERIEN 3
312
A
L P 30 26
6 WA
LEDAL
EX 7-
30
237 -
29
E
S
3
240
9- 102
32 24
95
9-
3 11 25
9- 25
3-
2 SH
30
96 - 101
OW
LELY
4-
3 08
26
5
M
BA ANS
R TOPSPEC
30 CE PIG
WHITE ROSE
DJ HOUSE THE WHEATSHEAF
NTR RESTAURANT
E PRIZE
VOUCHERS RING
DISABLED
OVERFLOW
Brown
Caravan
Park and
Camping
Members
NB: This
After map iswith
contact for guidance
animals,only andwash
always is not your
to scale.
handsBased on 2018 trade
thoroughly stand and
with soap numbers
water. This map is for guidance only and is not to scale. Not for reproduction.
Tuesday 9 - Thursday 11 July 2019
Advertising Booking Form
Advertising opportunities Digital opportunities
Programme
*Please check availability of cover positions before booking Shopping listings
O/back cover, full colour * £1,500 + VAT Top banner position £375 + VAT
I/back cover, full colour * £1,500 + VAT Banner advert £325 + VAT
I/front cover, full colour * £1,500 + VAT Premium listing £170 + VAT
Full page, full colour £810 + VAT Weblink listing £90 + VAT
1/2 page, full colour £590 + VAT
1/4 page, full colour £310 + VAT
Competitor page
Catalogue Top banner position £375 + VAT
*Please check availability of cover positions before booking Banner advert £325 + VAT
O/back cover, full colour * £650 + VAT
I/back cover, full colour * £530 + VAT Where to stay page
I/front cover, full colour * £530 + VAT
Inner page adverts appear in equine, sheep & beef catalogues Top banner position £375 + VAT
Full page, mono £290 + VAT Premium listing £230 + VAT
1/2 page, mono £185 + VAT Featured listing £170 + VAT
Banner advertising
Gates available: Brown / Gold / Green / Blue*
*Delete gates not required
Perimeter fence banner space £470 + VAT
Entrance gate £630 + VAT
Total
Booking deadline 19 April 2019
VAT
Copy deadline 3 May 2019 Grand total
Contact name: Name of advertiser:
Invoice address (Agency if applicable)
Postcode: Tel no
Email:
Date Signature
I enclose a cheque/PO for £ ........................................made payable to YAS Enterprises Ltd BACS Transfer Details
Barclays Bank
25-26 James Street
Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD Harrogate
HG1 1QX
Card No Acc Name: YAS (Enterprises) Ltd
/ /
Sort Code: 20-37-13
Expiry Start Issue No Sec code Account Number: 33830306
Please quote your company
Name on card (please print): .......................................................................................................... name as a reference
To be returned to Sally Wall, Marketing Coordinator, Yorkshire Agricultural Society,
Regional Agricultural Centre, Great Yorkshire Showground, Harrogate HG2 8NZ.
Tel: 01423 546218 | Email: sallyw@yas.co.uk
Water Supply Order Form
Tuesday 9 - Thursday 11 July 2019 Please note water is not available in all areas – please check with the Trade Stand office
Contact Name:
Advertising Booking Form Company Name:
Address:
Postcode:
1. The Publishers shall not be bound by notice of stop orders or cancellations of Telephone Number: Mobile:
advertisements less than 40 days before publication.
Signature: Date:
2. Copy: The copy must be supplied either on Mac/PC CD, either as an EPS file or high Email:
resolution PDF, with an accurate printed proof prior to the copy deadline for each
advert booked. It is no longer acceptable to provide artwork as film or bromide.
Description of Water Supply Options Qty Rate (1) £ Rate (2) £ Total
(per point) (per point)
3. Layout: The Publishers shall have the right to make any alterations they consider If ordered If ordered
necessary or desirable in an advertisement, or to require any blocks or copy to be before 14 June after 14 June £ p
amended to meet their approval. Where no layout or type mark up is supplied with
the copy instructions, the composition of the advertisement will be at the discretion Supply to stand, terminating in tap fixed to post £130.00 £156.00
of the printer. Subsequent alterations will be charged extra on a time basis. Supply to exhibitor’s own caravan or mobile unit (without £179.00 £215.00
waste pipe or drainage)
4. Corrections: The Publishers shall not be held responsible for any inaccuracies in an Supply to exhibitor’s own sink, caravan or mobile unit £285.00 £342.00
advertisement where the copy layout has been received after the published copy date. (including connecting waste pipe and drainage). Drainage
may be in the form of a sump.
5. Positions: Special positions given only if agreed in writing and at extra charge. Additional plumbing - Please state requirements below: £112.00 £134.00
per item per item
6. Refusal: The Publishers shall have at their absolute discretion the right to refuse to
accept any advertisement without disclosing the reason therefore. Also, at their Please draw a diagram to request your preferred location for the water supply. Diagram must be provided otherwise
absolute discretion the right to refuse, omit, suspend or change the position of any we will not be responsible for incorrectly located supplies.
advertisement accepted for insertion.
7. Price: Price shown overleaf for space only. Alterations to settings carried out
according to copy layouts supplied by the advertiser, will be charged extra on a time
basis. No artwork can be amended or created by the Yorkshire Agricultural Society.
8. Payment: Payment due at time of booking. A voucher copy will be provided following
the Great Yorkshire Show.
Total
PAYMENT DUE AT TIME OF BOOKING, NO PAYMENT = NO WATER CONNECTION
9. Loss: The Publishers will not be responsible for any error in the insertion of, or Plus VAT
omission to insert any advertisement or for any damage or loss of any blocks, Total Due With Application
drawings or other material supplied for the purpose of an advertisement.
Please return this form to Emma Donnelly with a cheque made payable to YAS (Enterprises) Ltd or fill in your card details below:
10. Claims: The advertising agency or advertiser submitting the advertisement shall Yorkshire Agricultural Society, Great Yorkshire Showground, Harrogate HG2 8NZ • Fax: 01423 541414 • Email: emmad@yas.co.uk
indemnify the Publisher in respect of costs, damages or other charges falling upon I enclose a cheque/PO for £ ........................................made payable to YAS Enterprises Ltd BACS Transfer Details
them as a result of legal actions or threatened legal actions arising from the Barclays Bank
25-26 James Street
publication of the advertisement published in accordance with the copy instructions Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD
Harrogate
supplied to the Publishers by the agency or advertiser. The placing of an order for the Card No
HG1 1QX
Acc Name: YAS (Enterprises) Ltd
insertion of an advertisement shall amount to an acceptance of the above conditions
/ /
Sort Code: 20-37-13
Expiry Start Issue No Sec Code Account Number: 33830306
and any conditions stipulated on an agency’s form or elsewhere by an agency or an
Please quote your company
Name on card (please print): ............................................................................
advertiser shall be void in so far as they are in conflict with them. Cheques not accepted after 14 June. name as a reference
Yorkshire Agricultural Society Enterprises Ltd is a wholly owned subsidiary of the Yorkshire Agricultural Society
The Great Yorkshire Show raises funds for the Yorkshire Agricultural Society to help support farming and the countryside. Company Reg No 1666751 | Reg Charity No 513238.
Registered Charity No 513238. Company Registration No 1666751, VAT No 613 0480 81
Electrical Services Order Form Yorkshire Agricultural Society
Contact Name
Conditions For The Supply Of Electrical Energy & Fittings On Hire
Company Name
The prices shown are for the supply (on hire) and installation of equipment, together with necessary mains cable, circuit
Address protection and control. Prices include dismantling and removal of materials at the end of the show.
Postcode
1. Supply 240 volts Single Phase, 415 volts Three Phase 50 cycles Alternating Current (AC).
Telephone Number Mobile
Signature Date 2. The charges detailed on the price list include for the supply ON HIRE and installation from the electricity
power supply, a proportion of the necessary mains cable, overhead/underground network, switch fuse and
Email
control gear, together with all necessary circuit wiring and fittings and for taking down and removing at the
close of show.
The prices below are for the supply (on hire) and installation of equipment, together with necessary mains cable, circuit
protection and control. Prices include dismantling and removal of materials at the end of the show.
3. The Electricity Supply will be terminated at the nearest point on the stand to the distribution pillar. Exhibitors
Electricity including connection & energy Qty Rate (1) £ Rate (2) £ Total requiring a different termination point should give details on a separate paper and attach it to the application.
charge (mandatory) (per point) (per point)
If ordered If ordered 4. It is strictly understood that ONE item of equipment only is connected to each point. THE USE OF BAYONET
before 14 June after 14 June £ p ADAPTORS IS PROHIBITED.
Lighting Points 5. All exhibitors will be held responsible for any materials, etc. which are damaged or missing at the end of the show
Terminating with 1 metre lighting track c/w 2 spotlights £200.00 £240.00 AND IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO ENSURE THAT EQUIPMENT IS RETURNED IN GOOD ORDER.
Extra lighting track spotlight £29.00 £35.00
5ft twin fluorescent £145.00 £174.00 6. Applications for the supply must be received by us NOT LATER THAN THE DATE STATED ON THE ORDER FORM, after
6ft single fluorescent £145.00 £174.00 which date no guarantee will be given that the work will be carried out, but if it is carried out the cost will be as
price list plus the surcharge for modifications to our supply network.
Single Phase 230v up to 3kW
13amp single socket outlet (internal use only) £206.00 £247.00
7. We reserve the right to refuse to connect to the supply any faulty equipment. Any work carried out on
16amp Ceeform socket outlet (blue socket, external) £206.00 £247.00
equipment to bring it to the required standard will be charged on a time and material basis.
Single Phase (230 volt) from 5kW c/w
13amp double socket outlet (max load 5kw)
8. THE USE OF PERSONAL GENERATING SETS IS STRICTLY PROHIBITED WITHIN THE SHOWGROUND. However silent
(internal use only) £273.00 £327.00 running in-built exhibition unit generators may be permitted but this will be at the discretion of the Show & Trade
32amp Ceeform socket outlet (blue socket, external) £273.00 £327.00 Stand Department. The exhibitor would also need to provide an electrical condition report for the unit.
Direct connection machine supply protected by 300mA £352.00
T/D RCD £294.00 9. Supply of electricity should normally be available to most stands from midday on the day prior to the show
63amp Ceeform socket outlet (blue socket, external) £564.00 £676.00 commencing until the official closure of the show. However, should this not be possible for whatever reason this
Three Phase Supply (400/230 volts) company cannot be held responsible and will NOT accept any claims for loss of earnings or otherwise. Electrical
(16amps per phase) 5 pin Ceeform red socket £360.00 £432.00 supplies will be disconnected when the show closes on the final day unless otherwise agreed with the Show & Trade
(32amps per phase) 5 pin Ceeform red socket £667.00 £800.00 Stands Coordinator. If you do not wish the electrical contractor to enter your stand to disconnect the power then please
(63amps per phase) 5 pin Ceeform red socket £893.00 £1071.00 disconnect it yourself and leave the lead outside of your stand..
Total
PAYMENT DUE AT TIME OF BOOKING, NO PAYMENT = NO POWER 10. Refunds for cancellations will only be given if notice of cancellation is received by YAS prior to the deadline date
Plus VAT
stated on the Order Form.
Total Due With Application
Please return this form to Emma Donnelly with a cheque made payable to YAS (Enterprises) Ltd or fill in your card details below: Any portable electrical appliance over 12 months old, intended for use at this event must display a valid
Yorkshire Agricultural Society, Great Yorkshire Showground, Harrogate HG2 8NZ • Fax: 01423 541414 • Email: emmad@yas.co.uk PAT test certificate, otherwise power will not be connected. Should equipment not be PAT tested, and
BACS Transfer Details
you would like to use it at the show, you will be required to have it tested by our electricians (at a cost
I enclose a cheque/PO for £.........................................made payable to YAS Enterprises Ltd
Barclays Bank dependent on type of equipment). A PAT testing station will be located in the Food Hall, cost £20 per
25-26 James Street
Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD item. Failing this, or if the equipment fails the PAT test, you must surrender the equipment until after
Harrogate
HG1 1QX the show.
Card No Acc Name: YAS (Enterprises) Ltd
/ /
Sort Code: 20-37-13
Expiry Start Issue No Sec Code Account Number: 33830306
Please quote your company
Name on card (please print): .............................................................................
Cheques not accepted after 14 June. name as a reference
14 Yorkshire Agricultural Society Enterprises Ltd is a wholly owned subsidiary of the Yorkshire Agricultural Society
Registered Charity No 513238. Company Registration No 1666751, VAT No 613 0480 81
England’s Premier Agricultural Show 15
Rules And Regulations 1 Stand Allocations
1.1 Applications
Points
Please read
of Emphasis
all of this section carefully • Please apply on the enclosed booking form. In signing this form, you are accepting the Society’s rules and
regulations. Unsigned booking forms will not be valid.
• The closing date for existing exhibitors is 7 December 2018
1. You must apply and pay for a static pass for all vehicles, caravans, motorhomes and tents • When returning your completed booking form please include 50% of your payment along with your completed risk
assessment and insurance documentation otherwise we cannot guarantee your stand space.
requiring space outside of your stand area. Camping is not permitted inside the Showground
• The remaining 50% will be due by 29 March 2019.
behind or at the side of a trade stand, building, marquee or any other structure which is in
• Please note trade stands are re-numbered each year, therefore your stand number will change for 2019 even if
an enclosed area or confined space and provides no safe means of an immediate escape in an you do not move stands.
emergency situation. Please see point 1.4 for more detailed information. • All trade stands must complete a risk assessment with their application form. Tickets and passes will not be sent
out until a satisfactory risk assessment has been received. Failure to submit a satisfactory risk assessment will result
2. A parking charge system will be in operation on the showground during show days. in the loss of the exhibitors stand and the forfeit of any money paid.
Any unauthorised vehicles, trailers, tents and caravans will receive a £100 parking charge
per day, legally enforceable through Parking Solutions 24. For authorised parking, camping 1.2 Refusal of Applications
and caravans on the showground on show days please apply for a static pass through the Trade The Society reserves the right to refuse any application or cancel an entry at any time without any reason being given.
Stand office, cost £105+vat for the whole show period. These spaces are not guaranteed and
1.3 Site Allocation
are dependent on availability – please see point 1.4 for more detailed information.
Site allocation is entirely at the Society’s discretion, although we will make every effort to meet requests from exhibitors.
The Society reserves the right to re-position any stand at any time before and during the Show.
3. The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand. In
Please remember the following important points when applying for space:
addition the sale of toy or replica guns that emit the sounds of gunfire or similar or are similar in
• You must apply for enough space to include all footplates and marquee structures. The space must include foot plates
appearance to or could be mistaken for a genuine firearm is not permitted. which may exceed marquee floor area. Please check with your marquee contactor if you are in any doubt.
• Each year we offer exhibitors priority to rebook their existing stand space, however the exact position of the stand may
4. The sale or display of the following types of knives is prohibited on stands. This includes but
vary slightly from year to year depending on the surrounding stand layout. Please inform the trade stand office if you have
is not limited to military style combat, hunting or field, spring assisted, folding or lock, utility, any specific requirements to have the exact same stand location.
every day carry or any other knives that contravene UK legislation. Please refer to the section • You are advised that for health and safety and fire safety purposes only framed marquees will be allowed on site.
on the use of Sharp’s on page 29.
1.4 Static Passes
5. The Society makes every effort to ensure your stand space is in good condition however • If you wish to park a vehicle within your stand, that is not part of the display, you must apply for sufficient space.
we are an outdoor showground utilised all year round and open to the elements so please be • If you require space for essential vehicles, trailers, caravans and tents behind your stand you should apply and
aware the ground conditions are dependent on these circumstances. Please come prepared, pay for a static pass to ensure there’s enough space to accommodate everyone.
we allow flooring, carpet, straw and sand to be used on your stand. Buildings and shedding are • A static pass will be required to park both within and outside your stand space.
also susceptible to flooding if there is heavy rainfall as these are only basic structures. Essential vehicles, trailers and caravans parking behind stands:
• Please apply for a static pass for each vehicle and trailer stating the exact size of your vehicle, the cost of each pass is
6. Anyone staying on site after 10pm on show days must apply for a ‘residents’ wristband, this is
£105+vat. Vehicle + trailer = 2 x static passes and vehicle + caravan = 2 x static passes. If you only want to pay for 1 static
for identification purposes only and will allow you access to the showground at night but pass please un-hook your trailer or caravan and park the towing vehicle in trade vehicle car park.
will NOT allow you access to the show during the day. Please apply for the relevant number of • We will let you know at the time of booking if we can accommodate your vehicle / trailer / caravan and send you a
residents bands on your booking form by stating the number of people who will be sleeping on static pass.
the site at night. • It is preferable for all caravans and tents to be sited in one of our designated caravan and camping parks, however if you
need a caravan behind your stand for security purposes please apply for a static pass stating the exact size of your caravan,
7. Stands offering free food samples to visitors (excluding corporate hospitality) must only offer the cost of this pass is £105+vat
small samples: Food – 1-2 bites only Drink – 10ml maximum • Camping is not permitted inside the Showground behind or at the side of a trade stand, building, marquee or any other
structure which is in an enclosed area or confined space and provides no safe means of an immediate escape in an
8. Stands in the Food Hall & Home & Gift Hall must keep any form of advertising, banners, flags emergency situation
within their trade stand space. No balloons, flags or banners can be displayed above the stand • Unauthorised tents will be dismantled by our security team.
height. If you book and pay for a vehicle or caravan behind your stand the access can only be guaranteed if you
position your vehicle / caravan before erecting your stand.
9. Large vehicles should access the site for set-up and drop off BEFORE Monday 8 July. On
Exhibitors parking on the showground without a static pass will receive a parking charge of £100 per day
Monday 8 July the showground will be extremely busy and congested making it difficult legally enforceable through Parking Solutions 24.
for large vehicles to manoeuvre. If large vehicles wish to access the showground on Monday
8 July we may not be able to guarantee them access and they may have to off load outside of 1.5 Sub Letting, Stand Sharing and Admission Charges
the showground and trolley or forklift products in to the stand. No sub-letting or sharing of stand space is allowed unless agreed with the Show & Trade Stand Office. Any exhibitor found
subletting or sharing will not be invited back to the show the following year. Exhibitors may not charge for admission to their
10. Thursday 11 July between 7.30pm and 9pm is extremely congested with vehicles accessing stand.
site for breakdown, if you want to avoid the congestion come onto site after 9pm.
16 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 17
3.6 Exhibitors encroaching/erecting marquees in full or in part on other stands will be required to remove the item
2 Refunds & Cancellations
immediately and pay any associated costs. In addition if you drive over a neighbouring stand and cause damage to the
2.1 Refunds - Cancellation by Trade Stand Exhibitor ground you will be liable for repair costs.
Cancellation of a trade stand space booked, for any reason, must be notified in writing to the Show & Trade Stands 3.7 Any site excavations must be approved in advance by the Facilities Manager due to the presence of underground services
Coordinator. The Society reserves the right to re-let the cancelled space. The following refunds will be applicable: & reinforced plastic ground mesh. Marquee pegs must not be more than 500mm. Exhibitors and contractors must take
• Up to 29 March – Full refund of monies paid note of service markings on the surface and contact the Show office or Facilities office if they need clarification on location
• 30 March onwards – No refund of the services beneath the ground in their area.
• If full payment has not been received or a request for refund has not been received in writing, by 29 March 2019, 3.8 No tree or shrub may be damaged, pruned or removed.
the Society reserves the right to re-let space without refund of any monies already paid.
3.9 Flag poles must be erected at least 3m from any overhead service lines and must not be more than 500mm deep into the
2.2 Refunds - Cancellation by Organiser / Force Majeure ground.
If at the absolute discretion of the Society the Showground and car parks become unfit or unavailable for occupancy or
3.10 Goods and packages cannot be received by the Society and should not be sent to the Showground unless a
it becomes impossible or impractical to hold the Show for reasons beyond the control of the Society including (without representative of the exhibitor is on the stand to receive them. THIS INCLUDES MARQUEE INSTALLATION. The installation of
limitation) fire, flood, storm, government intervention, malicious damage, acts of war, acts of God, strikes, riots, disease or any individual exhibitor marquees is the responsibility of the exhibitor.
other cause the Society reserves the right (but shall not be obliged to) cancel the Show. In these circumstances the parties
agree and acknowledge the Society shall endeavour to refund the exhibitor 100% of their stand fees (excluding all other 3.11 Tracked vehicles may not be driven on the Showground. They must be delivered on trailers and unloaded direct onto
the stand where they are being exhibited.
expenses and charges incurred by the exhibitor). However if the Show is cancelled once it has commenced stand fees will
not be refunded. 3.12 Exhibitors using mobile units should arrange to have these in position one week before the Show. This is especially
important when it is necessary to encroach on adjoining stand space to manoeuvre the unit into position.
3 Show Set-up 3.13 Any damage caused to stands during the build–up period of the Show is the responsibility of the exhibitor.
3.1 The showground will be open at the following times for set-up: 3.14 No grass cutting will be carried out by the Society in the two weeks prior to the Show and after that date exhibitors are
responsible for cutting grass on their own stands.
Monday 1 July to Wednesday 3 July 8am – 8pm
3.15 Monday 8 July is the busiest day for set-up, if exhibitors decide to set-up on this day they must expect a delay in
Thursday 4 July to Saturday 6 July 7.30am – 10pm services due to the number of vehicles on site and our increased workload. Likewise if exhibitors are setting up outside of
core hours (after 6pm) there will be a reduced service available. On Monday 8 July there will be a one way traffic system in
Sunday 7 July to Monday 8 July Blue gate 24 hours a day
operation within the Showground, please adhere to the system to ease the congestion on site for yourself and others.
Green gate, White gate, Brown gate 7.30am – 10pm
3.16 All stands must be complete by 10pm Monday 8 July 2019.
* Please note
Gate controls will start from Thursday 4 July 4 Show Days
Security will start from Saturday 6 July and will continue throughout the show until 6pm Friday 12 July.
All vehicles will require a Pre-Show set-up pass to enter the showground during the set-up period. Pre-Show 4.1 Show Days Vehicle Access
set-up passes allow access at the above times up until midnight Monday 8 July and then after 7.30pm on • Each exhibitor will be issued with 1 Trade Stand Vehicle Pass.
Thursday 11 July. The Trade Vehicle pass may also be used Post Show. Please enter via the gate indicated on • This pass allows access on show days between 8pm – 10pm and 6am - 7.30am
your trade stand vehicle pass. • Vehicles are not permitted on the showground on show days between 7.30am – 8pm and 10pm – 6am, this
includes ATV’s and similar vehicles.
3.2 Temporary Shedding will be available to exhibitors from 9am Thursday 4 July. • Vehicles are not permitted to move on the showground during opening hours. All vehicles without a static vehicle
Temporary shedding is hired by the Society and any exhibitor damaging the structure in any way will be liable to reimburse pass must be removed by 7.30am including ATV’s and similar vehicles.
the Society’s contractor for any damage together with a handling fee of £100 + VAT. • Any vehicles requiring access on show days, and not displaying a Trade Stand pass, will be required to pay a £50
deposit. This is refundable providing the vehicle exits the showground through the same gate, within the same
3.3 Food Hall & Great Yorkshire Home & Gift Hall stands will be available to exhibitors from 8am Friday 5 July. time slot, between the following times;
The Food Hall & Home & Gift Hall will be open at the following times: Morning 6am – 7.30am Evening 8pm – 10pm
Friday 5 July 8am – 5pm
4.2 Food Hall Parking.
Saturday 6 July 8am – 8pm If you wish to park your vehicle in the Food Hall Car Park you must buy an electric hook up pass for £105 + VAT for a 230V
Sunday 7 July 8am – 8pm single phase supply. If you require a three phase supply please contact the Show & Trade Stands Coordinator, this is subject
to availability. The Food Hall parking is located in hall 2 loading bay.
Monday 8 July 7am – 10pm
4.3 The Food Hall and Home & Gift Hall will be open on Show days at the following times:
Exhibitors are not allowed to install branding above the shell scheme height of their stand.
Tuesday 9 July 6am – 8.30pm
3.4 Site boundaries will be pegged and exhibitors may not move these pegs or occupy space outside the space
Wednesday 10 July 6am – 8.30pm
they have booked. Stand number plates must not be removed, disturbed or obscured.
Thursday 11 July 6am – 10pm
3.5 It is the responsibility of the exhibitor to check the stand number before unloading to ensure that exhibits are placed on
the stand allocated to them. Please ensure your contractors have the correct stand number and maps and a representative
of your company is here to meet them to ensure the stand is sited correctly. The Society will not be held responsible for
stands installed in the wrong location.
18 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 194.4 Inconsiderate/Unauthorised Parking 4.18 No motorbikes, ATV’s or bicycles are allowed to be driven around the Showground whilst the Show is open to the
• Any vehicle parked on the Showground during Show opening hours without a static vehicle pass will be charged £100 per general public. If you have an essential requirement to drive an ATV during the Show this must be agreed with the Show
day, reducing to £60 if paid immediately this is legally enforceable through Parking Solutions 24. & Trade Stands Coordinator and a pass obtained. Drivers of authorised ATV’s and ORUV’s must hold a full driving licence
• Exhibitors who leave vehicles on stand space paid for by another exhibitor will be required to reimburse them for the space and be competent to drive this type of vehicle. ATV drivers must wear an approved crash helmet. Prior to driving an ATV,
and inconvenience caused and in addition a £200 charge is payable to the Society. ORUV or golf buggy the driver must complete a vehicle safety check, if the vehicle is damaged or unsafe it must not be
used. Passengers may only be carried if a seat is provided and not in trailers. Site speed limits must be observed and caution
4.5 For the enjoyment of our visitors and customers, all stands must be open and manned throughout the Show day exercised in pedestrian areas. Golf buggies should only be driven on level surfaces and steep hills and uneven ground should
as follows: be avoided, caution should be exercised on wet or slippery surfaces and on sharp bends.
Tuesday 9 July 7.30am – 7.30pm
4.19 Catering on Stands
Wednesday 10 July 7.30am – 7.30pm
• Exhibitors are responsible for ensuring that no alcohol is obtained by anyone under 18 years old.
Thursday 11 July 7.30am – 6.30pm • Anyone wanting to sell alcohol for consumption must agree this with the Society and must obtain a TENS licence through
the Society. The Premises User named in the application must be present on the premises or stand, or be available and
4.6 Exhibitors must not play music, use PA systems or make any other noise at a level which will cause annoyance to
contactable within the Showground during the period the licence is in force. They are responsible at all times for the
adjoining exhibitors, this including revving car engines on motor vehicle stands.
conduct of people on the premises, stand or area. Please apply by 1 June 2019 for a TENs licence for the 2019 show.
4.7 All stands should display the name of the exhibitor as entered in the catalogue and any goods for sale must be clearly • Exhibitors operating under a TENS licence must display the licence at the entrance to their premises.
priced. Trade Stand signs must be at the front of a stand and may not show to the rear overlooking other stands. Signs must • The sale of drinks in glass bottles is prohibited for consumption on the Showground. Drinks must be decanted first.
not be erected in such a way that they overshadow a neighbouring stand. • Exhibitors may offer complimentary hospitality on their stands for their own customers.
• Exhibitors may offer complimentary samples to visitors, these must only be small bite size samples:
4.8 Advertisements must be kept within the exhibitors stand. Leaflets and sample products may only be given out on stands Food – 1-2 bites maximum. Drink – 10ml maximum.
and not on the Showground or in the car parks. Under no circumstances may exhibitors give out leaflets or promotional • No food or drink is to be sold to members of the public for consumption on site unless the trade stand holder has a
materials on the avenues, gates or car parks. catering contract from the Society.
• Only stands with a catering contract with the Society, who pay the Society a catering commission, are able to accept the
4.9 Any banners or posters displayed outside an exhibitors stand without prior consent will be removed and destroyed.
£2 meal vouchers issued by the Society to staff, judges and stewards.
Contact Marketing for banner advertising availability.
• Any food offered on a stand, whether as hospitality or for sale, will fall within the provisions of
4.10 Bluetooth / Proximity Marketing • Food Safety Act 1990 (as amended)
In line with the Direct Marketing Association Code of Practice we view the use of Bluetooth / Proximity Marketing as
• Regulation (EC) No. 852/2004
a channel that should be conducted on a permission only basis. Therefore we are not allowing the use of Bluetooth
Broadcasting on the Great Yorkshire Showground during the Great Yorkshire Show. • Food Hygiene (England) Regulations 2006
• Exhibitors providing catering on stands will require the following documentation and copies must be supplied to the
4.11 The use of Drones and other similar devices however operated are not permitted within the confines of
Society prior to the show:
the Showground or car parks.
• A copy of the food registration document
4.12 Use of CCTV Systems. The unauthorised use of CCTV systems on your trade stand, marquee or temporary structure • Copies of food hygiene certificates for staff
is not permitted as a matter of course. If you wish to install a CCTV system authorisation must be obtained from the Society
• Food Safety Management System eg Safer Food Better Business Pack
in writing along with your reasons for wanting to install a system. If authorisation is granted, once the system is installed
you must display signage which is clearly visible in a prominent position and includes the name of the person or company • Gas / electrical safety certificates
operating the system. Operation of CCTV systems should comply with the Data Protection Act at all times. • Insurance documents
4.13 No kites, balloons or tethered balloons are allowed. Aircraft trailing advertising banners are not allowed over the The following documentation must be available on the unit / stand
showground and car parks. • Records of refrigerator / freezer temperatures
4.14 The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand. In addition • Records of cooked food temperatures and times
the sale of toy or replica guns that emit the sounds of gunfire or similar or are similar in appearance to or • Records of any hot holding temperatures
could be mistaken for a genuine firearm is not permitted.
5 Show Breakdown
4.15 The sale or display of the following type of knives is prohibited on stands. This includes but is not limited
to military style combat, hunting or field, spring assisted, folding or lock, utility, every day carry or any other 5.1 Exhibitors may not close or dismantle any part of their stands until 6.30pm on the last day of Show.
knives that contravene UK legislation. Please refer to the section on the use of Sharp’s on page 29.
5.2 The gates will be open at the following times for breakdown:
4.16 The Society reserves the right to remove from the showground any exhibitor whose stand is not of sufficient quality or Thursday 11 July
contains material likely to cause offence. The definition of ‘quality’ and ‘offensive’ rests solely with the Society. Any person Green gate, White gate & Grey gate close at 10pm Thursday evening
found trading on site without being a bona fide exhibitor will be immediately removed. Blue gate 24hrs
4.17 Exhibitors are responsible for cleaning their stands each evening by 8pm and leaving their waste stacked for collection
immediately outside the stand in their own waste bags. Exhibitors providing catering on their stands must provide their own Friday 12 July
bins for waste food. Exhibitors must provide their own bin bags. Green gate, White gate & Grey gate 7.30am – 6pm
Blue gate Until 6pm
Access will be available over the weekend 8am to 4.30pm.
20 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 215.3 Pre-Show/Post Show passes must be displayed by vehicles entering the Showground to dismantle. 6.5 Public Performances of Copyright Music
Exhibitors should obtain their own licences as they are not covered by the Society’s licence. Exhibitors should contact PPL,
5.4 Thursday 11 July between 7.30pm and 9pm is extremely congested with vehicles accessing site for breakdown. To avoid 1 Upper James Street, London, W1F 9DE, 0207 5341030 or www.ppluk.com
the congestion please come onto site after 9pm
6.6 Furniture Hire
5.5 Temporary shedding marquees will be dismantled at 9AM ON FRIDAY 12 JULY – All exhibitor items must be removed
The Society does not hire furniture to trade stands. Exhibitors should organise their own stand furniture, tables, chairs and
by this time.
flowers.
5.6 The Food Hall and Home & Gift Hall shell scheme will be dismantled from 9AM ON FRIDAY 12 JULY – exhibitors are 6.7 All exhibitors, their contractors and employees, are subject to the Rules and Regulations of the Society and in signing
recommended to dismantle their stand either on Thursday evening 11 July or at 8.30am Friday morning 12 July. the application form for trade stand space you are agreeing to be bound by the rules and regulations.
5.7 All other stands must be cleared by 5pm on Tuesday 16 July 2019. Any exhibits remaining on site after this time 6.8 Any exhibitor / exhibit not complying with the regulations will be removed from the showground and all trade stand
will be charged at £500 per day. fees paid will be forfeited.
5.8 The ground surface of all stands must be restored by 5pm on Tuesday 16 July 2019. 6.9 Any exhibitor not paying trade stand charges or any other charges (including fines) in full will not be allowed to
take part in future Shows until outstanding sums have been paid in full.
5.9 The earliest possible time that the gates will be opened on Thursday 11 July is 7.30pm but this may be
delayed in the interests of public safety. The gate opening will be staggered. Vehicles are not allowed to move inside the 6.10 The Society is not responsible for anything exhibited on a trade stand on the Showground. The Exhibitor is fully
Showground until the gates are opened. responsible for the security of their stand and stock and all claims arising out of the conduct of the stand.
5.10 The Food Hall and Home & Gift Hall will be open until 10pm on Thursday 11 July to allow for dismantling and 6.11 The Yorkshire Agricultural Society, and its subsidiary companies, are committed to protecting your personal data and
then between 8.30am – 5pm on Friday 12 July. processing it only in accordance with legal requirements. For more details you should request a copy of our GDPR policy.
The Society shall have permission to store, process and retain, including electronically, all data and personal information
6 General Rules and Regulations provided by exhibitors, for the purposes of operating the Show and maintaining appropriate records. We retain your data
in accordance with our retention schedule to simplify future applications. The name, contact details and any promotional
6.1 Livestock and Animals material provided by an exhibitor may be used in Show catalogues, on the Show website and elsewhere as part of the
All livestock/animals requiring access to the Showground for the purpose of Trade Stand Exhibits will require an Animal operation and promotion of the Show and future Shows. We will not transfer your data outside of the EEA (European
Permit please contact the Society for further information. Economic Area) and will not share your data with third parties..
Due to DEFRA bio security regulations, livestock may only be exhibited on trade stands which fall within the licensed animal 6.12 Each exhibitor shall indemnify the Society against all claims howsoever caused by or arising out of the presence of the
area on the Showground. For further information please contact the Operations Manager. exhibitor on site. Exhibitors must carry Public Liability Insurance with a reputable insurance company with an indemnity limit
of no less than £5 million per incident. The insurance must be valid for the whole time that the exhibitor is on site over the
Dogs Show period and a copy must be submitted with the exhibitors booking form. Each exhibitor is responsible for the protection
and insurance of their own stock and stand..
• Dogs are not permitted on any part of the Showground including the car parks.
This includes dogs belonging to Trade Stand Exhibitors. 6.13 Disclaimer of Liability: The Society and its officers shall not be responsible for any accident, damage or loss however
• The only exceptions are dogs taking part in competitions or displays organised by the Society and Assistance Dogs. caused that may occur to any exhibitor or his staff or to any animal, article or property exhibited or brought onto the
Showground by him. Each exhibitor shall indemnify the Society from and against all actions, suits expenses or claims on
6.2 Publicity Advice
account of or in respect of any such damage or injury however caused.
The Great Yorkshire Show Press Office welcomes press packs and media information which will be displayed in the Press
Pavilion throughout the Show. If you plan to hold a media event, e.g. press conference, photocall or briefing, it would be
helpful if you could let the PR Manager, Jo Francisco, know in advance. It may be possible to include the details in the official
media programme and also helps ensure events do not clash on timing, thus maximising the potential for coverage for all.
Contact: Jo Francisco – 01423 546215 or email jof@yas.co.uk
6.3 Charity Collections
Registered charities or other institutions wishing to make collections, appeals or run lotteries and tombolas for their own
funds must first obtain written permission from the Show & Trade Stands Coordinator each year. If permission is granted
collections must not be made outside the limits of the exhibitor’s own stand space, or on any other exhibitor’s stand.
6.4 Photography
Filming, photography and broadcasting takes place during the Show at the Venue. You give your express consent to the use
of your actual or simulated likeness and voice in connection with the production, exploitation and advertising of the show
without compensation or credit, throughout the world.
Only the Society’s accredited photographers may take professional photographs on site. All exhibitors agree to an accredited
photographer taking photographs of them and their stands and to the Society storing and using the resulting image
(including edited or altered versions) for any of the Society’s commercial or non-commercial purposes in all and any media,
including, without limitation, use in promotional materials and on the Society’s website, or supply to carefully selected third
parties for use for their own purposes. The Society shall own the copyright in any such images.
Any photographer wishing to apply for accreditation should contact the PR Manager. Any photographer infringing this rule
will be removed from the showground.
22 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 23Fire Precautions
All staff, temporary workers, contractors and exhibitors must comply with the requirements of the Show Fire Risk Assessment
which conforms to the requirements of the Regulatory Reform (Fire Safety) Order 2005 including persons in charge of
Health and Safety, Emergency activities within temporary structures and marquees including multi-occupancy units.
Prior to opening all trade stands will have a suitable fire extinguisher, a means of raising the alarm and all trade stand staff
and Fire Safety Information
must understand how to raise the alarm and what action is required in the event of a fire. This requirement is an essential
part of the trade stands contract with the Society. Failure to fulfil this requirement will result in a stand or marquee remaining
closed as it compromises the fire safety standards for the Show.
Emergency & Evacuation Procedures All fire exits must be clearly marked and the route to them will be kept clear at all times. No person shall place an obstruction
In the event of an emergency, exhibitors should follow any instructions given to them by the organisers, safety stewards or in aisles, corridors or walk ways that are designated escape routes at any time. Fire extinguishers and other safety equipment
the police either verbally, over the PA system, or by text alert. will be located at easily accessible points and will be clearly visible and identified as fire safety equipment. No person should
attempt to use any fire safety equipment which places themselves or others at risk. Fire safety equipment must not be moved
Calling the Fire Brigade or tampered with.
The Fire Brigade should be called immediately to every outbreak of fire from the nearest available telephone by dialling 999.
The use of naked flames, or any direct burning appliance is prohibited within multi-occupancy marquees and trade stands.
This includes candles and other similar items of any type.
Health and Safety Policy Statement
The 2019 Great Yorkshire Show ANY PERSON WHO DISCOVERS A FIRE SHOULD DIAL 999 AND INFORM EVENT CONTROL.
To supplement any portable fire safety equipment carried on machinery or plant the YAS will have additional equipment on
It is the policy of the Yorkshire Agricultural Society (YAS) as organisers of the Great Yorkshire Show (GYS) to ensure, as far as is
the site located in the Facilities Department.
reasonably practicable, the provision and maintenance of:
• Safe and healthy working conditions and equipment for all personnel; and Smoke Free Regulations/Policy
• Such resources, information, training and supervision as required for these purposes. All enclosed and substantially enclosed areas on the Showground are Smoke Free (No Smoking including the use of
e-cigarettes). This includes all permanent buildings, temporary structures, tents, marquees or similar, stables, cattle sheds,
sheep, pig and goat lines and the Main Ring and TopSpec White Rose Ring Grandstands.
All plant and equipment used in connection with this event is maintained and safe and complies with its legal requirements
and standards and safe systems of work are set out and followed. The YAS will provide adequate welfare facilities and Smoking is only permitted in open spaces on the Showground. Exhibitors who smoke in contravention of this regulation will
arrangements for all persons involved in the build up to, when the Show is open and breakdown period of the Great Yorkshire be excluded from future Shows.
Show. All relevant information, including this policy is available to all participants and other organisations by the YAS. The The requirements apply to all smoking, including the use of e-cigarettes 24 hours a day and the Safety Stewards/Security will
YAS will ensure that articles and substances within their management or control are moved, stored, handled and used safely be responsible for enforcing these regulations on behalf of the Society.
including the transport of these items as is reasonably practicable.
Health and Hygiene - Contact With Animals
During the build-up and breakdown periods of the Show and when it is open to the general public the YAS will ensure that Farm animals naturally carry micro-organisms some of which may be harmful to people.
there are safe entrances and exits to the Showground and work areas within the Showground and that they are maintained in
Washing hands thoroughly with soap and water immediately after contact with animals will reduce the risk of infection. Hand
a safe condition. The YAS will liaise with all exhibitors to ensure that any contractors and sub-contractors under their control
gels or wipes are not a substitute for washing hands with soap and running water as they may not remove the bacteria.
fulfil statutory obligations, including carrying out assessments of the health and safety risks involved in their work activities.
The YAS will not be liable for circumstances beyond their control or the failure on the part of any individual or organisation to There are a number of permanent toilet blocks with washing facilities on the Showground and their locations are clearly
cooperate with the YAS in respect of health and safety legislation and providing and maintaining a safe working environment indicated on the Showground maps. .
at the Great Yorkshire Show or the Great Yorkshire Showground.
Accident Reporting / Investigation
Owing to the diverse nature of the Show and the type of activities taking place a large number of organisations contracted The Show medics will record all injury accidents or illness in an accident report book and will inform the Event Safety Officer
by the Society employ personnel on site during the pre-Show build-up, when the Show is open to the public and during the of all accidents.
post-Show breakdown in addition to staff employed directly by the Society. In order to ensure a consistent approach and All accidents or incidents will be fully investigated to ensure that an accurate record is made in the event of any claim or
standard of health and safety management all organisations are required to operate in accordance with site regulations and investigation arising at a later date.
contractor safety rules outlined in the policy. Contractors have a legal responsibility to ensure that all their employees, sub-
The responsibility for recording all reportable accidents/incidents in accordance with RIDDOR 2013 will be the Event Safety
contractors and their employees are made aware of the policy and comply with the standards at all times whilst on site.
Officer.
Vehicle Movements/Speed Limits on the Showground
Emergency Procedures
Vehicle movements are not permitted on the Showground when the Show is open to the public except essential service and
In the event of a major incident during the Great Yorkshire Show the YAS/GYS emergency procedures will be put into effect. emergency vehicles. The maximum speed limit on the Showground for any type of mechanically driven vehicle including
ATV’s and Quad bikes is 20 mph. This should not be exceeded under any circumstances and due care and consideration
See supplementary document GYS Major & Critical Incident Plan (June 2017 Revised).
should be demonstrated by the drivers of all vehicles when the Show is open to the public particularly in crowded public
A copy of the plan is available on request from the Operations Manager.
areas and when livestock and horses are moving or visible. In public areas if the volume of the public in these areas is so great
First Aid as to be a hazard or risk to the drivers of mechanical vehicles they should not enter these area’s until it is safe to do so. The
safety of the public and workers on foot is of primary consideration at all times regardless of the purpose that the vehicle is
First aid and medical facilities for the Great Yorkshire Show are provided by an appointed contractor who will provide
being used for. A banksman must be used where any vehicle is required to reverse in a public area.
extensive coverage for the three days of the show. First aid points are clearly identified on the Showground and on maps and
in catalogues. All medical personnel are qualified first aid or Emergency Care Practitioners. Persons needing hospital care will
be transported to Harrogate District Hospital. There is a dedicated Medical Centre on the Showground.
24 www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 25You can also read
