Trade Stand Brochure - greatyorkshireshow.co.uk

Trade Stand Brochure - greatyorkshireshow.co.uk

Trade Stand Brochure - greatyorkshireshow.co.uk

Trade Stand Brochure greatyorkshireshow.co.uk TUESDAY 9 - THURSDAY 11 JULY 2019

Trade Stand Brochure - greatyorkshireshow.co.uk

England’s Premier Agricultural Show 2 3 Index of Contents Trade Stand Options & Costs Shedding Diagrams Tickets, Passes and Vehicle Labels Caravan Park Details Classified Index Map of 2018 Showground 4 5 6 6 7 8-9 Official Advertisement Booking Form Water Booking Form Electricity Booking Form Rules and Regulations Health and Safety Policy 11 13 14 16-23 24-32 Show & Trade Stands Coordinator Michelle Mackey 01423 546204 / michellem@yas.co.uk Show & Trade Stands Officer Emma Donnelly 01423 546224 / emmad@yas.co.uk Facilities Manager Garry Leahy 01423 546270 / garryl@yas.co.uk Marketing & Advertising Sally Wall 01423 546218 / sallyw@yas.co.uk Operations Manager Nigel Morgan 01423 546205 / nigelm@yas.co.uk Marketing Manager Charlotte Russell 01423 546281/charlotter@yas.co.uk Natalie Tam (covering maternity leave) 01423 546281 / natalietam@yas.co.uk PR Manager Jo Francisco 01423 546215 / jof@yas.co.uk Accounts Darius Zebrauskas 01423 546279 / dariusz@yas.co.uk Show Staff Index of Forms to Complete Application Form Enclosed Risk Assessment Form Enclosed Advertisement Booking Form Return By 07 December 2018 07 December 2018 19 April 2019 14 June 2019 (orders received after this date will be charged at a higher rate – please see booking form) 14 June 2019 (orders received after this date will be charged at a higher rate – please see booking form) Water Booking Form Electricity Booking Form Checklist Since then it has grown to become one of the leading agricultural shows in the UK, consistently delivering you a quality audience of around 130,000 visitors.

The Great Yorkshire Show delivers you a consistently large audience: Visitor Profile The Great Yorkshire Show was first held in 1838. Statistics from independent research conducted by Buckley Consult at the Great Yorkshire Show 2017 value at show stands £89 Average Transaction Age of Visitor 18-34:- 24% 35-54:- 36% 55-74:-36% 75+ :- 4% SEG Profile AB 27% C2 19% C1 46% DE 8% Number of Visitors 2017 133,542 2016 135,026 2018 134,421

Trade Stand Brochure - greatyorkshireshow.co.uk

www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 4 5 2019 Trade Stand Options & Prices Premium Open Space Sites – Avenues E, 5th, 6th, President’s & Collecting Ring General Open Space Sites – All other avenues not mentioned in Premium or Standard Standard Open Space – Avenues T, U, V, W, Hound Motor Vehicle Open Space – Second hand vehicles cannot be shown General Agricultural Open Space Sites – All other Avenues not in Standard Standard Agricultural Open Space Sites – Avenue T, U, V, W, Hound Machinery Open Space – For the exhibition of large agricultural machinery and implements only ie tractors, combine harvesters etc.

The display of used or second hand equipment on machinery stands is prohibited. Premium Temporary Shedding – Avenues E & 5th, 3m Frontage x 6m Depth (see diagram 1 on page 5) General Temporary Shedding – Avenue Q, 3m Frontage x 3m Depth (see diagram 2 on page 5) Shedding – (see diagram 3 on page 5) Food Hall – Shell Scheme includes a fluorescent light and two 500W sockets Cheese Show – Stands are open space with electric socket included Great Yorkshire Home & Gift Hall – includes shell scheme, fluorescent light and two 500w sockets Discounts – 25% for Registered Charities excluding Agricultural Open Space rates which are already discounted.

For Garden Marquee stands contact: Michelle Mackey on 01423 546204 £25.95 £22.25 £21.20 £21.20 £11.12 £10.60 £5.90 £1040 £595 £958 £118 Per sqm Space Type Price per m² (+ VAT) OPEN SPACE – Sold only in full metres. Minimum size 6m x 6m. Shedding / Food Hall / Cheese Show / Great Yorkshire Home & Gift Hall Shedding Diagrams Temporary Shedding (diagrams 1 & 2) 3m x 6m bay (diagram 1) 3m x 3m bay (diagram 2) Exhibitors must clear all items from the Shedding by Tuesday 16 July. Any items left are at the exhibitors own risk as the Society cannot guarantee their security or be held responsible for any damage.

Shedding (diagram 3) Agricultural Open Space – Sold only in full metres. Minimum size 6m x 6m. Price per bay Prices shown are for 3 days (not daily rate) • Temporary shedding is a long marquee that is divided into bays with marquee sheet divisions between each bay.

• The bays are either 3m frontage x 3m depth or 3m frontage x 6m depth, approximately 3.6m to the eaves. • Temporary Shedding comes with canvas roof, back, sides and grass floor. Night drop sheets and side partitions are provided. • Banner Frames are 600mm high and the width of the stand. • Wood or carpet flooring are NOT provided and cannot be booked through the Society • All exhibits must be within the confines of the shedding and under no circumstances must they encroach on the space outside.

• Temporary shedding will be dismantled at 9am on Friday 12 July so all items must be removed by this time.

• These are basic buildings in bays of 3m frontage x 4.5m depth, and 0.9m overhang. Precast concrete construction with brick back, fibre corrugated roof, exterior grade plywood sides / partitions and concrete floor. Exhibitors must provide their own padlocks to secure these stands. The Society will ensure that the buildings are swept clean prior to arrival, however, internal painting and decorating is the responsibility of the exhibitor.

• Banner frames are 900mm high and the width of the stand. Exhibitors may hang their own banners. • All exhibits must be within the confines of the shedding and under no circumstances must they encroach on the space outside.

Trade Stand Brochure - greatyorkshireshow.co.uk

www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 6 7 Tickets, Passes & Vehicle Labels 0 - 12 13 - 60 61 - 100 101 - 140 141 - 180 181 - 220 221 - 260 261 - 300 301 - 330 331 - 360 361 - 390 391 - 420 421 & over Size Sq M Day Ticket Free Allocation Open Space, Food Hall and Home & Gift Hall 9 12 15 18 21 24 27 30 33 36 39 42 45 Premium Temporary Shedding Shedding General Temporary Shedding Day Ticket Free Allocation First Bay Day Tickets Every Additional Bay 12 9 3 3 • Each exhibitor will be issued with pre-show vehicle delivery passes, as per the table above, which will admit the vehicle during build up times until midnight Monday 8 July 2019 and for show breakdown on Thursday 11 July.

• Each exhibitor will also receive 1 Trade Stand Vehicle Pass. This will allow entry at a designated gate during Show build up and between 8pm – 10pm and 6am - 7.30am on show days. It also allows parking in the forward area trade stand car park.

Exhibitors tickets issued free of charge are for staff only and are not for resale. Any exhibitors or their staff found selling these tickets will be prevented from trading at the Show and asked to remove their stand. Additional Tickets Tickets above the free allocation can be purchased before 28 June 2019 on your Application Form or the Additional Ticket Booking Form sent in May. Tickets will not be sent until payment has been received and cheques will not be accepted after 14 June. Additional tickets are not refundable.

Exhibitors’ Day Tickets £24.00 inc VAT (Admits one person on any one day of the Show) Members’ Car Park Labels £20.00 inc VAT (Space guaranteed only up until 9.30am) Caravan Park Passes Please contact the Show & Trade Stand Officer for a booking form on 01423 546224 or email emmad@yas.co.uk Access from 10am Saturday 6 July until Friday 12 July.

Trade Stand Exhibitors Only – prices include VAT Blue Caravan Park £115 inc VAT Brown Camping & Caravan Park £100 inc VAT No electric hook-ups provided. Only 1 vehicle can be parked with each caravan / tent. Stand-alone and ‘factory in-built’ generators in caravans or vehicles are permitted between 06:00 – 23:00hrs providing they have the necessary test inspection certificates which must be kept with the vehicle. Blue caravan park has toilets and access to the Squash Club showers.

Brown caravan park is on grass, has toilets and is a 5 minute walk to showers on the showground. Classified Indexes These indexes will appear in the Show Catalogue. Please select ONE appropriate heading for your company to be listed under and complete the relevant number and heading on the Trade Stand Booking Form. Agricultural (including machinery and equipment) Business & Finance Charity Clothing & Countrywear Conservation Education Equine Food & Drink 01. 02. 03. 04. 05. 06. 07. 08. Telephone & Broadband Connections For telephone lines or broadband connections please contact us initially on 01423 546224 with your specific requirements.

We may be able to supply these services depending on your stand location, if we are not able to help we will provide you with the contact details for BT.

WIFI A Wifi system is available across most of the showground, below is the username and password. However exhibitors should note the following points: • The Wifi does not cover all areas of the showground • We do not provide IT or technical support with the Wifi • The signal is not guaranteed to work during the show so exhibitors should not be reliant on this system. Signals may be blocked by marquees and signal strength may vary depending on the number of users at any one time Username: GYS Password: 2019 Fuel & Energy Gardening Giftware Health & Beauty Homeware Leisure Livestock Property, Planning & Advisory Services Vehicles 09.

10. 11. 12. 13. 14. 15. 16. 17. Forklift Truck Hire A fork lift will be available on the showground at the following times. There will be a charge for this service. Monday 1 July Tuesday 2 July Wednesday 3 July Thursday 4 July Friday 5 July Saturday 6 July Sunday 7 July Monday 8 July Thursday 11 July Friday 12 July To book, please contact the Show & Trade Stands Officer on 01423 546224 if booking before 30 June, after that date please contact the Facilities department when on site or on 01423 546212. Charges Pre-show set-up Pass Allocation 1 2 2 4 4 4 5 5 5 6 6 6 6 8am – 7pm 8am – 7pm 8am – 7pm 8am – 7pm 8am – 7pm 8am – 7pm 8am – 7pm 7am – 8pm 7.30pm – 9pm 8am - 4.30pm £25 (inc VAT) Per 30 minutes.

Minimum charge £25.00 (inc VAT).

Maximum time of hire is two hours. If a forklift is required for a longer period you will need to hire your own. The maximum weight is 3500kg but this is dependent on size and positioning of the load on the vehicle. Please check with the Show & Trade Stand Officer before booking if you are unsure Availability

Trade Stand Brochure - greatyorkshireshow.co.uk

TOPSPEC WHITE ROSE RING DISABLED OVERFLOW CLIMBING POLES 3 9 8 - 4 1 4 1 1 - 4 1 6 397 333 352 - 353 417 - 423 331 - 332 396 394 3 9 5 3 4 8 - 3 5 1 318 - 327 334 - 347 329 - 330 309 - 311 304 - 308 3 1 2 - 3 1 7 297- 303 266 2 6 7 - 2 6 9 270 - 280 253 - 265 249 - 252 241 - 248 1 7 6 - 1 7 7 286 - 296 283 - 285 3 9 1 - 3 9 3 3 8 1 - 3 9 3 6 7 - 3 8 3 5 5 - 3 6 6 158 - 163 187 - 197 1 9 8 - 1 9 9 164 - 175 1 7 8 - 1 8 6 205 - 210 2 1 1 - 2 1 3 214 - 218 594 - 674 424 - 431 487 - 492 435 - 439 440 - 444 445 - 462 463 - 477 477 - 486 675 - 680 755 - 759 749 - 754 732 - 748 722 - 731 706 707 - 721 694 - 705 681 - 693 219 - 236 200 - 204 142 - 145 132 - 141 146 - 157 237 - 240 117 - 131 107 - 114 115 116 103 - 106 80 - 91 92 - 94 95 96 - 101 19 - 32 56 - 79 12 - 18 33 - 38 51 - 55 39 - 43 48 - 50 1 - 11 44 - 47 102 BUSES & TAXIS FOR TOWN CENTRE RENEWABLE ENERGY ZONE & WROUGHT IRONWORKS MOBILITY HIRE 4 YOU 354 3 2 8 HOME & GIFT HALL FOOD SHOW & COOKERY THEATRE CHEESE & DAIRY SHOW G A R D E N S H O W LELY PIG CENTRE SHOWMANS BAR 493 - 593 432 - 433 281 - 282 4 3 4 MEMBERS’ LOUNGE MEMBERS’ LOUNGE SPONSORS’ PAVILION LAND ROVER EXPERIENCE FEATURES EDUCATION SHOPPING MEMBERS ADMINISTRATION HORSES RABBITS MACHINERY & AGRICULTURAL LIVESTOCK HOUNDS & TERRIERS & COUNTRY PURSUITS ATM/CASHPOINT HOSPITALITY INTERNATIONAL REGISTRATION GARDENING INFORMATION FOOD COURT PROGRAMME SALES / INFORMATION PARKING DISABLED PARKING BROWN CAR PARK TRANSFER SERVICE FIRST AID SHOWERS BABY CHANGING TOILETS & DISABLED TOILETS BC PICNIC AREA VETSPEC COUNTRY PURSUITS Brown Caravan Park and Camping Trade Caravans Trade Parking Tuesday 10 - Thursday 12 July 2018 CATWALK RABBITS, PIGEONS & POULTRY W O O D C R A F T S FARMERS’ MEET MEETING POINT DJ HOUSE THE WHEATSHEAF RESTAURANT Members PRIZE VOUCHERS S TREET FOO D TEESDALE N IDDERDAL E R IBBLESDAL E Y O RKSHIRE C A F E W HARFEDA L E S WALEDAL E After contact with animals, always wash your hands thoroughly with soap and water.

This map is for guidance only and is not to scale. Not for reproduction. C OVERDAL E NB: This map is for guidance only and is not to scale. Based on 2018 trade stand numbers Based on 2018 trade stand numbers

Trade Stand Brochure - greatyorkshireshow.co.uk

Advertising Booking Form To be returned to Sally Wall, Marketing Coordinator, Yorkshire Agricultural Society, Regional Agricultural Centre, Great Yorkshire Showground, Harrogate HG2 8NZ. Tel: 01423 546218 | Email: sallyw@yas.co.uk Contact name: Name of advertiser: Invoice address (Agency if applicable) Postcode: Tel no Email: Date Signature Booking deadline 19 April 2019 Copy deadline 3 May 2019 O/back cover, full colour * £1,500 + VAT I/back cover, full colour * £1,500 + VAT I/front cover, full colour * £1,500 + VAT Full page, full colour £810 + VAT 1/2 page, full colour £590 + VAT 1/4 page, full colour £310 + VAT Programme *Please check availability of cover positions before booking Perimeter fence banner space £470 + VAT Entrance gate £630 + VAT Banner advertising Gates available: Brown / Gold / Green / Blue* *Delete gates not required Total VAT Grand total O/back cover, full colour * £650 + VAT I/back cover, full colour * £530 + VAT I/front cover, full colour * £530 + VAT Inner page adverts appear in equine, sheep & beef catalogues Full page, mono £290 + VAT 1/2 page, mono £185 + VAT Catalogue *Please check availability of cover positions before booking I enclose a cheque/PO for .

. made payable to YAS Enterprises Ltd Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD Card No Expiry / Start / Issue No Sec code Name on card (please print . . BACS Transfer Details Barclays Bank 25-26 James Street Harrogate HG1 1QX Acc Name: YAS (Enterprises) Ltd Sort Code: 20-37-13 Account Number: 33830306 Please quote your company name as a reference Advertising opportunities Top banner position £375 + VAT Banner advert £325 + VAT Premium listing £170 + VAT Weblink listing £90 + VAT Shopping listings Digital opportunities Top banner position £375 + VAT Banner advert £325 + VAT Competitor page Top banner position £375 + VAT Premium listing £230 + VAT Featured listing £170 + VAT Where to stay page Tuesday 9 - Thursday 11 July 2019

Trade Stand Brochure - greatyorkshireshow.co.uk

Water Supply Order Form Description of Water Supply Options Qty Rate (1) £ (per point) If ordered before 14 June Rate (2) £ (per point) If ordered after 14 June Total £ p Supply to stand, terminating in tap fixed to post Supply to exhibitor’s own caravan or mobile unit (without waste pipe or drainage) Supply to exhibitor’s own sink, caravan or mobile unit (including connecting waste pipe and drainage). Drainage may be in the form of a sump. Additional plumbing - Please state requirements below: £130.00 £179.00 £285.00 £112.00 per item £156.00 £215.00 £342.00 £134.00 per item Please draw a diagram to request your preferred location for the water supply.

Diagram must be provided otherwise we will not be responsible for incorrectly located supplies.

Total Plus VAT Total Due With Application Please return this form to Emma Donnelly with a cheque made payable to YAS (Enterprises) Ltd or fill in your card details below: Yorkshire Agricultural Society, Great Yorkshire Showground, Harrogate HG2 8NZ • Fax: 01423 541414 • Email: emmad@yas.co.uk PAYMENT DUE AT TIME OF BOOKING, NO PAYMENT = NO WATER CONNECTION Please note water is not available in all areas – please check with the Trade Stand office Contact Name: Company Name: Address: Postcode: Telephone Number: Mobile: Signature: Date: Email: The Great Yorkshire Show raises funds for the Yorkshire Agricultural Society to help support farming and the countryside.

Company Reg No 1666751 | Reg Charity No 513238. The Great Yorkshire Show raises funds for the Yorkshire Agricultural Society to help support farming and the countryside. Company Reg No 1666751 | Reg Charity No 513238. Advertising Booking Form Tuesday 9 - Thursday 11 July 2019 1. The Publishers shall not be bound by notice of stop orders or cancellations of advertisements less than 40 days before publication.

2. Copy: The copy must be supplied either on Mac/PC CD, either as an EPS file or high resolution PDF, with an accurate printed proof prior to the copy deadline for each advert booked. It is no longer acceptable to provide artwork as film or bromide. 3. Layout: The Publishers shall have the right to make any alterations they consider necessary or desirable in an advertisement, or to require any blocks or copy to be amended to meet their approval. Where no layout or type mark up is supplied with the copy instructions, the composition of the advertisement will be at the discretion of the printer.

Subsequent alterations will be charged extra on a time basis. 4. Corrections: The Publishers shall not be held responsible for any inaccuracies in an advertisement where the copy layout has been received after the published copy date. 5. Positions: Special positions given only if agreed in writing and at extra charge. 6. Refusal: The Publishers shall have at their absolute discretion the right to refuse to accept any advertisement without disclosing the reason therefore. Also, at their absolute discretion the right to refuse, omit, suspend or change the position of any advertisement accepted for insertion.

7. Price: Price shown overleaf for space only. Alterations to settings carried out according to copy layouts supplied by the advertiser, will be charged extra on a time basis. No artwork can be amended or created by the Yorkshire Agricultural Society. 8. Payment: Payment due at time of booking. A voucher copy will be provided following the Great Yorkshire Show. 9. Loss: The Publishers will not be responsible for any error in the insertion of, or omission to insert any advertisement or for any damage or loss of any blocks, drawings or other material supplied for the purpose of an advertisement.

10. Claims: The advertising agency or advertiser submitting the advertisement shall indemnify the Publisher in respect of costs, damages or other charges falling upon them as a result of legal actions or threatened legal actions arising from the publication of the advertisement published in accordance with the copy instructions supplied to the Publishers by the agency or advertiser. The placing of an order for the insertion of an advertisement shall amount to an acceptance of the above conditions and any conditions stipulated on an agency’s form or elsewhere by an agency or an advertiser shall be void in so far as they are in conflict with them.

Yorkshire Agricultural Society Enterprises Ltd is a wholly owned subsidiary of the Yorkshire Agricultural Society Registered Charity No 513238. Company Registration No 1666751, VAT No 613 0480 81 I enclose a cheque/PO for . . made payable to YAS Enterprises Ltd Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD Card No Expiry / Start / Issue No Sec Code Name on card (please print . . BACS Transfer Details Barclays Bank 25-26 James Street Harrogate HG1 1QX Acc Name: YAS (Enterprises) Ltd Sort Code: 20-37-13 Account Number: 33830306 Please quote your company name as a reference Cheques not accepted after 14 June.

Trade Stand Brochure - greatyorkshireshow.co.uk

England’s Premier Agricultural Show 14 15 Electrical Services Order Form Contact Name Company Name Address Postcode Telephone Number Mobile Signature Date Email The prices below are for the supply (on hire) and installation of equipment, together with necessary mains cable, circuit protection and control. Prices include dismantling and removal of materials at the end of the show. Electricity including connection & energy charge (mandatory) Qty Rate (1) £ (per point) If ordered before 14 June Rate (2) £ (per point) If ordered after 14 June Total £ p Total Plus VAT Total Due With Application Please return this form to Emma Donnelly with a cheque made payable to YAS (Enterprises) Ltd or fill in your card details below: Yorkshire Agricultural Society, Great Yorkshire Showground, Harrogate HG2 8NZ • Fax: 01423 541414 • Email: emmad@yas.co.uk Lighting Points Terminating with 1 metre lighting track c/w 2 spotlights Extra lighting track spotlight 5ft twin fluorescent 6ft single fluorescent Single Phase 230v up to 3kW 13amp single socket outlet (internal use only) 16amp Ceeform socket outlet (blue socket, external) Single Phase (230 volt) from 5kW c/w 13amp double socket outlet (max load 5kw) (internal use only) 32amp Ceeform socket outlet (blue socket, external) Direct connection machine supply protected by 300mA T/D RCD 63amp Ceeform socket outlet (blue socket, external) Three Phase Supply (400/230 volts) (16amps per phase) 5 pin Ceeform red socket (32amps per phase) 5 pin Ceeform red socket (63amps per phase) 5 pin Ceeform red socket PAYMENT DUE AT TIME OF BOOKING, NO PAYMENT = NO POWER £200.00 £29.00 £145.00 £145.00 £206.00 £206.00 £273.00 £273.00 £294.00 £564.00 £360.00 £667.00 £893.00 £240.00 £35.00 £174.00 £174.00 £247.00 £247.00 £327.00 £327.00 £352.00 £676.00 £432.00 £800.00 £1071.00 Yorkshire Agricultural Society Conditions For The Supply Of Electrical Energy & Fittings On Hire The prices shown are for the supply (on hire) and installation of equipment, together with necessary mains cable, circuit protection and control.

Prices include dismantling and removal of materials at the end of the show. 1. Supply 240 volts Single Phase, 415 volts Three Phase 50 cycles Alternating Current (AC). 2. The charges detailed on the price list include for the supply ON HIRE and installation from the electricity power supply, a proportion of the necessary mains cable, overhead/underground network, switch fuse and control gear, together with all necessary circuit wiring and fittings and for taking down and removing at the close of show.

3. The Electricity Supply will be terminated at the nearest point on the stand to the distribution pillar. Exhibitors requiring a different termination point should give details on a separate paper and attach it to the application. 4. It is strictly understood that ONE item of equipment only is connected to each point. THE USE OF BAYONET ADAPTORS IS PROHIBITED. 5. All exhibitors will be held responsible for any materials, etc. which are damaged or missing at the end of the show AND IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO ENSURE THAT EQUIPMENT IS RETURNED IN GOOD ORDER. 6. Applications for the supply must be received by us NOT LATER THAN THE DATE STATED ON THE ORDER FORM, after which date no guarantee will be given that the work will be carried out, but if it is carried out the cost will be as price list plus the surcharge for modifications to our supply network.

7. We reserve the right to refuse to connect to the supply any faulty equipment. Any work carried out on equipment to bring it to the required standard will be charged on a time and material basis. 8. THE USE OF PERSONAL GENERATING SETS IS STRICTLY PROHIBITED WITHIN THE SHOWGROUND. However silent running in-built exhibition unit generators may be permitted but this will be at the discretion of the Show & Trade Stand Department. The exhibitor would also need to provide an electrical condition report for the unit. 9. Supply of electricity should normally be available to most stands from midday on the day prior to the show commencing until the official closure of the show.

However, should this not be possible for whatever reason this company cannot be held responsible and will NOT accept any claims for loss of earnings or otherwise. Electrical supplies will be disconnected when the show closes on the final day unless otherwise agreed with the Show & Trade Stands Coordinator. If you do not wish the electrical contractor to enter your stand to disconnect the power then please disconnect it yourself and leave the lead outside of your stand..

10. Refunds for cancellations will only be given if notice of cancellation is received by YAS prior to the deadline date stated on the Order Form. Any portable electrical appliance over 12 months old, intended for use at this event must display a valid PAT test certificate, otherwise power will not be connected. Should equipment not be PAT tested, and you would like to use it at the show, you will be required to have it tested by our electricians (at a cost dependent on type of equipment). A PAT testing station will be located in the Food Hall, cost £20 per item. Failing this, or if the equipment fails the PAT test, you must surrender the equipment until after the show.

Yorkshire Agricultural Society Enterprises Ltd is a wholly owned subsidiary of the Yorkshire Agricultural Society Registered Charity No 513238. Company Registration No 1666751, VAT No 613 0480 81 I enclose a cheque/PO for . . made payable to YAS Enterprises Ltd Debit my MASTERCARD VISA SWITCH MAESTRO DEBIT CARD Card No Expiry / Start / Issue No Sec Code Name on card (please print . . BACS Transfer Details Barclays Bank 25-26 James Street Harrogate HG1 1QX Acc Name: YAS (Enterprises) Ltd Sort Code: 20-37-13 Account Number: 33830306 Please quote your company name as a reference Cheques not accepted after 14 June.

Trade Stand Brochure - greatyorkshireshow.co.uk

www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 16 17 1. You must apply and pay for a static pass for all vehicles, caravans, motorhomes and tents requiring space outside of your stand area. Camping is not permitted inside the Showground behind or at the side of a trade stand, building, marquee or any other structure which is in an enclosed area or confined space and provides no safe means of an immediate escape in an emergency situation. Please see point 1.4 for more detailed information. 2. A parking charge system will be in operation on the showground during show days. Any unauthorised vehicles, trailers, tents and caravans will receive a £100 parking charge per day, legally enforceable through Parking Solutions 24.

For authorised parking, camping and caravans on the showground on show days please apply for a static pass through the Trade Stand office, cost £105+vat for the whole show period. These spaces are not guaranteed and are dependent on availability – please see point 1.4 for more detailed information. 3. The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand. In  addition the sale of toy or replica guns that emit the sounds of gunfire or similar or are similar in appearance to or could be mistaken for a genuine firearm is not permitted. 4. The sale or display of the following types of knives is prohibited on stands.

This includes but is not limited to military style combat, hunting or field, spring assisted, folding or lock, utility, every day carry or any other knives that contravene UK legislation. Please refer to the section on the use of Sharp’s on page 29.

5. The Society makes every effort to ensure your stand space is in good condition however we are an outdoor showground utilised all year round and open to the elements so please be aware the ground conditions are dependent on these circumstances. Please come prepared, we allow flooring, carpet, straw and sand to be used on your stand. Buildings and shedding are also susceptible to flooding if there is heavy rainfall as these are only basic structures. 6. Anyone staying on site after 10pm on show days must apply for a ‘residents’ wristband, this is for identification purposes only and will allow you access to the showground at night but will NOT allow you access to the show during the day.

Please apply for the relevant number of residents bands on your booking form by stating the number of people who will be sleeping on the site at night.

7. Stands offering free food samples to visitors (excluding corporate hospitality) must only offer small samples: Food – 1-2 bites only Drink – 10ml maximum 8. Stands in the Food Hall & Home & Gift Hall must keep any form of advertising, banners, flags within their trade stand space. No balloons, flags or banners can be displayed above the stand height. 9. Large vehicles should access the site for set-up and drop off BEFORE Monday 8 July. On Monday 8 July the showground will be extremely busy and congested making it difficult for large vehicles to manoeuvre. If large vehicles wish to access the showground on Monday 8 July we may not be able to guarantee them access and they may have to off load outside of the showground and trolley or forklift products in to the stand.

10. Thursday 11 July between 7.30pm and 9pm is extremely congested with vehicles accessing site for breakdown, if you want to avoid the congestion come onto site after 9pm. Please read all of this section carefully Rules And Regulations Points of Emphasis 1.1 Applications • Please apply on the enclosed booking form. In signing this form, you are accepting the Society’s rules and regulations. Unsigned booking forms will not be valid.

• The closing date for existing exhibitors is 7 December 2018 • When returning your completed booking form please include 50% of your payment along with your completed risk assessment and insurance documentation otherwise we cannot guarantee your stand space. • The remaining 50% will be due by 29 March 2019. • Please note trade stands are re-numbered each year, therefore your stand number will change for 2019 even if you do not move stands. • All trade stands must complete a risk assessment with their application form. Tickets and passes will not be sent out until a satisfactory risk assessment has been received.

Failure to submit a satisfactory risk assessment will result in the loss of the exhibitors stand and the forfeit of any money paid.

1.2 Refusal of Applications The Society reserves the right to refuse any application or cancel an entry at any time without any reason being given. 1.3 Site Allocation Site allocation is entirely at the Society’s discretion, although we will make every effort to meet requests from exhibitors. The Society reserves the right to re-position any stand at any time before and during the Show. Please remember the following important points when applying for space: • You must apply for enough space to include all footplates and marquee structures. The space must include foot plates which may exceed marquee floor area.

Please check with your marquee contactor if you are in any doubt. • Each year we offer exhibitors priority to rebook their existing stand space, however the exact position of the stand may vary slightly from year to year depending on the surrounding stand layout. Please inform the trade stand office if you have any specific requirements to have the exact same stand location.

• You are advised that for health and safety and fire safety purposes only framed marquees will be allowed on site. 1.4 Static Passes • If you wish to park a vehicle within your stand, that is not part of the display, you must apply for sufficient space. • If you require space for essential vehicles, trailers, caravans and tents behind your stand you should apply and pay for a static pass to ensure there’s enough space to accommodate everyone. • A static pass will be required to park both within and outside your stand space. Essential vehicles, trailers and caravans parking behind stands: • Please apply for a static pass for each vehicle and trailer stating the exact size of your vehicle, the cost of each pass is £105+vat.

Vehicle + trailer = 2 x static passes and vehicle + caravan = 2 x static passes. If you only want to pay for 1 static pass please un-hook your trailer or caravan and park the towing vehicle in trade vehicle car park. • We will let you know at the time of booking if we can accommodate your vehicle / trailer / caravan and send you a static pass.

• It is preferable for all caravans and tents to be sited in one of our designated caravan and camping parks, however if you need a caravan behind your stand for security purposes please apply for a static pass stating the exact size of your caravan, the cost of this pass is £105+vat • Camping is not permitted inside the Showground behind or at the side of a trade stand, building, marquee or any other structure which is in an enclosed area or confined space and provides no safe means of an immediate escape in an emergency situation • Unauthorised tents will be dismantled by our security team.

If you book and pay for a vehicle or caravan behind your stand the access can only be guaranteed if you position your vehicle / caravan before erecting your stand.

Exhibitors parking on the showground without a static pass will receive a parking charge of £100 per day legally enforceable through Parking Solutions 24. 1.5 Sub Letting, Stand Sharing and Admission Charges No sub-letting or sharing of stand space is allowed unless agreed with the Show & Trade Stand Office. Any exhibitor found subletting or sharing will not be invited back to the show the following year. Exhibitors may not charge for admission to their stand. 1 Stand Allocations

Trade Stand Brochure - greatyorkshireshow.co.uk

www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 18 19 2.1 Refunds - Cancellation by Trade Stand Exhibitor Cancellation of a trade stand space booked, for any reason, must be notified in writing to the Show & Trade Stands Coordinator.

The Society reserves the right to re-let the cancelled space. The following refunds will be applicable: • Up to 29 March – Full refund of monies paid • 30 March onwards – No refund • If full payment has not been received or a request for refund has not been received in writing, by 29 March 2019, the Society reserves the right to re-let space without refund of any monies already paid. 2.2 Refunds - Cancellation by Organiser / Force Majeure If at the absolute discretion of the Society the Showground and car parks become unfit or unavailable for occupancy or it becomes impossible or impractical to hold the Show for reasons beyond the control of the Society including (without limitation) fire, flood, storm, government intervention, malicious damage, acts of war, acts of God, strikes, riots, disease or any other cause the Society reserves the right (but shall not be obliged to) cancel the Show.

In these circumstances the parties agree and acknowledge the Society shall endeavour to refund the exhibitor 100% of their stand fees (excluding all other expenses and charges incurred by the exhibitor). However if the Show is cancelled once it has commenced stand fees will not be refunded.

3.1 The showground will be open at the following times for set-up: Monday 1 July to Wednesday 3 July 8am – 8pm Thursday 4 July to Saturday 6 July 7.30am – 10pm Sunday 7 July to Monday 8 July Blue gate 24 hours a day Green gate, White gate, Brown gate 7.30am – 10pm * Please note Gate controls will start from Thursday 4 July Security will start from Saturday 6 July and will continue throughout the show until 6pm Friday 12 July. All vehicles will require a Pre-Show set-up pass to enter the showground during the set-up period. Pre-Show set-up passes allow access at the above times up until midnight Monday 8 July and then after 7.30pm on Thursday 11 July.

The Trade Vehicle pass may also be used Post Show. Please enter via the gate indicated on your trade stand vehicle pass.

3.2 Temporary Shedding will be available to exhibitors from 9am Thursday 4 July. Temporary shedding is hired by the Society and any exhibitor damaging the structure in any way will be liable to reimburse the Society’s contractor for any damage together with a handling fee of £100 + VAT. 3.3 Food Hall & Great Yorkshire Home & Gift Hall stands will be available to exhibitors from 8am Friday 5 July. The Food Hall & Home & Gift Hall will be open at the following times: Friday 5 July 8am – 5pm Saturday 6 July 8am – 8pm Sunday 7 July 8am – 8pm Monday 8 July 7am – 10pm Exhibitors are not allowed to install branding above the shell scheme height of their stand.

3.4 Site boundaries will be pegged and exhibitors may not move these pegs or occupy space outside the space they have booked. Stand number plates must not be removed, disturbed or obscured. 3.5 It is the responsibility of the exhibitor to check the stand number before unloading to ensure that exhibits are placed on the stand allocated to them. Please ensure your contractors have the correct stand number and maps and a representative of your company is here to meet them to ensure the stand is sited correctly. The Society will not be held responsible for stands installed in the wrong location.

2 Refunds & Cancellations 3 Show Set-up 3.6 Exhibitors encroaching/erecting marquees in full or in part on other stands will be required to remove the item immediately and pay any associated costs. In addition if you drive over a neighbouring stand and cause damage to the ground you will be liable for repair costs. 3.7 Any site excavations must be approved in advance by the Facilities Manager due to the presence of underground services & reinforced plastic ground mesh. Marquee pegs must not be more than 500mm. Exhibitors and contractors must take note of service markings on the surface and contact the Show office or Facilities office if they need clarification on location of the services beneath the ground in their area.

3.8 No tree or shrub may be damaged, pruned or removed. 3.9 Flag poles must be erected at least 3m from any overhead service lines and must not be more than 500mm deep into the ground. 3.10 Goods and packages cannot be received by the Society and should not be sent to the Showground unless a representative of the exhibitor is on the stand to receive them. THIS INCLUDES MARQUEE INSTALLATION. The installation of individual exhibitor marquees is the responsibility of the exhibitor. 3.11 Tracked vehicles may not be driven on the Showground. They must be delivered on trailers and unloaded direct onto the stand where they are being exhibited.

3.12 Exhibitors using mobile units should arrange to have these in position one week before the Show. This is especially important when it is necessary to encroach on adjoining stand space to manoeuvre the unit into position. 3.13 Any damage caused to stands during the build–up period of the Show is the responsibility of the exhibitor. 3.14 No grass cutting will be carried out by the Society in the two weeks prior to the Show and after that date exhibitors are responsible for cutting grass on their own stands.

3.15 Monday 8 July is the busiest day for set-up, if exhibitors decide to set-up on this day they must expect a delay in services due to the number of vehicles on site and our increased workload.

Likewise if exhibitors are setting up outside of core hours (after 6pm) there will be a reduced service available. On Monday 8 July there will be a one way traffic system in operation within the Showground, please adhere to the system to ease the congestion on site for yourself and others. 3.16 All stands must be complete by 10pm Monday 8 July 2019.

4.1 Show Days Vehicle Access • Each exhibitor will be issued with 1 Trade Stand Vehicle Pass. • This pass allows access on show days between 8pm – 10pm and 6am - 7.30am • Vehicles are not permitted on the showground on show days between 7.30am – 8pm and 10pm – 6am, this includes ATV’s and similar vehicles. • Vehicles are not permitted to move on the showground during opening hours. All vehicles without a static vehicle pass must be removed by 7.30am including ATV’s and similar vehicles.

• Any vehicles requiring access on show days, and not displaying a Trade Stand pass, will be required to pay a £50 deposit.

This is refundable providing the vehicle exits the showground through the same gate, within the same time slot, between the following times; Morning 6am – 7.30am Evening 8pm – 10pm 4.2 Food Hall Parking. If you wish to park your vehicle in the Food Hall Car Park you must buy an electric hook up pass for £105 + VAT for a 230V single phase supply. If you require a three phase supply please contact the Show & Trade Stands Coordinator, this is subject to availability. The Food Hall parking is located in hall 2 loading bay.

4.3 The Food Hall and Home & Gift Hall will be open on Show days at the following times: Tuesday 9 July 6am – 8.30pm Wednesday 10 July 6am – 8.30pm Thursday 11 July 6am – 10pm 4 Show Days

www.greatyorkshireshow.co.uk England’s Premier Agricultural Show 20 21 4.4 Inconsiderate/Unauthorised Parking • Any vehicle parked on the Showground during Show opening hours without a static vehicle pass will be charged £100 per day, reducing to £60 if paid immediately this is legally enforceable through Parking Solutions 24. • Exhibitors who leave vehicles on stand space paid for by another exhibitor will be required to reimburse them for the space and inconvenience caused and in addition a £200 charge is payable to the Society.

4.5 For the enjoyment of our visitors and customers, all stands must be open and manned throughout the Show day as follows: Tuesday 9 July 7.30am – 7.30pm Wednesday 10 July 7.30am – 7.30pm Thursday 11 July 7.30am – 6.30pm 4.6 Exhibitors must not play music, use PA systems or make any other noise at a level which will cause annoyance to adjoining exhibitors, this including revving car engines on motor vehicle stands. 4.7 All stands should display the name of the exhibitor as entered in the catalogue and any goods for sale must be clearly priced. Trade Stand signs must be at the front of a stand and may not show to the rear overlooking other stands.

Signs must not be erected in such a way that they overshadow a neighbouring stand.

4.8 Advertisements must be kept within the exhibitors stand. Leaflets and sample products may only be given out on stands and not on the Showground or in the car parks. Under no circumstances may exhibitors give out leaflets or promotional materials on the avenues, gates or car parks. 4.9 Any banners or posters displayed outside an exhibitors stand without prior consent will be removed and destroyed. Contact Marketing for banner advertising availability. 4.10 Bluetooth / Proximity Marketing In line with the Direct Marketing Association Code of Practice we view the use of Bluetooth / Proximity Marketing as a channel that should be conducted on a permission only basis.

Therefore we are not allowing the use of Bluetooth Broadcasting on the Great Yorkshire Showground during the Great Yorkshire Show.

4.11 The use of Drones and other similar devices however operated are not permitted within the confines of the Showground or car parks. 4.12 Use of CCTV Systems. The unauthorised use of CCTV systems on your trade stand, marquee or temporary structure is not permitted as a matter of course. If you wish to install a CCTV system authorisation must be obtained from the Society in writing along with your reasons for wanting to install a system. If authorisation is granted, once the system is installed you must display signage which is clearly visible in a prominent position and includes the name of the person or company operating the system.

Operation of CCTV systems should comply with the Data Protection Act at all times. 4.13 No kites, balloons or tethered balloons are allowed. Aircraft trailing advertising banners are not allowed over the showground and car parks.

4.14 The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand. In addition the sale of toy or replica guns that emit the sounds of gunfire or similar or are similar in appearance to or could be mistaken for a genuine firearm is not permitted. 4.15 The sale or display of the following type of knives is prohibited on stands. This includes but is not limited to military style combat, hunting or field, spring assisted, folding or lock, utility, every day carry or any other knives that contravene UK legislation. Please refer to the section on the use of Sharp’s on page 29.

4.16 The Society reserves the right to remove from the showground any exhibitor whose stand is not of sufficient quality or contains material likely to cause offence. The definition of ‘quality’ and ‘offensive’ rests solely with the Society. Any person found trading on site without being a bona fide exhibitor will be immediately removed.

4.17 Exhibitors are responsible for cleaning their stands each evening by 8pm and leaving their waste stacked for collection immediately outside the stand in their own waste bags. Exhibitors providing catering on their stands must provide their own bins for waste food. Exhibitors must provide their own bin bags. 4.18 No motorbikes, ATV’s or bicycles are allowed to be driven around the Showground whilst the Show is open to the general public. If you have an essential requirement to drive an ATV during the Show this must be agreed with the Show & Trade Stands Coordinator and a pass obtained.

Drivers of authorised ATV’s and ORUV’s must hold a full driving licence and be competent to drive this type of vehicle. ATV drivers must wear an approved crash helmet. Prior to driving an ATV, ORUV or golf buggy the driver must complete a vehicle safety check, if the vehicle is damaged or unsafe it must not be used. Passengers may only be carried if a seat is provided and not in trailers. Site speed limits must be observed and caution exercised in pedestrian areas. Golf buggies should only be driven on level surfaces and steep hills and uneven ground should be avoided, caution should be exercised on wet or slippery surfaces and on sharp bends.

4.19 Catering on Stands • Exhibitors are responsible for ensuring that no alcohol is obtained by anyone under 18 years old. • Anyone wanting to sell alcohol for consumption must agree this with the Society and must obtain a TENS licence through the Society. The Premises User named in the application must be present on the premises or stand, or be available and contactable within the Showground during the period the licence is in force. They are responsible at all times for the conduct of people on the premises, stand or area. Please apply by 1 June 2019 for a TENs licence for the 2019 show.

• Exhibitors operating under a TENS licence must display the licence at the entrance to their premises. • The sale of drinks in glass bottles is prohibited for consumption on the Showground. Drinks must be decanted first. • Exhibitors may offer complimentary hospitality on their stands for their own customers. • Exhibitors may offer complimentary samples to visitors, these must only be small bite size samples: Food – 1-2 bites maximum. Drink – 10ml maximum.

• No food or drink is to be sold to members of the public for consumption on site unless the trade stand holder has a catering contract from the Society. • Only stands with a catering contract with the Society, who pay the Society a catering commission, are able to accept the £2 meal vouchers issued by the Society to staff, judges and stewards. • Any food offered on a stand, whether as hospitality or for sale, will fall within the provisions of • Food Safety Act 1990 (as amended) • Regulation (EC) No. 852/2004 • Food Hygiene (England) Regulations 2006 • Exhibitors providing catering on stands will require the following documentation and copies must be supplied to the Society prior to the show: • A copy of the food registration document • Copies of food hygiene certificates for staff • Food Safety Management System eg Safer Food Better Business Pack • Gas / electrical safety certificates • Insurance documents The following documentation must be available on the unit / stand • Records of refrigerator / freezer temperatures • Records of cooked food temperatures and times • Records of any hot holding temperatures 5.1 Exhibitors may not close or dismantle any part of their stands until 6.30pm on the last day of Show.

5.2 The gates will be open at the following times for breakdown: Thursday 11 July Green gate, White gate & Grey gate close at 10pm Thursday evening Blue gate 24hrs Friday 12 July Green gate, White gate & Grey gate 7.30am – 6pm Blue gate Until 6pm Access will be available over the weekend 8am to 4.30pm. 5 Show Breakdown

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