Visa Application - Important steps for employees from non-European countries
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www.welcomecenter.uni-wuerzburg.de
Visa Application –
Important steps for employees
from non-European countries
1
Dear international
Professors and Employees,
Welcome to Würzburg and to Julius Maximilian University!
Our university is one of the oldest universities in the country
and was the first one in Bavaria. It was founded in 1402 and
has a rich tradition. Numerous famous scholars and scientists
conducted their research here, including Wilhelm Conrad
Röntgen and 13 other Nobel laureates. The university hosts
more than 27 000 students, enrolled in 10 faculties, and
together with its hospital provides employment for 10 000
people.
The Welcome Center, as well as our Human Resources
Department, and the local authorities are pleased to assist
you and to answer your questions. Since German bureaucracy
can sometimes be quite complex, we are happy to advise
you on visa regulations and registration processes.
For questions concerning visa regulations prior to your arrival,
please contact the respective German Embassy. For questions
regarding residence and work permits after your arrival in
Contact: Germany, you can contact the “Department for Nationality
University of Würzburg Issues and Foreigner Affairs” in the city of Würzburg by writing
Welcome Center an email to ausland@stadt.wuerzburg.de.
Sanderring 2 If you have any questions or concerns, please do not hesitate
97070 Würzburg to contact the Welcome Center via email or phone. You
are making an important contribution to academic life and
phone +49 931 31-84356 international exchange at our institution.
welcomecenter@
uni-wuerzburg.de We wish you all the best for your employment in Germany
and look forward to meeting you.
www.welcomecenter.
uni-wuerzburg.de With kind regards, your Welcome Center Team
2 3
Six important steps for employees
from non-European countries
before your arrival …
The steps to obtain your residence and work permit
are as follows:
4. You apply for a visa at the German Embassy in your
1. The department that has hired you has to confirm home country. It is important to realize that you are not
your stay and the commencement date of your paid permitted to enter the country with a visitor or tourist visa
employment at the University of Würzburg in writing. (Schengen visa, category c). With a Schengen visa you
are not allowed to work and are only entitled to stay in
2. The Human Resources Department (“Personalabteilung”) the country for 90 days within a period of 180 days. Since
at the University of Würzburg will send you all necessary this type of visa cannot be extended at the local foreign
employment documents and forms. Please fill these citizens’ office, you would have to return to your country
forms out completely in order to obtain your contract of at your own expense to apply for the correct type.
employment.
Therefore, you have to apply for a National Visa (category
3. You will then submit the documents to the Human D) for Germany while still in your current country of
Resources Department and sign your contract. For the visa residence. The national visa, which is necessary for
application, you do not necessarily need your contract. granting you the correct legal status, is also valid for the
You will, however, need a confirmation issued by the whole Schengen area. This means that you can travel to
university concerning your employment or a hosting other Schengen countries for holiday purposes for up to
agreement. 90 days.
As it may take some time until your contract is finalized, The application process for a national visa may, in some
the Human Resources Department of our university will cases, take up to three months, especially in the periods
also send you these documents with valuable information before a new semester starts. So it is advisable to submit
concerning the required type of visa (National Visa, your application at the German Embassy in your country Please note that these
category D) for your employment in Germany. as soon as possible. general rules apply to 90%
of all cases but cannot cover
each individual case. If you
have questions, please
contact the Welcome Center
for further advice.
4 5
Detailed information on the visa for
… and after your arrival in Germany research and teaching activities
5. Once in Germany, you have to register with the Citizens’ Foreign employees and professors from non-EU states, who are employed at our university,
Registration Office (“Bürgerbüro”) in Würzburg or the need a residence permit according to § 18 or § 20 of the German Residence Act. German
respective municipality where you are going to reside, language skills are not required for the visa application.
if your flat is not located in the city but in one of the
villages surrounding Würzburg. To apply for the national visa (D) at the German Embassy in your home country you need:
• A passport (valid for the entire duration of your stay)
Please note: • Proof of your intended activity (e.g. employment contract, job offer or hosting agreement
You have to register within a few days after your arrival from the university)
– even if you do not have a permanent place to stay yet. • Adequate health insurance cover
You can also register with a hotel name or the name and • Details of proposed accommodation in Germany
address of your current host in Germany and subsequently • Marriage and birth certificates of family members
change your details after moving. Proof of registration is • Application form (available from diplomatic missions)
also necessary to open a bank account with a German
bank. You will need to renew your visa again if your contract changes or if you are assigned to a
new project. For the registration with the Department for Nationality Issues and Foreigner
6. After registration, you have to go to the Department for Affairs after arrival, you might also need to show proof of a minimum income depending on
Nationality Issues and Foreigner Affairs (“Fachabteilung the type of residence permit assigned to you.
Staatsangehörigkeits- und Ausländerangelegenheiten“).
They will advise you on and grant your residence and The residence permit grants you several rights, such as the right to:
work permit. • Work without asking for the approval of the Federal Employment Agency
(The residence permit permits you to take up the authorised employment)
Be sure to bring: • Enjoy freedom of movement within the Schengen Area for a stay of up to 90 days
• A copy of your employment contract • Obtain a residence permit for your spouse
• Proof of health insurance Spouses have to apply for a visa separately and may have to show proof of German
• A biometric picture language skills upon arrival (minimum level: A1 according to the Common European
Framework of Reference for Languages) depending on your type of residence permit
The whole process will take approximately 6-8 weeks, but • Receive parental benefits and child benefits
the department can issue a preliminary certificate for your
work permit.
6 7
Registration and work permit:
Addresses and contacts
For researchers who not only work but also live in Würzburg 2. Work permit:
(including the neighbourhoods Altstadt, Zellerau, Grombühl, Department for Nationality Issues and Foreigner Affairs
Frauenland, Dürrbachtal, Lindleinsmühle, Sanderau, (“Fachabteilung Staatsangehörigkeits- und
Heidingsfeld, Heuchelhof, Steinbachtal, Versbach, Lengfeld Ausländerangelegenheiten“)
and Rottenbauer):
Here, you can obtain your residence and work permit (if you
1. Registration: live in the city of Würzburg). Residents from some countries
Würzburg Citizens’ Registration Office (“Bürgerbüro”) may enter Germany without a visa. However, they also have
to register with the Citizens’ Registration Office and apply for
At the Citizen’s Registration Office, you can register your new a work permit after arrival.
place of residence. To avoid long waiting times you can also
make your appointment online (information in German only): Rückermainstraße 2
http://www.wuerzburg.de/de/buerger/buergerbuero/ 97070 Würzburg
terminvereinbarung/29490..html phone 0931 37-2273 ( -2446, -2461 or -2767)
Foto: Elmar Hahn fax 0931 37-3767 Foto: Elmar Hahn
Rückermainstraße 2 ausland@stadt.wuerzburg.de
97070 Würzburg
phone 0931 37-2000 Opening hours:
fax 0931 37-2029
Monday 8:30 am – 1:00 pm
buergerbuero@stadt.wuerzburg.de
Tuesday 2:00 pm – 4:00 pm
Opening hours: Wednesday 8:30 am – 1:00 pm You find the service office
Monday 8:00 am – 1:00 pm Thursday 2:00 pm – 6:00 pm in room 12. Please draw a
The terminal where you can number at the terminal in front
Tuesday 8:00 am – 12:00 pm and 2:00 – 4:00 pm Friday 8:30 am – 12:00 pm of room 4 when you arrive.
draw a waiting number for
an appointment with the Wednesday 8:00 am – 1:00 pm
Citizens’ Registration Office Thursday 8:00 am – 12:00 pm and 2:00 – 6:00 pm
closes 30 minutes prior to
the closing time of the office. Friday 8:00 am – 12:00 pm
8 9
Locations
Citizens’ Registration Office and Department
for Nationality Issues and Foreigner Affairs
(“Bürgerbüro” & “Fachabteilung Staatsangehörigkeits-
und Ausländerangelegenheiten)
Rückermainstraße 2
Human Resources Department (“Personalabteilung”)
Julius Maximilian University
Ottostraße 16
Welcome Center
Julius Maximilian University
Sanderring 2
Employees who do not live in the city itself but in the
surrounding villages (like Gerbrunn, Veitshöchheim,
Rottendorf etc.) have to register with the local municipality.
In this case, you may contact the administrative district office
(“Landratsamt”) for the wider region of Würzburg:
Landratsamt Würzburg
Zeppelinstraße 15
97074 Würzburg
phone +49 (0)931 8003-0
fax +49 (0)931 8003-262
www.landkreis-wuerzburg.de
poststelle@lra-wue.bayern.de
Please do not hesitate to
You can find links to other regional offices that deal with contact the Welcome Center,
foreigner affairs here: if you are not sure which
www.verwaltungsservice.bayern.de office to contact.
10 11
Julius Maximilian University of Würzburg Welcome Center Sanderring 2 97070 Würzburg phone +49 931 31-84356 welcomecenter@uni-wuerzburg.de www.welcomecenter.uni-wuerzburg.de In cooperation with the Department for Nationality Issues and Foreigner Affairs of the city of Würzburg Social Media www.facebook.com/uniwue www.twitter.com/Uni_Wue www.plus.google.com/+uniwuerzburg Editor Julius Maximilian University of Würzburg Chairman: Prof. Dr. Dr. h.c. Alfred Forchel praesident@uni-wuerzburg.de Printing Flyeralarm Pictures Julius Maximilian University of Würzburg (p. 8 and 9 below: Elmar Hahn) citymap: Bäumer Design design + production: weigang-pro.de Disclaimer Please note that information provided by the University of Würzburg is not complete or legally binding and cannot replace a consultation of experts in the field. We compiled this manual with care, but do not assume liability for its content and cannot always keep it up-to-date in every detail. The information given is of quite general nature and does not cover the peculiarities of individual cases. Please ask the Human Resources Department or the respective Foreigner’s Registration Office for advice if you have any further questions.
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